organize your life free your mind
DESCRIPTION
Organize Your Life Free Your Mind. Erik Johnson Research Associate MOVES Institute 5/2/2013. Time Management Strategies. Background. Monkey Mind. Multiple ToDo Lists Jumping between thoughts Lack of focus Start/Stop tasks Don’t know where to start?. GTD. - PowerPoint PPT PresentationTRANSCRIPT
Organize Your Life
Free Your MindErik Johnson
Research AssociateMOVES Institute
5/2/2013
Time Management Strategies
What• Figure out what to do
When• When to do it
How• How to do it (most effectively)
Background
Monkey Mind• Multiple ToDo Lists• Jumping between thoughts• Lack of focus• Start/Stop tasks• Don’t know where to start?
GTD• Get planned tasks and projects
out of your mind and recorded externally
• Break down the task into workable action items
• Frees the mind from having to remember tasks
• Allows greater focus on the task at hand
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GTD – 5 stagesCollect
Process
Organize
Review
Do
GTD - Collect• Everything that demands your attention • Big or small, important or not• Mail, e-mail, voice messages• Should, Need to, Ought to, Would like to…• 100% of “open loops”• Empty often!
Inbox(s)o In basketo Binderso Digitalo File Folders
Minimize the number of collection devices:
GTD - Inbox
GTD - Process• Process your “In box”• Decide what to do
about each item
GTD - OrganizeWhere to put the “stuff” you’ve processed
GTD - Review• Weekly review of all open loops• Review your system• Update lists• Clarify, clear, and close
~30 minutes every weekFriday or Sunday evenings
“The more complete the system is, the more you’ll trust it” – David Allen
GTD – Do!Everything is organized and in place
Pick from:
• Context (location, person)• Energy level• Priority• Time required
Depends on:
Calendar
Next Actions
Someday/Maybe
Condensation, atmosphericmotion, and cold beer
“The latent heat released when water condenses is an important driver of weather phenomena. And as a simple experiment shows, it also makes it tough to enjoy a frosty one in the summertime”. -Physics Today, April 2013
The Zero Inbox1. Don’t check your email unless you’re
ready to do something with what you find.
2. Process every email when you read it.
For every email, immediately:• Handle it (if less than 2 minutes)• Delete it• Move it to:
• Hold • Follow up• Archive
Be ruthless!
Only you can prevent Inbox
overflow.
The Zero Inbox
Concentration &Productivity
Distraction Free EnvironmentPhysical DesktopVirtual DesktopApplications
ProductivityLinked to Lighting, Temperature, SoundNappingCute baby animals
Distraction-free Applications
• Enable full-screen mode• Hide unnecessary toolbars• Minimize other windows• Hide desktop icons• Close that Browser (and email!)
Time TrackingWhere’d the day go?
https://www.toggl.com http://www.getklok.com
Procrastination
• • •
“stuff”
Is it Actionable?
Yes
What’s the next action?
Less than 2 minutes?Yes
Do it Delegate it
No
Defer it
No
TrashSomeda
y/MaybeReferen
ce ArchiveProject
s
Waiting Calendar
Next Actions