ouhk comm6005 lecture 7 tools for presentations

Public Relations Presentation and Communication Skills (2011/10)

Lecture 7Tools for presentations

Developed and Presented by

Roy Ying, Msc., B.Comm.

Note: Pictures used in this power point file

is for academic Purpose only

DA010 - Professional Diploma in Public Relations - COMM6005EP

Table of Content

• What are your tools?

• Equipment

• How do Steve Jobs present?

• Emerging new tools

• Other tools

What are your tools?

What are your tools?

• For face-to-face presentations, you should first be looking for a venue:

• Assuming you want to do a gala dinner for the HK International Film Festival, what questions do you need to ask yourself before deciding how much space you need?

Can you tell by looking at this?

This is the way to assess whether

the space is big enough

Space

• Remember that space is needed not only

for the audience and speakers, you must

cater for working staff, crew, equipment and

sometimes unexpected needs.

• Also pay attention to the ceiling height of

the venue, it may impose limitation on the

types of presentation you can do.

• What can’t you do in a low-ceiling venue?

• What can’t you do in a low-ceiling venue?

Temperature

• Not all presentations are indoor

• Even if it’s indoor, the number of attendees and the content may change the room temperature

• Can you think of an occassion where the temperature will become colder?

Lighting

• How much control do you have over the room lighting?

• Can you make the room dark enough for the audience to see images projected on a screen?

• Don’t forget the stage. Make sure the lighting isn’t hurting the speakers’ eyes.

Equipment

Common items:

• Powerpoint

• Screen / Projector

• Flipchart

• Microphone

How to use them properly?

• Powerpoint

– Do you need to have fancy animation, built-in

video clips, and creative images to

communicate your message?

– They are helpful, but if over-killed, they might

be a distraction.

– Although you don’t need to be a master of the

latest powerpoint presentation technology,

there are a few functions you should know.

Powerpoint

• Insert text

– It helps the speaker remember

his / her scripts

• Create your template

– It’s your corporate image

Powerpoint

• Transition

– The effect in moving from

one slide to another. This

can help illustrate a point

• Import audio / video

– Use it, especially if you have

your own production

Powerpoint

• Graphs with notes

– It saves the speaker’s effort

to look at another table

• Hyperlink

– It solves your copyright issue,

and it’s good for youtube

streaming

Powerpoint

• Show it on web

– Or you can use Slideshare

• Tips

Screen Size

Screen projection

A

B

C

D

Screen projection

• A - Front projection

• B - Ceiling projection

• C - Rear projection

• D - Touch screen projection

Your speaker needs to know the presentation

will be projected in order to do rehearsal

Flipchart

• Tips in using flipchart

– Design it on a scrap piece

of paper before you put it

on the flipchart.

– Follow the 7 x 7 rule. Have no more than 7

words on each line and no more than 7 lines

to a sheet.

– Avoid using the colors yellow, pink, or orange.

These are difficult for the audience to see.

Flipchart

• Tips in using flipchart

– Can consider using prepared flipcharts.

– If you don’t have a stage, never draw below

waist line.

– Always have enough chart papers, blue sticky

tags and marker pens

– Think of the purpose of using flipchart (don’t

waste paper if you don’t have to)

Microphone

• Do you really need a mic?

• Do a rehearsal and a sound check

• Find someone to act as your audience

• Know how the microphone work (including clip-on mic)

• The lectern mike: position yourself properly

• Use the mic and the stand as your prop

Quick test on microphone

• A good microphone working distance (between the microphone and mouth) is: A. 4-6 inches

B. 1-2 inches

C. 7-10 inches

D. 2-3 inches

• Miniature clip on microphones should ideally be placed: A. On a shirt lapel

B. As close to the mouth as possible

C. As close to waist as possible

D. In the center of the chest

Quick test on microphone

• To reduce risk of feedback, the best place to use a microphone is:

A. Directly in front of a loudspeaker B. Alongside a loudspeaker C. Only from the side of the stage D. Behind, or as far away as practical from a loudspeaker

• If the sound system is not working, what should be checked?

A. That it is plugged in and switched on B. That the volume control is turned up C. If a separate speaker is used, that it is connected D. If a Wireless microphone is used, that both switches are on E. All of the above

How do Steve Jobs present?

What has he done right?

• How did he set the scene?

• How did he set the scene?

• Did he follow the 6 x 6 rule?

• Did he follow the 6 x 6 rule?

• Did visual aids help him?

• Did visual aids help him?

• Why do / don’t you like his speech?

• Why do / don’t you like his speech?• How did he

deal with transition?

• How did he deal with transition?

New web-based tools offer ways to publish and

deliver presentations as well as some new tools

for creating presentations

Emerging online tools

• SlideShare

• Authorstream

• SlideRocket

• Share your PowerPoint presentations

online

• Embed them to a blog, wiki or website.

• Add audio, notes, and YouTube videos

• http://www.slideshare.net/

SlideShare


SlideShare


• Upload a PowerPoint presentation while

maintaining its original settings

• Present Live link, you can share and discuss the

PowerPoint with participants live and interactively

• Convert and download them as video or share on

iPods, iPhones and YouTube

• http://www.authorstream.com

Authorstream


Authorstream


• PowerPoint-like which can be shared for

viewing or collaboration

• Allows students to work together from

multiple computers on the same project at

the same time.

• Cost associated with educational use

• Hard to find educational examples

SlideRocket


SlideRocket


• http://www.sliderocket.com/

• SlideRocket Example 1 – password: etec565c

SlideRocket


New tools for creating presentations

• Glogster

• Voicethread

• Prezi


• Create an interactive online poster with

links, photos, text, stickers, sound, music,

animation and more

• Educational site http://edu.glogster.com/

• Most educational examples are private

Glogster


Glogster


• Use any type of media (images, documents and videos)

• Make comments in 5 different ways - using voice (with a microphone or telephone), text, audio file,

or video (with a webcam)

• http://ed.voicethread.com for Education

Voicethread


• Prezi is a non-linear, zooming presentation

tool

• Create maps of texts, images, videos,

PDFs, drawings on a ``canvas``

• http://prezi.com/

Prezi


•http://prezi.com/pmbkibc1tkip/


Other tools

• What did you see? What’s his tools?