original council agenda - otorohanga · site safe david mckinley, dain rothery, hano green, lew...

Otorohanga District Council

AGENDA

21 March 2017

10.00am

Te Kotahitanga Marae

Standing Appointments Hamilton and Waikato Tourism Presentation

Members of the Otorohanga District Council

Mr M Baxter (Mayor) Mrs K Christison Mr R Johnson Mrs RA Klos Mr P McConnell Mr K Philllips Mrs D Pilkington Mrs A Williams

Meeting Secretary: Mr CA Tutty (Governance Supervisor)

Otorohanga District Council - AGENDA – 21 MARCH 2017 Page 0

OTOROHANGA DISTRICT COUNCIL

21 March 2017

Notice is hereby given that an Ordinary meeting of the Otorohanga District Council will be held at Te Kotahitanga Marae, Otewa Road on Tuesday 21 March 2017 with a pōwhiri commencing at 10am.

13 March 2017

DC Clibbery CHIEF EXECUTIVE

AGENDA

ORDER OF BUSINESS: ITEM PRECIS PAGE

PRESENT 1

IN ATTENDANCE 1

APOLOGIES 1

OPENING PRAYER 1

ITEMS TO BE CONSIDERED IN GENERAL BUSINESS 1

CONFIRMATION OF MINUTES – Otorohanga District Council – 21 February 2017

– Otorohanga Community Board – 23 February 2017

1

1

– Kawhia Community Board – 17 February 2017

MATTERS ARISING 1

DECLARATION OF INTEREST 1

REPORTS

ITEM 43

DRAFT MANAGEMENT ACCOUNTS FOR THE PERIOD ENDING 31 DECEMBER 2016

2

ITEM 44 HEALTH AND SAFETY REPORT – AUGUST 2016 – FEBRUARY 2017 3

ITEM 45 HAMILTON AND WAIKATO TOURISM PRESENTATION JULY – DEC 2016 6

ITEM 46 APPOINTMENT OF THE INDEPENDENT COMMISSIONER -OSTERN QUARRIES LIMITED

17

ITEM 47 MATTERS REFERRED 21 FEBRUARY 2017 26

GENERAL 26


PRESENT

IN ATTENDANCE

APOLOGIES

OPENING PRAYER

ITEMS TO BE CONSIDERED IN GENERAL BUSINESS

CONFIRMATION OF MINUTES – Otorohanga District Council – 21 February 2017

– Otorohanga Community Board – 23 February 2017

– Kawhia Community Board – 17 February 2017

MATTERS ARISING

DECLARATION OF INTEREST


REPORTS ITEM 43 DRAFT MANAGEMENT ACCOUNTS FOR THE PERIOD ENDING 31

DECEMBER 2016

To: His Worship the Mayor & Councillors Otorohanga District Council

From: District Accountant

Date: 21 March 2017

Relevant Community Outcomes

Ensure services and facilities meet the needs of the Community

Promote the local economy and opportunities for sustainable economic development

Foster an involved and engaged Community

Executive Summary

The Draft Management Accounts for the period ended 31 December 2016 are attached under separate cover.

Staff Recommendation

It is recommended:

That the Draft Management Accounts for the period ended 31 December 2016 be received. B O’Callaghan DISTRICT ACCOUNTANT


ITEM 44 HEALTH & SAFETY REPORT – AUGUST 2016 TO FEBRUARY 2017


From: Health & Safety Advisor

Date: 21 March 2017


The Otorohanga District is a safe place to live

Ensure services and facilities meet the needs of the Community

Executive Summary

To advise Councillors of Council’s processes, status and recent actions in relation to issues of health and safety.


It is recommended that the report be received.

Report Discussion

Regulations WorkSafe has produced guidance documents around asbestos and new protocols have come into force. Also available are interpretive guidelines on the General Risk and Workplace Management regulations. Compliance Every 12 months Council’s water treatment plants are inspected by an independent HSNO compliance specialist. All sites have complied and been issued with Location Certificates. Quotes have been received and work is due to commence at the three Otorohanga stormwater pump stations (Huiputea, Mair, Otewa). Work includes installation of safety railing around the pumps, fencing around the site, signage. Auditing

Council staff continue to audit contractors and internal events to ensure safety compliance. Job Safety Analysis A generic process has been introduced and is being following by all staff working on job sites. This form encompasses the “tool box” meeting pre-job, assessment of hazards on site and visitor induction.


Staff Training

The following staff have recently undertaken training:

Training Staff Expiry

Site Safe David McKinley, Dain Rothery, Hano Green, Lew Pulman, Manga Roach, Mark Lewis, Marion Fleming, Martin Gould, Robyn Hodges, Raquel Tubilla, Sharlene McGaughran, Stephen Loomans, Lilian Te Paea, Kevin Adams, Wayne Pu.

October 2018

Approved Handler AgriChemical

Hano Green and Wayne Pu November 2021

Site Traffic Management Supervisor

Hano Green September 2019

Workplace 1st Aid Marion Fleming August 2018

Dangerous Goods Licence

Kevin Adams and Dain Rothery November 2021

Work Related Accidents and Incidents During this six month period August 2016 to February 2017 the following accidents/incidents have been reported:

Injury Event Treatment

1 Strained muscle Lifting Rest

2 Swollen wrist Overuse at office workstation Assess workstation. Purchase wrist support

3 Electric shock from faulty switch

During wet weather at Tihiroa Water Treatment Plant

Switch repaired

Staff Wellness No wellness events have been held. Staff are participating in the “Stay Connected” events. Emergency Evacuation Exercise An emergency response exercise was undertaken at the Otorohanga Water Treatment Plant on 7 February. Fleet The annual fire extinguisher checks were carried out in September. Minor tyre damage occurred when a vehicle scraped the edge while parking – no repair required. Health & Safety Representative Meetings Staff elections have been held to get a fair representation of the work groups within Council. A meeting was held in October, but due to resignations and elections, the next meeting was held on 1 March (outside this reporting period).


External Meetings The following meetings have been attended: Waikato-BOP Health & Safety Forum – 23 November 2016 This event was held in Te Awamutu:

WorkSafe – asbestos management;

Safety in Design – the importance of including this in Council works;

SHE software – Pre-Contractor Qualification Waikato WorkSafe H&S Forum (Hamilton) – 9 February

Asbestos update Waikato-BOP Health & Safety Forum – 22 February 2017 This event was hosted here in Otorohanga:

WorkSafe inspector in attendance to answer questions;

Lone Workers – presentation on the Spot Gen3 Lone Worker Device Local Authority Shared Services (LASS) Health & Safety Working Party – 6 October 2016 and 27 January 2017. This group of Health & Safety Advisors from the Waikato are meeting every second month. They are working on a number of shared projects across the Waikato Councils, including: training; health and safety computer programme; researching Councils’ liabilities regarding community events; consistent KPIs; auditing; and policies. They are also working collaboratively with the LASS BOP Working Party. LASS Project – Contractor Health & Safety Pre-Qualification This project has been rolled out across the Waikato/BOP Councils that wish to utilise it. This Council is expecting to come on board in the near future. Robyn Hodges HEALTH & SAFETY ADVISOR ENGINEERING SUPPORT OFFICER


ITEM 45 HAMILTON AND WAIKATO TOURISM PRESENTATION JULY – DEC 2016


From: Jason Dawson – CEO Hamilton and Waikato Tourism

Date: 21 March 2017


Promote the local economy and opportunities for sustainable economic development

Executive Summary

That the presentation by Mr Jason Dawson – Chief Executive Officer of Hamilton and Waikato Tourism inform Councillors of the work undertaken during the period of 1 July – 31 December 2016.


It is recommended that the report be received.

CA Tutty GOVERNANCE SUPERVISOR


ITEM 46 APPOINTMENT OF THE INDEPENDENT COMMISSIONER - OSTERN QUARRIES LIMITED

To: His Worship the Mayor and Councillors Otorohanga District Council

From: Environmental Services Manager

Date: 21 March 2017

Executive Summary

Ostern Quarries Ltd has lodged a land use consent application to operate and expand their exiting quarry on Otorohanga Road, State Highway 3 south of the Te Kawa Crossroads. The applicant has also lodged consent applications with Waikato Regional Council for seven consents related to this activity. A combined hearing will be held in Otorohanga to consider these matters. Dr Phil Mitchell has been selected as the independent commissioner by both Councils to hear and decide the consent applications. He will be a member of a joint hearing panel that includes two other commissioners appointed by the Waikato Regional Council and Waikato River Authority to hear the seven consent applications for earthworks, air and water discharges.


It is recommended that:

Pursuant to Section 34A of the Resource Management Act 1991 independent commissioner Phil Mitchell be appointed as the Hearing Commissioner for the purposes of hearing and making a decision on the resource consent application for Ostern Quarries Ltd as detailed below. This delegation includes hearing and considering the submissions lodged on the resource consent application and dealing with any procedural issues prior to delivering the decision on the resource consent.

Report Discussion

The application from Ostern Quarries Ltd is described in brief as ‘the continuation and expansion of existing quarry activities involving the excavation, sorting, processing and deposition / stockpiling of rock and overburden, and subsequent transport of saleable product from the site and associated activities including the provision of staff facilities and operation of plant and machinery’.

Dr Mitchell is a principal in the Resource Management and planning consultancy firm Mitchell Daysh. His selection as Commissioner is due to his extensive experience in resource management issues which has seen him appointed to serve on the Government’s Resource Management Act Technical Advisory Group. His CV includes an extensive list of projects that he has heard in his role as an independent commissioner. This work covers all of New Zealand and includes the following recent work in the Waikato region;

Sothern Links Highway proposal; Waikato Expressway Regional Council Consent (Chair) Tairua Marina (Chair); Waihi Goldmine Expansion. Andrew Loe ENVIRONMENTAL SERVICES MANAGER


ITEM 47 ODC MATTERS REFERRED FROM 21 FEBRUARY 2017


From: Governance Supervisor

Date: 21 March 2017

COUNCIL

18 October 2016 i) To invite the Waikato District Health Board to speak to Council once the investigations

have been completed to assure Council and therefore citizens of its ability to deliver effective mental health services to our citizens.

ENVIRONMENTAL SERVICES MANAGER

15 November 2016 i) To arrange a meeting with the Trustees of the Raukawa Charitable Trust regarding

the co-management of the Waikato River.

CA Tutty GOVERNANCE SUPERVISOR

GENERAL

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