outlook template guide

EUROPE SUPPLY CHAIN OPERATIONS


STEPS

Set up the main table

Add a banner

Add introduction or a calendar

Add titles & sections

Add dividers

Sending the mail


SET UP THE MAIN TABLE

Firstly, you should choose the background of you e-mail. Go to the tab OPTIONS and click page colors, you

can also choose an image by going to FILL EFFECTS and click on the tab PICTURE. Then take the following

steps:

1. Insert in the page a table of 1 row and 3 columns. The central one will be our main column where we

will develop the newsletter. Go to Table Properties, table tab, set the preferred width at 100% and then

go to options, and here you can set up the margins of the cells. (usually 0,05 or 0,1) Please consider that

for each new table or cell inserted you must set the margins.

2. IMPORTANT STEP: select the three columns , go to table properties, go to the tab column and set 20%

and then click on the button next column for all the three columns, ONLY IN THIS WAY WE CAN

MAINTAIN THE RIGHT DIMENSION OF ALL THE CELLS IN THE TABLE.

3. Go and click in the central column. Insert an other table with 1 column and 5/6 rows, it depends from

the content you would like to insert. Set the preferred width ( see point 1) at 100% and set the cells

margins. Now you can also customize your borders & to do it you can go to DESIGN and click borders..

4. Now you can start to built your newsletter. For example go to the first row, and insert the header of your

newsletter. Go to page 6 for body development.


SET UP THE MAIN TABLE – 1. Insert the main table

1.1 INSERT TABLE

1.3 SET UP CELLS MARGINS

1.2 SET UP WIDTH OF TABLE


SET UP THE MAIN TABLE – 2. Set up columns width

1.1 INSERT TABLE

2 – IMPORTANT!!!

SET UP WIDTH FOR ALL THREE COLUMS AT 20%


SET UP THE MAIN TABLE – Set up the Table for the Content

3.1 INSERT A NEW TABLE IN THE CENTRAL COLUMN AND

SET THE WIDTH AT 100%

3.2 SET CELLS MARGINS OF ALL THE TABLE

MIN 0,05cm


ADD A BANNER

4 YOUR HEADER CAN BE A SIMPLE CELL IN YOUR FIRST ROW –

you can colour it as you want and write the title inside


ADD A BANNER

4 YOU CAN ALSO INSERT AN IMAGE AS A BANNER Before insert the image please remember to set up the margin of the cells


ADD INTRODUCTION OR A CALENDAR

You have two possibilities to insert a calendar:

1. Open a new message, go to insert, and click calendar, select the date range (minimum 30 days) and click ok, it will appear in the body of the mail your calendar, and as a table you can copy it in you template and then customize it.

2. There are on the web several word or power point documents with pre-set calendars (created as tables) that can be copied in the cell and customized with different colours. They can be horizontal or vertical, square or rectangular.

Here two links : http://www.calendarlabs.com/2014-calendar-templates.php

http://www.wincalendar.com/2014-Word-Calendar.htm

~ NOVEMBER 2013 ~

SUN MON TUE WED THU FRI SAT

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

MARCH 2014


1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31

JAN

UA

RY

2014


1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30 31

Jan 20: M L King Day

~~JUNE~~

01 Sa

02 Su

03 Mo

04 Tu

05 We

06 Th

07 Fr

08 Sa

09 Su

10 Mo

11 Tu

12 We

13 Th

14 Fr

15 Sa

16 Su

17 Mo

18 Tu

19 We

20 Th

21 Fr

22 Sa

23 Su

24 Mo

25 Tu

26 We

27 Th

28 Fr

29 Sa

30 Su

http://www.calendarlabs.com/2014-calendar-templates.php











ADD TITLES AND SECTIONS

Title banners and sections are other cells in the body of the message.

You can also create a summary at the top of your message.

And link each point to the title banner related by using bookmarks.

TITLE BANNER SUBTITLE BANNER


ADD DIVIDERS

Dividers are cells inside the main structure.

You can customize dividers and differentiate the different parts of your message

0,16CM WIDTH MAX19CM HEIGHT

0,16CM WIDTH MAX19CM HEIGHT


SENDING THE MAIL

When you forward the mail please remember to select the three columns , go to table properties, go to the tab column and set 20% and then click on the button next column for all the three columns.

SEE THE MAIL FROM THE BB We notice that sometimes is difficult to read the mail from the BB. There are two solutions :

1. Attach the PDF document

To attach the PDF version select the three column of the table copy and paste in a word document.

Please pay attention to the images, or graphs, they maybe go out to the page, so maybe they need to be resized. To avoid this, you can set the maximum length of the main table at 17cm, and when you insert minor tables or cells, go to the tab layout and click AUTOFIT and AUTOFIT window.

Save the document in PDF and attach it to the mail (it could be a really large file)

2. Copy and paste sections of the mail as images

Usually you can copy and paste each part of the message as image, if the message is not too long

Crop the image pasted inside the cell

SEE THE MAIL FROM THE BB You can simply change the number of the days in the cell or insert a new calendar and reformat it.

Go to page 8 to see how to do.

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