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Climate Challenge FundApplication Form

Applicant Organisationfrom Q1.1 Swap and Reuse Hub Cooperative (Edinburgh)

Project Namefrom Q2.1 SHRUB:Swap and Reuse Hub

CO2e Project Savingsfrom Q2.6

418 tonnes CO2e Total CCF grant being applied for

(maximum £150,000)

£107,759CO2e Lifetime Savingsfrom Q2.6

1023.3 tonnes CO2e

Project Start Date 01/04/17 Project Finish Date 31/03/18

Climate Challenge Fund Application Form 1

Before completing this form please read through the Guidance Notes which give detailed information and advice for each section of the form. Please email the completed form and all supporting documents to the Climate Challenge Fund (CCF) Team at:Email: [email protected] you are having problems with scanned signatures, please post or fax a hard copy of sections 5 and 6 to

Post: Climate Challenge Fund, Keep Scotland Beautiful, First Floor, Glendevon House, Castle Business Park, Stirling, FK9 4TZ

Fax: 01786 464611

If you require these documents in alternative formats, please contact a member of the Climate Challenge Fund Team on 01786 468779.


1.0 About Your Organisation

1.1 Organisation Name

Swap and Reuse Hub Cooperative (Edinburgh) Ltd

1.2 Contact Details

Main Project Contact: Lorraine McCauleyPosition: Admin & Finance FacilitatorAddress 1: The SHRUB, Swap & Reuse HubAddress 2: 13 Guthrie StreetAddress 3: EdinburghPostcode: EH1 1JGTelephone: 0131 220 1884Email: [email protected]

2nd Project Contact: Olivia NathanPosition: Board of DirectorAddress 1: The SHRUB, Swap & Reuse HubAddress 2: 13 Guthrie StreetAddress 3: EdinburghPostcode: EH1 1JGTelephone: 0131 2201884Email: [email protected]

1.3 ORGANISATIONAL STATUS Please tick or put an ‘x’ in the box(es) below which describe the status of your organisation. Please see Guidance Note 1.3 for more information.

You can apply to us without a constitution, but if you are successful, we cannot pay out any funding until your organisation is formally constituted.Community Council Industrial & Provident Society


Community Interest Company Locally managed housing associationCompany Limited by Guarantee X Registered CharityVoluntary Association SchoolDevelopment Trust Scottish Charitable Incorporated

OrganisationFaith Group Other (please state below) X Registered Members Cooperative

Please give the relevant reference numbers if applicable:Scottish Charity Number: N/ACompany Number: SC445994VAT registration number: N/ASME Medium Small Micro X

1.4 BackgroundPlease provide background information about your organisation. You should make sure to detail any significant financial or in-kind support you have received from any external organisations as well as the information detailed in section 1.4 of the Guidance Notes.

Date your organisation was set up (in its current legal status):(month and year is acceptable if you do not know the day) 25/03/2013

How many employees does your organisation currently have? 6 part-time


The SHRUB Swap & Reuse Hub Edinburgh Ltd. (hereafter: the SHRUB) is a social enterprise and registered as the UK’s first student- led community co-operative. It was established as a not for profit company limited by guarantee in March 2013. As a coop, the SHRUB operates an open membership policy (anybody above the age of 15 can apply for membership – see Appendix A) and as of October 2016 the current membership stands at 316. A large proportion of our members are students, mostly at the University of Edinburgh (UoE) but our membership is increasingly diverse, incorporating individuals from a range of ages and backgrounds in the local community. Co-operatives are democratically governed, with a “one member, one vote” policy, and members are freely able to join in decision making processes and to stand for a position on the Board of Directors. The Board is elected by (and from) the members at AGMs and Directors are legally liable for the Co-op. We also provide continuous training opportunities for our members & Directors.

Our Board:The current Board of Directors contains individuals who have been at the Coop since its foundation and others who recently became involved. The Board has representation from students, recent graduates, working professionals and a representative from the Social Responsibility and Sustainability Department of the University of Edinburgh, from which the Coop receives much support. 65% of board are matriculated students from 3 different higher education institutions. 20% are recent graduates. 45/55 split between male / female, representing 8 different countries of origin. The board are accountable to the coop members – the ultimate decision-making body – in regular open meetings, and their responsibilities are outlined in our constitution. We have a range of passions, expertise and skills represented on our board: Sustainable Development, Informatics, Project Management, Business and Finance, Welfare, Environmental sustainability, Cleaning, Volunteer Management, and many others.

Our Projects:The SHRUB formed to divert materials left behind in halls by departing students from landfill by collecting all items such as books, crockery, and clothing; redistributing them to new students at the start of the next academic year and placing remaining items in a year round SwapShop. Since then the SHRUB has been working to create a circular economy primarily focused on the sizeable student community within central Edinburgh, but increasingly reaching out to more local residents, local community groups and university staff to encourage more sustainable behaviours. In 2013, the SHRUB officially registered as the UK’s first student-led cooperative, after recognising the value and potential of a circular economy-based and reuse-focused enterprise in Edinburgh’s heart. The SHRUB has been CCF funded for the past two funding rounds which has enabled us to scale up our work on low-carbon behaviour change in central Edinburgh.

The SHRUB ‘SwapShop’ allows anyone to become a member and swap items in exchange for others; or have the value of donated item(s) credited to their account as tokens that can be spent later on other items. This business model has encouraged the growth of a SHRUB currency, and attracted members to reuse through a locally-bounded and financially innovative method. Current SHRUB membership is just over 300, and targeted to grow to 500 by April 2017 as part of a promotional drive using word of mouth, social media and through networking with like societies - see our youtube promo video (https://www.youtube.com/watch?v=wv7OHD7OL-g). We estimate that over 2,000 non-member customers in the year 2015/16 year used the SHRUB to buy reuse goods valued at about £4,000 annual sales. The operation of the SwapShop has educated and encouraged sustainable behaviours, resulting in 19 tonnes of CO2e savings in 2015-16. In addition, our big annual events are the End-of-Term Reuse Collections and resultant Freeshop. Is 2015, we collected about 6 tonnes of reusable items left behind by students in university accommodation, which otherwise would have gone to landfill. We then gave these away to new students during Freshers week. This was a great event to showcase the circular economy in action and introduce the concept early on in students’ time in Edinburgh.


Education & Upcycling Workshops: Volunteering is a core part of the SHRUB, and since 2015 over 200 volunteers have learned about carbon, reuse, and skills for running a social enterprise (having worked with REVOLVE; CCF training; Social Enterprise Academy; Volunteer Centre; TRIPOD; Cycle skills). These volunteers are expected to engage in low carbon practices among their professional and social peers in order to instigate positive social and environmental behavioural change. The SHRUB delivers a vast array of workshops surrounding reuse, environmentalism, repair, upcycling, renovations, community organising, and more. Over 230 workshops were delivered in 2015/16, attended by over 2400 people. One example is Transformation Tuesdays, upcycling old clothes and materials into exciting new garments. In terms of educational workshops, we also deliver events that promote the circular economy and its relevance to and application in daily life, as well as workshops about cooperative values and organisations, including our annual Freeshop, and social justice-themed film nights.

The Wee Spoke Hub is a twice weekly bike maintenance workshop for beginners, which encourages low carbon travel, as well as sharing important cycle repair skills with new bike users. It shares knowledge in a very comfortable, non-judgemental and approachable manner. The workshop has been running as a subproject of the SHRUB since 2013, and has been steadily increasing its activities since the start of last year’s CCF funding. We welcome all members from the community to learn how to fix their bikes and become volunteers through the provision of extensive training. As with the rest of the SHRUB, the Wee Spoke Hub makes its decisions in a highly democratic manner through an extensive use of consensus decision making in regular open meetings. An important social aspect of our work is collaboration with Crisis - the Edinburgh-based charity - to teach bike maintenance skills and equip individuals who are homeless with basic SQA qualifications. Another new workshop includes the ‘Bikes for Refugees’ programme where volunteers who have developed bike maintenance skills repair unwanted bikes which are then given away to refugees across the city. We consider the latter two projects our pilot efforts to educate and introduce behaviour change within vulnerable groups of society.

Food Sharing Edinburgh was established as a project of the SHRUB in September 2014, open to all members of the community, but with a particular focus on the student body. Food Sharing aims to reduce food waste by providing a platform for individuals to exchange excess food and re-distribute food waste from businesses to the community. We currently collect from 17 businesses, and collaborate with 13 charities or organisations who accept food from us and operate redistribution points. Food Sharing also makes decisions through consensus in open meetings to which everybody is welcome and has three working groups focusing on: External Engagement, Welfare and Collaborative Projects.

Current CCF Project 2016/2017: Project Number 4729Thanks to the CCF 2016-17 funding the SHRUB currently works with approximately 200 volunteers involved in the SwapShop, End-of-term Reuse Collections, Freeshop events, the Wee Spoke hub bike workshops, Reuse workshops, and film screenings. Additionally, Food Sharing works with 150 volunteers.

Freeshop & End-of-term Reuse Collections:In our summer End-of-term Reuse Collection of goods from student halls, we saved 8.8 tonnes of items (including shoes, clothes, books and homewares) from landfill. We redistributed these goods via multiple channels; with lots of duvets and bedding going to Fresh Start charity, our September

Freeshop distributed the majority of these goods to 800 individuals, and approximately 80 tonnes of CO2e savings resulted from this. Finally, we also


collaborated with The Welcoming in mid-November 2016 using remaining goods from our End-of-term Reuse Collections to re-stock their permanent

Freeshop. Our Collection & Freeshop Carbon target this year was 78 tonnes CO2e, which we surpassed by 37 tonnes with savings of 115 tonnes CO2e.

SwapShop & Swap Events:The SwapShop provides a place for the local community to swap and choose reused goods saving carbon and contributing to behaviour change through promoting a circular economy. The SwapShop runs a swap token economy for members, a token equals £1 and is earned when donating goods. This year we estimate that £5,233 worth of goods will be bought with swap tokens and £8,660 worth of reused goods will be exchanged for tokens by SwapShop members. In addition,we estimate the sales of reused goods to value at £6,172 for the year. A Summer and Winter Swap Event invited people to bring things along and swap them on the night. The SHRUB aims to hold a total of 4 Swap Events this year. Now that the volunteer team has increased and a new Swapshop working group is established the shop is opening regularly 4 days a week, continuing at this rate the SwapShop is expected to save an average of 21.8 tonnes CO₂e this year. Unfortunately due to a long recruitment process and the time taken to recruit a team of volunteers the shop is not on track for reaching its carbon targets, but actions have been taken to increase Swapshop volunteers and the carbon savings from all the other aspects of the project are sure to make up for this deficit in the overall project. As shown by the community survey the role of the Swapshop is central to engaging new members, volunteers and customers so it is important that we keep working to reach the SwapShops full potential.

Education & Upcycling Workshops:In 2016 attendees at Upcycling Workshops totaled 166 during the first 6 months and should reach about 330 by March 2017. In 2016 we’ve had a variety of ‘one-off’ upcycling workshops using collected ‘waste’ items or clothes that could not be sold in the Swap Shop including; Tetra Pak wallet-making, bow-tie making, circle-skirts, inner-tube jewellery, bookbinding and paper Christmas Decorations, totalling 60 attendees across these events. We also established a monthly ‘Woolly Wednesday’ group teaching knitting, crocheting and felting skills using up the excess of wool that we have been donated through the Swap Shop. We have also run a variety of educational events that compound information on living low-carbon lifestyles and the benefits of the circular economy. The CineSHRUB bi-monthly film night ran for the majority of the year, showing films relating to the values and ethos of the SHRUB, with discussion afterwards, more films are scheduled to March 2017. CineSHRUB were also part of the Take One Action Film Festival in summer. The SHRUB also holds regular open meetings, for members to be a part of decision making within the organisation. In the first 6 months, 301 members of our community attended Open Meetings, Working Group meetings and Board + staff meetings. This aims to educate people on how to run a carbon saving & reuse project, by involving the community’s input and advice on how to achieve the project aims. Our carbon targets for upcycling and educational workshops is 4.5 CO₂e by the end of March 2017. Currently based on attendees and materials reused we have saved 4.3 CO₂e.

Low Carbon Transport:The Wee Spoke Hub has been able to host 4 workshops a week including two weekly free supported DIY bike workshops, a Bikes For Refugees workshop, a workshop in partnership with the homeless charity Crisis and the Cycling Skills training. Total yearly attendance of the workshops and training events is expected to be approximately 600 people by the end of March 2017. With the continuing increase in attendees to The Wee Spoke Hub

workshops and based on April 2016 - September 2016 figures in which we save 7.6 CO2e to date, we are very confident we will meet the target of 11.6

tonnes CO2e by the end of February 2017.


Food Sharing:In 2016/17, Food Sharing has worked with 150 volunteers and 16 food business. Around 40 people engage with our weekly “Waste not Wednesday” stall in the Meadows, which means around 1,800 people per year. With our current 13 redistribution points in charities visited each by an average of 100 people each, we reach approximately 1,300 people a year. Our cooking workshops at university accommodation are attended by 50 people per semester. The four Disco Soup events in a year attract around 200 people per event for a total of 800 people per year. In 2016/17 we estimated our outreach presence at various events reached around 300 individuals. Currently, Food Sharing engages approximately 17,000 people in total. Our 2016/17 target is to save 98.4 tonnes of CO2e and we have currently saved 55 tonnes of CO2e in the first 6 to 7 months

Volunteer Engagement:We currently work with about 130 volunteers for the SwapShop, Upcycling Workshops, Admin & Finance, Wee Spoke Hub, CineShrub and Communications & Outreach and Food Sharing additionally works with 150 volunteers. As this is a volunteer-focused organisation, staff facilitate volunteers to lead meetings, run workshops and make decisions at community meetings. This aims to empower our volunteers to learn about low-carbon lifestyles, project management and develop people skills in a supported work environment.

Membership and Income Generating:Last year we set a goal of growing the membership of the cooperative significantly in 2016/17 as part of our aim to become more financially sustainable. Membership has grown rapidly in 16/17 at a rate of 31 new members each month. It currently stands at 320 members and looks set to reach 500 by the end of March 2017. As well as attracting new people to join through an improved membership offer, efforts are underway to ensure better membership retention through a new stewardship approach, as well as seeking to convert supporters into members.

As most of our members are students and people with low incomes, the most common membership fee paid is £10. This means that by the end of March 2017, we should have a steady annual income of at least £5,000 from membership. Thanks to the CCF funding in 2016/17, we were able to recruit a part -time Outreach and Communications Facilitator in July 2016. As well as promoting the wide range of activities that the SHRUB is home to, this new role has allowed us to focus on developing the quality, reach and sustainability of our activities and to develop our membership. This role includes membership, media, social media and website development as well as building partnerships with like-minded organisations and businesses throughout the city.

Over the current project funded by CCF has helped us to increase our community’s awareness of embodied carbon, and increase access to alternative facilities to enable a lower carbon, less wasteful lifestyle that promotes the circular economy. We take pride in our community-focused role to deliver our work through an innovative and cooperative business model, as well as working with and supporting other organisations nationally to work towards a more environmentally conscious society.

Website address


w ww.SHRUBcoop.org www.foodsharing.scotSHRUB Video Link -www.facebook.com/SHRUBcooptwitter.com/SHRUBCOOPinstagram.com/SHRUBcoophttps://www.youtube.com/watch?v=wv7OHD7OL-ghttps://www.facebook.com/groups/foodsharingedinburgh

2.0 About Your Project

2.1 Project NameThis is the name we will use in award announcements and on our website. Please keep this to a maximum of 5 words.

SHRUB:Swap & Reuse Hub

2.2 Press ReleaseProvide two sentences which describe your project (refer to section 2.2 in the guidance notes).

The SHRUB, Swap & Reuse Hub is an exciting low carbon project led by the student community in Edinburgh, by increasing awareness on sustainability issues and solutions it creates ways for the community to make big carbon savings. Based at the SHRUB Coop, 13 Guthrie Street, this social hub provides inspiration for low-carbon lifestyles with a SwapShop, regular upcycling workshops, a food sharing network, bike maintenance workshops and educational events with many volunteering opportunities all aimed towards building a low carbon circular economy in the heart of the city.

2.3 Project Description maximum 500 wordsYou should use this short narrative to give an overall picture of your big idea. Please read section


2.3 of the Guidance Notes for what should be included here.

Also, please note the word limit for this section.

What changes it will achieve?How the project intend to achieve those changes?Brief overview of how project will meet the 3 key criteria - Carbon/ Community & Legacy

In 2017/18 The SHRUB Swap & Reuse Hub project aims to save 418 tonnes of CO2e with a lifetime savings of 1023.3 tonnes CO2e. The Shrub began as an End-of-term Collection saving reusable goods from UoE student halls and redistributing at a Freshers Freeshop. In 2017/18 we will expand to 2 End-of-term Reuse Collections and 2 Freeshops. This will save 128 tonnes CO2e. The increased collections are possible in 2018/19 as our partnership with the University grows and the increased number of volunteers.The SwapShop will open 4 days a week and run 5 Swap Events to attract more customers, recycling any stock that can’t be reused and increasing membership to 625 people. This will save 67 tonnes CO2e in total. The Swapshop operates a swap token system for members and in

Food Sharing will increase Food Business Collection services, run Abundance activities and monitor volunteer behaviour change. It will improve volunteer systems with App development and focus more on behaviour change with No-Waste food workshops and educational events like Disco soup and Waste not Wednesdays. Total food waste carbon savings will be 152.5 tonnes CO2e. The Wee Spoke Hub will run 4 workshops per week; 2 DIY bike workshops, 1 Bikes for Refugees workshop and 1 Crisis bike workshop with homeless people. Attendance will increase by 20% and save about 18 tonnes CO2e. Upcycling and Education workshops aim to reach 2700 people, engaging and inspiring the local community in reuse and learning how to live a low carbon lifestyle saving about 23 tonnes CO2e.

The SHRUB project is participatory and community lead, adhering to cooperative principles. The community is engaged in decision making and general running of the SHRUB at open meetings, volunteering and/or joining the Board. In 2017/18 we will work with 400 volunteers to implement the project. We will focus on developing a circular economy model and becoming a successful social enterprise.

The legacy of the SHRUB Swap and Reuse Hub will continue long after this funding period. We


anticipate our legacy to include: significant behaviour change and upskilling for the local community by promoting and facilitating reuse. We will continue to share our experiences with other communities while ensuring that we embed the SHRUB within our project community so it is widely known and valued. We will cut carbon by diverting waste from landfill and creating a new swapping and sharing economy and act as an incubator for new ideas and new ways of creating a world without waste. We will strengthen links between students and local residents by providing a space for others with shared goals to use.

2.4 Project CommunityDescribe your project community, how they have been engaged in the development of this project and how they will be involved in delivering the project if funded. See section 2.4 of the Guidance Notes for further information on this section.

How big is your community? Approximately 36,400 people

How many people will your project actively engage with?

Approximately 10,000 people (based on total attendance of all workshops, events, SwapShop, volunteers & Food Sharing activities)

The SHRUB was founded by UoE students in 2013. The geographic community covers the south side of Edinburgh’s Old Town and is primarily focused around the UofE central campus. Our local authority is the City of Edinburgh Council, and our community comprises parts of the following three Council Wards: City Centre, Meadows/Morningside and Southside/Newington. The University of Edinburgh has approximately 37,000 students and 13,000 staff. We estimate that 60% of these are based in the central area (30,000 people). The three council wards of City Centre, Meadows/Morningside and Southside/Newington have non-student resident populations of around 17,000, 25,000 and 22,000 respectively.

We estimate that we have a reach of approximately 36,400 people in the communities outlined above, consisting of about a third of the local population and student community resident in the area. This year we aim to actively engage with 10,000 people - 10.6% of the local community.


Students make up 60% of our community elected Board of Directors, with a further 20% being recent graduates. We made a concerted effort in 2016 to reach out to the wider local community in Edinburgh and our survey of 132 members and supporters in our community shows that these efforts have been successful.

According to the results of a survey we conducted in November 2016, about half (48%) of our active community is made up of students, with a majority of them studying at the University of Edinburgh and others studying at Edinburgh Napier, Heriot-Watt University, Edinburgh College, Queen Margaret University and the Open University.

The remainder of our community consists of permanent residents including those in full time (26%) and part time work (28%), self-employed workers (2%), retired people (2%), unemployed people (9%) and those caring full time for others (3%). Some of our community are both working or caring and studying, meaning that percentages total more than 100%.

Our membership is made up of 320 people - an increase of 200 since April 2016 - and is projected to grow to around 500 by the end of this financial year. Our recent survey of members and supporters in our community shows that 43% of members are aged 25 or under and 68% are aged under 30.

The very nature of our project is participatory and community lead, adhering to cooperative principles. The project functions in a non-hierarchical way, using open consensus based decision making. The community is engaged in this decision making and general running of the SHRUB in a variety of ways.

We run regular open meetings for the shrub members and community so they can get involved in project implementation and share their ideas. We also hold regular volunteer socials so the project community have a chance to meet each other and swap ideas. The monthly Board and staff meetings also ensure that the voluntary board have a regular input into the project development and help and advice on reaching our project targets. Working groups also help to involve people in the community with their particular interest in the project should that be Food Sharing, Project administration and finance, Workshop development or Communications for example. Working groups are made up of a staff member along with a group of volunteers, or are


purely volunteer led. The working groups guide the implementation of the specific project activities to ensure we reach our targets.

Our survey of 2016 was another way that we sought ideas and suggestions for ways in which our community would like to see the SHRUB grow and develop. For example, we asked whether they would like to see more or fewer upcycling workshops or a decrease or increase in how often the SwapShop was open. We also asked open ended questions about any other changes which they would like to see take place.

Our communications and outreach is another way in which we engage with our community, be that through Social media, the monthly newsletter, email and the website. According to our community survey, over 20% of members and supporters first found out about the SHRUB online, through our website, volunteering sites or social media. Over 3,200 people engage with the SHRUB facebook page and over 3,000 people engage with the Food Sharing Edinburgh page. In addition, nearly 650 people engage with us on twitter. In addition to our 320 members, we have almost 800 people subscribed to our monthly email newsletter. Contributions to the newsletter are invited and encouraged from the community and the newsletter is volunteer-led. Our current outreach effort is focused on recruiting volunteers and members at our events, connecting with supportive or like minded organisations and distributing materials around the city.

We plan to build on and further develop these systems of engagement through continual improvement to our communications systems, processes and capacity. Combined with our ongoing activities in workshops, events, Food Sharing, the Wee Spoke Hub and the shop, we estimate that we will actively engage with at least 10,000 people in 2017/18.

Finally, our future aim is to also engage University of Edinburgh staff via our partnership with the University’s Department of Social Responsibility and Sustainability, and their 50 Staff Waste Coordinators who work at the various University departments. The community includes a mixed range of properties - University buildings, residential, and business use. We also plan to continue building working relationships with the other Universities in Edinburgh, specifically the Napier Sustainability Office, and Transition at Heriot-Watt University, to engage their cohort of students (approximately 10,600 undergraduates and 2,000 postgraduates at Napier; 6,100 undergraduates


and 2,100 postgraduates at Heriot-Watt).

Post Code(s) of your project activity

Central Edinburgh EH1 Postcode AreaMeadows/Morningside EH9, EH10 Postcode AreaSouthside/Newington EH8, EH9, EH10, EH12, EH16 Postcode Area


You will find worked examples of the project planning template in the project themes section of our website: http://www.keepscotlandbeautiful.org/sustainability-climate-change/climate-challenge-fund/project-themes/

2.5 Project Planning Template (maximum of six outcomes)

Before completing this section refer to section 2.5 in the guidance notes

OutcomeYour outcomes are the changes that your project will make. An outcome describes what is changing, how it is changing and who is changing.

Need / BaselineThis should describe the starting point for the project and show why there is a need for each outcome.

CO2e Outcome(s)

1. Freeshop, Membership SwapShop Swap Events & Workshop Carbon Savings

Freeshop + Membership + SwapShop + Swap Event Carbon Savings + Workshops = 247.2 tonnes CO2e/year.

Freeshop Events: Carbon Reduction of 128 tonnes CO2e/year based on the collection and redistribution of an expected 10.1 tonnes of goods diverted from landfill via two End-of-term Reuse Collections from student accommodation.

Membership:Carbon reductions from increasing membership by 375 and retaining 250 members is estimated at 9.2 tonnes CO2e

Regular SwapShop:the Carbon Reduction of 23.6 tonnes CO2e will be saved through the reuse of items in the SwapShop, this is a measure of the items recirculated through swapping or sales of donations by customers, members and volunteers.

SwapShop Recycling 2.6 tonnes CO2e will be saved over the year through our developing relationship with large scale recycling of excess

We collected 8.8 tonnes of goods from student accommodation in 2016, plus 800 students attendees at our September Fresher Freeshop event, demonstrating the ongoing need for this aspect of our project

Membership engagement survey showed that the SwapShop is still the most common point of contact, providing regular and ongoing access to the reuse facility with an average of 33 service users a day saving 1.6 tonnes of Carbon a month. By maintaining and growing the SwapShop we can continue to provide access to the reuse service. As off Oct 2016 Membership has increased by 191 new members since April 2016 as response to our new membership drive and it is expected to continue at 30 new members a month reaching 500 new members this year by March 2017. Based on this we project we will recruit 375 new members next year and retain 250 members.

SwapShop Recycling for excess donations and materials recycled in the last 6 months saved 1.13 tonnes CO2e. Freeshop Event, Clothes Swaps and Regular SwapShop events create growing volumes of


donations.

Clothes Swap Events: 31.9 tonnes CO2e will be saved in total over the course of 5 swap events, by using swapping to negate the need for buying new items. A further 111 kg CO2/yr will be saved by holding a reused textbook sale.

Workshops: It is expected that through Educational and Upcycling workshops, we will save 23 tonnes CO2e in the next year. This is directly through upcycling material and through the resultant behaviour change that comes with learning new skills and low-carbon lifestyle tips and 10% of attendees going on to become members. Please note, workshops are included as a carbon saving outcome and as a community outcome.

Volunteer Behaviour Change: Survey 100 volunteers to calculate any carbon behaviour change since joining the SHRUB. A modest estimate is a 3% reduction in carbon footprint which would save 28.8 tonnes CO2e.Relates to ISM metrics:Shifting Normal:Does it make sense?Can I do it?

low quality goods not suitable for shop, improving stock management is an ongoing need to ensure reuse is high quality and carbon is saved by recycling the excess.

Based on previous swaps we expect 40 attendees per Swap Event and 100 at the large swap event. Research by WRAP indicates that 1.76 million tons of raw materials are used each year to supply clothes to the UK. [Source: http://www.wrap.org.uk/sites/files/wrap/VoC%20FINAL%20online%202012%2007%2011.pdf#page=11] By hosting and promoting Swap Events, it reduces the need for the production of new clothes and makes attendees think more about where their clothes come from.

Having a large student make-up of our community, we found our 2016 reused textbook sale to be very popular. With the success of this year’s Reused textbook sale in September, we hope that by improved organisation and a longer promotion period, we will hold a successive event in September 2017.Often new students spend hundreds of pounds on textbooks, which are then ‘outdated’ quickly due to new editions being released. These new editions rarely contain new information, but cost a lot financially plus in terms of virgin resources. By holding a textbook sale, we can both introduce new people to the SHRUB and cut the number of new textbooks (and associated resources) that are required.

After completing a SHRUB survey, results showed that there was a lack of confidence in repair skills for clothing and furniture and a demand for repair services of electricals. On average, there was a 60% confidence level in clothes repair and 40% confidence level in furniture repair. This shows that there is a demand for improvement of clothes repair facilities and we can build on our already strong workshops in this area.

2. Food Waste Carbon Savings

Saving a total of 152.5 tonnes CO2e/year (an expected 55% increase from 2016/2017) through:

-Harvesting excess fruit from the Abundance network of householders

-3 Disco Soup Events

Baseline:

-Last recorded data from 2011 shows Abundance managed 33 picks over harvest season, with an average of 37.5kgs food saved per pick.


-Collecting and redistributing excess food from local businesses

-Running 13 no-waste cooking workshops with students

-Collecting excess food from University accommodation

-Food Sharing App allowing individuals to exchange food

-System Development of App to improve the collection and recording of food weight collected from businesses

-Behaviour change of volunteers

-Behaviour change of general public through weekly “waste not wednesday” stalls

Relates to ISM metrics: Shifting Normal: Does it make sense? Can I do it?

- 5 Disco Soups have been held in the last year as of December 2016, with an average of 345.5kgs food saved per event.

-Average weight of saved food per Food Sharing business per month (January - September 2016) was 78.53kgs.

-The average amount of food wasted domestically per person every year is 78kgs (Zero Waste Scotland.)

- The food saved from University accommodation in 2016 weighed 656.6kgs.

-Use of the Facebook group currently saves an average of 3.46kgs per post (January - September 2016).

Need:

-The Abundance group has been inactive since 2014. In a trial period of running Abundance in September and October 2016, 10 householders contacted us to collect fruit on their trees which would otherwise have gone to waste, demonstrating the need for the Abundance activities.

-Farmers are happy for Food Sharing to take crops that would otherwise be wasted e.g. sent to compost or ploughed into the field and we have collected 1,080kg of discarded food between October 2015 and December 2016 from farms. Disco Soup has proved very popular with the community, with an average of 250 attendees per event.

-Small local businesses often have excess food at the end of the day and lack the capacity to re-distribute food themselves. They are pleased that because of our services, the food is put to good use, as demonstrated in their letters of support. Community groups and charities benefit from the access to good quality free food that Food Sharing provides, as in their letter of support.

-Students in University Accommodation have been shown to waste a large amount of food - 5ltrs every week according to a UoE survey (see Appendix H). There has been a huge demand from Residents


Assistants to have us run cooking workshops, with 5 University of Edinburgh Halls of Accommodation requesting workshops in Autumn 2016. The University of Edinburgh, QMU, and Transition Heriot-Watt have asked us to run workshops in 2017/18, as demonstrated in letters of support. The workshops ran in Autumn 2016 were well received.

-For the last 2 years that Food Sharing has been involved in the accommodation collections, there have been 735.61 kgs food collected by us, which would otherwise be wasted. Activity on the Facebook group increased by 50% in May and June 2015 and 2016 due to students clearing out their cupboards, which also shows a demand for food to be collected from students moving out.

- The idea to create an app developed from feedback from Food Sharer's suggesting the Facebook Group was difficult to use. We carried out a survey (see Appendix H) that shows the Facebook group is ineffective in communicating where food items are and whether they have been taken. The app will embed this information into the listing, such that it will be easier to use and more Food Sharing will take place. Three focus groups have been held in 2016 as of October, with positive feedback on functionality of the app so far. We expect the finished app to launch before March 2017.

-Current system of reporting data is time consuming and many volunteers forget to do it. In consensus based open meetings in October and November 2016, volunteers agreed upon this development to assist data collection.

3. Transport Carbon Savings

Carbon savings of 18.4 tonnes CO2e/year (an expected 20% increase from 2016/17) through:

● 4 Bicycle repair workshops weekly (Wee Spoke Hub, Bikes for Refugees, Crisis)

● Behaviour change survey from workshop attendees

Relates to ISM metrics: Shifting Normal: Does it make sense? Can I do

In 2016/17 we ran an open bike repair workshop twice weekly; the workshop space was also used by the homeless charity Crisis and Bikes for Refugees once weekly each. We also ran several Essential Cycling Skills sessions.

Estimated emissions savings at current level of Wee Spoke Hub workshop operations: 15.33 tonnes CO2e/year (exceeding the 2016/17 target of 11.6 tonnes CO2e/year), of which 11.63 tonnes


it? CO2e/year will be saved through saved journeys and 3.7 tonnes CO2e/year through the reuse and upcycling of metals.

The 2016/17 round of CCF funding allowed us to improve the infrastructure, volunteer training, and outreach, bringing our workshop attendance from a monthly average of 29 in the 2015/16 session to 51 in the 2016/17 session. A detailed monthly breakdown of attendance is in the below figure:

Community Outcome(s)

4. Volunteer participation & Training opportunities

400 volunteers in total will be directly engaged with our project in 2017/18. 200 community members will be given volunteering opportunities in the Swapshop, Upcycling Workshops, Admin & Finance, Communications & Outreach, Cineshrub, Wee Spoke Hub and will have improved participation in a carbon literate student

Our swap-shop was open 3 days and now moved to 4 days a week with increased volunteers, which we plan foster and maintain throughout next year as the Swapshop plays a very important role for engaging our community.


community. They will be trained to grow community organisations, learn how to run a social enterprise, operate a swap-shop and gain skills that will make them more attractive to future employers. In addition, we will increase the number of Food Sharing volunteers to 200 and focus on recruiting from local residents more.

The skills they learn will allow them to engage in a lower-carbon lifestyle and practices with a lasting effect, influencing their own communities.

This relates to the following ISM metrics:Shifting Normal: Can I do it? Does it fit into my day?

Next year we would like to start asking all volunteers to carry out a behaviour change survey when they first join the shrub and when they finish in an attempt to quantify the carbon savings related to their behaviour from being involved closely in the project.Should we add a behaviour change survey of volunteers? We would like to team up with University courses focusing on carbon management and behaviour change and design a survey for all volunteer and workshop participants to improve our data capture of our impact

A growing number of the current staff and Directors have received Volunteer Management Training from Volunteer Scotland.

With this foundation we hope to provide well-structured volunteering opportunities for young people to develop their skillset with regard to community sustainability projects, engendering active change in their locality and feeling empowered to make a difference.

Our delivery Partner, the Edinburgh University Social Responsibility & Sustainability Department have access to a consistent stream of students interested in volunteer roles in sustainability which we can grow to provide. There is also a growing interest for sustainability jobs, recently prompting the third sector careers fair at the UoE as well as a new MSc course in Carbon Finance.

We advertise volunteer posts through Volunteer Edinburgh, EUSA and our website and have a constant line of inquiries for our positions.

5. Low Carbon Skills & Carbon Literacy - Upcycling Workshops & Educational Events

We will reach 300 people through upcycling workshops and 2,263 people through our educational events, including our Freeshop, in the following year.

Upcycling workshops will divert goods from landfill through reuse activities equip participants with knowledge on upcycling techniques and straightforward repair skills. They will be provided with the necessary tools and equipment, participants will feel confident and enabled to creatively reuse, as previous barriers, such as lack of knowledge or tools, will be removed.

Our educational workshops and events will support people to learn about the circular economy and low-carbon living bringing about positive social and environmental change.

Throughout the past year we have delivered over 160 Upcycling workshops and educational events, recording attendance numbers to indicate which events have the higher demand. We also examined demand through our community survey (Appendix I). Survey results showed that there is a demand for repairs-based workshops as confidence in repair skills were fairly low, averaging 50% confidence level in repairs of clothes and furniture and even lower for electricals. Demand for furniture repair skills can be met by collaborative workshops with furniture collections charities and tool libraries. Whilst running electricals repair would be great, this clashes with the work of The Remakery in Leith.

Our most popular events this year have been our Natural Cosmetics making workshop, workshops teaching sewing and pattern-cutting with salvaged materials, upcycled jewellery-making and the natural



dye and screen printing workshops. Based on this, we are planning a regular course of natural dye screen printing workshops throughout 2017/18, and looking at other ways to channel the upcycling message through exciting and engaging craft workshops. We will also meet demand by organising a repairs series of events.

We will be recording the weights of materials upcycled during the workshops, as well as behaviour change surveying of participants. It is also expected that further involvement in SHRUB will occur with 10% of workshop attendees, therefore compounding the opportunity for low-carbon living and carbon savings.

6. Developing a circular economy social enterprise model

Outcome 1: Engage a larger proportion of the community in developing a circular economy model for reused materials and developing repair skills.

● Social media followers and likes increase by at least 20%● Website traffic increases by 50%● Media coverage increases by 100%● Materials and merchandise promote events and opportunities to

engage with the SHRUB

Outcome 2: Make significant progress towards becoming a social enterprise by increasing financial sustainability.

● Membership development activities take projected income from membership to around £6,250 by April 2018.

● Fundraising from membership and supporters raises £2000 by the end of the year.

● Continue to grow the number of customers visiting, donating to and buying from the SwapShop; open the shop 4 days a week, thus increasing income to at least £7,500 in direct sales, growing the donations of stock and increasing the number of tokens allocated to our community to spend in store to a value of approximately £8225.


Whilst 3,200 people “liked” our Facebook page and over 640 people follow us on Twitter, higher engagement would ensure that more people knew about and attended workshops and events.

The website has low levels of traffic because of the way the current site is structure and because of limited content.


Membership fees generate about £10 per member per annum. At present we do not ask members for any donations in addition to their membership.

SwapShop sales are expected to generate income of around £6,172 in 2016/17. We expect to assign tokens worth about £8660 for stock donated to the SHRUB and incoming token swaps worth about £5233.

In 2016/17 we received a Waste Action Grant which enabled us to


● 26 set workshops over the course of the year in 2017/18 raise £2,660 by charging between £5 and £30 for workshops.

● 12 screenings of social and environmental justice related films draw an average attendance of between 10 and 40 and generate £365 after costs.

● Introduction of fees for the Wee Spoke Hub generates £500 for the year

● No Waste Cooking Workshops generate revenue of £253


run a series of workshops throughout this year, most of which have been provided free of charge. However we have started to experiment successfully with charging modest amounts for attendance and intend to continue charging.

The Wee Spoke Hub is currently free to access but participants have indicated that they would be willing to pay a small fee in future.

Freeshop and Swap events are free to attend but we take donations. So far in 2016/17 we have taken £182 in donations.

CineSHRUB (formerly the Social Justice Film Nights) now attracts donations at each event, averaging £4 per attendee.

ActivitiesList the activities that you are planning to use to deliver this outcome, include how many, how often and how much.

IndicatorsList the indicators you are using to report against each outcome to show progress against each one.

1. Freeshop, SwapShop & Swap Events Carbon Savings

Two Freeshop Events: our annual Freshers Freeshop in association with EUSA, in September, and an additional Freeshop in association with The Welcoming Association, specifically providing items useful for immigrants settling in new homes.

Swapshop: will be open Tue/Thur/Fri/Sat from 2pm-7pm

-Engage, recruit and retain volunteers.

-Refine donation and stock management systems. inc. recycling streams.

-Improve and expand our communications and outreach efforts.

Record number of attendees & number of new member sign ups during all these events

Record weight and CO2e of goods re-distributed through the Freeshop events.

Where possible, complete surveys of attendees to understand current understanding of waste issues, upcycling & take email addresses to send follow up info about future SHRUB events.

Swapshop;

- Ongoing volunteer recruitment and improve attainment rates - Monitor volunteer engagement, development, attainment and behaviour change


-Develop circular token economy and recruit partner organisations.

Swap Events;

5 events spaced out through the year

-Measure by category the gross weight of materials entering and leaving the Swapshop

-Keeping a record of the CO2e values of swapped/sold items saved from landfill

-Keep a record of CO2e values of materials recycled and saved from landfill

-Keep records and review monthly the Swapshop Token economy to ensure consistency.

-Review monthly Cash/Token income to inform decision making and progress towards income and project aims

2. Food Waste Carbon Savings Collecting and redistributing food from local

businesses: we currently have 150 volunteers collecting food from 17 businesses in Edinburgh (as of December 2016). We aim to start out with 18 businesses in April 2017 and increase to 22 by March 2018. We currently distribute food to 13 charities / community groups, with 2 more joining the network this year. We will continue re-distributing through our weekly free food stalls on the Meadows. Support volunteers in reducing their personal food waste as they learn more about the food waste issue.

Running no-waste cooking workshops with students: Before April 2017, we will have delivered cooking workshops to 60 students through 8 workshops in UoE accommodation. In 2017/2018 we will expand workshops to take place in Heriot-Watt and QMU halls, teaching 100 students in 13 workshops. Workshops will take place in both

Abundance: record number of volunteers and weight of food saved

Disco Soup: record number of attendees and weight of food saved

Food Sharing volunteers: ask volunteers to record their personal food waste at the beginning of engagement with the project and after 3 months

Collecting and redistributing excess food from local businesses: record number of volunteers and weight of food saved

No-Waste cooking workshops: Record weight of food waste from participants the week before and after the workshop, record feedback from participants and number of participants

Accommodation Collections: Record weight of food saved

Food Sharing App: App will automatically record


Semester 1 (October / November 2017) and Semester 2 (February / March 2018)

Collecting excess food from University accommodation as students move out: Collections currently happen in UoE undergraduate accommodation in May and June, with assistance from Accommodation Services. We will collect food in May and June 2017, but also as students move out for Christmas in December 2017.

Food Sharing App: we currently have 3,041 members on our Facebook group as of October 2016 sharing food with an average of 3.46kgs saved per post. We expect the app to be up and running by April 2017 with an initial user base of just over 1,000, when we will be providing daily maintenance.

We expect the system development to be ready 6 months into the project. Changes will mean that 1. volunteers are automatically sent a text asking whether they have collected food and how much it is weighed. 2. data is entered into a spreadsheet automatically 3. volunteer opportunities can be listed on the app and claimed by approved volunteers.

We will recruit an average of 12.5 new volunteers a month, who are engaged via events, open meetings and food business collections.

Waste not Wednesday will be run in a central Edinburgh location once a week.

number of posts, percentage of food which is saved and weight of food which is saved.

System Development: new system will automatically record weight of food saved and number of missed collections

Waste not Wednesday: record number of engaged public (sign ups to newsletter / attendance at meetings and interest in volunteering). Survey food waste 3 months after initial engagement.

3. Transport Carbon Savings

Run Wee Spoke Hub DIY Bike workshops twice a week.

Collaborate with Bikes for Refugees weekly,

Continue surveying participants in workshop & track numbers attended.

Develop recording methodology throughout project, in Climate Challenge Fund Application Form 24

producing 5-10 bikes/month.

Collaborate with Crisis weekly.

Collaborate with University to deliver monthly cycling safety workshops.

Widen awareness of workshop within University & local resident community.

Outreach to other community groups to use workshop space.

Survey participants.

dialogue with KSB & other CCF-funded sustainable travel projects to improve carbon research.

Monitor volunteer engagement, development, attainment and behaviour change

4. Volunteer participation & Training opportunities

Recruit volunteers to maintain a base of 200 volunteers involved in SwapShop, Workshops & Wee Spoke Hub, and increase to 200 volunteers involved in Food Sharing.

Run monthly volunteer inductions.Run monthly volunteer social events & parties to reward participation.Develop & maintain comprehensive volunteer database to keep track of development of individual volunteers through our organisation.

Reach out to local residents’ community to increase awareness of SHRUB and volunteering opportunities.

Advertise SHRUB volunteer opportunities on online recruitment platforms (Volunteer Centre Edinburgh, Edinburgh University Students Association Volunteering, etc)

Improve internal communication systems to promote connectivity and autonomy of active volunteers as per working groups.

Indicators: Number of new volunteers,continuity of involvement, level ofsatisfaction, level of training.

Run monthly open coop meetings where members bring ideas, make decisions and provide feedback on the running of the organisation.

Regular 10-minute meetings with eachvolunteer to check they are happy, theyare on track, and see if they havefeedback or have identified areas fortraining.

Monitor volunteer engagement, development, attainment and behaviour change


5. Low Carbon Skills & Carbon Literacy - Upcycling Workshops & Educational Events

Run 80 high quality events & workshops throughout the projectlifetime. With at least 7 per month, except May, when the big annual End-of-term Reuse Collection takes place. Events and workshops will be pre-booked leaving space for one-off workshops to be added in where there is space and demand. This means there is capacity to respond to current affairs with topical events at SHRUB.

Survey workshop participants to determine the level of behaviour change that may occur as a result of the activity/event. Tie in to the bigger picture use as a gateway or stepping stone into conversations about carbon and waste.

Develop a comprehensive WorkshopPack to make delivery of workshopseasy for SHRUB staff / volunteers in the future, and share with other CCFgroups as a guide.

Continued focus on collaborativeevents with others working in ourcommunity, to increase awareness andaccessibility to a larger proportion of both the student body and local community.

Workshop schedule will includeUpcycling Workshops:Screen Printing & Dye making, Book Binding, Repair workshops, Upcycled Christmas Present series, Furniture Upcycling workshop, Upcycling Worldwide series, Natural Cosmetics,Transformation Tuesday, Wool Wednesday, Trash

Record number of workshops per month.Record number of workshop attendees.Surveying of participants at end ofworkshop to ascertain likely behaviour change and carbon savings.Gather feedback on behaviour changes(one month after workshop).Send out follow up information about ouractivities and further information aboutcarbon reducing activities.The last 3 actions would be made easier through the creation of the workshop pack providing a timeline and templates for all these requirements.


Fashion, Summer & Winter Collections, plus Freeshop and Big Swap Events. There will also be various educational workshops including: Philosophy Discussions covering environmental topics, e.g. the ethics of eating animals, COP Discussion session, Changeworks, Circular Economy Education Workshops, CineSHRUB Big Screen, CineSHRUB Small Screen and regular open meetings.


6. Developing a circular economy social enterprise model


Activities

1) Deliver a well-developed stewardship approach to existing members, communicating useful and engaging content on a regular basis and thanking members for their support and involvement

2) Attract new members through increased media and social media activity as well as peer to peer recruitment

3) Building stronger relationships with media outlets through increased engagement and volunteer capacity

4) Develop the website to become a more engaging, transparent and useful resource for the community

5) Increase the number of workshops, Bikes for Refugees activities and cookery workshops as well as opening the SwapShop for longer


Activities

1) Improve membership sign-up systems including access to standing orders and direct debit facilities to guard against accidental membership lapse

2) Trial a “Friends of the SHRUB” programme


Indicators

1) Increase in membership and improved membership retention totalling at least 625 members by April 2018

2) Increase in the proportion and number of members from the local community

3) Increased and regular media coverage for the SHRUB including events listings and features

4) A 20% increase in the number of likes and followers on social media platforms across all projects

5) Significant increase (at least 50%) in unique views on the website

6) Increase in upcycling workshops, Bikes for Refugees activities, cookery workshops and the SwapShop in order to meet demand from members and supporters


Indicators

1) Significant increase in recurring membership and a fall in the number of lapsed memberships due to improved systems and a fully developed stewardship approach

2) Membership raises at least £6,250 by April 20183) Donations beyond membership are increased

with an aim of securing £2,000 for the year.4) Increased income from the SwapShop to around


You will find worked examples of carbon calculations in the project themes section of our website http://www.keepscotlandbeautiful.org/sustainability-climate-change/climate-challenge-fund/project-themes/

which secures one-off donations and regular giving

3) Grow the number of customers visiting, donating to and swapping in the SwapShop by opening 4 days a week.

4) Develop a new fee structure for workshops5) Hold at least 12 screenings of social and

environmental justice related films.

£7,500 in direct sales.5) Over £9,000-worth of tokens assigned to

members of our community to spend in store, and over £8225 spent in store

6) 26 set workshops over the course of the year raise £2660 and £1,134 after costs

7) At least £365 raised from donations at CineSHRUB screenings

8) No Waste Cooking Workshops generate revenue of £253

9) Wee Spoke Hub workshop fees raise £500

2.6 CO2e Emissions CalculationsUse this box to present the workings behind the CO2e emissions reductions calculations you have done to project your overall savings for the project. You must show all of your working and clearly present your assumptions, referencing the conversion factors you use and justifying the lifetimes you are using.

Remember to put both the project and lifetime emissions savings figures in the boxes on the front page of this form.

See section 2.6 of the Guidance Notes for detailed information.

SHRUB PROJECTED TOTAL ANNUAL SAVINGS: 418 tonnes CO2eFreeshops + End-of-term Reuse Collections (128 tonnes CO2e) + Food Sharing (152.5 tonnes CO2e) + SwapShop (26.2 tonnes CO2e) + Membership (9.2 tonnes CO2e) + Swap Events (31.9 tonnes CO₂e) + Low Carbon Transport (18.4 tonnes CO₂e) + Upcycling and Educational Workshops (23 tonnes CO2e) + Volunteer Behaviour Change (28.8 tonnes CO2e) (see Appendix J for detailed calculations also explained in detail below)

SHRUB PROJECTED TOTAL LIFETIME SAVINGS: 1023.3 tonnes CO2eFreeshop + End-of-term Reuse Collections (384 tonnes CO2e) + Food Sharing (234.6 tonnes CO2e) + SwapShop + Membership + Swap Events (194.1 tonnes


CO2e) + Low Carbon Transport (55.2 tonnes CO2e) + Upcycling and Educational Workshops (69 tonnes CO2e) + Volunteer Behaviour Change (86.4 tonnes CO2e)

FREESHOP AND REUSE END-OF-TERM REUSE COLLECTIONS : 128 tonnes CO2e savings.

Baseline: In 2016/17 a total weight of 8.8 tonnes in goods was collected at end of year End-of-term Reuse Collections from UoE student halls. This is equivalent to a total of 115 tonnes of CO2e was saved through freeshop and End-of-term Reuse Collections in 2016/17.

Projection 2017/18: In addition to the current Summer End-of-term Collection held annually in UoE, we plan to add a second Winter End-of-term Reuse Collection in 2018. This would aim to divert items left behind by post graduate and exchange students when their term finishes in december. There is the potential to increase the total amount of goods collected in total by 15% by adding this smaller scale collection. This would take the total weight of goods collected to 10.1 tonnes, which translates to 128 tonnes CO2e savings.

Lifetime savings: Extension of each reused items lifetime is assumed to be extended by 3 years so 128 tonnes of CO2e x 3 years = 384 tonnes CO2e.

SWAPSHOP, MEMBERSHIP & SWAP EVENTS: 67.3 tonnes CO2e savings.

Baseline 2016/17: Currently the SwapShop saves approximately 19.2 tonnes CO2e a year via reuse and 2.6 tonnes CO2e a year via recycling. Based on this figure the SwapShop should save about 21.8 tonnes CO₂e this year.From a SwapShop customer survey we estimated about 33 customer a day who purchase or swap about 9.3kg CO₂e per transaction. We estimate that each member carries out about 4 transactions a year which means each new member would save about 37.2 kg CO2e a year.

Projection 2017/18: Next year we aim to increase the SwapShop carbon savings by opening regularly 4 days a week, increasing membership and running more Swap Events and Reuse Sales within the shop to attract more customers. Opening 4 days a week would save 23.6 tonnes CO2e in reuse and approximately another 2.6 tonnes CO2e a year via recycling. Increasing membership by another 375 and retaining 250 current members would save 9.2 tonnes CO2e a year.

Baseline 2016/17: We held Swap Events focused on textiles. 30 people attended bringing an average of 6.1kg of material each. Using the Landfill and Production conversion factors we estimate this event saved 2,156 kg of CO2e.

Projection 2017/18: Next year we plan to hold 5 Swap Events, holding four events in the SwapShop at 40 people per event and one larger external event of 100 people. Using data gathered from the baseline event we can estimate a saving of 31.9 tonnes of CO2e in total over the course of the 5 events.

Lifetime savings:Extension of each reused items lifetime is assumed to be extended by 3 years, Swapshop Reuse 23.6 tonnes CO2e + Membership 9.2 CO2e + Swap Events 31.9 CO2e = 64.7 x 3 =194.1 tonnes CO2e.

FOOD SHARING: 152.5 tonnes CO2e savings.(see Appendix K for all the data collected and analysed)Climate Challenge Fund Application Form 30

2.7 Project activity and Monitoring & Evaluation ScheduleSee section 2.7 of the Guidance Notes for further information.

Month Project activities and Monitoring & Evaluation

Resources needed

April 2017 Admin- Review CCF 2016/17 project, compile final report and organise celebration party!- Extend contracts of staff continuing in role- Begin recruitment of new staff for 2017/18- Monthly open meeting for volunteers & members to make consensus-based decisions- Start preparing volunteer behaviour change survey with University Sustainability Students/ Department- Submit CCF monthly progress report

Workshops-Monthly Workshops: Transformation

Tuesday, Woolly Wednesday, x2 Philosophy Env. Discussions, Screen Printing Workshop

-Book Binding Workshop with Upcycled paper -Repair Workshop -Preparation/renovation of workshop space Outreach Events

-Organising storage and transport for May’s Summer Collections - Social for Int’l Volunteer Recognition Day 20 April 2017

Food Sharing

- Final Payment from CCF 2016/17- Confirmation of grant CCF 2017/18- Community of volunteers to train and leading various aspects of the project.- Volunteers needed for all activities.- Network with Sustainability and Carbon management department to develop survey- Regular workshop facilitators required and well-maintained equipment for use by workshop attendees (e.g. functional sewing machines)- Basic workshop kit; this would include essentials necessary for all craft-based workshops including: fabric scissors, paper scissors, stationery, tape, glue & behaviour change surveys for all participants.- Bookbinding tools & waste paper selection


-Plan food End-of-term Reuse Collections from student halls

-Manage and promote Food Sharing App-Manage food business collections and

redistribution-Run weekly open meetings and public free

food tableWee Spoke- 2/week bike repair drop-in workshops- 1/week ‘Bikes For Refugees’ workshop- 1/week workshop in collaboration with

CrisisSwapShop-Guthrie St. SwapShop open 20 hours/week-Welcome and induct new volunteer intake.-Sort and assign non tradable goods for

recycling with partner organisations.-Manage monthly Swapshop working group

Film Screenings- 2 screenings at the SHRUB- 1 outside screening with local partnersBudget Expenditure (see CCF 5 Application Finance for figures):-Advertise new jobs using the recruitment and HR budget and processing payrolls. Staff remaining in post will be paid their salaries from April. Spending on food for volunteers with volunteer engagement fund. Spending on promoting and managing the food sharing app.- Utility payments from Rent & Utilities Budget

MembershipLapsed members are targeted in a marketing campaign to encourage them to renew membership.

- Repair workshop: qualified facilitator & relevant tools- Resources required for renovation of workshop space: cutting table/ stowaway tables/chairs/shelving/ storage boxes/paint- Bike Workshops require experienced facilitators, relevant tools and a sufficient stock of bike parts.-Swapshop: experienced volunteers to facilitate project delivery-Transport materials for recycling partners

May 2017 AdminClimate Challenge Fund Application Form 32

- Monthly open meeting for volunteers & members to make consensus-based decisions- Planning & induction of new staff- Staff changeover sessions-Start implementing volunteer behaviour change survey with current and new volunteers- Submit CCF monthly progress reportWorkshops

- Monthly Workshops: Transformation Tuesday, Woolly Wednesday, x2 Philosophy Discussions, Screen Printing Workshop, will be on pause to make way for the summer collections Outreach Events-Recruit volunteers for the End-of-Term Reuse Collections at the end of May. Coordinate with Accommodation Services to ensure we have access to the uni halls and transport is available.-Ensure End-of-Term Reuse Collections run smoothly into June.Food Sharing- Collect excess food from student halls- Manage and promote Food Sharing App- Manage food business collections and redistribution- Run weekly open meetings and public free food tableWee Spoke- 2/week bike repair drop-in workshops

- 1/week ‘Bikes For Refugees’ workshop- 1/week workshop in collaboration with CrisisSwapShop-Guthrie St. SwapShop open 20 hours/week-Welcome and induct new volunteer intake.

- Handover materials for new staff- Online behaviour change survey available to share by email

SHRUB carbon data and info on meeting outcomes

- Regular workshop facilitators required and sufficient serviced & well-maintained equipment for use by workshop attendees (e.g. functional sewing machines)

- End-of-Term Reuse Collections Resources: Storage space, transport, packing materials, e.g. boxes and packing paper, Volunteers, food

- Bike Workshops require experienced facilitators, relevant tools and a sufficient stock of bike parts.

-Swapshop: experienced volunteers to facilitate project delivery-Transport materials for recycling partners


-Sort and assign non tradable goods for recycling with partner organisations.-Manage monthly Swapshop working group- University of Edinburgh End-of-term CollectionsFilm Screenings- 2 screenings at the SHRUB- 1 outside screening with local partnersBudget Expenditure (see CCF 5 Application Finance for figures):-Staff remaining in post will be paid their salaries-Some spending on marketing and communications to reach wider audience-HR budget spending on payrolls processing fees- Volunteer engagement fund spending on food for meetings and events-Food Sharing budget spending on promoting and managing the food sharing app- Utility payments from Rent & Utilities Budget

MembershipMembers asked to set up regular giving in trial run of “Friends of the SHRUB” initiative.

June 2017 Admin- Monthly open meeting for volunteers & members to make consensus-based decisions- Planning & induction of new staff- Staff changeover sessions- Review work left for Summer & plan for Summer volunteer shortage- Continue implementing volunteer behaviour change survey with new volunteers


- Furniture upcycling workshop, requires qualified facilitator, pallets, paint, DIY tools

- Upcycling worldwide workshop


-- Submit CCF monthly progress reportWorkshops

- Monthly Workshops: Transformation Tuesday, Woolly Wednesday, x2 Philosophy Discussions, Screen Printing Workshop, - Furniture upcycling workshop- Upcycling worldwideOutreach Events-Ensure that End-of-term Reuse Collections are swiftly completed and all items stored safely over the summer.Big Swap Event for Volunteers’ Week 2017 event, 1st week of JuneFood Sharing- Plan July Disco Soup- Collect excess food from student halls- Manage and promote Food Sharing App- Manage food business collections and redistribution- Run weekly open meetings and public free food tableWee Spoke- 2/week bike repair drop-in workshops

- 1/week ‘Bikes For Refugees’ workshop- 1/week workshop in collaboration with CrisisSwapShop-Guthrie St. SwapShop open 20 hours/week-Welcome and induct new volunteer intake.-Sort and assign non tradable goods for recycling with partner organisations.-Manage monthly Swapshop working group- Develop plans to attract new customersFilm Screenings2 screenings at the SHRUBBudget Expenditure (see CCF 5 Application Finance for figures):-Staff salaries paid

requires skilled paid facilitators and a collection of waste materials for upcycling




-Ongoing monitoring of training needs for both staff and volunteers will be met by the training education's budget- Monthly HR costs and food for volunteers-Food Sharing budget spending on food storage and promotion and management of the food sharing app- Utility payments from Rent & Utilities Budget- CCF Claim form submitted

July 2017

Admin- Monthly open meeting for volunteers & members to make consensus-based decisions- Review work left for Summer & plan for Summer volunteer shortage, prepare for new academic year after August- Continue implementing volunteer behaviour change survey-- Submit CCF monthly progress reportWorkshops

- Monthly Workshops: Transformation Tuesday, Woolly Wednesday, x2 Philosophy Discussions, Screen Printing Workshop,- Repair Workshop Outreach EventsFood Sharing

- Disco Soup- Manage and promote Food Sharing App- Manage food business collections and redistribution- Run weekly open meetings and public free food tableWee Spoke- 2/week bike repair drop-in workshops

- 1/week ‘Bikes For Refugees’ workshop- 1/week workshop in collaboration with CrisisSwapShop

- Regular workshop facilitators required and sufficient serviced & well-maintained equipment for use by workshop attendees (e.g. functional sewing machines)- Repair workshop: qualified facilitator & relevant tools




-Guthrie St. SwapShop open 20 hours/week-Welcome and induct new volunteer intake.-Sort and assign non tradable goods for recycling with partner organisations.-Manage monthly Swapshop working group- Continue work to attract new customers and members into shopFilm Screenings- 2 screenings at the SHRUBBudget Expenditure (see CCF 5 Application Finance for figures):-Staff salaries paid-Ongoing monitoring of training needs for both staff and volunteers will be met by the training & education budget- Monthly HR costs and food for volunteers-Food Sharing budget spending on food storage and promotion and management of the food sharing app- Utility payments from Rent & Utilities Budget- CCF Claim form submitted

CommunicationsWebsite restructure complete with new content reaching much larger audiences.

August 2017

Admin- Monthly open meeting for volunteers & members to make consensus-based decisions- Review work that’s happened so far, prepare for new academic year after August- Prepare for September Freeshop- Start planning Creative Waste Actionworkshop programme for October & apply for programme- Continue implement volunteer behaviour change survey



-Swapshop: experienced


- Submit CCF monthly progress reportWorkshops

- Monthly Workshops: Transformation Tuesday, Woolly Wednesday, x2 Philosophy Discussions, Screen Printing Workshop,Outreach Events- SHRUB as a Fringe Venue – platform for acts focusing on sustainability: space for fusion between local student communities with international festival-goers.- Experiment with seasonal revenue generation as a part of moving towards cost -recuperation.Food Sharing- Organise Abundance team for autumn & carry out 2 harvests- Plan welcome events for new students- Plan training and circulate RA proposal for no-waste workshops- Manage and promote Food Sharing App- Manage food business collections and redistribution- Run weekly open meetings and public free food tableWee Spoke- 2/week bike repair drop-in workshops

- 1/week ‘Bikes For Refugees’ workshop- 1/week workshop in collaboration with CrisisSwapShop-SwapShop open 20 hours/week-Welcome and induct new volunteer intake.-Sort and assign non tradable goods for recyclingwith partner organisations.-Manage monthly Swapshop working group- Continue working to attract new customer and members

volunteers to facilitate project delivery-Transport materials for recycling partners


Film Screenings- 2 screenings at the SHRUB

- Short movie festival during the FringeBudget Expenditure (see CCF 5 Application Finance for figures):-Staff salaries-Rent and utilities expenses-Payrolls processing fees and providing food to the volunteers at engagements events-Food Sharing storage, promotion and app maintenance-Ongoing monitoring of training needs for both staff and volunteers will be met by the training education's budget-Communications & Marketing spending to reach wider audience- CCF Claim form submitted

September 2017

Admin- Monthly open meeting for volunteers & members to make consensus-based decisions- Continue planning Creative Waste Actionworkshop programme for October & apply for programme-Continue volunteer behaviour change survey- Submit CCF monthly progress reportWorkshops

- Monthly Workshops with a focus on new member introduction: Transformation Tuesday, Woolly Wednesday, x2 Philosophy Discussions, Screen Printing Workshop,Outreach EventsFood Sharing- Organise Abundance team for autumn & carry out 4 harvests





- Plan October Disco Soup- Recruit one new business- Recruit vollies for no waste workshops- Manage and promote Food Sharing App- Manage food business collections and redistribution- Run weekly open meetings and public free food tableWee Spoke- 2/week bike repair drop-in workshops


- Freshers’ Freeshop during UoEs Induction Week

- Textbook sale following Freeshop in collaboration with EUSA-SwapShop open 20 hours/week-Welcome and induct new volunteer intake.-Sort and assign non tradable goods for recycling with partner organisations.-Manage monthly Swapshop working groupFilm Screenings- 2 screenings at the SHRUB- 1 outside screening with local partnersBudget Expenditure (see CCF 5 Application Finance for figures):-Staff salaries-Rent and utilities expenses-Payrolls processing fees and providing food to the volunteers at engagements events-Food Sharing storage, promotion and app maintenance-Ongoing monitoring of training needs for both staff and volunteers will be met by the training education's budget-Communications & Marketing spending to


reach wider audience- CCF Claim form submitted

MembershipNew students recruited as members in large numbers through FreeShop and Freshers activities

October 2017

Admin- Six month staff review- Monthly open meeting for volunteers & members to make consensus-based decisions-Continue with volunteer behaviour change surveys-Submit CCF monthly progress reportWorkshops- Monthly Workshops: Transformation

Tuesday, Woolly Wednesday, x2 Philosophy Discussions, Screen Printing Workshop,- Trash Fashion: Halloween Costume Making working-Bookbinding Workshop with upcycled paperOutreach Events-Begin planning storage, transport and volunteers for second reuse collections.Food Sharing- Carry out 4 Abundance harvests- Disco Soup- Train cooking workshop volunteers & run 2 no-waste workshops in student halls- Manage and promote Food Sharing App- Manage food business collections and redistribution- Run weekly open meetings and public free food tableWee Spoke- 2/week bike repair drop-in workshops


- Trash Fashion requirements: facilitator, waste plastic packaging saved from landfill

- Bookbinding tools & waste paper selection


- If successful with Waste Action Grant, start buying materials and booking workshop facilitators for Creative Waste Action workshop programme.



- 1/week ‘Bikes For Refugees’ workshop- 1/week workshop in collaboration with Crisis

SwapShop- Big Swap Event

- SwapShop open 20 hours/week-Welcome and induct new volunteer intake.-Sort and assign non tradable goods for recycling with partner organisations.-Manage monthly Swapshop working group- Work to attract new customers and membersFilm Screenings- 2 screenings at the SHRUBBudget Expenditure (see CCF 5 Application Finance for figures):-Staff salaries-Rent and utilities expenses-Payrolls processing fees and providing food to the volunteers at engagements events-Food Sharing storage, promotion and app maintenance-Ongoing monitoring of training needs for both staff and volunteers will be met by the training education's budget-Communications & Marketing spending to reach wider audience- CCF Claim form submitted

November 2017

Admin- Start of budget review and planning for 2018/19- Monthly open meeting for volunteers & members to make consensus-based decisions- Calculate totals for results to date carbon savings and income generation- Submit CCF monthly progress reportWorkshops


- Christmas present workshops require facilitators, ingredients & equipment

- Furniture upcycling workshop,


-Monthly Workshops: Transformation Tuesday, Woolly Wednesday, x2 Philosophy Discussions, Screen Printing Workshop,- Discussion about international Climate Policy & Briefing on UNFCCC COP 23- Upcycled Christmas Present workshop- Furniture upcycling workshopOutreach Events- Collaborative event with UoE SRS during European Week of Waste Reduction- Sustainability Jam event with UoE SRS-Advertising of winter reuse collectionFood Sharing- Carry out 2 abundance harvests- Recruit one new business- Run 5 No-waste workshops in student halls- Plan food End-of-term Reuse Collections from student halls- Manage and promote Food Sharing App- Manage food business collections and redistribution- Run weekly open meetings and public free food tableWee Spoke- 2/week bike repair drop-in workshops

- 1/week ‘Bikes For Refugees’ workshop- 1/week workshop in collaboration with CrisisSwapShop-SwapShop open 20 hours/week-Welcome and induct new volunteer intake.-Sort and assign non tradable goods for recycling with partner organisations.-Manage monthly Swapshop working groupFilm Screenings

- 2 screenings at the SHRUB- 1 outside screening with local partners

Budget Expenditure (see CCF 5

requires qualified facilitator, pallets, paint, DIY tools




Application Finance for figures):-Staff salaries-Rent and utilities expenses-Payrolls processing fees and providing food to the volunteers at engagements events-Food Sharing storage, promotion and app maintenance-Ongoing monitoring of training needs for both staff and volunteers will be met by the training education's budget-Communications & Marketing spending to reach wider audience- CCF Claim form submitted- Update Staff & BOD on budget spending figures

December 2017

Admin- Monthly open meeting for volunteers & members to make consensus-based decisions- Winter break from 22 December- Submit CCF monthly progress reportWorkshops

- Monthly Workshops: Transformation Tuesday, Woolly Wednesday, x2 Philosophy Discussions, Screen Printing Workshop,- Upcycled Christmas Present workshops x2- Upcycling WorldwideOutreach Events- Open Day for Int’l day of volunteers 5 December-Winter reuse collection takes place early DecemberFood Sharing- Collect excess food from student halls- Manage and promote Food Sharing App- Manage food business collections and redistribution

-Winter reuse collections require volunteers, storage space, transport, promotion and food for volunteers.


- Upcycling worldwide workshop requires skilled paid facilitators and a collection of waste materials for upcycling


-Swapshop: experienced


- Run weekly open meetings and public free food tableWee Spoke- 2/week bike repair drop-in workshops


- Christmas Big Swap Event- End-of-term collection from student halls

-Guthrie St. SwapShop open 20 hours/week-Welcome and induct new volunteer intake.-Sort and assign non tradable goods for recyclingwith partner organisations.

-Manage monthly Swapshop working groupChristmas/New Year break

Film Screenings- 2 screenings at the SHRUB

Budget Expenditure (see CCF 5 Application Finance for figures):-Staff salaries-Rent and utilities expenses-Payrolls processing fees and providing food to the volunteers at engagements events-Food Sharing storage, promotion and app maintenance-Ongoing monitoring of training needs for both staff and volunteers will be met by the training education's budget-Communications & Marketing spending to reach wider audience- CCF Claim form submitted- Budget redistribution request required

volunteers to facilitate project delivery-Transport materials for recycling partners

January 2018Admin- Monthly open meeting for volunteers & members to make consensus-based decisions

- Regular workshop facilitators required and sufficient serviced & well-maintained equipment for use by workshop attendees (e.g.


- Start gathering and analysing volunteer behaviour change data-- Submit CCF monthly progress reportWorkshops

- Monthly Workshops: Transformation Tuesday, Woolly Wednesday, x2 Philosophy Discussions, Screen Printing Workshop,- Changeworks energy saving workshop- Trash Fashion workshopOutreach Events-Freeshop event to distribute all goods gathered at winter reuse collectionsFood Sharing- Recruit one new business- Plan training, recruit volunteers & circulate RA proposal for no-waste workshops- Manage and promote Food Sharing App- Manage food business collections and redistribution- Run weekly open meetings and public free food tableWee Spoke- 2/week bike repair drop-in workshops


- New Year Big Swap Event in collaboration with Transition & the Student Union of Heriot-Watt University

- SwapShop open 20 hours/week-Welcome and induct new volunteer intake.-Sort and assign non tradable goods for recycling with partner organisations.-Manage monthly Swapshop working groupFilm Screenings- 2 screenings at the SHRUB- 1 outside screening with local partners

functional sewing machines)

- Changeworks workshop requires availability from Changeworks facilitator and general workshop tools for associated upcycling activity

- Trash Fashion requires an experienced facilitator and waste plastic for upcycling




Budget Expenditure (see CCF 5 Application Finance for figures):-Staff salaries-Rent and utilities expenses-Payrolls processing fees and providing food to the volunteers at engagements events-Food Sharing storage, promotion and app maintenance-Ongoing monitoring of training needs for both staff and volunteers will be met by the training education's budget-Communications & Marketing spending to reach wider audience- CCF Claim form submitted

February 2018 - Plan March Disco Soup- Recruit one new business- Train cooking workshop volunteers & run 2 no-waste workshops in student halls- Manage and promote Food Sharing App- Manage food business collections and redistribution- Run weekly open meetings and public free food tableWee Spoke- 2/week bike repair drop-in workshops

- 1/week ‘Bikes For Refugees’ workshop- 1/week workshop in collaboration with CrisisSwapShop-Guthrie St. SwapShop open 20 hours/week-Welcome and induct new volunteer intake.-Sort and assign non tradable goods for recyclingwith partner organisations.-Manage monthly Swapshop working groupOutreach Events- Trash Fashion parade with The Welcoming- Pop-up swap stall, talk and workshop in


- Natural Cosmetics workshop requires research and some testing into which recipes and ingredients work best, plus ingredient costs and a facilitator- Repair workshop: qualified facilitator & relevant tools


-Swapshop: experienced volunteers to facilitate project delivery-Transport materials for recycling


collaboration with Engineering Society at Festival of Creative Learning, Edinburgh University (formerly Innovative Learning Week)- Pass it on week 2018 in collaboration with UoE SRSFilm Screenings- 2 screenings at the SHRUB- 1 outside screening with local partnersBudget Expenditure (see CCF 5 Application Finance for figures):-Staff remaining in post will be paid their salaries-Rent and utilities expenses-Payrolls processing fees and providing food to the volunteers at engagements events-Some money will be used to promote and manage the food sharing app-Ongoing monitoring of training needs for both staff and volunteers will be met by the training education's budget

partners

March 2018

Admin- Monthly open meeting for volunteers & members to make consensus-based decisions- Submit CCF monthly progress reportWorkshops

- Monthly Workshops: Transformation Tuesday, Woolly Wednesday, x2 Philosophy Discussions, Screen Printing Workshop,-Upcycling worldwide workshop- Changeworks workshopOutreach Events- Unplugged concert for Earth Hour 25 MarchFood Sharing

- Regular workshop facilitators required and sufficient serviced & well-maintained equipment for use by workshop attendees (e.g. functional sewing machines)- Upcycling worldwide workshop requires skilled paid facilitators and a collection of waste materials for upcycling

- Changeworks workshop requires availability from Changeworks facilitator and general workshop tools for associated upcycling


- Disco Soup- Run 5 no-waste workshops in student halls- Manage and promote Food Sharing App- Manage food business collections and redistribution- Run weekly open meetings and public free food tableWee Spoke- 2/week bike repair drop-in workshops

- 1/week ‘Bikes For Refugees’ workshop- 1/week workshop in collaboration with CrisisSwapShop-Big Swap event -SwapShop open 20 hours/week-Welcome and induct new volunteer intake.-Sort and assign non tradable goods for recycling with partner organisations.-Manage monthly Swapshop working groupFilm Screenings- 2 screenings at the SHRUB- 1 outside screening with local partnersBudget Expenditure (see CCF 5 Application Finance for figures):-Staff salaries-Rent and utilities expenses-Payrolls processing fees and providing food to the volunteers at engagements events-Food Sharing storage, promotion and app maintenance-Ongoing monitoring of training needs for both staff and volunteers will be met by the training education's budget-Communications & Marketing spending to reach wider audience- CCF Claim form submitted

activity




2.8 Legacy of your ProjectTell us about the ongoing impact your project will have after the period of CCF funding including:▪ The ongoing impact of the project’s activities▪ Work that the organisation will continue to do to reduce CO2e emissions▪ New or improved facilities available for community useSee section 2.8 of the Guidance Notes for further information.

The legacy of the SHRUB Swap and Reuse Hub will continue long after this funding period. We anticipate our legacy to include;

● creating significant behaviour change and upskilling the local community● sharing our experiences with other communities around Scotland and beyond● promoting and facilitating reuse● creating a new swapping economy● strengthening links between students and local residents● embedding the SHRUB in the community where it is widely known and valued● cutting carbon and diverting waste from landfill● acting as an incubator for new ideas and new ways of creating a world without waste● providing a space for others with shared goals to use

The ongoing impact of SHRUB activitiesAfter this period of CCF funding, we will continue to transform the behaviours and attitudes of thousands of community members from throwaway consumerism to reusing and recovering the value of discarded material goods and promoting a Circular Economy.

Volunteers and members will learn skills and gain personal empowerment to take low-carbon action in their communities, potentially for the rest of their lives. Others who engage with our project will learn about embodied carbon and lower-carbon behaviours that could last for a number of years. Skills such as practical repairs, carbon accounting, fundraising, meeting facilitation and digital communications will combine with experience of creativity and innovation, collaborative working and sustainability in practice and new behaviours around waste reduction, reuse, repair and recycling. Participants will take what they have learned into the rest of their lives, influencing through social networks the behaviours of their friends and neighbours.

The SHRUB has a streak of radical innovation ingrained into its DNA. We were the UK’s firststudent-led registered cooperative, and also the first student-led group to tackle the immense waste


of resources on campus using a systematic, effective, large-scale, and replicable model. This model has already been replicated nationally through advice and advocacy where we have advised affiliates of Edinburgh Napier University and the University of Essex amongst others. Funding in 2017/18 will help us to engrain our own learning in other communities across Scotland and beyond, building a critical mass of people and communities building a world without waste.

The connections made between people in this project will strengthen the community centred around the cooperative, with an increased capacity to build on their knowledge of sustainability and low carbon behaviour in the future. Our Food Sharing app, expected to reach approximately 3,000 people within the first few months, will gain national attention, and will expand to users in other parts of Scotland to accommodate the demand. Funding will allow us to continue growing our own Food Sharing community, and build on the support we have already provided for groups in Glasgow, Aberdeen, Dumfries, and Stirling. Our digital platforms will further transparency, providing resources accessible to other communities.

We will make better use of the space we have and partner with others to continue our popular programme of reuse and repair workshops. By fostering the sense of community that already exists amongst SHRUB participants, we will create a critical mass of people who demand more from all businesses and services with regard to reuse and repair.

The cooperative will have established more sources of discarded items, reducing fly-tipping and waste on the streets – especially at student moveout times. In addition, we will be better placed to build new partnerships beyond the student community, providing collections and FreeShops through increased staff and volunteer capacity and storage space.

The funding will allow us to continue to experiment with and develop a sustainable financial model balancing shop sales income, swapping items and the token economy, and supporter donations. Building on our new swapping economy, we will be better placed to support a cashless economy where goods are exchanged for goods, thus supporting efforts to tackle income inequality whilst cutting waste and the use of virgin materials.

The links between the student community and local residents will be strengthened as a result of the funding, providing a space for people to come together around shared interests and concerns and facilitating skill sharing and mutual support.

The SHRUB will be embedded in the community - well known and highly valued as a resource for desirable goods and products and as a place to learn from,and share skills with others. We will be


highly regarded by the new city administration and other organisations will seek us out for joint ventures.

Work that the organisation will continue to do to reduce CO2e emissionsWe will continue our current activities to cut carbon but with increased volunteer capacity. With more people engaged and active in our community we will be able to divert more waste from landfill and prevent new materials from being produced using virgin resources by offering second-hand, reused and upcycled goods for sale and swap.

We will act as an incubator for projects which either reduce waste creation or use waste streams as a resource for reuse or creating upcycled or recycled products, thus supporting economic activity and cutting waste and carbon.

New or improved facilities available for community useThis funding will allow us to become an even more valuable resource for the local community, providing skill sharing resources online and in person; a physical space available to like minded individuals and groups; a place to donate unwanted goods; and waste streams available to anyone who can use them.

New funding will allow us to significantly develop our digital platforms, enabling us to provide how-to guides and video tutorials on reuse, repair and upcycling. We will become the go-to place for local people seeking ideas on what to do with unwanted or broken materials and our resources will be shared widely, increasing the visibility of the SHRUB and growing our community.

In addition, our digital platforms will be a place where other communities can find support and advice from our experiences.

Regular workshops will provide space for local people to develop their knowledge and skills whilst building a sense of community.

Funding will mean that our physical space is able to be shared with others with common aims. Local groups and organisations will find a home at the SHRUB and be supported to grow their carbon-cutting capacity.

Finally, waste streams will be made available to local individuals or groups who can make use of them in creative ways, thus cutting carbon and enabling the circular economy to thrive.


Only complete this section if you are intending to raise income through your project activities with the funding you are applying for from the CCF.

3.0 Revenue Generation

3.1 Do you intend to raise revenue as part of this project? Yes

If you have answered no to this question, then please leave this section blank and continue with section 4.

3.2 Revenue Generation – ActivitiesDescribe the activities that you intend to undertake which will result in the generation of revenue i.e. what goods/services you will be selling.

SHRUB Memberships - the membership service allows people to swap and reuse goods. We record the number of memberships and the people joining. The aim is to attract more people to join through the memberships in the coming year.

Freeshop is a service providing reused goods to new students. The money is received by using donation buckets and through increased community outreach.

Swapshop aims to provide a platform for people to swap or reuse goods. We will open the shop 4 days a week in order to generate revenue and hold swap events to increase customers.

Bike workshop fees/ Donations support the organisation of our events and a portion of the income collected from the fees and donations goes back into the planning of future workshops. The previous attendees have been surveyed in order to find out how much they would be willing to pay for the workshops. Our aim is to attract more participants.

Upcycling Workshops will charge a fee for the service provided. Due to no further support from the Waste Action Grant, we plan to introduce a range of fees for the upcycling events. Market research have been carried out in order to find out the appropriate prices for the workshops.

Cine SHRUB holds a donation bucket in order to collect money from the participants for the cinema experience. The service provided is an educational film and further discussion about topics such as sustainability and low carbon living.


No waste cooking workshops charge a small fee for the participation in these events. Our aim is to further expand these workshops to other universities next year.

3.3 Revenue Generation – Market ResearchDescribe your customers, who would you be selling your goods/services to. Please also tell us how your customers relate to the project community you have described in Q2.4 of your application.

As it has been mentioned previously, SHRUB offers some services such as the; 1) ‘SwapShop’ in order to encourage people to swap items in exchange for others; 2) The Wee Spoke Hub allowing bike maintenance workshop for beginners as well as sharing important repair skills; 3) Food Sharing Edinburgh reduces food waste by providing a platform for individuals to exchange excess food to the community; 4) Membership which is one of our major income generation through our membership's annual fee and; 5) Education & Upcycling Workshops which evolve some free and charged workshops. Among this, market research was carried out to compare our workshop prices against other similar workshops. Interestingly, it was found that our screen printing workshop with natural dyes was extremely underpriced, when we charge £5 for 3 workshops when other organisations charge between £65 and £550.

The following list summarizes the workshop charges in 2016/17:

-Transformation Tuesday - monthly - free-Woolly Wednesday - monthly - free-Philosophy Discussion - Fortnightly - free-Take Up Space - women only support circle - free-COP Discussion session - one off event - free-Bag-making workshop - one-off upcycling workshop - free-Tetrapak upcycling - one off event = free-Natural Cosmetics workshop - free-Trash Fashion workshop series - (plastic ball gown workshop, inner tube jewellery making, natural dyes and screen printing) - one-off sessions - free-Creative Writing workshop - month-long series: £5 per session-Sewing Skills workshops - (pocket-making & circle skirt pattern cutting) - £5 per session-Essential Oils Workshop - £5-Bookbinding workshop - £3 other book binding workshops cost £20 in the city

Overall, the attendees at these sessions are mostly students and young professionals with the


majority being female. In order to study our potential customers, a survey was conducted among the community. The survey showed that (see Appendix I for more detailed information) our customers are mostly students and young professionals (68%). Regarding gender type, the results illustrated that nearly three quarters are female.

With respect to our customers employment status, we found more than half of our customers are in work with the minority (48%) consisting of students. In accordance with this, the major employment type is based on charity or nonprofit sector. Our project community described in section 2.4 are in fact our customer base as we are a cooperative with ‘one member one vote’ rule. This year we plan to reach a wider community to increase membership by promoting our activities to University staff and local residents in a more proactive manner.

3.4 Revenue Generation - CompetitorsWhat research have you done to identify your competitors? How will you manage your organisation’s relationship with these businesses/organisations?

Remade - in the past we made an agreement that we wouldn’t overlap and run the same workshops, but now they have moved premises it may not be relevant. In general the cost of their workshops are a lot more expensive than ours, therefore are targeting a different audience

Bike Station - we will keep in contact with the Bike Station ensuring they are aware of our offers and activities and that we are aware of theirs, promoting their service where we can and collaborating on low carbon events where possible

Create Society at University - Upcycle based activities run free for society members. We’ve contacted them to organise running events collaboratively.

Changeworks - They run some similar workshops for free with funding (e.g. t-shirt bag-making and draught excluders) however we can collaborate and they can facilitate our workshops (for example the inner-tube jewellery workshop Changeworks ran at SHRUB this November), therefore we are working together, rather than in competition.

Edinburgh Pub Crafts - regular crafting workshops in pub venues such as Paradise Palms, for book binding, screen printing workshops etc (fairly pricey). Again, we can investigate whether any of the workshop facilitators would be interested running workshops at SHRUB.


Charity Shops: The Swapshop has maintained open communications with surrounding charity shops to avoid any sense of competition, the relationships are at present collaborative. We have engaged specialists (charity book shops) to determine the best approaches to our own stock management without antagonising existing markets and creating competition. We will continue this dialogue and pursue further opportunities to collaborate.

3.5 Revenue Generation - IncomeHow have you estimated the amount of income your project activities could generate? This section should explain the figures that you have entered into the Project Finance Tables.

SHRUB Memberships:Baseline 2016/17:Calculate the number of members this year = 190 members since April 1stHow much income to date (6 months)? 190 members = £1,900.00(plus existing members - 188 in April 2016 so assuming 20% renew, another £360)Next 6 months memberships: 30 members a month = £300 per month x 6 months = £1,800Total income 2016/17 estimate = £4,060Projection 2017/18:Aim for 375 new members next year 2017/18 would raise £3,750 plus recurring income from existing members due to improved stewardship of members to renew membership from 250 members will bring in £2,500.80 people give £2 a month: Friends of the SHRUB scheme = £1,920Total Income 2017/18 = £8,170.Projection 2018/19:450 new members in 2018/19 would raise £4,500 plus recurring income from existing members of 350 members which would bring in £3,500.100 people give £2 a month: Friends of the SHRUB scheme = £2,400Total income 2018/19 = £10,400.

FreeshopThis year £191 was received by donations bucket. For 2017/18 we will suggest a donation of £1 to approx 800 people and expect about £500.The 2nd Freeshop Event at the Welcoming Association will be free. In 2018/19, we will continue with suggested donation of £1 and with increased community outreach, we should attract 1,000 people - bringing in £700.


Swap EventsClothes Swap Events will be used to attract new customer to the SwapShop and so it will not be charged. This will be reviewed for the following year 2018/19 to see if we could begin to charge.

SwapShop - Sales and swapsSHRUB SwapShop income for 2016/17 is predicted to be £5,280Currently the shop has about 33 customers a day and is open 3 days a week.Increasing shop opening hours to 4 days a week should increase income to £7,500 per annum.Circular economy model of swapping in the shop is estimated to increase to about 9,000 tokens for donated stock and 8,000 tokens of reuse purchase tokens. Each token is equal to 1 pound.

In 2018/19, we aim to be open 5 days per week, which would increase to £9,500.

Bike workshop fees/ suggested donations - The Wee Spoke Hub current has some income from donations. Attendees were surveyed this year about how much they would be willing to pay for workshops and the results found an average £5 per workshop. Of the workshop attendees, we assume that 100 are waged participants who would be willing to pay £5 per session, bringing in £500. In 2017/18, we expect to earn £500. In the following year 2018/19 we’d expect that to increase to 150 waged people creating an income of £750.

Upcycling workshops - in 2015/16 we had funding of £2,465 from the Waste Action Grant to support workshop costs as well as occasional workshop fees of £5 totaling £90 which paid some facilitator costs. In 2017/18 we will not have this funding available and would like to introduce a range of fees depending on the type of workshop and the market research we carried out. The range of workshop fees we estimate should raise £2,660, which would cover the costs of the workshop facilitators, space renovation and resources. In 2018/19, the amount of workshop attendees would increase and we estimate earnings of £3,500.

CineSHRUB -One pilot event brought in £180 with a donations bucket. Money was divided 50/50 with the Director of film to cover travel, food and other costs.In 2017/18 the CineSHRUB plans to hold 6 large screenings with 40 people per film and 6 small screenings with approximately 10 people per screening. It is estimated that with suggested donations CineSHRUB could raise £690 before expenses of licences are deducted which cost £325.40. In 2018/19 we expect more screenings attendees and this would increase income to £810.00 with licences fees of £325.40.


No Waste Cooking Workshops - £5pp x 60 people in 2016/17 = £300When calculating the workshop costs the following must be considered, providing biodegradable food bags / scales costs / graphic designer flyer + recipe cards + printing costs + food costs 8 people per workshop + 2 volunteers running workshops + teacher/ facilitator fee for two teaching volunteer sessions + prize to encourage food waste data collection, which means the cost of running workshops are £384 - which left a deficit in 2016/17 of £84In 2017/18 budget proposal increases participants to 100ppl x £5 per head - £500 incomeCost of workshops the second time are £247 which means a profit of £243 could be achieved. In discussion with Queen Margaret, Herriott Watt and Napier University we have established more interest with our No waste cooking workshops so in 2018/19 we would expect to run workshops with 150 ppl at £5pp = £750 with costs of £370.37.

(see Appendix L for detailed calculations)

3.6 Revenue Generation - Supporting a low carbon futurePlease describe how your organisation intends to use any revenue generated to help create and sustain a low carbon future for your community.

From the income we generate we plan to match fund the CCF project proposal with £6,335 and create 4 new budget headings investing in carbon saving activities.(See Appendix C - Project Expenditure- SHRUB PROJECT INVESTMENT COMMITMENT FROM INCOME GENERATION). The 4 main investment commitments that all aim to build the structures required to facilitate a low carbon community are: A Web Design for the new Food Sharing App, Upcycling Workshop expenses, Cine SHRUB and Shop and Office Development budget. Food Sharing App will provide a more efficient system for volunteer opportunities and overall communication. Upcycling Workshops support the circular economy and educate more people about the importance of low-carbon living. CineShrub is another educational tool which teaches people the importance of sustainability through films and open discussions. Finally, the Office and Development changes will assist us in getting more space and resources in order to attract more volunteers into the community. For 2018/2019 we plan to use the same percentage breakdown for the reserves and the allocation of project income. We will review the figures at the year end and make any appropriate adjustments.

After tax and account fee’s we plan to put the remaining into the SHRUB reserves as a new organisation we need to ensure the long term sustainability of our work and currently we do not meet the recommended social enterprise reserves limit. By building up our reserves our main objective is to have an alternative source of finance in emergency situations and unforeseen


Please fill in the separate Application Finance Tables spreadsheet and remember to send this in with your completed Application Form.

circumstances (eg workshops that require extra resources). Furthermore, our future goal is to be self-sustained therefore we need to adopt an approach that will leave us with more savings as well as utilise the finances more effectively. In order to be less dependent on the grant income and to protect the continuity of our work, we need reserves to support our long term vision of providing services and education to build a low carbon community.

4.0 Finances & Administration4.1 Project Finance tables

4.2 Project StaffPlease detail each member of staff that will be employed (or are already employed) to do work to deliver the project. Please read the guidance notes for details on who should be included in this section.

Remember to send in Job Descriptions for all staff positions to be funded (fully or partly) by the CCF.

Staff Position Full Salary Amount (£)

Percentage of time working on CCF Project

Full or Part Time

Strands of Project working on.

Project Coordinator - Job Share(42 hrs a wk total plus 3% Nest pension + ENIC)

£27,000pa 100% Part time Job share21 hrs each

Coordinating two End-of-term Reuse Collections with UoE accommodation services and a large team of volunteersCoordinating two big Freeshop of reused goodsCoordinating a programme of Upcycling & Educational WorkshopsRecruiting & training volunteersCoordinating SwapShop


openings, stock rotation, till management, membership, token swaps, volunteer training, recruitment and skills, Coordinating 4 swap events in the shop and 1 large swap event in the local community, increasing sales, customers and membershipSubmitting monthly reports to CCF on project progressSupporting and ensuring staff members are aware and reaching carbon targetsCoordinate new volunteer management procedure for SHRUBEnsure 100 volunteers take part in SHRUB behaviour change survey

Admin & Finance Facilitator(25 hrs salary plus 3% Nest pension + ENIC)

£21,500pa 100% Part-time 25 hours

Managing project budget and revenue generation accounts Submitting CCF expenses claims monthlyPaying wages and managing HR requirementsPay bills, renew insuranceFacilitating and training volunteersCoordinating Staff & Board meeting and providing regular budget spending updatesCoordinating the Finance working groupSupport the Volunteer Behaviour Change Survey

Food Sharing Facilitator £21,500pa 100% Part time Coordinate food collections and Climate Challenge Fund Application Form 61

(28 hrs salary plus 3% Nest pension + ENIC)

28 hours redistribution with 150 volunteers, Disco soups events, no-food waste workshops, food sharing app development, waste not wednesdays awareness stalls, record behaviour change with volunteers and general public

Low Carbon Transport Facilitator(18 hrs salary plus 3% Nest pension + ENIC)

£21,500pa 100% Part time18 hours

Coordinate the 4 weekly spoke hub weekly bike workshops. Recruit and train volunteers to run 2 DIY workshops for publicCoordinate Bikes for Refugees and Crisis workshops. Survey behaviour change with participants

Outreach & Communications Facilitator(21hrs plus 3% Nest pension + ENIC)

£21,500pa 100% Part time21 hours

Coordinate the membership drive and stewardship of old and existing members. Run a ‘Friends of SHRUB’ scheme to increase support in building a circular economy model. Improve and increase outreach and communications of the SHRUB. Recruit and train volunteers to help spread the work and increase the participation of the local community in SHRUB carbon saving activities

4.3 Other FundersBelow you should detail any other financial support that your proposed project will receive from either your own organisation or external sources and what this will be used for.

Do not include these figures in your Project Finance Tables.


Funding source Secured Amount (£) How will this funding support your project?

Zero Waste Towns No £14,800 It would fund a feasibility study into how to develop SHRUB in the following areas:1. Expanding end-of-term reuse collections2. Food waste cafe and local resident food sharing volunteers3. Dedicated repair and upcycling workshop space:4. Update SHRUB business plan and develop circular economy financial model

Yes/No £

Yes/No £

4.4 Delivery PartnersIf you are working with other organisations to deliver your project, please list them here and describe their role in the project. If you have a partnership agreement or letter of support with any of these organisations relating specifically to this project, please send us a copy and include a very brief summary below.

See section 4.4 of the Guidance notes for further information about who should and should not be included in this section.Delivery Partner Planned role for the project and relationship so far to

date (See Appendix M for letters of support)

Social Responsibility & Sustainability Department

Mentor / Project Sponsor within UoE

Accommodation, Catering and Events Dept.

Liaison with main providers


EUSA Collaboration with sabbaticals

ASCUS Arts & Science Collaboration on engagement event(s) promoting environmentally-friendly lifestyle

Edinburgh Napier Sustainability Office

Collaboration on engagement event(s) promoting environmentally-friendly lifestyle

Transition Heriot Watt Collaboration on engagement event(s)

Nourish Scotland Guidance and Support on Food Sharing

Multiple Food Sharing Businesses Cooperative approaches to improve connections with local businesses

Changeworks Collaboration on event(s)

Zero Waste Scotland SHRUB receives advice, guidance and support as it works towards revolve accreditation

Bike Station Collaboration and Support on The Wee Spoke Hub - unfortunately due to a fire at the Bike Station premises we have been unable to get a letter of support this year, though we did have one for the previous two years.

Breadshare Community Bakery Collaboration on Food Sharing to prevent food waste by donating unsold food for redistribution

Crisis Skylight Edinburgh Collaboration on The Wee Spoke Hub and engagement event(s)

Dig-In Community Greengrocer Collaboration on Food Sharing to prevent food waste by donating unsold food for redistribution

Guru Nanak’s Free Kitchen Collaboration on Food Sharing to prevent food waste by donating unsold food for redistribution

Meal on Me Collaboration on Food Sharing and engagement event(s)

Peter’s Yard Collaboration on Food Sharing to prevent food waste by donating unsold food for redistribution

Soderberg Bakery Shop Collaboration on Food Sharing to prevent food waste by donating unsold food for redistribution

Tattie Shaws Collaboration on Food Sharing to prevent food waste by donating unsold food for redistribution


Twelve Triangles Collaboration on Food Sharing to prevent food waste by donating unsold food for redistribution

Dough Re Mi Collaboration on Food Sharing to prevent food waste by donating unsold food for redistribution

University of Edinburgh Chaplaincy Collaboration on Food Sharing to prevent food waste by redistributing unsold food to students

Global Fruits Collaboration on Food Sharing to prevent food waste by donating unsold food for redistribution

WARP Advice and Support, help with sharing resources with other organisations

Pine Tree Bakery Collaboration on Food Sharing to prevent food waste by donating unsold food for redistribution

Cafe Noir Collaboration on Food Sharing to prevent food waste by donating unsold food for redistribution

Take One Action Collaboration on events (film sharing initiatives focused on social and environmental justice and global change)

ESHC Mutual support and collaboration event(s), local environmental projects, advertising volunteering opportunities, sharing publicity platforms

Hearty Cafe Mutual support and cooperation on Food Sharing by using unsold food for preparing meals

Sodeberg Bakery Shop Cooperation on Food Sharing by donating unsold food for redistribution

Chaplaincy Centre Cooperation on Food Sharing by redistributing unsold food with members of community

Tasty Buns Cooperation on Food Sharing by donating unsold food for redistribution

Social Policy Society Cooperation on event(s) (film screenings promoting sustainable development)

Bikes for Refugees Scotland Collaboration to collect bikes and distribute them to refugees across Scotland; cooperate to run weekly bike fixing session; we are also the main legal and administrative representatives of the project

Crisis Skylight Edinburgh Enable Crisis to run a weekly bike maintenance workshop for those without permanent abode

Hearty Squirrels Collaboration and Mutual Support on Food Sharing,


advertising volunteer opportunities, sharing publicity platforms

4.5 Bank DetailsDoes your organisation have a bank account? YesIf you have a bank account, please enclose a copy of your from within the last 4 months, clearly showing the name on the account, the Account Number and Sort Code.See section 4.5 in the Guidance Notes

4.6 State AidAll grants from the Climate Challenge Fund are subject to State Aid tests. If grants are found to constitute State Aid, they may be awarded under ‘de minimis’ funding (see section 4.5 of Guidance Notes for more information). We need to know if your organisation (not just this project) has received any other ‘de minimis’ funding in this financial year and in the previous two financial years, or if you have any other ‘de minimis’ awards running concurrently with this application. ‘De minimis’ awards should be clearly identified in the award letters from your other funders.

Has the organisation received ‘de minimis’ funding over the past three years?If the answer is ‘YES’ complete the ‘De Minimis’ table below. No

Name of Fund and Funder

2014/2015 2015/2016 2016/2017 2017/2018

£ £ £ £

£ £ £ £

£ £ £ £


5.0 Submission Information

5.1 Contact Detail SharingAn important element of the CCF is the creation of a network of communities across Scotland that are taking action on Climate Change. We support this network by sharing contact details of successfully funded projects with other CCF communities, on the CCF website, through our publications and with other interested communities. You can help us to grow this network of low carbon communities by allowing us to share your contact details. However, if you are not happy for us to do this, please let us know.

If you wish to REFUSE PERMISSION for the main contact details to be shared, please tick the following box

If you wish to REFUSE PERMISSION for staff member(s) details to be shared, please tick the following box

5.2 Essential DocumentationYou must enclose the following organisational documentation with your application -your application cannot be processed without these documents.

✓

Your constitution, memorandum & articles or other governance documents - Appendix A ✓

A recent bank statement for the organisation – within the past 4 months - Appendix B ✓

The project finance tables (in the spreadsheet provided with Application form) - Appendix C ✓

Job descriptions for staff posts required for the project. - Appendix D ✓

Company accounts for the most recent financial year. - Appendix E ✓

Proof of address – within the past 4 months - Appendix F ✓

5.3 Supporting InformationYou may wish to include additional information in support of your application. Please list the documents you have included below and whether you have sent a paper or electronic copy.


Appendix G - Letters of supportAppendix H- Food Sharing Supporting DocumentsAppendix I - Community Survey resultsAppendix J carbon calculations 2016-2017Appendix K Food Sharing Carbon CalculationsAppendix L Revenue Generation Activities & Budget Requirements

5.4 GETTING STARTEDIf your application is successful, you will be required to implement the following in the delivery of your project, please tick to confirm you understand and can fulfil these requirements.See section 5.4 of the Guidance Notes for further information.

✓

Claim your grant in arrears. ✓Submit monthly progress reports on your awarded outcomes. ✓Provide a final report on the project against the outcomes stated in this application. ✓Ensure that all your activities and equipment are adequately insured. ✓Source 3 quotes for any goods or services over £5,000. ✓Follow an open and transparent recruitment process for any jobs funded by CCF. ✓Manage all project staff in line with good practice ✓Follow good practice in the governance of the project and delivery of the project outcomes ✓

6.0 DeclarationKeep Scotland Beautiful is the fund administrator for the Climate Challenge Fund and is referred to in this declaration as ‘’we’’ or ‘’us’’ or ‘’our’’ and the applicant is referred to as ‘’I’’ or ‘’my’’ or ‘’you’’. Keep Scotland Beautiful is registered with OSCR with the Scottish charity number SC030332.

I declare that the information given on this application form and in any other documentation that supports this application is complete and true. The original wording and structure of this application form as it was provided has not been altered, deleted or added to in any way.

I understand that, where any misleading statements (whether deliberate or accidental) are given at any stage during the application process, or where any information is knowingly withheld, this could render my grant application invalid and any grant funds received will be liable for repayment.


The grant proposal already falls within my organisation’s governing document (e.g. constitution, set of rules, trust deed, or memorandum and articles of association) or will do so before any award can be accepted.

My organisation has the power to accept a grant subject to conditions, and to repay the grant in the event of the grant conditions not being met, in the opinion of Keep Scotland Beautiful as administrator of the Climate Challenge Fund.

My organisation will take all reasonable precautions to ensure that grant funds received will not be misused or misappropriated in any way. In the event of fraud or other misuse, I understand that Keep Scotland Beautiful may take whatever action it considers appropriate to recover misappropriated funds.

Keep Scotland Beautiful or its agents may use the information we have supplied under the terms of the Data Protection Act 1998.

Keep Scotland Beautiful and the Scottish Government’s Climate Challenge Fund will use the information you give us on the application form and during the life of a grant (if awarded) to administer and analyse grants. We may give copies of all or some of this information to individuals and organisations we consult when assessing applications and monitoring grants. These organisations may include external assessors, accountants, and other organisations involved in providing the grant programme. We might also share information with government departments, organisations providing matched funding and other organisations and individuals with a legitimate interest. To help us meet the needs of voluntary organisations, we might use the data provided for our own research purposes. Some of the applications we receive may be from organisations that work with people who may need their privacy protected. We recognise the need to maintain the confidentiality of these organisations’ staff and clients, therefore their details will not be made public in any way, except as required by law. If you think your application falls within this category, please let us know.

Either your chairperson or other authorised person MUST sign this declaration. It MUST be a different person from the main contact given for the application in Question 1.2. Scanned signatures will be accepted.

Signed: ……………………………….Date:

Name (please print):

Project Name:

Organisation: Position:
