ORIENTATION

Lincoln Trail Libraries System

Jan Ison

September 18, 2002

AGENDA

Introduction

Overview of Library Cooperation

Overview of LTLS

Tour

LTLS Services

Q & A

Outcomes

To understand the big picture of libraries working in cooperation.To learn about the services of Lincoln Trail Libraries System.To highlight responsibilities of members and the System to one another.To provide an opportunity to tour the LTLS facility.

What is a Library Cooperative?

Local libraries roleCan’t meet everyone’s library and information needs within one institution.Supports democratic principles Economic benefits and efficiency of operationSharing and Networking

Cooperation in Illinois -- Historical Overview

Illinois Library Systems Act, 1965- Public Libraries Only- Affiliate Members (Beginning 1973)- Multitype Legislation (1983)- Library Systems Voluntarily converted to

Multitype Systems (1983--1989)- Multi-Service Program

ILCSO (Single Service Program) Increase in Single Service Consortia

Library Cooperation In Illinois

Illinois State Library -- ILLINETRegional Library SystemsILCSO (Illinois Library Computer Systems OrganizationIDAL (Illinois Digital Academic Library)NILRC (Consortia of Community College Libraries)OCLC

Regional Library Systems

12 Library Systems -- Geographically BasedLocally GovernedMulti-Service Program More than 3000 Cooperative Library Members

Funding from the State of Illinois through the Illinois State Library, a department of the Secretary of State’s Office.

ILLINOIS LIBRARY SYSTEMS

What is Lincoln Trail?

Library Cooperative

Membership Organization of Libraries

Geographically based in all or parts of 10 Counties of East Central Illinois

Multi-Service Organization

LINCOLN TRAIL LIBRARIES SYSTEM

Lincoln Trail Libraries System Profile

Champaign CountyClark County Coles CountyDouglas CountyEdgar CountyFord CountyIroquois CountyMoultriePiatt CountyVermilion County

Covers 5,868 square miles

Represents 70 Communities

Services over 431,229 citizens

Who are the LTLS members?

124 Full and Developmental Library Members- 7 Academic

- 53 Public

- 47 School

- 17 Special

5 Affiliate Agency Partners

How is LTLS Governed?

Board of Directors- 13 Members Elected by the Membership

- 7 Public Library Trustee Representatives

- 1 Academic Library Representative

- 1 Public Library Representative

- 2 School Library Representatives

- 2 Special Library Representatives

- Meet Monthly -- 3rd Monday @ 7 PM

What are the Board Committees?

Standing Committees- Executive

- Budget & Finance

- Membership

- Policy & Planning

Ad Hoc Committees

How is LTLS Funded?

State of Illinois- General Revenue Funds

- Formula for Distribution -- Area & Per Capita

- Live and Learn Funds- Formula for Distribution -- Area & Per Capita

Does LTLS get other Funding?

Shared Service Costs- LINC (Libraries IN Cooperation)- Cataloging Center- Cooperative Purchase

Federal Grants- Library Services and Technology (LSTA)

IMLS GrantsGifts

Mission

Lincoln Trail Libraries System advocates, collaborates, and facilitates education and cooperation to empower information agencies to improve and expand access to and delivery of information resources.

Vision

Lincoln Trail Libraries System is:

Committed to excellence in library service through empowerment of library information partners and citizens.

System Roles

Leader

Consultant

Educator

Advocate

Innovator

Values of LTLS and Members

Responsibility

Individual Contribution

Customer Service

Confidentiality and Privacy

Intellectual Freedom

Innovation

Strategic GOALS

Expand and Optimize Core Cooperative Services

Encourage and Promote Partnerships, Collaboration and Creative Information Services

Enhance Education of and Communication to Information Providers and the Public

Explore and Integrate New Technologies and Services

LINCOLN TRAIL

LIBRARIES SYSTEM

TECHNOLOGY

COMMUNICATIONS &

MARKETING

OPERATIONAL COOPERATIVE

SERVICES

NEW INITIATIVES

CONSULTING &

EDUCATION

PAC Services

LINC Database

Training

Web

Newsletters

Marketing & PRMedia contacts

Continuing Education

Membership

General Consulting

Topical Consulting

Digitization

New Partnerships

New Technologies

Delivery Resource Sharing

E-Resources

24 x 7 Reference

Coordinated Purchase & Discount

LINC Services

Grants Assistance

Email Lists and Chats

Demonstration Grants

Building Tour

LINCOLN TRAIL

LIBRARIES SYSTEM

TECHNOLOGY

COMMUNICATIONS &

MARKETING

OPERATIONAL COOPERATIVE

SERVICES

NEW INITIATIVES

CONSULTING &

EDUCATION

PAC Services

LINC Database

Training

Web

Newsletters

Marketing & PRMedia contacts

Continuing Education

Membership

General Consulting

Topical Consulting

Digitization

New Partnerships

New Technologies

Delivery Resource Sharing

E-Resources

24 x 7 Reference

Coordinated Purchase & Discount

LINC Services

Grants Assistance

Email Lists and Chats

Demonstration Grants

CONSULTING &

EDUCATION

Continuing Education

Membership

General Consulting

Topical Consulting

Grants Assistance

Consulting

General Assistancehttp://www.ltls.org/staffdir.html

Special ProjectsGrants Assistance and ReviewTelephone, OnSite and Electronic MailLibrary Advocacy & Legislative Network

Education

Continuing EducationTrainingVariety of Formats- Face to Face, Video

Conferencing, Teleconferencing, Electronic, WebCasting

Joint Programs and Sponsorships

FY 2002 Highlights

CONTINUING EDUCATION

- 41 CE Events --676 participants

- 77 LINC and other training sessions -- 548 participants

- Over 4,000 Contact Hours of education and training

CONSULTING

- 5,416 Individual Consulting and Operational Contacts with with members

OPERATIONAL COOPERATIVE

SERVICES

Delivery Resource Sharing

E-Resources Coordinated Purchase & Discount

Delivery

On Demand - 5 days per week to 2 days per week

Vehicular- 4 Routes (http://www.ltls.org/delivery_routes.html )- Stops take from 5 - 25 minutes- Sort on the Route

Fax

FY 2002 Delivery Highlights

DELIVERY- 542,904 Items Transported

- 15,173 Delivery Stops

- 186,061 Delivery Miles

- 25,459 ILDS Items Received and Delivered

Resource Sharing

In System Interlibrary Loan- LINC (http://www.ltls.org/linc )

ILLINET ONLINE (http://www.ltls.org/f_io.html)

OCLC (http://www.oclc.org/home )

Reciprocal Borrowing- Public Library Members only

FY 2002 Resource Sharing Highlights

RESOURCE SHARING- 240,084 Direct ILL via LINC

- 502,470 Public Library Reciprocal Borrowing/Lending Transactions

E-Resources & Coordinated Purchase & Discounts

Cooperation Between LibrariesFirstSearch (http://www.oclc.org/home )

LINC (http://www.ltls.org/linc )

EResources- E Books- Grove’s Dictionary of Art

(http://www.groveart.com/index.html)- Grove’s Dictionary of Music and Musicians

(http://www.grovemusic.com/index.html)

FY 2002 E-Resources HighlightsREFERENCE

- 866,080 FirstSearch Searches

- Grove’s Dictionary of Art Online for Public, School and Community College Libraries

- Grove’s Dictionary of Music Online for Public, School and Community College Libraries

E-Resources & Coordinated Purchase & Discounts

Resource Discounts- Baker & Taylor

Furniture, Supplies & Equipment- BroDart- DEMCO- Highsmith- Gaylord

TECHNOLOGY

PAC Services

LINC Database

TrainingLINC Services

LINC SERVICES

LINC http://www.ltls.org/lincShared Service since 1978CirculationCatalogingOnline Public Access Catalog- Web Pac: http://www.ltls.org/linc - IPAC: http://www.ltls.org:8080/ipac20/ipac.jsp?profile=dial2- Pac 4 Windows

AcquisitionsSerials

FY 2002 LINC Service Highlights

TECHNOLOGY SERVICES (LINC)

- 87 Member Library Buildings Participating- 70 Online (6 began circulating online in FY

2002)- 643,292 Bibliographic Records- 1.9 Million Holdings - 200,676 Patrons- 3,555,217 Circulation

LINC Database

Cataloging Center since 1989- OCLC source for new Bibliographic Records

- Catalog New Materials

- Retrospective Conversion

- Shared cost

Cataloging Maintenance Center since 2001- Statewide Center

FY 2002 LINC Database Highlights

CATALOGING CENTER

- 21,994 New Materials Cataloged

- 6,418 Retrospective Conversion Materials

CATALOGING MAINTENANCE CENTER

- Statewide Original Cataloging Service Center for LLSAP members

COMMUNICATIONS &

MARKETING

Web

Newsletters

Marketing & PRMedia contacts

Email Lists and Chats

Communications

LTLS Web Site - http://www.ltls.org Newsletters

- Connections- http://www.ltls.org/f_pubs.html- Quick Connections- http://www.ltls.org/f_pubs.html

Electronic Mailing ListsDirectory of Libraries- http://www.ltls.org/f_ltlsmembers.html

FY 2002 Communications Highlights

COMMUNICATIONS- Featured Articles in Local Newspaper

- Chapter-a-Day- PDA Connect- Quick connections Issue Electronically every

Friday- 6 Issues of LTLS Newsletter sent to more than

1000 people - Featured in National Publications

- PDA Connect

NEW INITIATIVES

Digitization

New Partnerships

New Technologies

24 x 7 Reference

Demonstration Grants

New Initiatives

Chapter - a - Day(http://www.ltls.org/bookclubs.html )

PDA Connect (http://www.ltls.org/pda.html )

Demonstration GrantsPartnerships@ your library

New Technologies

FY 2002 New Initiatives Highlights

GRANTS- Live & Learn Automation --

- Added 8 Libraries to LINC- CORC- Touch Poll- Question Point

FY 2002 New Initiatives Highlights

GRANTS- LSTA

- Partnerships@ Your Library

- Knowledge Management with XML

- Continuing Education

Contact Information

Email (....@lincolntrail.info)- Jan Ison, Executive Director (jison)- Pat Boze, Consultant (pboze)- David Dorman, Consultant (ddorma)- Donna Schaal, Consultant (dschaa)- Joe Sciacca, Consultant (jsciac)- Merdy Smith, Consultant (msmith)- Amy Weber, Consultant (aweber)

Voice: 217-352-0047Fax: 217-352-7153