outlook web access utica community schools technology department

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Outlook Outlook Web Access Web Access Utica Community Schools Technology Department QuickTime™ and a TIFF (LZW) decompressor are needed to see this pi

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Page 1: Outlook Web Access Utica Community Schools Technology Department

OutlookOutlookWeb AccessWeb Access

Utica Community Schools

Technology Department

QuickTime™ and aTIFF (LZW) decompressor

are needed to see this picture.

Page 2: Outlook Web Access Utica Community Schools Technology Department

• Organize and track all your information• Maintain a personal calendar of appointments, events, and meetings

• Schedule meetings• Store names, addresses and other information about contacts

• Keep a journal of messages sent, received, Office documents, and events

• Access OWA from the Web

Outlook Web Access Overview

Page 3: Outlook Web Access Utica Community Schools Technology Department

Accessing OWA from the Internethttp://ucsmail.uticak12.org

Last name,first initial,middle initialYour UCS password

Security:Public or shared

(15 min.)-internet café,etc.Private (24 hours)

Entering text in Outlook Web Access items, it is not considered as activity. Use “Save” button often!

Page 4: Outlook Web Access Utica Community Schools Technology Department

Understanding the OWA Interface

Main ScreenAfter entering your username and password,you will be presented with the OWA main screen, which will be similar to the one displayed below.

Navigationpane

View pane

Page 5: Outlook Web Access Utica Community Schools Technology Department

Understanding the OWA Interface - Inbox•Unread messages have bold type.

•Read messages have plain text.

•Messages sent as high importance are marked with a red exclamation point to the left of the message.

•Messages sent with low importance will have blue arrow pointed down to the left of the message.

•Messages with attachments are marked with a paper clip.

•Messages you reply to will have a purple arrow in front of the envelope.

QuickTime™ and aTIFF (LZW) decompressor

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Page 6: Outlook Web Access Utica Community Schools Technology Department

Understanding the OWA Tool BarThe OWA toolbar is displayed above the View Pane. See below for an overview of each item on the toolbar.

Create a new message or click on the arrow for more options

Move selected message(s) to a folder

Copy selected message(s) to a folder

Delete selected message(s)

Up 1 folder level

Rename a folder

Check for new messages

Empty Deleted items

Select a sort order for the displayed messages

Open the Find Names screen (Address Book)

Access the Help screens

UCS, not contacts

Page 7: Outlook Web Access Utica Community Schools Technology Department

Understanding the OWA Interface - Messages In order to view your messages in OWA, position your mouse over the message you’d like to read in the View Pane, and click it. Your message will be displayed in the View Pane.

QuickTime™ and aTIFF (LZW) decompressor

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Page 8: Outlook Web Access Utica Community Schools Technology Department

Understanding the OWA Interface - Messages• Click on column (from,subject, & received) to reverse order.

• To read a message, click on any part of message.

QuickTime™ and aTIFF (LZW) decompressor

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QuickTime™ and aTIFF (LZW) decompressor

are needed to see this picture.

Page 9: Outlook Web Access Utica Community Schools Technology Department

QuickTime™ and aTIFF (LZW) decompressor

are needed to see this picture.

Understanding the OWA Interface - Messages

View all messages Toolbar

When you login, your inbox (list of messages) will appear in the view pane.

Your message is now open

Page 10: Outlook Web Access Utica Community Schools Technology Department

Opening Attachments

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•Select attachment by double clicking. Note: Download menu may show up when using Safari & attachment might be sent to the desktop.•OR simply drag attachment to desktop

Page 11: Outlook Web Access Utica Community Schools Technology Department

Opening Attachments

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If you run into “issues”, Control click to get this screen and select

“Download Link to Disk”

Page 12: Outlook Web Access Utica Community Schools Technology Department

Creating/Sending New Message

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QuickTime™ and aTIFF (LZW) decompressor

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Page 13: Outlook Web Access Utica Community Schools Technology Department

Creating/Sending New MessageFirst Method

Type in email address

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Page 14: Outlook Web Access Utica Community Schools Technology Department

Creating/Sending New MessageSecond Method

• Type in last names separated by semicolon & click on the check names button (global address book & contacts)

• Black (name NOT email address) vs red font

• Click on red (can’t resolve)

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QuickTime™ and aTIFF (LZW) decompressor

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Page 15: Outlook Web Access Utica Community Schools Technology Department

Creating/Sending New MessageSecond Method, cont.

• Choose the correct “Smith” from the list by clicking to the left of the name (business card icon represents a contact)

• Select: “To”, “Cc”, or “Bcc” & then, click “Apply”

• Selected name is now included

QuickTime™ and aTIFF (LZW) decompressor

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QuickTime™ and aTIFF (LZW) decompressor

are needed to see this picture.

Page 16: Outlook Web Access Utica Community Schools Technology Department

Creating/Sending New MessageThird Method

• To locate a UCS employee or search by grade level , building, etc., click the address book (To:button)

• When all buildings have been migrated, you will be able to search by multiple topics & add to recipient list (limited list at present time)

Page 17: Outlook Web Access Utica Community Schools Technology Department

Creating/Sending New MessageThird Method, cont.

QuickTime™ and aTIFF (LZW) decompressor

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QuickTime™ and aTIFF (LZW) decompressor

are needed to see this picture.

QuickTime™ and aTIFF (LZW) decompressor

are needed to see this picture.

Page 18: Outlook Web Access Utica Community Schools Technology Department

Creating/Sending New Message Third Method, cont. Finding a Group

QuickTime™ and aTIFF (LZW) decompressor

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QuickTime™ and aTIFF (LZW) decompressor

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Page 19: Outlook Web Access Utica Community Schools Technology Department

• Click the paperclip icon on the toolbar to add an attachment

• Click “Browse” to locate file/picture

• Click “Open” to choose picture/file

• Click “Attach” to add attachment

Adding an Attachment

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QuickTime™ and aTIFF (LZW) decompressor

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Page 20: Outlook Web Access Utica Community Schools Technology Department

Adding an Attachment

• Process may be repeated before you close the window

• Then, send or return to message

Page 21: Outlook Web Access Utica Community Schools Technology Department

Signature & Out of Office Assistant“Options”

• Messaging options (items per page, automatically include signature, & enter signature

• Out of Office (select & enter message)

Page 22: Outlook Web Access Utica Community Schools Technology Department

Printing

, file print, or use print icon from browser

Page 23: Outlook Web Access Utica Community Schools Technology Department

Add Contacts

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Page 24: Outlook Web Access Utica Community Schools Technology Department

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Save Attachment Delete Map Close(exit screen w/o saving)

Enter Contact Information

Page 25: Outlook Web Access Utica Community Schools Technology Department

QuickTime™ and aTIFF (LZW) decompressor

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QuickTime™ and aTIFF (LZW) decompressor

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Create Distribution List (group)

• Click “New” Distribution list

• Name the list (group)• Add names • Or use address book.• (or use “Find Names” for

UCS members)

QuickTime™ and aTIFF (LZW) decompressor

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Page 26: Outlook Web Access Utica Community Schools Technology Department

QuickTime™ and aTIFF (LZW) decompressor

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QuickTime™ and aTIFF (LZW) decompressor

are needed to see this picture.

Create Distribution List (group)

• Check box to the left of the name

• Add recipient to “Distribution list”

• Note: name(s) appear on bottom of window

• Save after adding additional names

• Note: To add contacts, copy & paste email address from contact list

Page 27: Outlook Web Access Utica Community Schools Technology Department

Deleting Items

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This icon sends item to deleted folder

QuickTime™ and aTIFF (LZW) decompressor

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Page 28: Outlook Web Access Utica Community Schools Technology Department

Recovering Deleted Items

QuickTime™ and aTIFF (LZW) decompressor

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• Mail folders (mail deleted goes into “deleted items” folder

• Deleted items can then be deleted from folder• These “Permanently Deleted” items can be recovered

within 4 days• To recover: Select “Options” from Navigation pane

Page 29: Outlook Web Access Utica Community Schools Technology Department

Recovering Deleted Items, cont.

• Select “View Items” • Check items and “Recover” or

“Permanently Delete”

QuickTime™ and aTIFF (LZW) decompressor

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QuickTime™ and aTIFF (LZW) decompressor

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Page 30: Outlook Web Access Utica Community Schools Technology Department

Getting HelpQuickTime™ and aTIFF (LZW) decompressorare needed to see this picture.

Select the “Help” button on the view pane toolbar.

Page 31: Outlook Web Access Utica Community Schools Technology Department

Got Questions?

• Contact:

Stacey Soderman ext.6834

[email protected]

Page 32: Outlook Web Access Utica Community Schools Technology Department

Additional Features

• Calendar• Spell check• Thesaurus

Page 33: Outlook Web Access Utica Community Schools Technology Department

• Enter recipients by one of the 3 methods• Save (puts it on calendar)• Send (sends email to recipients)• Note: All day event appears at the top of the calendar

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Calendar - Schedule a Meeting/Appointment

30 min delay

Page 34: Outlook Web Access Utica Community Schools Technology Department

CalendarAn Appointment is an activity that can be

scheduled for any specific time period and consumes

a block of only your time.(Note: Full blown version includes meetings

and events)

QuickTime™ and aTIFF (LZW) decompressor

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QuickTime™ and aTIFF (LZW) decompressorare needed to see this picture.

QuickTime™ and aTIFF (LZW) decompressor

are needed to see this picture.

Page 35: Outlook Web Access Utica Community Schools Technology Department

Calendar , cont.

• Double click on meeting to view details

QuickTime™ and aTIFF (LZW) decompressor

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QuickTime™ and aTIFF (LZW) decompressor

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Page 36: Outlook Web Access Utica Community Schools Technology Department
Page 37: Outlook Web Access Utica Community Schools Technology Department
Page 38: Outlook Web Access Utica Community Schools Technology Department
Page 39: Outlook Web Access Utica Community Schools Technology Department

Got Questions?

• Contact:

Stacey Soderman ext.6834

[email protected]