NEW EMPLOYEE ORIENTATION

2020-2021

► Fourth largest employer in the county

► Second largest school in the state

► Embrace & value the diversity of all learners; students, staff & families

► We’re committed to “Re-imagine . Re-envision . Re-invest” in our facilities.

► We offer over 160 different Clubs and Activities in middle and high school, over 100 volunteer collaborations with businesses and organizations, and boast one of the largest preschool programs in the state.

#WEARECRCSD

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CRCSD VISION

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To ensure all learners experience a rigorous and personalized learning experience so they have a plan and a passion for their future.

OURMISSION

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Innovative Learning Options

We are home to Magnet Schools and numerous

Innovative Programs.

5Video https://youtu.be/8aYGYXB1gQg

Our Employees

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Benefits Enrollment● Your benefits are effective on the 1st of the month following hire date

(if hired on the 1st of the month, coverage is effective the same day)

● You have 30 days from your new hire date to enroll and/or make changes to your benefit elections

● After 30 days you may only make a benefit change at annual enrollment or if you have a “qualified change in status,” for example:○ Marriage○ Divorce, legal separation, annulment○ *Birth or adoption of a child

■ *60 days to make a change○ Change in employment status

Refer to your benefit guide for specific benefits based on your workgroup: http://www.cr.k12.ia.us/departments-services/employee-benefit-guides/

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Medical8

HMO Basic (Blue Access Network)

HMO Essential (Blue Access Network)

PPO Choice (Alliance Select Network)

PPO Premier (Alliance Select Network)

• Comparison of District Wellmark medical plans:

2020-2021 MIIP PLAN COMPARISON• The employee monthly rates by

plan and level are listed in the rate chart in your enrollment guide.

• Generally, you must work 30 hours per week to be eligible – this may vary based on the rules for your workgroup – check your enrollment guide for further details.

Refer to your benefit guide for specific benefits based on your workgroup: http://www.cr.k12.ia.us/departments-services/employee-benefit-guides/

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How much will be deducted from my

paycheck for the medical plan I choose?

The District contribution towards the cost of medical coverage is different for each workgroup.

Refer to your benefit guide for specific benefits based on your workgroup: http://www.cr.k12.ia.us/departments-services/employee-benefit-guides/

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Download the free app on your smartphone or tablet!

Doctor on Demand

WHERE YOU CHOOSE TO RECEIVE CARE IMPACTS HOW MUCH YOU PAY OUT OF YOUR OWN

POCKET

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What you pay for in-network services…

Doctor on Demand

Member Pays

Personal Doctor

Member Pays

Walk-InClinic

Member Pays

Emergency Room

Member Pays

HMO BasicFREE - $0 $50 Copay $50 Copay

$5,000 Deductible, then 50% co-insurance

HMO EssentialFREE - $0 $35 Copay $35 Copay

$2,000 Deductible, then 25% co-insurance

PPO ChoiceFREE - $0 $25 Copay $25 Copay

$1,250 Deductible, then 20% co-insurance

PPO PremierFREE - $0 $20 Copay $20 Copay

$750 Deductible, then 10% co-insurance

Where to get care

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Dental14

Dental► PPO Plus Premier Plan

► Click on this link to review plan details: CRCSD Dental Plan and Monthly Rates

► You may enroll in dental even if you do not enroll in medical.

► Generally, you must work 30 hours per week to be eligible – this may vary based on the rules for your workgroup. Check your benefits enrollment guide for further details.

► There is no District contribution towards the cost of coverage – employees pay the full monthly premium.

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Vision Discount Program

● This is NOT insurance

○ Free to all employees in the District

○ No benefit election required

○ Offered through DeltaVision

Refer to the District website for specific details on the Vision Discount Programhttp://www.cr.k12.ia.us/departments-services/vision-discount/

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Flexible Spending Accounts

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Health Care Spending Account (Health FSA)

► Use for eligible health, dental, and vision expenses for you and your tax eligible dependents

► Annual maximum is $2,700

► General Purpose vs. Limited Purpose

► Flex Card, Auto Reimbursement or Direct Deposit

► You can receive reimbursement up to your annual maximum before you have made all of your contributions toward your annual election

Dependent Care Spending Account

(Dependent FSA)► Use for eligible dependent daycare

expenses incurred while you are working

► Annual maximum is $5,000; $2,500 if married and filing separately

► You can only receive reimbursement of what you have contributed at the time you submit an eligible claim

► Daycare provider must claim the income and have an EIN or SSN in which to report the income (required when filing a claim with WageWorks)

Flexible Spending Accounts

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Sign up for the right type of account

Health Care FSA – eligible health care expenses for you AND tax eligible dependentsDependent Care FSA – eligible daycare expenses incurred while you are working

Plan CarefullyIRS Rule:“Use it or lose it”

Plan Year: July 1, 2020 through June 30, 2021Grace Period:to continue to incur claims:Through September 15, 2021Deadline to Make a Claim: October 31, 2021

Flexible Spending Accounts

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How much will be deducted from my paycheck for the Flexible Spending Account that I choose?

To calculate your deduction - take your annual election and divide by the number of paychecks remaining in the fiscal year (through June 30, 2021).

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Medical information is protected

► The Cedar Rapids Community School District is required by law to maintain the privacy of our employees and their dependent’s personal health information.

► HIPAA Privacy Rule: Protects the privacy of individually identifiable health information.

► All medical information is kept confidential and in a secure location.

Refer to the Tools and Resources section in the back of your participant guide for more information.

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Benefit Enrollment for 2020-2021

► LOGIN in at www.bluesenroll.com

► USERNAME: Your first full name, followed by the first letter of your last name and the last four digits of your SSN

► PASSWORD: Your full SSN, no dashes or spaces. You will be required to change your password upon initial login.

► Access the site from any internet connected computer 24-hours a day for up to 30 days from your hire.

Refer to the Tools and Resources section in the back of your participant

guide for more information. 22

• Refer to your benefit guide for specific benefits based on your workgroup

• Outside of your new hire or status change enrollment window, you can only elect, change, or cancel coverage if you have a qualified life event and notify the Benefits Department within 30 days of the event (60 days for the birth of a baby).

• Documentation for the qualified life event is required.

• Annual Enrollment is held in late April/early May each year.

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Employee Assistance Program (EAP)● Receive free and confidential help for issues such as:

○ Stress management○ Depression and anxiety○ Legal and financial concerns○ Marital/family conflict○ Parenting challenges○ Substance abuse issues and more

● Includes up to 3 free in-person counseling sessions with a local provider for each unique issue or problem

● Available to all regular full time and part time employees and their immediate family members. Children should be a dependent that lives in your home, is in college or the military.

● Available anytime, any day○ Call 1-800-292-2780 to speak with an ERS EAP Counselor or setup a

referral to a local provider. ○ Access EAP and Work-Life services online at:

www.mylifeexpert.com■ Company Code: CRCSD

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Employer Paid Benefits● Long-Term Disability

○ Designed to provide financial help for you if you become disabled.○ Benefit begins the greater of 30 consecutive calendar days or the

expiration of accrued personal illness leave.

● Group Term Life and Accidental Death and Dismemberment (AD&D) Insurance○ Automatically enrolled upon hire date○ Beneficiary form required

● Wellness Incentive○ Eligibility for this program varies by workgroup. Please check your benefit

guide to see if you are eligible for this benefit.○ Receive a one-time free Virgin Pulse activity tracker○ Track activity through the Virgin Pulse app and sync with many compatible

devices - Apple Watch, Fitbit, and more!○ Earn up to $75 per quarter by earning points for Activity, Measurements,

Tracking Health Habits, Daily Cards, Challenges and more

Refer to your benefit guide for specific benefits based on your workgroup. 25

Benefits For Teachers

● PEHSP (Post-Employment Health Savings Plan)○ Full-time (1.0 FTE) receives $2,160 annually ($180 monthly) ○ Deposited into a Health Reimbursement Account (HRA) with Mid-America○ May not be accessed until separated from the District○ Benefit is prorated for less than 1.0 FTE or 191 contract days

● Lane Changes and Salary Increases○ All courses must be approved through the course approval form (Human

Resources page of the District website).○ Level change forms are due to Human Resources by September 15th with

official transcripts.○ BA goes in increments of 12 credits, MA goes in increments of 15 credits,

and PHD goes in increments of 15 credits.

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Voluntary Supplemental Life

Insurance

● Eligible to participate if you are regularly scheduled to work 24+ hours per week.

● This is a voluntary plan and is paid for by the employee, if elected.

● Rates are included in the Benefits Guide.

● Available to purchase on employee, spouse and/or child(ren). The employee or spouse must be covered in order to cover children.

● This is your opportunity to enroll up to the guaranteed issue limits without providing proof of good health.

● Additional information can be found here:

○ http://www.cr.k12.ia.us/departments-services/voluntary-supplemental-life/

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Long-Term Benefits

● IPERS

○ Provided for Permanent Public employees (Full and Part-Time)

○ Automatic Membership

○ Pre-tax Contributions:

■ 6.29% Employee Share

■ 9.44% Employer share

■ = 15.73% total

○ Visit the IPERS website for more information:

■ https://www.ipers.org/members/new-members

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Long-Term Benefits

Voluntary Retirement Program

○ To assist qualified long-term employees from public service to retirement

○ Benefit eligibility varies by work group – refer to policy 508, 509 & 510 for specific details.

○ Being a good steward of personal illness usage may translate to receiving Wellness Incentive Days each fiscal year. This may be used as part of the retirement calculation depending on your workgroup benefits.

Refer to board policy 511 for workgroup specific information.http://www.cr.k12.ia.us/our-district/policies-and-procedures/

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Important NoticesThe following important notices can be found on the Human Resources page of the District website under: Health Plan Information

► Summaries of Benefits and Coverage (SBC)

► Medicare Creditable Coverage Notice

► Medicaid & the Children’s Health Insurance Program (CHIP)

► Notice of Coverage Options – MARKETPLACE

► Notice of Privacy Practices

► Important MIIP Health Plan Notices

► Women’s Health and Cancer Rights Act of 1998

► Newborns’ and Mothers’ Health Protection Act of 1996

► Michelle’s Law 30

Need help with benefits or enrollment?

If your last name begins A-L, ask for

Stephanie DeSotel

If your last name begins M-Z, ask for

Tracy Wellman

Call 319-558-CRHR(2747), option 2

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My time away from work

● Holidays

● Personal Illness or Disability

● Illness in the Family

● Paid Time Off (PTO)

● Emergency Leave*

● Personal Leave*

● Family Medical Leave

● Jury Duty

● Bereavement

Refer to your Employee Agreement/Employee Handbook for specific details: http://www.cr.k12.ia.us/departments-services/human-resources/ employee agreements and/or employee handbooks.

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Policies and Procedures

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Inclement weather

All-District Closing

► Determined by Superintendent

► Except for essential employees, District personnel should not report to work

► Existing work rules, including use of leave, will serve as a guide for essential employees who are unable to report to work

Refer to board policy 506.1 for more information.

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Inclement weather continued:

No School Day

► When all schools are closed, 12-month employees report to work. ► All other employees, refer to policy:

http://www.cr.k12.ia.us/our-district/weather-related-decisions/ ► Communication is sent through the Community Relations Office. Please

check your email and voicemails.

Refer to board policy 506.1 for more information.

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Harassment PolicyAnti-Bullying and Anti-Harassment

► Cedar Rapids School District is committed to providing a safe and civil school environment.

► CRCSD will not tolerate harassment of any employee because of that employee’s sex, gender, sexual orientation, race, color, religion, national origin, age, disability or genetic information.

Anti-Retaliation

► No one shall retaliate against an employee because they have filed a harassment complaint.

Complaints

► The District will act to promptly investigate all complaints and promptly take appropriate action.

► District Complaint Process

Refer to board policy 502.5 for more information.

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Workplace Expectations

► All employees are expected to perform at high standards

► Understand, comply and be familiar with district regulations, procedures, and practices

► Dependable and reliable attendance is expected

► Perform assigned tasks safely and according to safety policies and training requirements

► Cooperate and collaborate with team members

Refer to board policy 500.1 for more information.

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Evaluations

Administrators

► Administrators will have a job performance evaluation for the first year and every three years thereafter.

Certified Staff

► Initial License will have a performance evaluation each year for the first two years and every three years thereafter.

Classified Staff

► Classified staff will have a job performance evaluation after 3 months, one year, and every three years thereafter.

Refer to board policy 504 for more information.38

Worker’s Compensation

Worker’s Compensation

► All school employees are covered by worker’s compensation insurance.

Accident and Injury Report

► Any work-related injury (or illness) must be reported to your supervisor immediately.

Return to Work Program

► It is the intent of the Cedar Rapids Community School District to identify meaningful work for employees who are temporarily unable to perform all, or portions, of their regular work assignments or duties due to a work-related injury.

More information is located on the District website: http://www.cr.k12.ia.us/district-resources/incident-injury-report/

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Social MediaExpectations for the use of personal social media

District employees should:

► Refrain from accepting current CRCSD students as “friends” on personal social networking sites.

► Be aware that people classified as “friends” have the ability to download and share your information with others.

► Remember that once something is posted to a social networking site it may remain available online even if you think it is removed and it may be far-reaching.

► Set and maintain social networking privacy settings at the most restrictive level.

► Not use a social networking site to discuss students or employees.

► Not post images that include students.

Refer to board policy 506.12 for more information. 40

Staff technology use

The following guidelines govern the use of the District's computer network system, employee access to the Internet, and management of computerized records:

► Employees will be issued a District e-mail account and other access accounts required per job duties. Passwords must be changed periodically.

► Employees are responsible for the appropriate use of their District-issued accounts at all times.

► Employees are expected to review their email and other electronic communications regularly and reply promptly.

► Employees may access the Internet for education-related and/or work-related activities.

► Employees will refrain from using computer resources for personal use, including access to social networking sites.

► Information that traverses District computers and e-mail is generally considered a public record. Employees should have no expectation of privacy regarding the use of the District’s computers.

Refer to board policy 900 for more information.41

Employee interaction with students

District employees and other non-District employees/volunteers providing services to the District are expected to maintain appropriate professional boundaries.

Behaviors that are inappropriate unless specifically part of an education, co-curricular or counseling program include but are not limited to:

► Touching students frequently

► Sharing personal situations with students

► Inviting current CRCSD students to one’s home for social purposes

► Being alone in a locked room with a student unless it is an emergency situation

► Meeting students during out-of-school hours and away from school grounds

► Teasing that is flirtatious or has the potential to demean a student

► Sending notes, letters, e-mails or texts to students unless an administrator, and parents as appropriate, are copied on the communication

► Transporting student(s) unless authorized by an administrator

Refer to board policy 506.13 for more information.42

Tools and Resources

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Cedar Rapids School District Website

District Website: http://www.cr.k12.ia.us

School CalendarOur District• Strategic PlanSchools -Find your specific school websiteDepartment and Services• Human Resources• Employee Benefit Guides• Payroll Schedules• Time Clock

• Employee Quick Reference• Employee Agreement• Work Group CalendarsNewsCommunity ResourcesFuture-Ready Facilities

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Employee self service login

Your Employee ID number remains the same as your Time Clock number.  Your initial password is the last 4 digits of your SS# plus your four digit birth year. For example: 12342017. Sometimes employees will transpose these numbers.  If you have other questions, contact Payroll at payrolldl@cr.k12.ia.us

Refer to the Tools and Resources section of your participant guide for more information. 45

Important Login Information

Setting up your email

► You must authenticate your account from a district computer when it is your first time logging in. You will use a username and temporary password that will be provided then you will be directed to change your password.

Public School Works – Online Training

► Log into your Cedar Rapids email account

► Open the email from CRCSD Human Resources

► Click on the link “click here to start our training”

Refer to the Tools and Resources section of your participant guide for more information.

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Entering Your Time – Getting Paid

Teachers

Any hours beyond your contract days must be tracked in timeclock.

Non-Teachers

Enter your Time Clock Number

Two ways to enter time:

Time Clock Terminal

HR/Secretaries will provide training

Web based application

https://crcsd-tcplus.cr.k12.ia.us/app/webclock/#/EmployeeLogOn

Refer to the Tools and Resources section of your participant guide for more information. 47

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