Presentation Software

Using PowerPoint

in Your Classroom

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Keep in Mind the Basics Plan your presentation! Remember your audience Information is the focus, not graphics,

transitions, animation Remember the “7 and 7” rule Use phrases, not sentences--never

paragraphs!

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Get Started Think about your presentation as an

outline Title Main ideas Supporting ideas Details

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Launch Software From dock or Applications menu

PowerPoint Begin New Presentation

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First Slide Title Slide

Topic of presentation Basic information (date, presenter, etc.)

New Slide Click New Slide button in toolbar OR go to Insert, New Slide

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Next slides Main topic Press return to go to next line

Supporting ideas are indented Details are indented

Use Tab key to demote (indent) Use Shift Tab to promote

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Add Theme

Go to Format, Slide Design Choose a theme to enhance your

presentation Make sure it’s appropriate Make sure your text fits on the slide with

the theme Provide contrast between background

and text

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Modifying a Theme After choosing Slide Design

Go to Format, Slide Color Scheme Select alternative color scheme

Color schemes include text color, bullet shape an color, photos, etc.

Apply to one slide or all

Changing background Go to Format, Slide Background

Select color or different fill

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To use a photo as the background Go to Format, Slide Background Click the down-list arrow under

Background Fill Choose Fill Effects; click on the Picture tab Click Select Picture Navagate to folder w/ pictures

choose picture; click Apply

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Views Normal--outline on left, slide on right Outline--outline fills screen, slide a

thumbnail Slide--shows slide only Slide Sorter--see all slides in order Slide Show--view presentation starting

from current slide

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Slide Numbers, Headers, and Footers

Go to View, Header and Footer Date and Time

Automatically update or fixed Slide Number

Appears in lower right corner Can opt to omit on title slide

Footer Contains any information you would like to

appear at the bottom of every slide

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Slides from Other Sources Go to Insert

Choose Slides from Outline (Word document) Slides from File (another PowerPoint)

Information automatically organizes on slides

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Inserting Graphics Go to Insert, Picture

Choose Clip Art or From File Can be moved

Place pointer over middle, click and drag Can be resized

Grab sizing handles to change size Can be cropped (hide unwanted area)

Click on Crop button in Picture toolbar Position Crop pointer on resize handle; click and

drag

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Drawing Graphics Go to View, Toolbars

Choose Drawing toolbar Rectangle, AutoShapes, or Lines

Click and drag shape Hold Shift key to keep shape proportional

Double-click shape to view options Color Line color, weight Rotation Position

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Add Text Box to Graphic Draw Graphic Click on Text Box button in toolbar Click and drag a text box on graphic Type text Adjust size of text box for text Select text to change font, size, color, etc. Click on Free Rotate button

Grab rotate handles to rotate text

Wow!

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Inserting a Hyperlink Type text to “trigger” link Go to Insert, Hyperlink

Provide URL Text to display Screen tip

Yellow box that appears when mouse rests on something

When in slide show, click on text to activate link

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Action Buttons Go to Slide Show, Action Buttons

Choose action Click, drag button on slide Select file needed Click button to start action PowerPoint “rests” while another

application is active PowerPoint active when other application

closes

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Printing Go to File, Print Slides

Each slide fills a page Handouts

Thumbnail of each slide with area for hand-written notes

Outline Text only in outline form

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Printing Hints Print in Grayscale when using a B/W

printer or Xerox machines Color Slide Design omitted

Use Outline when text is focus, not slide layout (notes for a student)

Use Handouts when audience will follow along

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Animation Use to bring text onto slide

Can control pace of presentation Go to Slide Show, Custom Animation

Choose from list, click OK Click Add Effect

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To bring in one line at a time Click on Effect Options Click on Text Animation tab

Next to Group Text, choose number of levels on slide

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Slide Transitions Use to animate slides as they appear Go to Slide Show, Slide Transition

Select transition from list Click on arrow for list Select speed of animation

Choose sound (or no sound) Advance Slide--choose

On mouse click Automatically after ____ seconds