ou’s new challenge grant program information session, 2011

OU’s NEW Challenge OU’s NEW Challenge Grant ProgramGrant Program

Information Session, 2011Information Session, 2011

OverviewOverview

• Program Background and PurposeProgram Background and Purpose

• Program TimelineProgram Timeline

• Proposal Development SuggestionsProposal Development Suggestions

• Where to get more informationWhere to get more information

• Q&AQ&A

Background and Background and PUrPosePUrPose

• ““Challenge” reflects three important aspects of the program: Challenge” reflects three important aspects of the program: • CGP challenges faculty to think boldly and for the long-term, CGP challenges faculty to think boldly and for the long-term,

outside the boundaries of traditional programs and disciplines outside the boundaries of traditional programs and disciplines and well beyond the next performance, publication or and well beyond the next performance, publication or experiment. experiment.

• CGP challenges the University to invest thoughtfully and CGP challenges the University to invest thoughtfully and strategically in outstanding endeavors, providing collaborative strategically in outstanding endeavors, providing collaborative environments that support and reward scholarship, particularly environments that support and reward scholarship, particularly involving multiple disciplines. involving multiple disciplines.

• CGP is intended to assist faculty in identifying and addressing CGP is intended to assist faculty in identifying and addressing intellectually stimulating and challenging problems and intellectually stimulating and challenging problems and opportunities.opportunities.

• CGP is intended CGP is intended not to support incremental extensions not to support incremental extensions of existing workof existing work, but rather activities that require an , but rather activities that require an investment of institutional seed-funding for the investment of institutional seed-funding for the purpose of purpose of building strategic foundations building strategic foundations to advance individual and to advance individual and collaborative faculty scholarship.collaborative faculty scholarship.

Background and Background and PurposePurpose

• EligibilityEligibility• The CGP competition is open to all The CGP competition is open to all regular faculty regular faculty (as defined (as defined

in the Faculty Handbook Section 3.1.1) on the Norman Campus in the Faculty Handbook Section 3.1.1) on the Norman Campus (including Norman Campus programs at OU-Tulsa). (including Norman Campus programs at OU-Tulsa).

• Research faculty, HSC faculty, Staff, Instructors, Adjuncts, etc. Research faculty, HSC faculty, Staff, Instructors, Adjuncts, etc. are eligible to serve as co-PIs if the proposal is led by a regular are eligible to serve as co-PIs if the proposal is led by a regular faculty member from Norman (including Norman-campus faculty member from Norman (including Norman-campus programs in Tulsa). programs in Tulsa).

• Renewable Term faculty with ranks of assistant professor, Renewable Term faculty with ranks of assistant professor, associate professor, and professor ARE considered Regular associate professor, and professor ARE considered Regular Faculty and ARE eligible for CGP funding.Faculty and ARE eligible for CGP funding.

• Because CGP is distinct from programs operated by the Because CGP is distinct from programs operated by the Research Council, faculty are eligible to receive funding from Research Council, faculty are eligible to receive funding from CGP even if they currently receive funding from the Research CGP even if they currently receive funding from the Research Council.Council.

• A regular faculty member can only be Principal Investigator (PI) A regular faculty member can only be Principal Investigator (PI) on one CGP proposal but can be on other CGP proposals as a on one CGP proposal but can be on other CGP proposals as a co-investigator (co-PI).co-investigator (co-PI).

Background and Background and PUrPosePUrPose

• Why this program and why now – Aspire 2020Why this program and why now – Aspire 2020

• Why isn’t this just part of the Research Why isn’t this just part of the Research Council’s portfolio of internal funding? – too Council’s portfolio of internal funding? – too proscriptiveproscriptive

• Why the emphasis on “Challenge”?Why the emphasis on “Challenge”?

• Why the emphasis on “Accountability”?Why the emphasis on “Accountability”?

• How many years will this program exist? – How many years will this program exist? – Minimally, 2 years (FY 2012 and 2013)Minimally, 2 years (FY 2012 and 2013)

FundingFunding

• Up to 2 projects Up to 2 projects at a maximum of at a maximum of $100,000 per $100,000 per project; project; all disciplines are eligibleall disciplines are eligible



• Up to 10 projects Up to 10 projects at a maximum of at a maximum of $10,000 per $10,000 per project project for all disciplines, for all disciplines, with five awards at with five awards at this level set aside for non-physical science this level set aside for non-physical science and engineering disciplinesand engineering disciplines

• As a PI, you may only submit one proposal; As a PI, you may only submit one proposal; however you can be co-PI on other proposalshowever you can be co-PI on other proposals

Program TimelineProgram Timeline

• 1 March: 1 March: RequiredRequired notice of intent is due notice of intent is due

• 15 Feb - 21 Mar: Information Sessions 15 Feb - 21 Mar: Information Sessions

• 21 Mar - 15 May: Proposal Development 21 Mar - 15 May: Proposal Development

• 16 May, 5 PM: Proposals Due16 May, 5 PM: Proposals Due

• 17 May - 8 Jun: Peer reviews conducted 17 May - 8 Jun: Peer reviews conducted

• 15 June: Decisions announced 15 June: Decisions announced

• 1 July: Funding awarded 1 July: Funding awarded

Program TimelineProgram Timeline

• Why is the Notice of Intent Required?Why is the Notice of Intent Required?

• How many proposals do you anticipate receiving?How many proposals do you anticipate receiving?

• How many proposals do you anticipate funding?How many proposals do you anticipate funding?

• Why does this program require working with the Why does this program require working with the Center for Research Program Development and Center for Research Program Development and Enrichment (CRPDE)?Enrichment (CRPDE)?

• Why are proposals due after the end of the Why are proposals due after the end of the semester?semester?

• Who will be reviewing these proposals?Who will be reviewing these proposals?

Proposal DevelopmentProposal Development

• REQUIRED Notice of IntentREQUIRED Notice of Intent

• Due March 1, 2011Due March 1, 2011

• Online form found at: Online form found at: http://crpde.ou.edu/cgp_notice_of_intenthttp://crpde.ou.edu/cgp_notice_of_intent• Requires names of participating faculty, department Requires names of participating faculty, department

affiliations, email – very basic informationaffiliations, email – very basic information• Proposal TitleProposal Title• 300-word proposal description300-word proposal description• Description of anticipated use of funds (i.e., how Description of anticipated use of funds (i.e., how

much are you requesting and what will you use the much are you requesting and what will you use the money for)money for)

Proposal DevelopmentProposal Development• Notices of Intent will NOT be used to select and invite full Notices of Intent will NOT be used to select and invite full

proposals.proposals.

• If you submit a Notice of Intent, the expectation is that you If you submit a Notice of Intent, the expectation is that you will submit a proposal by May 16, 2011.will submit a proposal by May 16, 2011.

• If you don’t submit a Notice of Intent, you cannot submit a If you don’t submit a Notice of Intent, you cannot submit a proposal for the May 16 deadline.proposal for the May 16 deadline.

• If you submit a Notice of Intent for a particular topic, you If you submit a Notice of Intent for a particular topic, you should submit a proposal on that topic (and not change to should submit a proposal on that topic (and not change to another topic).another topic).

• You can add other investigators or make changes in project You can add other investigators or make changes in project personnel after the Notice of Intent has been submitted.personnel after the Notice of Intent has been submitted.

• You can make budgetary changes after the Notice of Intent, You can make budgetary changes after the Notice of Intent, but we do not advise you to change across the levels of but we do not advise you to change across the levels of fundingfunding


• All proposals submitted to the CGP must be developed in All proposals submitted to the CGP must be developed in collaboration with the Center for Research Program Development collaboration with the Center for Research Program Development and Enrichment.and Enrichment.

• Proposals are limited to 5 pages (1” margins, no less than 10 point Proposals are limited to 5 pages (1” margins, no less than 10 point font), including figures/tables, but not including references, detailed font), including figures/tables, but not including references, detailed budget, or supporting documentation.budget, or supporting documentation.

• Successful proposals will:Successful proposals will:• Describe, in a compelling manner, a research program or project that Describe, in a compelling manner, a research program or project that

will benefit significantly and demonstrably from a seed-funding award. will benefit significantly and demonstrably from a seed-funding award. • Provide a self-contained account of the context in which the funding is Provide a self-contained account of the context in which the funding is

being requested and the goals to be achieved being requested and the goals to be achieved • Demonstrate the likelihood of a significant contribution to the field(s); Demonstrate the likelihood of a significant contribution to the field(s); • Show strong potential to attract additional resources, and/or Show strong potential to attract additional resources, and/or

recognition, and/or external support to sustain the activity or develop recognition, and/or external support to sustain the activity or develop it further. it further.

• Applicants should demonstrate outstanding scholarly promise and Applicants should demonstrate outstanding scholarly promise and ability to successfully undertake the project.ability to successfully undertake the project.


• A complete proposal will contain:A complete proposal will contain:1.1. 5-page Project Description5-page Project Description2.2. Current CVs for all investigators listed on the proposalCurrent CVs for all investigators listed on the proposal

• Each CV must include a list of internal funding received from Each CV must include a list of internal funding received from OU during the past five yearsOU during the past five years

3.3. One-page Budget and Justification (now its own page; One-page Budget and Justification (now its own page; NOT part of the 5-page Project Description)NOT part of the 5-page Project Description)

• Letter of approval for Release Time (if applicable)Letter of approval for Release Time (if applicable)• If the project will involve human subjects, laboratory If the project will involve human subjects, laboratory

animals, rDNA and/or radioactive materials or animals, rDNA and/or radioactive materials or biohazards, biohazards, information must be provided information must be provided (process, timeline, etc.) regarding plans to seek (process, timeline, etc.) regarding plans to seek approval approval from appropriate University Committees for from appropriate University Committees for the project materials – approvals will be needed to the project materials – approvals will be needed to receive fundingreceive funding

Statement of Objectives/GoalsStatement of Objectives/Goals

Clearly and succinctly state the overall vision for your Clearly and succinctly state the overall vision for your research program (not just the work being proposed), research program (not just the work being proposed), followed by the goals and objectives of the specific work followed by the goals and objectives of the specific work being proposed relative to them. It is important that the being proposed relative to them. It is important that the project be a key component of a longer-term, bold vision project be a key component of a longer-term, bold vision for the research program(s) involved.for the research program(s) involved.

• Do – help reviewers understand where you are coming from Do – help reviewers understand where you are coming from and why CGP funds are needed for this project at this timeand why CGP funds are needed for this project at this time

• Do – spell out the goals and objectives, which should be Do – spell out the goals and objectives, which should be aligned with the requested fundingaligned with the requested funding

• Don’t - assume that reviewers will be familiar with your work Don’t - assume that reviewers will be familiar with your work and why it is relevant in the field or for your research and why it is relevant in the field or for your research programprogram

Project DescriptionProject Description

Project NarrativeProject Narrative

•Provide a context for the work being proposed, i.e., by Provide a context for the work being proposed, i.e., by describing your research relative to activities conducted describing your research relative to activities conducted previously by you or others, as well as by others elsewhere previously by you or others, as well as by others elsewhere today. today.

•Additionally, describe the methodology and provide other Additionally, describe the methodology and provide other details of the work to be performed (e.g., procedures, details of the work to be performed (e.g., procedures, productions, protocols, experiments, studies, observation, productions, protocols, experiments, studies, observation, information and data collection, surveys, analyses) in a manner information and data collection, surveys, analyses) in a manner that will be useful for assessing overall likelihood for success that will be useful for assessing overall likelihood for success and sustainability. and sustainability.

•Provide enough information to address the review criteria as Provide enough information to address the review criteria as well as what is described for successful proposals (a couple of well as what is described for successful proposals (a couple of slides back).slides back).


TimelineTimeline

•Provide a timeline for the project (major milestones or Provide a timeline for the project (major milestones or decision points), but place it within the broader trajectory of decision points), but place it within the broader trajectory of the research program(s) involved.the research program(s) involved.

•CGP funding is to be used within two years of start date CGP funding is to be used within two years of start date (has to be after July 1, 2011).(has to be after July 1, 2011).

•The description of your overall research program is not The description of your overall research program is not limited to two years. Provide as much information as needed limited to two years. Provide as much information as needed to put this into context.to put this into context.

•Funding could be proposed to cover some portion of a Funding could be proposed to cover some portion of a larger research project or program. Make sure this is clear larger research project or program. Make sure this is clear from a milestones/decision points perspective.from a milestones/decision points perspective.


Expected Outcomes and ImpactsExpected Outcomes and Impacts

•Proposals will be judged based upon the potential of the Proposals will be judged based upon the potential of the project to substantially impact the research program(s) of project to substantially impact the research program(s) of the investigator(s). The goal of the CGP is not to enable the the investigator(s). The goal of the CGP is not to enable the next publication or experiment, but to produce outcomes next publication or experiment, but to produce outcomes that have meaningful and sustained impact(s) on research that have meaningful and sustained impact(s) on research programs.programs.

•DonDon’’t just say that this funding will produce outcomes that t just say that this funding will produce outcomes that will have meaningful and sustained impact. You need to will have meaningful and sustained impact. You need to provide detail about HOW funding will enable this.provide detail about HOW funding will enable this.

•In evaluating the success of the CGP to stimulate In evaluating the success of the CGP to stimulate outcomes now possible without CGP funding, funded faculty outcomes now possible without CGP funding, funded faculty will be asked to contribute reports about the success of the will be asked to contribute reports about the success of the funding to enable accomplishment of goals and objectives.funding to enable accomplishment of goals and objectives.


CHANGE IN GUIDELINES!!!CHANGE IN GUIDELINES!!!

• Responding to faculty suggestion, the previous Responding to faculty suggestion, the previous requirement that the budget be included within the requirement that the budget be included within the 5 pages of the project description has been 5 pages of the project description has been CHANGED!!!CHANGED!!!

• NOW, the budget NOW, the budget ANDAND justification MUST be justification MUST be included as an additional 1-PAGE ATTACHMENT.included as an additional 1-PAGE ATTACHMENT.

• We will likely have a budget template available for We will likely have a budget template available for use. However, it will not be required that you use use. However, it will not be required that you use THAT template.THAT template.

Budget and Funding JustificationBudget and Funding Justification

•Funds cannot be used to pay for salary, stipends, items, etc. for individuals who are Funds cannot be used to pay for salary, stipends, items, etc. for individuals who are not OU employees/students.not OU employees/students.

•Funds can be used to host visitors to OU or to pay for OU faculty/students to travel Funds can be used to host visitors to OU or to pay for OU faculty/students to travel elsewhere.elsewhere.

•When in doubt about the budget, ask CRPDE for advice.When in doubt about the budget, ask CRPDE for advice.

•Provide a brief listing (using a budget template if the budget is sufficiently complex) Provide a brief listing (using a budget template if the budget is sufficiently complex) of the requested budget itemsof the requested budget items

•Provide a compelling case that justifies the requested funding. The support can be Provide a compelling case that justifies the requested funding. The support can be used for any legitimate purpose associated with the project if justified in the proposal. used for any legitimate purpose associated with the project if justified in the proposal. This includes but is not limited to travel, teaching release (subject to approval by the This includes but is not limited to travel, teaching release (subject to approval by the chair/director and/or dean), student stipends, data collection, tuition, equipment, chair/director and/or dean), student stipends, data collection, tuition, equipment, summer salary and temporary staff support.summer salary and temporary staff support.

•The justification is very important. The justification is very important.

•If reviewers can ask the question “why?” in reading the justification, then enough If reviewers can ask the question “why?” in reading the justification, then enough detail has not been provided.detail has not been provided.

Budget & JustificationBudget & Justification


Example 1Example 1• Request for course releaseRequest for course release• Salary = $8,000Salary = $8,000• Fringes (36%) = $2,880Fringes (36%) = $2,880• Total Request = $10,880Total Request = $10,880• I am requesting one course release, a maximum of $10,000, I am requesting one course release, a maximum of $10,000,

to spend time to develop a new line of research. I anticipate to spend time to develop a new line of research. I anticipate that with having to teach only 1 course during the semester, I that with having to teach only 1 course during the semester, I will be able to spend at least 8 additional hours per week (or will be able to spend at least 8 additional hours per week (or 24 total hours per week including my normal research effort) 24 total hours per week including my normal research effort) focused on this new line of research. This time is needed to focused on this new line of research. This time is needed to think about new possibilities and requirements for resources, think about new possibilities and requirements for resources, explore new collaborations, explore new areas and venues explore new collaborations, explore new areas and venues (publications, conferences, etc.) to disseminate the work, and (publications, conferences, etc.) to disseminate the work, and seek new funding opportunities, very likely outside the seek new funding opportunities, very likely outside the agencies from which I typically receive funding.agencies from which I typically receive funding.

• My department chair, Dr. X, has approved this course release My department chair, Dr. X, has approved this course release and a letter to this effect is attached.and a letter to this effect is attached.


Budget Item Year 1 Year 2 Total

PersonnelPI – Dr. X $10,000 $10,000 $20,000

Co-PI – Dr. Y $5,000 $15,000 $20,000

Project Manager $30,000 $30,000 $60,000

Graduate Student

$18,000 $18,000 $36,000

Fringe Benefits

Total Salaries/FB

Travel $8,000 $8,000 $16,000

Equipment

Supplies $5,000 $5,000 $10,000

Tuition

Total Costs

* No Indirect Costs

are needed

Review CriteriaReview Criteria• Alignment of the project with longer-term research program Alignment of the project with longer-term research program

plans of those involvedplans of those involved

• Technical and/or creative merit of the activities proposed and Technical and/or creative merit of the activities proposed and the potential for impacting the field(s) of scholarship involved the potential for impacting the field(s) of scholarship involved as well as the respective faculty research program(s)as well as the respective faculty research program(s)

• Capability of the investigators to meet the stated objectivesCapability of the investigators to meet the stated objectives

• Nature and value of existing or proposed linkages with other Nature and value of existing or proposed linkages with other organizations both within and beyond OUorganizations both within and beyond OU

• Degree and value of interdisciplinary activities, if applicableDegree and value of interdisciplinary activities, if applicable

• Rationale for and necessity of funding for achieving the Rationale for and necessity of funding for achieving the stated goalsstated goals

• Potential for program growth, sustainability, and/or Potential for program growth, sustainability, and/or recognitionrecognition

Where do I get more Where do I get more Information about CGP?Information about CGP?

• The Center for Research Program Development and The Center for Research Program Development and EnrichmentEnrichment

• Website: http://crpde.ou.edu/cgpWebsite: http://crpde.ou.edu/cgp

• CGP FAQ: http://crpde.ou.edu/cgp/faqCGP FAQ: http://crpde.ou.edu/cgp/faq

• CRPDE Email: [email protected] CRPDE Email: [email protected]

• Contact Alicia Knoedler ([email protected])Contact Alicia Knoedler ([email protected])

• Contact Cindy Clark ([email protected])Contact Cindy Clark ([email protected])

• EmailsEmails

• READ!READ!

Questions?Questions?

ou’s new challenge grant program information session, 2011

Documents

research faculty

cgp funding

cgp challenges faculty

hsc faculty

cgp proposals

regular faculty member

renewable term faculty

faculty handbook section