ORGANIZING COMMITTEE APPLICATION PACKAGE

YOUTHSPEAK FORUM FIJI 2019

CONTENT

1. Message from OCP 2. Youth Speak Overview 3. Team Structure 4. OC Selection Process 5. Application Guideline 6. Job Descriptions 7. Questionnaire

Dear Applicant It is that time again where we are looking for a brave set of young people, who are ready to take on a challenge, embark on a new exciting leadership experience and make things happen. After the first Youth Speak Forum in 2018, AIESEC Fiji is ready to provide another youth oriented event and we want you to be a part of it. Being an organizing committee member is one of the most challenging and exhilarating experiences that AIESEC has to offer to you for your personal and professional development and growth. It is an opportunity to learn to work in teams and bring to fruition a premier event to hear young people and their take on local and national issues. This is an invitation for you to be part of an amazing experience with exceptional individuals. Together, we can bring to life our collective ideas and give young people of Fiji, our friends, family and colleagues, a chance to have a voice and to be heard. If you have any questions regarding the application process, timeline and requirements, please feel free to contact me on the contact details provided in this booklet. Fiji Youth Speak Forum 2019 Organizing Committee President Abdul Mufeez Shaheed

OVERVIEW FORUM FRAMEWORK INSPIRE Top business and thought leaders from around the world are invited to share their knowledge with delegates about the chosen forum theme. This section is delivered through short and powerful talks and aims to inspire delegates and help form their opinions.

ENGAGE Our partner organizations engage with youth delegates to give new perspectives on issues relating to the forum theme through workshops, conversations and idea generation spaces. Youth and organizations interact, exchange opinions, and understand what is being done in the world already to address the question of the day.

ACT Youth delegates take their learning and insights from the day into space where they can either take an action contributing to the theme of the day or co-create ideas and provide solutions for the issues discussed during the forum. The aim is to switch their ideas and learnings into action, commitments or projects that organizations and stakeholders can support.

What is Youth Speak Forum? Youth Speak Forum powered by AIESEC is an event run by youth for youth. It is a forum where inspiration and collaboration convert into action. This event brings together both young and senior leaders to form a diverse cross-sector and multigenerational space for inspiring conversations around pressing global, national, and local issues. It is an attractive and engaging approach to making AIESEC relevant for any young person and a way to get involved with no barriers and low commitment. It’s also an opportunity to create commitments and projects that organizations and stakeholders can support.

Value Proposition for Youth: • Connect with like-minded people and organizations who care for

the issues discussed within the forum. • Be aware of the SDGs and national/local pressing issues. • Contribute via creating projects and/or participating in activation

spaces. • Develop leadership qualities & soft skills.

Value Proposition for Organizations: • Connect with like-minded organizations, companies, and youth

delegates. • Contribute through giving new perspectives on issues relating to

the forum theme. • Participate in idea generation or support projects, initiatives or

activation space.

In the inaugural Fiji Youth Speak Forum, AIESEC in Fiji in partnership with Pacific Islands Development Forum successfully hosted Youth Speak in 3 locations (Suva, Lautoka and Labasa. With the theme Empowering Youth: From Decisions to Actions focusing on SDG 13 (Climate Change) and SDG 14 (Life Below Water), through the forum was were able to motivate and engage just over 300 Fijian youths into meaningful discussions as well as support them to take concrete actions in fighting climate change and help sustain life under water. This year the proposed SDG targeted in Fiji Youth Speak Forum 2019 is SDG 8 - Decent Work and Economic Growth. This is a particularly important goal to have a conversation on, keeping in mind the unemployment rate of young people and the relevance of youth entrepreneurship in Fiji. With this years forum we wish to engage young people in this country and around the Pacific to be a part of this big movement and stand up to make a difference in relation to SDG 8.

SDG Goal Target related to Youth Employment

FIJI YOUTH SPEAK 2019

Fiji Youth Speak Forum 2019 will be the 2nd edition of Youth Speak organized by AIESEC in Fiji and will be held in April & May 2019.

8.6 By 2020 substantially reduce the proportion of youth not in employment, education or training

OC TEAM STRUCTURE

MCP

OCP

OCVP Delegate Servicing OCVP

Finance & Logistics OCVP

External Relations

OCVP Marketing

MCP- Member Committee President OCP- Organising Committee President OCVP- Organising Committee Vice-President

OC SELECTION PROCESS . Late and incomplete applications will not be accepted under any circumstances. After the application deadline, official list of candidates will be announced via email. Individual interview will be conducted right after (date and time will be agreed between Organizing Committee President and candidates). Final results will be announced officially to every candidate via email. Selected members will receive coaching and planning support from OCP and from MC team if necessary. Selected Organizing Committee Members will work directly with the Organizing Committee President and partners to realize the event.

Organising Committee Application Period

15th-21st January 2019

Organising Committee Induction

26th January 2019

Youth Speak Forum 2019 Events

April & May

Youth Speak Forum 2019 Organisation & Logistics

February-May

Candidate Interviews 22nd – 24th January 2019

Organising Committee Team Announcements

24th January 2019

Guideline

• Each application package must have two components:

1. Application Questionnaire: There is a set of general questions for every position as well as position specific questions. Answers all questions MUST NOT be longer than five A4 pages. Be creative with your application. Save the answers in .pdf format. Application Questionnaires can be found at the end of this booklet.

2. Your CV: listing your education, skills and experiences.

Deadline

• The whole application package in zip format must be sent strictly by 11.59 GMT+12, Monday 21st January, 2019 to the email abdul.mufeez@aiesec.net

OC APPLICATION PACKAGE

• Creation & development of effective marketing campaigns & strategies

• Ensure brand alignment • Manage the event page of the Youth Speak

Forum • Ensure high number of sign ups for the forum • Design the promotional materials for the Youth

Speak Forum

Skills & Requirement

- Marketing & Communications background preferred

- Brand alignment knowledge - Innovation & creativity - Graphic design skills

OCVP MARKETING

RESPONSIBILITIES

• Create proposals & approach companies to promote Fiji Youth Speak Forum 2019

• Responsible for tracking sponsors, media & stakeholders

• Ensure the delivery of the agreement between AIESEC and the stakeholders before/during the forum

• Responsible for ensuring the sales & sustainability of the event

• Attract the speakers & achieve a good public outreach for the event

Skills & Requirement

- Business Development/ Partnership background preferred

- Effective communication - Negotiation skills - Persistence & strategic thinking

OCVP EXTERNAL RELATIONS

RESPONSIBILITIES

• Budget planning & management • Finance & manage venues for the event • Define & provide the logistical needs • On-site management to ensure a smooth flow

of the agenda • Plenary & Break out session setting • 0n-site gathering of the necessary materials for

each session

Skills & Requirement

- Flexible, available for site visiting - Budgeting & basic book keeping skills preferred - Cost effective planning skills - Attention to details

OCVP FINANCE & LOGISTICS

RESPONSIBILITIES

• Act as the first point of contact between applicants & AIESEC in Fiji

• Answer all enquiries from applicants • Create a delegate booklet before the event • Delegate & guests reception & registration

management • Answer and meet the delegates needs &

requests.

Skills & Requirement

- Ability to work under pressure - Organization & planning skills preferred - Effective oral & written communication skills

OCVP DELEGATE SERVICING

RESPONSIBILITIES

APPLICATION QUESTIONNAIRE

GENERAL QUESTIONS

1. Please list down the role you wish to apply for? Why are you applying for OCVP position of Fiji Youth Speak Forum 2019?

2. How many hours a week can you dedicate to your OC work? Attach a tentative schedule time that you can devote to the OC on a weekly basis from January to May.

3. Tell us more about yourself (you can go wild on this one). What would make you an added value to a team?

4. What are your top 3 values and how they affect your decisions/actions? Please provide examples.

5. What are your top 3 strengths and top 3 areas to improve? Please explain how that will affect your performance as an OCVP.

6. How do you understand Youth Speak Platform & Youth Speak Forum?

7. Please share 1 SDG that you feel most connected with, and why?

8. How do you connect with the main theme and the chosen SDGs of Fiji Youth Speak Forum 2019?

OCVP MARKETING QUESTIONNAIRE

1. What would be your strategy for promoting Youth Speak Forum to reach 100+ delegates?

2. Discuss promotional methods that you would use and how would you use them.

3. According to you, what are the biggest selling points of the Youth Speak Forum 2018?

4. What are the major challenges that you expect to face before and during the event? How will you overcome each challenge?

OCVP EXTERNAL RELATIONS QUESTIONNAIRE

1. Describe briefly what you envision as an External Relations plan. Include the strategy you will use to get partners and sponsors.

2. According to you, what are the biggest selling points of the Youth Speak Forum 2018?

3. What are the major challenges that you expect to face before and during the event? How will you overcome each challenge?

OCVP FINANCE & LOGISTICS QUESTIONNAIRE

1. How will you make sure the forum happens at the lowest cost to AIESEC Fiji?

2. What financial model (concept/ method) will you follow to ensure to prevent financial mismanagement.?

3. What are the major challenges that you expect to face in terms of logistics before and during the event? How will you overcome each challenge?

OCVP CONTENT & DELEGATION QUESTIONNAIRE

1. Outline how you will make sure that the agenda and content flow goes smoothly and in line with the forum theme?

2. Explain how you will communicate with the speakers prior and post event and ensure the speakers prepare before and during the event?

3. What will you be your strategy in providing excellent service to the delegates?

4. List 2 things you would like to initiate to make Youth Speak Forum 2019 a memorable experience to the delegates?

5. List a few challenges you think you and the Organizing Committee may encounter. What could be possible solutions to these problems?

FINAL REMARKS FROM OCP

1. Think about the Youth Speak Forum and what each position is required to do. Look at the General Questions and position specific questions.

2. Do not try to make your answers sound amazing but look at realistic issues associated with your selected roles.

3. Be creative with your application; your creativity may allow us to see what kind of person you are.

4. If you have questions about the event or with any particular position, you can email me on abdul.mufeez@aiesec.net.

5. REMEMBER THE DEADLINE. I'll be eagerly checking my inbox for your emails!

ALL THE BEST!

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