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ISHTIAQ AHMEDAH-526270

Topic: Organizing and Staffing Project Office and Team

Introduction to TopicOrganizing:Organizing is the act of rearranging elements

following one or more rulesStaffing:Where Staffing Refer to:Manpower requirementsRecruitmentSelectionOrientation and PlacementTraining and Development

Introduction to TopicProject Office:A department responsible for

improving project management.Project team:A team whose members usually

belong to different groups, functions and are assigned to activities for the same project.

Introduction to Topic

Responsibilities of Project Office:The Project Office is responsible for:Resolving common project problemsImplementing the right project

management template toolsMonitoring and reporting on status Improving project success rates.

Introduction to Topic

Responsibilities of Project Team:Provide functional expertise in an administrative

processWork with users to ensure the project meets

business needsDocumentation and analysis of current and future

processes/systemsIdentification and mapping of information needsDefining requirements for reporting and interfacingUser training

Introduction to Topic

Determining the Need for Project Office:Number of concurrent projects,High percentage of failed projects, Repeated project management issues, Number of inexperienced project

managers, and Need for centralized project

monitoring and control.

Introduction to TopicOrganizing and Staffing Project Office and

TeamOrganizing and Staffing Project Office andTeam consist of following steps:Step#1: Selecting Project ManagerStep#2: Selecting Project office and PersonnelStep#3: Meeting

Practical Study of the Organization

Practical Study of the Organization with respect to the Issue

Organizing and Staffing Process of HRL:Selecting Project ManagerJob description Recruitmento Internal recruitmentso External recruitmento Advertisement through news papero Advertisement through official website Selection

Organizing and Staffing Process of HRL

Selecting Project office and PersonnelJob AnalysisJob description Recruitmento Internal recruitmentso External recruitmentoAdvertisement through news paperoAdvertisement through official website

Selection

Organizing and Staffing Process of HRLMeetingUpon completion of the evaluation process, the project

manager meets with upper level management. This coordination is required to assure that:

All assignments fall within current policies on rank, salary, and promotion.

The individuals selected can work well with both the project manager (formal reporting) and upper-level management (informal reporting).

The individuals selected have good working relationships with the functional personnel.

Success Criteria for PMO

If you establish a new Project Management Office, remember to align the PMO success criteria, as well as the criteria to measure objective attainment, must be:

"S" = "Specific""M" = "Measurable""A" = "Attainable""R" = "Realistic""T" = "Timely"

SWOT analysisStrength:MaturityExpanding BusinessGood Market reputationWeakness:ExpensesConflictsTake so much time

SWOT analysis

Opportunities:UnemploymentInternational MarketThreats:Project Management ConflictsRecession

Conclusion

Project Office is a department responsible for improving project management and It’s a permanent department within an organization.

HBL is a project driven organization.There are some weaknesses in the HBL

PMO but also have Strong strengths as compare to its competitors.

Recommendation

HRL Management has to communicate with project Management for resolving conflicts.

Should have to take more actions for effective project office and team.

Should have to target International Market.Should also avail the opportunity of

Unemployment.Should have to avoid from “Hard and Nose

Tactics”