VOLTA CEREAL PRODUCTION AND PROCESSING GROUP (VCPPG)Mercedes Diane Griffin Forbes, F2F July 29, 2016

ORGANIZATIONAL STRENGTHENING AND RECORD KEEPING

Day 1: Mission and Vision

A Mission Statement defines the organization, its objectives and its approach to reach those objectives.

A Vision Statement describes the desired future position of the organization. 

Day 2: SWOT Analysis

Day 3: SMART Goals

• Specific• Measurable• Attainable• Reasonable• Time Bound

Day 4: Record Keeping

The Cash Book  The book in which we write all the money that comes in and goes out is called a ‘cash book’. You can use an ordinary arithmetic exercise book as a ‘cash book’.  • All money that comes in is written on the left page  • All the money that goes out is written on the right page  

Day 5: Decision Making

The class was divided into 4 groups and each group was given a register of play money. They were all given equal amounts of various art supplies. Each group had to decide on products to create and then sell to the other 3 groups.

The objective was to see how they planned their business, budgeted their resources, marketed their products, and kept records for their enterprises using the skills they learned last week.

Recommendations:

Short Term (1-2 years):

1. Practice record keeping of financial transactions and input stores.

2. Develop strategic goals to achieve the mission of the cooperative.

Recommendations:

1. Create and Expansion Fund• Commission, which is a fixed percentage of

the sale’s price deducted from the total sales proceeds. OR

• Levy, which is a fixed charge imposed on each unit of weight or volume sold through the society, either as a flat rate on all produce, or differentiated according to grades.

2. Provide Supply Management Services• Based on bulking

• Direct purchasing

• Providing training