orientation for new project lead partners and partners overview of the claim system lead partners...
TRANSCRIPT
Orientation for new project Lead partners and partners
Overview of the claim system
Lead partners and partner seminar Voss, Norway
12-13 June 2008
Maxi Nachtigall
The life circle of a project claimProject partner:
Statement of Expenditure +documentation
National controller:
First level control- Certificate of Expenditure
Lead Partner:- Activity report - Project Claim- Certificates of Expenditure- Summary of COE
Project partner:
-Certificate of Expenditure + Partner Activity Report
Lead partner:
Receipt of Grant
Lead partner:
Allocation of Grant
Project partner:
Individual share of partnership Grant
NPP Secretariat:
Assessment of project report
Managing Authority:
Content and Compilation Check
Managing Authority:
Decision of Payment
Certifying Authority:
Final Payment Check
Certifying Authority:
Payment (+payment notification)
1
3
2
1st steps
Project partner:Statement of Expenditure +documentation
National controller:First level control
- Certificate of Expenditure
Lead Partner:- Activity report - Project Claim- Certificates of Expenditure- Summary of COE
Project partner:-Certificate of Expenditure + Partner Activity Report
Project partner
Statement of expenditure
To be supported by: Copies of invoices Other appropriate documentation
1 month estimated time of work
Project partner:Statement of Expenditure +documentation
National controller Performance of 1st level of control on national level Certifying expenditures in accordance with:
Regulations of the European Commission NPP 2007-2013 Common Eligibility Rules National legislation
Issuing 1st level of control certificate: Certificate of Expenditure (COE) Outline of eligible costs and deducted cost Sent to individual partner
2 months estimated time of work
List of national controllers downloadable on www.northernperiphery.eu Currently controllers for Finland, Northern Ireland, Ireland, Sweden,
Iceland and Greenland Currently no controllers for Scotland, Norway and Faroese Islands
National controller:First level control
- Certificate of Expenditure
Project partner
Receives partner’s Certificate of expenditure from National controller
Sending partner documents to Lead partner Partner’s activity report Partner’s certificate of expenditure
Project partner:-Certificate of Expenditure + Partner Activity Report
Lead partner Compilation of the Progress report
(additional presentations on 13 June 2008) Reporting on activities
Activity report (template on www.northernperiphery.eu (template available by 15 August 2008)
Examples of information and dissemination material
Financial reporting Project claim A partnership Statement of expenditure/ Summary of Certificates of
Expenditure Each partner’s certificate of expenditure
Progress report to be signed by authorised LP representative
Original signed version and electronic copy to be sent to Programme Secretariat/ Responsible Desk officer
Lead Partner:- Activity report - Project Claim- Certificates of Expenditure- Summary of COE
2nd steps
NPP Secretariat:
Assessment of project report
Managing Authority: Content and Compilation Check
Managing Authority:
Decision of Payment
Certifying Authority:
Payment (+payment notification)
Certifying Authority:
Final Payment Check
Programme Secretariat
Assessment of the activity report: Completeness of information Eligibility of activities carried out In accordance with application and decision
Further information in separate presentation on Activity reporting
Evaluation of activity report will be sent to Managing Authority
NPP Secretariat:
Assessment of project report
Managing Authority
Content and compilation check: Completeness of documents Correct compilation of claim documents Certification by national controller Correct calculation of amounts claimed
Issuing a Decision of payment Forwarding the Decision of Payment to Certifying Authority
Managing Authority:
Content and Compilation Check
Managing Authority:
Decision of Payment
Certifying Authority
Final payment check before transfer of programme funding Entitlement of final beneficiary to receive co-funding
National match funding has to be paid out before a claim to the NPP can be put forward
Payment and payment notification to Lead partner
Payment will be allocated in accordance with grant contract and approved claim
Certifying Authority:
Final Payment Check
Certifying Authority:
Payment (+payment notification)
3rd steps
Lead partner:
Receipt of Grant
Lead partner:
Allocation of Grant
Project partner:
Individual share of partnership Grant
Lead partner
Receipt of Grant Allocation of Grant to individual project partners
Individual share of partnership grant
Lead partner:
Receipt of Grant
Lead partner:
Allocation of Grant
Project partner:
Individual share of partnership Grant
Thank you for your attention