1

OrientationCommunity Engagement ~ Budget Task Force

Denver Public Schools November 10, 2010

Need DPS Logo

Presentation Outline

Denver Public Schools

Purpose Statement

Key Points

District’s Strategic Focus

State of the State & District Finances

Next Steps

Appendices

3

Purpose Statement

Denver Public Schools

While there are excellent schools in struggling districts and outstanding classrooms in underperforming schools, today there are no high-performing urban districts in the United States.

Three key factors heighten the level of concern: The rapid pace of economic change.

A growing awareness that academic skills and knowledge increase a young person’s chances of leading a productive life.

The recognition that a poorly educated citizenry erodes not only the quality of a country’s workforce and its competitiveness, but undermines the potential of our democracy.

The task force is to articulate guiding principles to the benefit of the District’s strategic management of its financial resources.

4

Key Points

Denver Public Schools

Severe Fiscal Crisis- Unprecedented revenue shortfalls

A Culture of High Expectations, Service, Empowerment &Responsibility

- Great People- Strategic Management of Resources- Family and Community Engagement

Instructional Core- Students- Teachers- Content

Focus on Results and Creating Long-term Value

5

District’s Strategic Focus

Denver Public Schools

Mission StatementWe will lead the nation’s cities in student achievement, high school graduation, college preparation, and college matriculation. Our students will be well-prepared for success in life, work, civic responsibility, and higher education.

Instructional Priorities Effective teaching to support quality instruction. Improve outcomes for English language learners. Align standards-based instruction, material and

assessments to meet our diverse students’ needs. Provide all students access to high quality education

by improving performance through turnaround strategies.

6Denver Public Schools

Major Policy Initiatives in Response to Past Challenges

Align Budget to Denver Plan Align Budget Processes to Staffing Calendar

Competitive Employer / Employer of Choice Greater Reliance Upon Student-Based Budgeting ~ Site-Based

Management Compensation Philosophy and Practices

- Competitive Base Pay- ProComp- Staff Development

Increasing Operational and Fiscal Transparency Focus upon Enrollment and Facility Optimization Prudent management of retirement costs Service Level Appraisal

7

District Strategic Focus – Management Challenges

Implementing a district-wide strategy when schools intentionally have different characteristics

Creating & Achieving a Coherent Organizational Design in Support of the Strategy

Developing and Managing Human Capital

Allocating Resources in Alignment with the Strategy

Using performance data to guide decisions and create accountability

Denver Public Schools

8

State of the State & District Finances

Denver Public Schools

State of State Economic and Revenue Forecast (September 2010) FY2010-11 Budget Balancing FY2011-12 Proposed BudgetARRA

State Fiscal Stabilization FundsFormula GrantsEd Jobs Act

$ to save or create education jobsDPS’ Revenue Story

% of K-12 Education / School Finance ActMill Levy OverridesFund Balance

9

10

ARRA’s Four Guiding Principles

Denver Public Schools

Spend funds quickly to save and create jobs

Improve student achievement through school improvement and reform

Ensure transparency, reporting and accountability

Invest one-time ARRA funds thoughtfully to minimize the funding “cliff”

11

DPS’ Priorities for School Reform ~ ARRA Aligned

Denver Public Schools

Making progress toward rigorous college and career-ready standards and high-quality assessments that are valid and reliable for all students, including English language learners and students with disabilities

Establishing pre-K-to college and career data systems that track progress and foster continuous improvement

Making improvements in teacher effectiveness and in the equitable distribution of qualified teachers for all students, particularly students who are most in need

Providing intensive support and effective interventions for the lowest-performing schools.

12

Ed Jobs Act

Denver Public Schools

The Education Jobs Fund (Ed Jobs) program is a new Federal program that provides $10 billion in assistance to States to save or create education jobs for the 2010-2011 school year. Jobs funded under this program include those that provide educational and related services for early childhood, elementary, and secondary education.

Governor Ritter directed funds to be released ‘through’ the state’s primary education funding formula (as created through the School Finance Act).

Colorado received $159,521,991 Districts access to the funds is on a reimbursement basis DPS eligible to receive $15,432,422

13

The State, K-12 Education and DPS

Denver Public Schools

K-12 is roughly 43% (+/-) of State’s General Fund

DPS is roughly 10% of Total Program Funding

PPR: Pupil Count Timing Composition

At-Risk On-Line Kindies Full- vs. Part-Time Graduate status

14

State of the State & District Finances

Capital Program Funding

Denver Public Schools

Funded out of PPR w/out Bond, ability to pay-as-you-go inadequate

Purpose and Examples of Major Expenditure Commitments: Annual IT maintenance agreements hardware and software Annual COP payments Annual building leases Safety and Security Contingency

Under Funded: Example: Buses

Implications: Compromise fulfillment of Denver Plan

October November December January February March April May

DPS’ Budget Cycle: FY2011-12

Planning PreparationSchool &

Department Level Budget Development

Finalization

Dec 16 –District Puts/Takes Review

Jan 12- Final Budget

Decisions

Feb 4 & 11 - Budget Forms distributed

May 2– Proposed Budget Due

May 31- Adopted Budget Due

• Challenges this year– Budget cuts– New Programs and Schools – how to identify funding

• What will make this successful?– Executive Team – Determine threshold for cuts to schools in SBB by December 16th– Standardize department prioritization process and complete by December 8th

• Key Dates:– Final Decisions on additional services to decentralize for innovation – December 3rd– Community Task Force Guiding Principles – December 8th

– Innovation schools select autonomies – December 16th – Adopted –May 31

Feb 7 – 18One-on-one with Principals

Feb 14 – Mar 11One-on-one with Dept Mgrs

Oct 13 – Dec 8 Prioritization Process to

include community input

April 4 – 22 Budget Reviews

16

Task Force’s Next Steps

Denver Public Schools

Task Force’s Charter:The Task Force is being asked to articulate guiding principles to facilitate the strategic management of District resources.

Means: Develop an understanding of current fiscal environment. Articulate guiding principals that reflect such fiscal realities

rather than goals that merely maintain the status quo. Next Steps

Ask Questions In the interim, familiarize yourself to own level of interest

with Appendices

17

Task Force’s Next Steps ~ Future Meetings

Denver Public Schools

Meeting # 2, November 17th

SBB in Detail

Meeting #3, December 1st Short- and Long-Term Views Prioritization Frameworks Informed Trade-Offs

Meeting #4, December 8th

Guiding Principles Close

18

Appendices ~ Reference Materials

Denver Public Schools

DPS The Denver Plan ~ Executive Summary

http://2010denverplan.dpsk12.org/pdf/DPS_10_Bro_English.pdf

Task Force Documents School Finance ~ A to Z Student Based Budgetinghttp://budgetoffice.dpsk12.org/

PELP Coherence Framework

http://www.hbs.edu/pelp/framework.html

19

Appendices ~ Reference Materials

Denver Public Schools

CDE Understanding Colorado School Finance and Categorical Program Funding

http://www.cde.state.co.us/cdefinance/download/pdf/FY2010-11BrochureWeb.pdf

American Recovery and Reinvestment Act of 2009http://www.cde.state.co.us/scripts/federalstimulus/index.asp

Education Jobs Bill of 2010http://www2.ed.gov/programs/educationjobsfund/index.html

Colorado Legislative Council Staff, Economics Section Focus Colorado: Economic and Revenue Forecast (September 20, 2010)

http://www.colorado.gov/cs/Satellite?blobcol=urldata&blobheader=application%2Fpdf&blobkey=id&blobtable=MungoBlobs&blobwhere=1251657800454&ssbinary=true

Governor’s Office of State Planning and Budgeting Governor’s FY2010-11 Budget Balancing Package to the JBC – Oct. 10, 2010

http://www.colorado.gov/cs/Satellite?c=Page&childpagename=OSPB%2FGOVRLayout&cid=1251581847868&pagename=GOVRWrapper

Governor’s FY2011-12 Budget Request to the JBC – Nov. 1, 2010http://www.colorado.gov/cs/Satellite?c=Page&childpagename=OSPB%2FGOVRLayout&cid=1251582132192&pagename=GOVRWrapper