outlook web access utica community schools technology department
TRANSCRIPT
OutlookOutlookWeb AccessWeb Access
Utica Community Schools
Technology Department
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
• Organize and track all your information• Maintain a personal calendar of appointments, events, and meetings
• Schedule meetings• Store names, addresses and other information about contacts
• Keep a journal of messages sent, received, Office documents, and events
• Access OWA from the Web
Outlook Web Access Overview
Accessing OWA from the Internethttp://ucsmail.uticak12.org
Last name,first initial,middle initialYour UCS password
Security:Public or shared
(15 min.)-internet café,etc.Private (24 hours)
Entering text in Outlook Web Access items, it is not considered as activity. Use “Save” button often!
Understanding the OWA Interface
Main ScreenAfter entering your username and password,you will be presented with the OWA main screen, which will be similar to the one displayed below.
Navigationpane
View pane
Understanding the OWA Interface - Inbox•Unread messages have bold type.
•Read messages have plain text.
•Messages sent as high importance are marked with a red exclamation point to the left of the message.
•Messages sent with low importance will have blue arrow pointed down to the left of the message.
•Messages with attachments are marked with a paper clip.
•Messages you reply to will have a purple arrow in front of the envelope.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
Understanding the OWA Tool BarThe OWA toolbar is displayed above the View Pane. See below for an overview of each item on the toolbar.
Create a new message or click on the arrow for more options
Move selected message(s) to a folder
Copy selected message(s) to a folder
Delete selected message(s)
Up 1 folder level
Rename a folder
Check for new messages
Empty Deleted items
Select a sort order for the displayed messages
Open the Find Names screen (Address Book)
Access the Help screens
UCS, not contacts
Understanding the OWA Interface - Messages In order to view your messages in OWA, position your mouse over the message you’d like to read in the View Pane, and click it. Your message will be displayed in the View Pane.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
Understanding the OWA Interface - Messages• Click on column (from,subject, & received) to reverse order.
• To read a message, click on any part of message.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
Understanding the OWA Interface - Messages
View all messages Toolbar
When you login, your inbox (list of messages) will appear in the view pane.
Your message is now open
Opening Attachments
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
•Select attachment by double clicking. Note: Download menu may show up when using Safari & attachment might be sent to the desktop.•OR simply drag attachment to desktop
Opening Attachments
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
If you run into “issues”, Control click to get this screen and select
“Download Link to Disk”
Creating/Sending New Message
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
Creating/Sending New MessageFirst Method
Type in email address
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
Creating/Sending New MessageSecond Method
• Type in last names separated by semicolon & click on the check names button (global address book & contacts)
• Black (name NOT email address) vs red font
• Click on red (can’t resolve)
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
Creating/Sending New MessageSecond Method, cont.
• Choose the correct “Smith” from the list by clicking to the left of the name (business card icon represents a contact)
• Select: “To”, “Cc”, or “Bcc” & then, click “Apply”
• Selected name is now included
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
Creating/Sending New MessageThird Method
• To locate a UCS employee or search by grade level , building, etc., click the address book (To:button)
• When all buildings have been migrated, you will be able to search by multiple topics & add to recipient list (limited list at present time)
Creating/Sending New MessageThird Method, cont.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
Creating/Sending New Message Third Method, cont. Finding a Group
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
• Click the paperclip icon on the toolbar to add an attachment
• Click “Browse” to locate file/picture
• Click “Open” to choose picture/file
• Click “Attach” to add attachment
Adding an Attachment
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
Adding an Attachment
• Process may be repeated before you close the window
• Then, send or return to message
Signature & Out of Office Assistant“Options”
• Messaging options (items per page, automatically include signature, & enter signature
• Out of Office (select & enter message)
Printing
, file print, or use print icon from browser
Add Contacts
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
Save Attachment Delete Map Close(exit screen w/o saving)
Enter Contact Information
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
Create Distribution List (group)
• Click “New” Distribution list
• Name the list (group)• Add names • Or use address book.• (or use “Find Names” for
UCS members)
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
Create Distribution List (group)
• Check box to the left of the name
• Add recipient to “Distribution list”
• Note: name(s) appear on bottom of window
• Save after adding additional names
• Note: To add contacts, copy & paste email address from contact list
Deleting Items
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
This icon sends item to deleted folder
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
Recovering Deleted Items
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
• Mail folders (mail deleted goes into “deleted items” folder
• Deleted items can then be deleted from folder• These “Permanently Deleted” items can be recovered
within 4 days• To recover: Select “Options” from Navigation pane
Recovering Deleted Items, cont.
• Select “View Items” • Check items and “Recover” or
“Permanently Delete”
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
Getting HelpQuickTime™ and aTIFF (LZW) decompressorare needed to see this picture.
Select the “Help” button on the view pane toolbar.
Additional Features
• Calendar• Spell check• Thesaurus
• Enter recipients by one of the 3 methods• Save (puts it on calendar)• Send (sends email to recipients)• Note: All day event appears at the top of the calendar
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
Calendar - Schedule a Meeting/Appointment
30 min delay
CalendarAn Appointment is an activity that can be
scheduled for any specific time period and consumes
a block of only your time.(Note: Full blown version includes meetings
and events)
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
QuickTime™ and aTIFF (LZW) decompressorare needed to see this picture.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
Calendar , cont.
• Double click on meeting to view details
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.
QuickTime™ and aTIFF (LZW) decompressor
are needed to see this picture.