Overview of Overview of California’s California’s

Accreditation ProcessAccreditation Process

Year-Out Pre-Visit Webinar Year-Out Pre-Visit Webinar

Joint CTC-NCATE Visits Joint CTC-NCATE Visits

Fall 2011-Spring 2012Fall 2011-Spring 2012

Ensuring Educator Excellence

AgendaAgenda OverviewOverview Steps in the Site Visit ProcessSteps in the Site Visit Process

PlanningPlanning Program Assessment, Biennial Reports Program Assessment, Biennial Reports

Institutional Report, Off-Site Review, IR AInstitutional Report, Off-Site Review, IR A Interview ScheduleInterview Schedule Two-Month Pre-VisitTwo-Month Pre-Visit Site visit and post site visitSite visit and post site visit Role of the ConsultantRole of the Consultant

2

3

Roles and Responsibilities in a Roles and Responsibilities in a Accreditation Site VisitAccreditation Site Visit

Commission on Teacher Credentialing (CTC)Commission on Teacher Credentialing (CTC)

Committee on Accreditation (COA)Committee on Accreditation (COA)

National Council for Accreditation of Teacher National Council for Accreditation of Teacher Education (NCATE)Education (NCATE)

Your InstitutionYour Institution

4

Focus of Accreditation Focus of Accreditation

InstitutionInstitution Education Education UnitUnit as as

an entityan entity Common/NCATE Common/NCATE

Standards address Standards address institutional institutional infrastructure and infrastructure and capacities.capacities.

ProgramsPrograms All Individual All Individual

Programs offered Programs offered by the institutionby the institution Adopted Program Adopted Program

Standards –PA Standards –PA reviews to assure reviews to assure that programs are that programs are still meeting the still meeting the standardsstandards

HO-Sample Org Structure (1)

5

Common Standards (2008)Common Standards (2008)

1.1. Educational LeadershipEducational Leadership

2.2. Unit and Program Assessment and EvaluationUnit and Program Assessment and Evaluation

3.3. ResourcesResources

4.4. Faculty and Instructional PersonnelFaculty and Instructional Personnel

5.5. AdmissionAdmission

6.6. Advice and AssistanceAdvice and Assistance

7.7. Field Experience and Clinical PracticeField Experience and Clinical Practice

8.8. District-Employed SupervisorsDistrict-Employed Supervisors

9.9. Assessment of Candidate CompetenceAssessment of Candidate Competence

6

NCATE Standards NCATE Standards

1.1. Candidate Knowledge, Skills and Candidate Knowledge, Skills and Professional DispositionsProfessional Dispositions

2.2. Assessment System and Unit EvaluationAssessment System and Unit Evaluation

3.3. Field Experiences and Clinical PracticeField Experiences and Clinical Practice

4.4. DiversityDiversity

5.5. Faculty Qualifications, Performance, and Faculty Qualifications, Performance, and DevelopmentDevelopment

6.6. Unit Governance and ResourcesUnit Governance and Resources

7

NCATE CrosswalkNCATE Crosswalk The education unit implements and monitors a credential

recommendation process that ensures that candidates recommended for a credential have met all requirements.

Qualified members of the unit are assigned and available to advise applicants and candidates about their academic, professional and personal development, and to assist in their professional placement.

Appropriate information is accessible to guide each candidate's attainment of all program requirements.

The institution and/or unit provide support and assistance to candidates and only retains candidates who are suited for entry or advancement in the education profession.

8

Program Review Program Review

Each credential program is reviewed; Each credential program is reviewed; Program Assessment and by the site teamProgram Assessment and by the site team

Standard Options available to programsStandard Options available to programs Adopted California StandardsAdopted California Standards

National or Professional Program StandardsNational or Professional Program Standards

Experimental Program Standards—Experimental Program Standards—onlyonly if if operating an approved Experimental Programoperating an approved Experimental Program

Accreditation CycleAccreditation CycleBiennial Report

Biennial Report

Follow up to site visit

Site Visit

Biennial Report

9

Collect and

Analyze Data

Annually

10

Continuing Accreditation Continuing Accreditation Visit CycleVisit Cycle

Consultant AssignedConsultant Assigned Institutional Overview Visit – 1 Year Prior Institutional Overview Visit – 1 Year Prior Preconditions Report – 6 mo. to 1 year priorPreconditions Report – 6 mo. to 1 year prior Team Structure: Board of Institutional ReviewersTeam Structure: Board of Institutional Reviewers

Team Leader, Team SizeTeam Leader, Team Size Response to Common StandardsResponse to Common Standards Planning for the Team VisitPlanning for the Team Visit Accreditation Team Visit – Accreditation Team Visit – date of visitdate of visit Committee on Accreditation Committee on Accreditation

HO-NCATE Timeline (1-3)

Team CompositionTeam CompositionSize and structure of the team is negotiated between the

institution, NCATE and the Commission

Ca Team Lead/Co-Chair (1) NCATE Co-Chair (1) NCATE Unit/Common Standards

Cluster (4-6) Program focused team members (2-5) CTC Consultants (2)Total individuals on the your visit will range from 10-15

11

PlanningPlanning

Team ApproachTeam Approach LogisticsLogistics

California individuals—CTC pays forCalifornia individuals—CTC pays for

NCATE individuals-Institution pays forNCATE individuals-Institution pays for

Program Specific PreparationProgram Specific Preparation Institution PreparationInstitution Preparation

ChecklistsChecklists

12HO-Org Structure (4)

LogisticsLogistics Lodging Meals

Develop and sign a contract with the CTC to get reimbursed for lodging and meal expenses for CALIFORNIA team members

Plan for Transportation NCATE—out of state California team members

13HO-Hotel-Meals planning (5-6)

3-6 Month Out Phone Call3-6 Month Out Phone CallHave all logistics infoHave all logistics info Hotel identifiedHotel identified

Lodging rateLodging rate Team room rateTeam room rate Parking fee, if applicableParking fee, if applicable

Identify who at institution will sign the contractIdentify who at institution will sign the contract—2 weeks-1 month prior to the site visit—2 weeks-1 month prior to the site visit

Notify State Consultant if you need the phone Notify State Consultant if you need the phone call 6 months prior to visitcall 6 months prior to visit

14

Presenting Evidence for the TeamPresenting Evidence for the Team

1.1. California: Web pagesCalifornia: Web pages

2.2. NCATE: AIMS system NCATE: AIMS system

Organize by both approved program and by Organize by both approved program and by NCATE StandardNCATE Standard

All documentation should be electronic whenever possible

15HO-Site Visit Documentation(7)

16

Preconditions ReportPreconditions Report Due six months to 1 year before the visit Report includes

Characteristics of the Institution—including matrix of programs, candidates, and program completers

Addresses all Preconditions*—General (state law and Commission Policy) and Program Specific

*Includes evidence to support meeting the Preconditions

Matrix of Approved Programs Report is reviewed by CTC Staffhttp://www.ctc.ca.gov/educator-prep/STDS-preconditions.html

HO-Preparing Preconditions Report (8-9)

Which Entity Reviews which Programs?

Commission

All CTC Approved Educator Preparation Programs

Teaching Credentials

Services Credentials

17

NCATE

All programs that prepare educators for P-12 schools Credential Advanced

degrees

NCATE Program DesignationNCATE Program Designation

Initial Teacher Preparation Programs Programs at the baccalaureate or postbaccalaureate

levels that prepare candidates for the first license to teach. Advanced Programs

1) the continuing education of teachers who have previously competed initial preparation or

(2) the preparation of other school professionals.

18

Program. A planned sequence of courses and experiences for the purpose of preparing teachers and other school professionals to work in pre-kindergarten through twelfth grade settings. Programs may lead to a degree, a recommendation for a state license, both, or neither.

California Approved Programs California Approved Programs within the NCATE Process within the NCATE Process

Program Level Data Program Assessment & Biennial Reports

Unit Level Data Unit data (IR) available to the site visit team—a

minimum of 6 months prior to the site visit Additional data will be uploaded at a later date. Specific assessments must be presented at the

unit level (i.e., diversity, dispositions)

19

Program SamplingProgram Sampling

Most programs will do Program Sampling after having completed Program Assessment. Some programs will not have done Program

Assessment (transitioning or new programs) If many standards have More Information

Needed, a full Program Review will take place

20HO: Program Sampling or Full Program Review (10)

21

Program Sampling ClusterProgram Sampling Cluster

Complete Program Summary is needed for each program

Review team member(s) will be looking across groups of approved programs

Program Design Course of Study (Curriculum & Fieldwork) Assessment of Candidates

HO: Program Review and NCATE Process (11)

Biennial ReportBiennial Report

One more BR is due before your site visit

Plan to turn in as early as feasible Staff will return the feedback as quickly as

possible BR Part B—provide evidence for

NCATE Standard 2

22

Biennial Report—Part BBiennial Report—Part B

Part B of the Biennial Report requires the Part B of the Biennial Report requires the unit head to reflect upon the program unit head to reflect upon the program specific data—for NCATE Standard 2 specific data—for NCATE Standard 2 considerconsider Aggregating data up to the unit level—Aggregating data up to the unit level—

diversity, dispositions, faculty…diversity, dispositions, faculty… Report on unit level analysis of data and Report on unit level analysis of data and

decisions to act on the analysisdecisions to act on the analysis

23HO-NCATE and Data (12-14)

24

Institutional ReportInstitutional Report Document that addresses the NCATE

Standards Supporting evidence must be available

electronically when the IR is submitted to AIMS.

Off-Site Review will take place within 1-2 months of submission of IR

Off-Site Report is prepared for the Institution

IR AddendumIR Addendum

Off-Site Report is posted in AIMS Institution develops an IR Addendum

addressing all questions and concerns in the OSR. Additional data may be provided

Site visit team will consult the OSR and Addendum rather than the IR for the visit

25HO: NCATE Process (11)

26

Post a minimum of 60 days prior to visit

Include links to supporting documentationInclude links to supporting documentation

IR --AIMS too Off-Site Report –AIMS too IR Addendum—AIMS too Narrative addressing 4 sentences from Common

Standards Program Documents including

Preliminary Report of Findings Program Summaries

Biennial Reports and CTC Feedback

Site Visit Documentation (7)

27

Team CompositionTeam CompositionSize and structure of the team is negotiated between the

institution, NCATE and the Commission

Ca Team Lead/Co-Chair (1) NCATE Co-Chair (1) NCATE Unit/Common Standards

Cluster (2-4 NCATE members plus 2 members from California)

Program focused team members (2-5)

If necessary; specific program focused team members

28

Sample Interview ScheduleSample Interview Schedule

NCATE/Common StandardsNCATE/Common Standards Program SamplingProgram Sampling

Program specific issues, if neededProgram specific issues, if needed

See Accreditation Handbook: Appendix BSee Accreditation Handbook: Appendix B

Additional Resources

29

InterviewsInterviews

NCATE Unit Standards

1.Candidate Knowledge, Skills and Dispositions

2.Unit Assessment

3.Clinical Experience

4.Diversity

5.Faculty

6.Unit Governance and Resources

Approved ProgramsOrganized into clusters of programs

•Preliminary Teaching Programs

•Special Education Programs

•Advanced Teaching Programs

•Services Programs

Talk with your CTC Consultant

Focus of the InterviewsFocus of the Interviews

NCATE Unit Standards—interview across the education unit focusing on concepts in the NCATE Unit standards

Programs—interview one stakeholder constituency within the assigned cluster of programs

Columns—strands such as NCATE or Program cluster

Rows—time of day, room, constituency

30

Schedule Schedule EssentialsEssentials

Program Sampling team members need 1 ½ hours on the first morning with the Program Coordinators, organized by Program Cluster

1 ½ hours for lunch each day for the team to eat and have a team meeting

Provide 10-15 minutes between interviews

Each team member needs a minimum of 1 hour per day not to be in a scheduled interview

Mid-Visit Report needs to be on the schedule (Monday at 2 pm)—formal meeting with unit head on the progress and what is still needed

31

32

Planning for the Team VisitPlanning for the Team Visit Interview Schedule includes

Candidates Graduates Master teachers/Supervisors Employers/Administrators Administration and Faculty of the Institution Collaborative partners in governance (advisory)

Off Campus/Satellite visits Credential Programs outside the

School/Department of Education

Two Month Out Pre-VisitTwo Month Out Pre-Visit

Visit to your institution CTC Consultants California Co-Chair NCATE Co-Chair

Purpose: Finalize all logistics including interview schedule

33

Site VisitSite Visit Sunday noon through Tuesday afternoon for CI/TI

Visit. Initial CTC-NCATE: Sunday noon –Wednesday

Sunday Interviews—constituencies not available on Monday afternoon, i.e. employers, advisory board, completers, district-employed supervisors.

School visit—required by NCATE Leave campus Monday with all data and interviews

completed Tuesday—no scheduled interviews, time in case

more information is needed Plan for Exit Report at 3:30 or 4:00 pm

34

One Visit-Two ReportsOne Visit-Two Reports

CaliforniaCalifornia Team makes decisions

on all standards—Common and Program

Team makes a recommendation on the accreditation status

COA hears the report within 1-2 months

Accreditation Decision

35

NCATE NCATE Team makes

recommendations on the 6 standards

AFI Multi-step process to

the UAB UAB hears the report

in about 6 months Accreditation Decision

36

Accreditation Team ReportAccreditation Team Report

Format - Narrative Style Team makes DECISIONS about all

standards: NCATE/Common and Program

NCATE and Program Standard Findings Standard Met Standard Met with Concerns Standard Not Met

37

Accreditation Team ReportAccreditation Team Report

Team makes an Accreditation Team makes an Accreditation Recommendation to the COA on the unit to the COA on the unit and all of its approved programs and all of its approved programs

AccreditationAccreditation Accreditation with StipulationsAccreditation with Stipulations Accreditation with Major StipulationsAccreditation with Major Stipulations Accreditation with Probationary StipulationsAccreditation with Probationary Stipulations

38

Presentation to COAPresentation to COA

Consultant - Introduces ReportConsultant - Introduces Report Team Leader - Presents ReportTeam Leader - Presents Report Institutional Representative - Responds to Institutional Representative - Responds to

ReportReport Committee DiscussionCommittee Discussion Committee on Accreditation DecisionCommittee on Accreditation Decision Appeals Available on the processAppeals Available on the process

39

Accreditation DecisionAccreditation Decision

Committee on Accreditation accepts and Committee on Accreditation accepts and reviews the team reviews the team reportreport

Committee on Accreditation makes the Committee on Accreditation makes the California Accreditation DecisionCalifornia Accreditation Decision

AccreditationAccreditation Accreditation with Stipulations (Stipulations, Major Accreditation with Stipulations (Stipulations, Major

Stipulations, Probationary Stipulations)Stipulations, Probationary Stipulations)

40

After the Site VisitAfter the Site Visit

Accreditation Decision by COAAccreditation Decision by COA Report due next year addressing any and Report due next year addressing any and

allall StipulationsStipulations ConcernsConcerns QuestionsQuestions

Continue in the accreditation cycle with the Continue in the accreditation cycle with the activities of the activities of the Red Cohort Red Cohort – See Cohort – See Cohort Map Map

Cohort Map (15)

NCATE-UAB ProcessNCATE-UAB Process Check the NCATE web page Process takes place in AIMS

Team provides report to NCATE and some editing takes place

Report available to institution within 30 days

Opportunity to rejoin—limited time Factual corrections—limited time Presentation to UAB scheduled: Fall visits

—March/April or Spring visits— October

41

ConsultantConsultant

Monthly contact—video conference, Skype, phone calls, emails. Ask any question.

Webinar software—if need ‘presentation’ to advisory board or others

Always cc’ CTC Consultant when communicate with NCATE or the NCATE Co-chair

Consultant will be present for the Off Site Review, Two Month Out Pre-Visit, site visit and presentation to the COA

42

CTC WebcastsCTC Webcastshttp://www.ctc.ca.gov/educator-prep/webcasts.html

Accreditation 101 Nuts and Bolts: Preparing for an Accreditation

Site Visit Common Standard 2

Unit and Program Evaluation System

43

44

Additional InformationAdditional Information www.ctc.ca.gov (Program Sponsors) Site Visit Web page:

http://www.ctc.ca.gov/educator-prep/program-accred-site-visits.html

Accreditation Framework Accreditation Handbook

http://www.ctc.ca.gov/educator-prep/accred-handbook.html

Cheryl Hickey, Administrator of Accreditation

Assigned CTC Consultant

HO: Additional Resources (16)