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PUC Church Policy Manual 1 – Introduction

June 2015

PACIFIC UNION COLLEGE SDA CHURCH HANDBOOK


June 2015


June 2015 1-0

CHURCH HANDBOOK

1. Introduction

2. Lay Leadership

3. Committees

4. Ministries

5. Representatives

6. Pastoral Staff

7. Support Staff

8. Policies

9. Appendices

10. Index


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June 2015 1-2

Chapter 1 - INTRODUCTION

Church Mission Statement 1-4

Dedication and Special Thanks 1-5

Handbook Purpose, Function, and

Maintenance 1-6

Message from the Senior Pastor 1-7

Organizational Chart 1-8


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June 2015 1-4

Mission Statement

The Mission of the Pacific Union College Seventh-day Adventist

Church is to point its members, the PUC student body, and its local

community to Jesus through worship and service that is

intergenerational, inspired, and inclusive.


June 2015 1-5

DEDICATION

This Handbook is dedicated to Evaline West who chaired the Policies and Procedures Committee during 2006-2007 when the work on this book began. Her vision for church organization and her ability to work with the Policies and Procedures Committee and the PUC Church Board helped to make this Handbook, the first of its kind, a reality for the Pacific Union College Church. She performed these challenging tasks with cheerfulness, sensitivity, and humility. Her dedicated actions have provided a wonderful example of true Christian service.

SPECIAL THANKS To Marilyn Glaim, Head Elder, for having the initial vision for this project and for offering her support and assistance throughout the process; To Ileana Douglas for completing the work started by Evaline West by chairing the Policies and Procedures Committee during 2007-2008; To Marlo Waters for developing the design of the Handbook and creating all the electronic documents and materials; To Tim Mitchell, Lead Pastor, for supporting the project and providing invaluable wisdom and guidance throughout the process; and To all the members of the Policies and Procedures Committee (2006-2007 and 2007-2008): Ileana Douglas, Lorne Glaim, Don Halenz, John Hughson, Karen Lewis, Betty McGraw, Don Reibe, Ron Stretter, Marlo Waters, and Evaline West.


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PURPOSE OF THE HANDBOOK The purpose of this Handbook is to enhance the ministry of the Pacific Union College Church by providing information to church employees and members regarding the organizational structure, current operating procedures, and policies of the Pacific Union College Church. The goal is to empower church employees and members through knowledge so that they may participate more fully and effectively in the ministry and leadership of the local church.

FUNCTION OF THE HANDBOOK

This Handbook functions as a reference for the local church only. While the content of this Handbook is in harmony with the Seventh-day Adventist Church Manual, the exact organizational structure, current operating procedures, and policies described in this Handbook are limited to the Pacific Union College Church. Generalizations to other churches or the wider church structure should not be made. For information regarding official worldwide church policy and structure, the reader should refer to the Seventh-day Adventist Church Manual (found online at http://www.adventist.org/information/church-manual).

MAINTENANCE OF THE HANDBOOK

The Handbook is maintained by the Pacific Union College Church through the Church Board and the Policies and Procedures Committee. This Handbook was assembled in 2007 by compiling existing operating practices. The Handbook is revised on an ongoing basis in order to reflect up-to-date policies and procedures. Changes may be suggested to the Policies and Procedures Committee by any member of the Pacific Union College Church. In addition to considering suggestions, the Policies and Procedures Committee reviews the Handbook yearly. Any proposed revisions are taken to the Church Board by the Policies and Procedures Committee. Once passed by the Church Board and, if required, a Church Business Meeting, the Policies and Procedures Committee chair will be responsible for insertion of revised language into the Handbook. Printed copies of the Handbook are given to the Policy and Procedures Committee members, the Lead Pastor, the Board Chair, the Office Secretary, and all other pastors who wish to have one. The Handbook will be posted on the church website, under the direction of the Office Secretary.


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Dear PUC Church Leader,

Policies. Not the warmest sounding word in the world, but for sure a necessary one that only serves to enhance the effectiveness and ministry possibilities of the church that God has so graciously given us.

Once upon a time there was a little girl watching her mom prepare a roast for supper. She watched as the mother cut both ends of the roast and placed it in the container to cook. The little girl asked, “Mother, why did you cut the ends off the roast?” The mother didn’t know the answer to that and thought, well, my mother always taught me to do it that way.

When the little girl’s mother asked her mother why she cut the ends off the roast before cooking it, she was told, “Well, my mother taught me to do it that way.”

Finally, when the little girl, the mother and the grandmother asked the great-grandmother why she cut the ends off the roast before cooking it, she said, “Because that was the only way I could fit it in the pan!”

As you might imagine, the policies found in this book didn’t happen in the blink of an eye. They come from years of experience and hours of contemplation and prayer and have been carefully implemented to protect the resources God has given us and to best give God’s character a really good name. Hopefully, our policies are not rooted in the kind of tradition that is illustrated in the story above!

As you read these policies and job descriptions, remember that at the PUC Church we believe people come before policies and that job descriptions are made to mold into the person who is following God’s leading.

God bless you as you follow His leading in your life and in your service to this church.

Pastor Mark Witas Lead Pastor, PUC Church


June 2015 1-8

PUC CHURCH ORGANIZATIONAL CHART

Northern California Conference

PUC Church Members / Church Business Meeting

Nominating Committee / Interim Nominating Committee

Building & Management Committee

Church Board

Youth Ministry & Sabbath School

Policies & Procedures Committee

Decorating & Banner Committee

Adult Sabbath School & Community Groups

Religious Liberty Representative

Personnel Committee

Community Services Board

Finance Committee

Community Needs Committee

Flower Committee

Membership Committee

Pathfinder Club Ministry

Parish Ministry

Adventurer Club Ministry

Representatives to the PUCE Board

Children’s Sabbath School Ministry

Representatives to the PUC Prep Board

Technology Ministries Committee

Candle Outreach Committee

Conciliation Committee

Lead Pastor

Board of Elders

Bereavement Coordinators

Executive Pastor

Clerk & Assistants, Facilities Manager, Secretary, Treasurer

& Assistants

Angwin Food Pantry Ministry

Curbside Ministry

Neighborhood Table Ministry

Family Ministries Pastor

Family Ministry Committee

Women’s Ministry

Deaconesses

Junior Deacons Ministry

Deacons

Youth Pastor

Wedding Representatives

Reception & Greeting Ministry

Information Desk Ministry

Parish Nursing Ministry


June 2015 1-9

PUC Church Policy Manual 2 – Lay Leadership

June 2015 2-1

Chapter 2 – LAY LEADERSHIP

Church Board 2-3

Church Business Meeting 2-5

Deaconesses 2-6

Deacons 2-7

Elders 2-8


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PUC CHURCH BOARD

The composition of the Church Board is determined during a Church Business Meeting. All positions are ex officio.

Membership

Head Elder 1 Associate Head Elders 4 Elders-at-Large (selected from the Board of Elders) 2 Head Deaconess 1 Head Deacon 1

Elders & Deacons

Treasurer/Clerk 1 Lead Pastor 1 Executive Pastor 1 Family Ministries Pastor 1 PUC Chaplain (may be represented by Assistant PUC Chaplain) 1 Youth Pastor 1

Church Staff

Finance Committee Chair 1 Candle Outreach Committee Chair 1 Policies and Procedures Committee Chair 1 Children’s Sabbath School Coordinator 1 Community Services Leader 1 Family Ministries Leader 1 Women’s Ministry Leader 1 Pathfinder Director 1 Religious Liberty Leader 1 Technology Ministries Director 1

Committee & Ministry Representatives

PUCE Principal 1 Prep Principal 1 PUC Religion Department Chair 1 PUC VP For Financial Administration or designee 1 PUC VP for Student Services or designee 1 Angwin Youth Representative 1 Total 31

School Representatives

PUC president Emeriti pastors Board secretary Invitees receive all agendas and minutes and can make presentations to the Church Board upon request. These are non-voting positions.

Invitees


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The Head Elder serves as the Church Board chair. In addition to chairing the Board meetings, the chair works with the executive and lead pastors to prepare an agenda that is sent, along with the minutes, to members one week before each meeting.

Chair

The Board meets at 7:00 p.m. the second Tuesday of each month, except for July or August (as announced) and December.

Frequency of Meetings

If a member of the Board has three consecutive unexcused regular meetings, the Board may, at its discretion, replace that member. Meetings of the Board are open meetings (except for executive sessions at the discretion of the pastor or the chair of the Board). Any member of the church may attend and request an opportunity to speak, but only regularly elected members have voting privileges.

Attendance

The number of Board members who must be present to constitute a quorum at Church Board meetings is determined by the church during a Church Business Meeting. Votes by proxy or letter are not per-mitted. Currently the quorum is 50% plus 1 of the filled voting positions. When there is not a quorum at a regularly scheduled, regularly advertised Board meeting, the available members may take action. The minutes must be sent to the entire Board and must be ratified at a regularly scheduled meeting. In case of questions, members may contact the Board chair.

Quorum

The congregation delegated to the Board responsibility for conducting the affairs of the church, which include such items as:

a. Hearing and acting on reports from pastors. b. Voting on new ministries and receiving follow-up reports. c. Voting on items brought by major committees, such as Policies and

Procedures, Personnel, or Finance. d. Receiving reports from PUCE, Prep, and Community Services. e. Recommending membership transfers to the church. f. Overseeing the search committee for new pastors and

recommending names to the Northern California Conference. g. Approving the monthly church calendar. h. Approving all off-campus trips and events. i. Keeping a record of all proceedings.

Responsibilities

The Board does not make final decisions on such matters as disfellowshipping members, approving an annual budget, authorizing projects involving significant financial commitment, and major policy decisions. These items require action of the congregation in a regularly called business meeting.


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CHURCH BUSINESS MEETING

All Pacific Union College Church members in regular standing may attend and vote at a Church Business Meeting. The conference leaders may attend but do not have voting privileges unless granted by the local church.

Membership

The Lead Pastor or designee (usually the Head Elder) serves as the chair.

Chair

A quorum is decided by the Church Business Meeting or by the Church Board. Voting by proxy or letter is not permitted.

Quorum

A Church Business Meeting may be called by the Lead Pastor or Church Board as needed.


Notice of the meeting needs to occur at the regular Sabbath worship service and via other means of communication as to time, place, and agenda of the meeting. The meeting should generally be announced on two consecutive Sabbaths in advance.

Notice of Meetings

The members of the Pacific Union College Church comprise the highest decision-making body of the local church. The Church Business Meeting is the official assembly of the members to make important decisions for the local church. Such decisions include:

a. Reviewing mission and spiritual vision of the church. b. Reviewing year-end reports. c. Approving plans for a new year, including the church budget. d. Approving major capital projects. e. Removing members from membership.

Responsibilities


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DEACONESSES

All Deaconesses, including the Head and Associate Head Deaconesses and the Special Coordinators are selected by the Nominating Committee. There are approximately 75 Deaconesses.

Membership

Three years Term The whole group meets as needed. Sub-groups may meet more frequently under the direction of special coordinators.

Meetings

The Head Deaconess performs the following duties:

a. Oversees coordination of Deaconess activities. b. Calls and presides over Deaconess meetings with the purpose of

planning, fellowship, and prayer. c. Plans activities with coordinators and area leaders. d. Communicates urgent information to Deaconesses. e. Serves on committees as requested. f. Arranges for sufficient grape juice and bread for each communion

service. g. Serves as a member of the Church Board and Personnel Committee. h. The position of Head Deaconess can be shared by co-Head

Deaconesses.

Head Deaconess Responsibilities

The Associate Head Deaconess performs the following duties:

a. Performs Head Deaconess functions in the absence of the Head Deaconess.

b. Assumes overall responsibilities for coordinating the Deaconesses in the Ordinance of Humility.

Associate Head Deaconess

Responsibilities

The special coordinators direct service areas, including the following:

a. Baptisms. b. Illness and special needs. c. Bereavement, including food preparation for services. d. Preparation and direction of the Ordinance of Humility.

Special Coordinator Responsibilities

The deaconesses assist parish leaders by:

a. Welcoming new residents to the community. b. Promoting a spirit of neighborhood friendliness. c. Helping meet the needs of the sick, bereaved, and those in need. d. Helping as needed with the Ordinance of Humility e. Rejoicing with those who celebrate a new birth.

Deaconess Responsibilities

Family Ministries Pastor Reports to


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DEACONS

All Deacons, including the Head Deacon, Associate Head Deacon, Assistant Head Deacon, and Facility Deacons (5), are selected by the Nominating Committee. There are approximately 85 Deacons.

Membership

Three years Term

The Head Deacon performs the following duties:

a. Provides overall coordination for the Deacon ministry. b. Calls and presides over Deacons’ meetings with the purpose of

planning, fellowship, and prayer. c. Provides management of the weekly offering collection process,

which includes the preparation and distribution of an offering assignment list quarterly to all scheduled Deacons.

d. Makes personnel changes when necessary. e. Coordinates with the Head Deaconess in order to oversee the

communion service. f. Coordinates Deacon involvement in fulfilling outreach goals

(parish ministries). g. Coordinates the promotion of student participation in church

services. h. Upon request, assists the pastoral staff with any issues typically

associated with the tasks of Deacons. i. Serves as a member of the Church Board and Personnel

Committee. j. The position of Head Deacon can be shared by co-Head Deacons.

Head Deacon Responsibilities

The Associate Head Deacon assists the Head Deacon in the fulfillment of the above duties and takes on duties or tasks as requested by the Head Deacon. The Associate Head Deacon fulfills the role of Head Deacon if necessary.

Associate Head Deacon

Responsibilities

The Assistant Head Deacon oversees the Ordinance of Humility and the Service of Emblems in the communion service every quarter.

Assistant Head Deacon

Responsibilities a. The Deacons collect offerings at church services and the adult Sabbath

School classes. Deacons may also be asked to assist with the communion service or the collection of special offerings.

b. Associate Deacons are selected by the Head Deacon to coordinate the offering collection each Sabbath. The Associate Deacons also deal with any and all matters that may arise during the service, including any emergencies, and tidy the sanctuary after the service.

c. All Deacons assist with the promotion of student participation in church services.

Deacon and Associate Deacon

Responsibilities

The Facility Deacon on duty opens and closes the church facility and cares for the physical needs of the church.

Facility Deacon Responsibilities

Executive Pastor Reports to


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ELDERS

The Head Elder and 20-22 additional Elders are chosen by the Nominating Committee. The four Associate Head Elders are selected from the nominated Elders by the pastoral staff in consultation with the Head Elder.

Membership

Three years Term The Board of Elders consists of the following members: The Elders The Pastoral Staff Chair of the Religion Department at PUC PUC SA Religious VP Two Student Chaplains Any Emeritus Pastors or Elders PUC Campus Chaplain PUC Outreach Chaplain PUC Service, Justice, and Missions Coordinator

The Board of Elders meets approximately once a month at the discretion of the Head Elder and the Lead Pastor.

Board of Elders

The Head Elder performs the following duties:

a. May function as chair of the Church Board, church business meetings, and Personnel Committee for the Lead Pastor.

b. Is an invitee to other church committees as needed. c. Works with the Lead Pastor to help promote the spiritual and

organizational well-being of the church. d. Schedules and presides over meetings of the Board of Elders and

takes recommendations from the Board of Elders to the Church Board.

e. Helps implement plans made by the Board of Elders.

Head Elder Responsibilities

Each Associate Head Elder is assigned to and works with a member of the pastoral staff to help plan and implement the work of the pastor.

Associate Head Elder Responsibilities

All Elders, including the Associate Head Elders and the Head Elder, perform the following duties:

a. Assist parish leaders in helping meet the needs of the sick, bereaved, and those in need.

b. Fulfill other duties in the church service, such as greeting, helping on the platform at church, and helping with the communion table.

c. Actively look for ways to promote the well-being of their church and community.

Elder Responsibilities

The Head Elder reports to the Lead Pastor. Reports to

PUC Church Policy Manual 3 – Committees

June 2015 3-1

Chapter 3 – COMMITTEES

Church Building and Management Committee 3-3

Candle Outreach Committee 3-4

Personnel Committee 3-5

Community Needs Committee 3-6

Conciliation Committee 3-7

Decorating and Banner Committee 3-8

Family Ministries Committee 3-9

Finance Committee 3-10

Flower Committee 3-11

Interim Nominating Committee 3-12

Membership Committee 3-13

Nominating Committee 3-14

Policy and Procedure Committee 3-15

Technical Ministries Committee 3-16


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June 2015 3-3

BUILDING AND MANAGEMENT COMMITTEE

Ex Officio: Executive Pastor, Finance Committee Chair, Church Facilities Manager, PUC Facilities Management Director Elected: Five members chosen by the Nominating Committee

Membership

Three years

Term

Appointed by the Nominating Committee from the membership and serves on the Church Board

Chair

Every one or two months as needed. Frequency of Meetings

Church Board Reports to

The Building and Management Committee:

a. Determines necessary repairs to church facilities and makes recommendations to the Church Board as to who will make each repair.

b. Contacts Facilities Management when the repairs are in the College’s domain.

c. Oversees the annual maintenance and repair budget. d. Prepares and presents requests to the Church Board for major repair

projects.

Responsibilities


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CANDLE OUTREACH COMMITTEE

The Nominating Committee will select members. Included will be at least one elder, at least one pastor, and five others, including a member of the Angwin Community Council, if possible.

Membership

(Moved from above) Three years

Term

The Nominating Committee will choose a chair from the membership.

Chair

The Committee will meet as needed. Frequency of Meetings

The Committee will solicit proposals annually from interested groups and will decide the proportion of funds to be allocated from the Candle Fund Reserve to each group. Principles to be followed include: a. Seeding projects will be given higher priority than projects requiring

long-term funding. b. Local (Napa Valley) projects will be given higher priority than wider-

reaching projects. c. Priority will be given to clearly outlined projects. d. For the purpose of building bridges to the larger community, priority

will be given to projects that involve working relationships with the broader community (not simply the Adventist community).

e. Funding will not be given for items typically covered in the church budget or for church capital improvements and maintenance.

Responsibilities

Outreach should symbolize Christ as He worked in the community and should operate according to His commandment that we love God and love our neighbors as ourselves. These principles encourage us to heal, teach, socialize, feed, preach, and advocate for the weak and excluded, and to expand our definition of neighborly love by building bridges to the community. Ellen White summed up these principles in The Ministry of Healing: “Christ’s method alone will give true success in reaching the people. The Savior mingled with men as one who desired their good. He showed His sympathy for them, ministered to their needs, and won their confidence. Then He bade them, ‘Follow Me’” (p. 143).

Philosophy

Church Board. On financial issues, such as deciding on the amount of funds available and the timing of disbursements, COC will work with the Church Finance Committee, which is overseeing the investment of the Candle Fund.

Reports to


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PERSONNEL COMMITTEE

Ex Officio: Head Elder, Head Deacon, Head Deaconess, Chair of Finance Committee, Executive Pastor, Lead Pastor

Elected: One member chosen by the Nominating Committee

Membership

Three years

Term

The elected member serves as Chair. Chair

Meetings are called by the Chair as needed.


The Personnel Committee fills vacancies and resolves issues involving locally employed staff (Secretary, Treasurer, Clerk, Facilities Manager, and all assistants.)

Responsibilities

Church Board

Reports to


June 2015 3-6

COMMUNITY NEEDS COMMITTEE

Ex Officio: Executive Pastor, Church Treasurer Elected: Five members chosen by the Nominating Committee.

Membership

Three years Term

Executive Pastor

Chair

Meetings are called by the chair as needed. Frequency of Meetings

Finance Committee Reports to

The community needs committee: a. Oversees the allocation of funding for tuition assistance for

established need with recommendations from PUCE and Prep. b. Authorizes other requested emergency funding, usually on a one-

time basis.

Responsibilities


June 2015 3-7

CONCILIATION COMMITTEE

Seven members as chosen by the Nominating Committee Membership

Three years Term

The Nominating Committee will choose a chair from the membership. Chair

Meetings are called as needed, provided the conditions for having a meeting are satisfied. There should be a minimum of five members at a meeting.


Lead Pastor; however, because of the nature of the situations and confidentiality issues, matters are kept within the Committee.

Reports to

When church members with a serious problem between them desire to apply Biblical principles in such matters, they may agree to utilize the Conciliation committee rather than the legal system to resolve the impasse. (See VIII-Conciliation Policy for additional information).

Committee Responsibilities

Committee members hear both sides of the argument, deliberate, and make a decision. Confidentiality is an important concern.

The chair calls and presides over a meeting after having received a request for the meeting and a signed agreement by both parties to accept the decision of the committee.

Chair Responsibilities

For each situation that comes to the committee, the chair of the committee is to select the pastoral representative for the situation. This pastor will attend as an advisory member, but will not participate in the decision.

It is understood that the work of this committee is of a highly personal and sensitive nature. If a committee member has a potential conflict of interest with regard to a conciliation case under review, he or she must inform the Committee Chair, who may, upon review, recuse the member from the proceedings.

Conflict of Interest


June 2015 3-8

DECORATING AND BANNER COMMITTEE

Five members as selected by the Nominating Committee Membership

Three years Term

The Nominating Committee will choose a chair from the membership. Chair

Meetings are called by the chair as needed. Frequency of Meetings


Makes recommendations regarding interior decorating needs for the church facilities, e.g. painting, flooring, etc.

Responsibilities


June 2015 3-9

FAMILY MINISTRIES COMMITTEE

Ex Officio: Family Ministries Pastor Elected: 15 – 20 members as chosen by the Nominating Committee. The members are to include couples and singles of various ages.

Membership

Three years

Term

The Chair is selected by the Nominating Committee from the membership.

Chair

Meetings are called as needed.



Reports to

The Family Ministries Committee: a. Plans social functions for the church family, such as potlucks,

picnics, game nights, Sabbath afternoon activities, and social retreats.

b. Encourages the church family to participate in and enjoy social functions.

c. Plans for and leads out in spiritual retreats, education seminars, and interest groups that establish closer ties within and between families*.

d. Assists the pastoral staff in integrating the student sector of the campus into our family life.

e. Keeps the congregation informed of events and resources in the broader community that encourage relationship building.

f. Works within the budget established by the Finance Committee.

Committee Responsibilities

The committee chair: a. Coordinates committee meetings and leads out in planning and

executing the programs for the year. b. Coordinates the planning of the budget for each year.


* The term family is used to refer to people in any configuration of relationships and people at all stages of the life cycle.


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FINANCE COMMITTEE

Ex Officio: Church Treasurer, Executive Pastor Elected: Six members as chosen by the Nominating Committee.

Membership

Three years

Term


Chair

Once a month, or as necessary Frequency of Meetings


The Finance Committee: a. Upon advice from the pastoral staff, develops a preliminary church

budget each year to present at the November Board meeting. b. Acts on requests to open restricted funds and reviews existing

restricted funds. c. Makes recommendations to the Board regarding matters of a

financial nature. d. Review monthly financial statements. e. Gives oversight to the investment of the Candle Fund. f. Gives oversight to the Community Needs Committee. g. Invites appropriate personnel from the PUC Elementary and PUC

Prep Boards to be present during the annual budget meetings for advisory purposes.

Responsibilities


June 2015 3-11

FLOWER COMMITTEE

Four members are selected by the Nominating Committee. Membership


Chair

Three years Term

Each of the committee members is responsible for three months of the year.

Leadership

The committee members meet as needed. Meetings

The primary responsibility of the committee is to provide flowers in the sanctuary each Sabbath. a. Many Sabbath flowers are sponsored by individuals who request

either a medium or large arrangement for approximately $125-150. b. If a committee member does not feel capable of arranging the

flowers, an order is placed at a local florist. c. A silk floral arrangement is provided on any Sabbath when no

member has sponsored flowers.

Other responsibilities include: d. Remove floral arrangements following use. e. Clean flower room after each use f. Arrange for the care, including watering, of plants as needed g. Coordinate the decoration of the sanctuary for Christmas and other

holidays h. Through the church secretary, request help from deacons/

deaconesses as needed for lifting and moving

Responsibilities

Church Board

Reports to


June 2015 3-12

INTERIM NOMINATING COMMITTEE

Five members: Executive Pastor and one person from each of the four Nominating Committee subcommittees.

Membership

The term lasts through the selection of the next full Nominating Committee.

Term

Executive Pastor Chair

The chair will call meetings as needed. Frequency of Meetings

The congregation on Sabbath morning. Reports to

The Interim Nominating Committee fills vacancies in the church organizational structure as they shall occur in between regular meetings of the full Nominating Committee.

Responsibilities


June 2015 3-13

MEMBERSHIP COMMITTEE

Ex Officio: Executive Pastor, Church Clerk Elected: Seven members chosen by the Nominating Committee

Membership

Three years Term

Selected by the Nominating Committee Chair

Monthly Frequency of Meetings


The Membership Committee: a. Attempts to trace non-attending members and encourage them to

become re-involved or transfer their membership. b. Approves or disapproves all requests for membership transfers

before sending the names to the Church Board for action.

Responsibilities


June 2015 3-14

NOMINATING COMMITTEE

Twenty-five to thirty members are selected during March by the Special Selection Committee* (see below). Members cannot serve on the Nominating Committee for two consecutive years.

Membership

One year Term

Executive Pastor

Coordinator

The congregation on Sabbath morning. Reports to

The members of the Nominating Committee are divided into four subcommittees, within which the bulk of the work is done. Each subcommittee works with a consulting pastor. The four consulting pastors are the following: Lead, Executive, Family Ministries, and Youth. Each subcommittee elects its own chair.

Subcommittees

The Nominating Committee fills church positions, as called for in the Leadership Directory The work is done in April and May. The Nominating Committee’s report is presented to the church and voted in June. All selections for church positions are subject to this voted approval of the church.

Responsibilities and Process

The members are selected by the congregation on Sabbath morning. During the month of March, the Special Selection Committee will meet and select the Nominating Committee.

*Special Selection Committee


June 2015 3-15

POLICIES AND PROCEDURES COMMITTEE

Ex Officio: Executive Pastor Elected: Seven members chosen by the Nominating Committee, which attempts to provide candidates from a broad spectrum of the church membership Regular Invitees: Lead Pastor, Head Elder

Membership

Three years, on a rotating basis to provide continuity. Term

Selected by the Nominating Committee from the seven regular members.

Chair

As needed to keep the Handbook current on a yearly basis. Frequency of Meetings


The Policies and Procedures Committee: a. Develops policies and procedures to guide the life of the church. b. Reviews the committee structure of the church.

x Are all committees active and working efficiently? x Are their functions clearly defined? x Is there any overlapping of responsibilities? x If any committee is inactive, is it understaffed or is it an

unnecessary committee? x Are any new committees needed in order to accomplish the

mission of the church? c. Provides properly dated materials to keep the church Handbook up

to date.

Responsibilities


June 2015 3-16

TECHNOLOGY MINISTRIES COMMITTEE THIS COMMITTEE IS IN TRANSITION

Membership

Term

Chair


Reports to

Responsibilities

Functions of individual members

PUC Church Policy Manual 4 – Ministries

June 2015 4-1

Chapter 4 - MINISTRIES

Adult Sabbath School/Community Groups Ministry 4-3 Adventurer Club Ministry 4-4 Angwin Food Pantry Ministry 4-5 Children’s Sabbath School Ministry 4-6 Community Services Board 4-8 Curbside Ministry 4-9 Information Desk Ministry 4-10 Junior Deacons Ministry 4-11 Neighborhood Table Ministry 4-12 Parish Ministry 4-13 Parish Nursing Ministry 4-14 Pathfinder Club Ministry 4-15 Reception and Greeting Ministry 4-16 Women’s Ministry 4-17 Youth Sabbath School & Ministry 4-18


June 2015 4-2


June 2015 4-3

ADULT SABBATH SCHOOL/COMMUNITY GROUPS

The leaders and regular teachers are selected by the Nominating Committee.

Membership

One year Term

The goal of the Adult Sabbath School is to provide several classes for the spiritual growth of the adult members. A variety of classes is available, some which follow the weekly lessons prepared by the SDA church and others that are less structured in content.

Ministry Description



June 2015 4-4

ADVENTURER CLUB MINISTRY

The Adventurer Club director is elected by the Nominating Committee for a one-year term.

Ministry Director

The Adventurer Club staff is selected by the director. Ministry Membership

a. The Adventurer Club plans activities for ages 2 – 9 (up to

Pathfinder age). b. The director and staff determine the time, place, and frequency of

the club meetings and activities. All activities for the quarter or year are to be presented to the Church Board for approval in order for the activities to be covered by the Pathfinder Insurance provided by the conference.

c. The director and staff assure that all transportation of Adventurers is in accordance with the church insurance policies for vehicles and drivers.

d. The treasurer collects and deposits fees and funds either with the church treasurer or has a club checking account that is audited by the church treasurer each quarter maintaining necessary accounting principles.

e. The director coordinates with the church secretary for room use and reservations, as well as clean-up and lock-up protocol.

f. The director coordinates with the Conference Youth/Adventurer Department by reporting quarterly membership and activities and participating in out-of-area events, such as Family Fun Day.

g. Appropriate vetting of leaders and adults must be made, as required by the Northern California Conference (training, fingerprinting, background checks, etc.).

Ministry Responsibilities

Church Board and the Family Ministry Pastor for approval of all staff, activities, and programs.

Reports to


June 2015 4-5

ANGWIN FOOD PANTRY MINISTRY

Helpers are chosen by the Director and may include student, community, and church volunteers. The Director may choose an assistant.

Helpers

The Director is selected by the Nominating Committee

Director

Three years

Term

The responsibility of the Food Pantry is to provide food for needy persons in the Angwin and Pope Valley area.

Ministry Responsibility

The Director will oversee/perform the following activities: a. Solicit helpers b. Order food from stores and the Napa Valley Food Bank c. Purchase needed supplies d. Prepare weekly and monthly schedules for helpers e. Meet the delivery truck(s) and assist in unloading supplies f. Unpack and place supplies on the shelves g. Supervise the helpers h. Supervise the expenses of the ministry i. Report to the Napa Valley Food Bank

Director Responsibilities

Weekly, except Thanksgiving and Christmas. Frequency



June 2015 4-6

CHILDREN’S SABBATH SCHOOL

a. The Children’s Sabbath School ministry provides Sabbath School programs for the children every Sabbath. The programs are provided to the following divisions:

Tiny Tots Ages 0-2 Little Friends Ages 2-3 Kindergarten Ages 4-5 Primary A Grades 1-2 Primary B Grades 3-4 Junior Grades 5-6 b. Appropriate vetting of leaders and adults must be made, as

required by the Northern California Conference (training, fingerprinting, background checks, etc.).


The Children’s Sabbath School Coordinator: a. Is selected by the Nominating Committee for a one-year term. b. Serves as the leader for this ministry. c. Serves the needs of all Children’s Sabbath School divisions. d. Works with the secretaries, literature secretary, and division teams

to coordinate the ministry.

Coordinator

The Secretaries: a. Are selected by the Nominating Committee for one-year terms. b. Serve the needs of all Children’s Sabbath School divisions. c. Pick up the offerings from each of the divisions. d. Keep a record of the offering as well as the child and adult

attendance for each division. e. Operate on a rotating basis so that each secretary completes these

duties one Sabbath per month.

Secretaries

The Literature Secretary: a. Is selected by the Nominating Committee for a one-year term. b. Serves the needs of all Children’s Sabbath School divisions. c. Orders materials and maintains records to monitor needed amounts. d. Keeps Sabbath School supplies organized. e. Delivers supplies to the various divisions.

Literature Secretary

The ministry team for each division is headed by Leaders and Assistant Leaders and includes other volunteers, such as greeters and a pianist. The duties of these individuals are described on the following page.

Division Teams


June 2015 4-7

The Division Leaders: a. Are selected by the Nominating Committee for one-year terms. b. Provide leadership to the team of volunteers in the classroom that

fosters a positive learning environment and encourages spiritual growth in children and the team members.

c. Are responsible for the cheerful condition of the room, the budget, the program, and the scheduling required to run a successful program.

d. Act as a channel of communication with parents.

Division Leaders

The Division Assistant Leaders: a. Are selected by the Nominating Committee for one-year terms. b. Support the leader in fostering spiritual growth in the lives of

children, using age appropriate methods. c. Help the leader with tasks that keep the room cheerful and the

programs running smoothly.

Division Assistant Leaders

The Division Greeters: a. Are selected by the Leaders with help from the Children’s Sabbath

School Coordinator. b. Meet each student as they enter the room and help them feel

welcome, count the offering, and take attendance.

Division Greeters

The Division Pianists: a. Are selected by the Leaders with help from the Children’s Sabbath

School Coordinator. b. Support the program through playing the music; arrive early in

order to have all materials prepared.

Division Pianists


Reports to


June 2015 4-8

COMMUNITY SERVICES BOARD

Seven members are chosen by the Nominating Committee for a three-year term.

Membership

The Executive Pastor or a designee is Chair. Chair

Monthly Frequency of Meetings

The Board Chair: a. Prepares the agenda and leads out in meetings. b. Monitors activities. c. Leads out in policy development.


The Community Services Board: a. Develops and regulates policies and guidelines for the operation

and maintenance of the Community Service Center in harmony with the General Conference standards.

b. Makes decisions in regard to allocation of funds. c. Provides a monthly report to the PUC Church Board.

Board Responsibilities

Northern California Conference of SDA and PUC Church Board

Reports to


June 2015 4-9

CURBSIDE MINISTRY

The leader is selected by the Nominating Committee. The leader then recruits and schedules curbside greeters.

Leaders, Members, Term

Three years Term

The greeters are to provide arriving worshippers a welcome and curbside assistance on Sabbath morning.

Responsibilities


June 2015 4-10

INFORMATION DESK MINISTRY

The Director is selected by the Nominating Committee. Ministry Director

The Ministry Team consists of sixteen members, as chosen by the Nominating Committee, for three-year terms.

Ministry Team

The Ministry members: a. Answer questions of attendees and direct persons to appropriate

Sabbath Schools. b. Put the bulletins and any handouts on the information desk counter

each Sabbath morning and put left-over material away after church. c. Put out tags and pens for notes on the Gratitude Tree.


The Ministry Director coordinates the schedule. Director Responsibilities

Executive Pastor

Reports to


June 2015 4-11

JUNIOR DEACON MINISTRY

Up to 12 young people are selected by the Nominating Committee for one-year terms. They should be upper elementary or high school age. Parents must agree to assist their children in meeting their responsibilities. This group is under the direction of the Associate Head Deacon on duty.

Ministry Team

The purpose of this ministry is to: a. Involve young people in the life of the church by empowering them

to share their energy, enthusiasm, creativity, and faith. b. Give young people meaningful responsibilities that enhance their

spiritual growth and help them experience the joy of serving others.

Ministry Purpose

With the help and support of their parents and other adults, the junior deacons will assist with various appropriate activities and services of the church. These activities include taking up the offering and other duties as requested.



Reports to


June 2015 4-12

NEIGHBORHOOD TABLE

The Nominating Committee selects a director and four additional members to serve as a Steering Committee. The Executive Pastor meets with the Steering Committee.

Ministry Team

Services that are provided include: a. Providing a free lunch that is open to everyone on Thursdays in the

Fireside Room. Food donations are received from participating stores and agencies.

b. Preparing and distributing weekly food boxes to selected Angwin families in need.

c. Sending a report to the Sacramento Salvation Army stating the number of people fed and any monetary donations.

d. Sending a report to the Napa Valley Food Bank e. Helping clean the kitchen and Fireside Room after each meal.




June 2015 4-13

PARISH MINISTRY

The Executive Pastor recruits Parish Leaders and monitors the work of the parishes.

Parish Leaders

a. The church membership has been geographically divided into 24 parishes.

b. Elders, deacons, and deaconesses living within the parishes comprise the core of the ministry.

c. One of these persons from each parish is selected as the Parish Leader by the Executive Pastor. It is understood that other elders, deacons, and deaconesses will serve as assistants.

Parish Membership

The goal of the Parish Ministries is to create a climate of neighborliness, warmth, and helpfulness within each parish. It is encouraged that the Parish Ministries actively and consistently participate in as many activities as possible, including the following: a. Visit both members and non-members to informally assess needs,

congratulate success and events, and contribute to relationship building.

b. Organize work groups for yard and home upkeep of people who are single, elderly, ill, etc.

c. Welcome new people to the parish. d. Provide appropriate acknowledgement to those who are moving

away. e. Organize parish picnics or other social events. f. Provide food and support for ill or grieving people residing in the

parish. g. Create outreach activities (service oriented, but not necessarily

religious). h. Encourage members to become involved and create interest groups

that go beyond individual parishes. i. Other activities as needed and developed in the parish.




June 2015 4-14

PARISH NURSING MINISTRY

The Parish Nursing Ministry Coordinator is selected by the Nominating Committee and serves a three-year term.

Ministry Director

Any RN or LVN willing to donate time on Sabbath morning may participate in the Parish Nursing ministry.

Ministry Team

The goals and responsibilities of the ministry are to: a. Provide consultation and education to individuals and/or groups of

individuals. b. Increase the knowledge and practice of health and wellness at the

Pacific Union College Church.

Ministry Goals and Responsibilities

A Parish Nurse is available in the narthex on certain Sabbath mornings and can do the following for church attendees: a. Check blood pressure. b. Discuss medication questions. c. Provide disease-related information. d. Share resource information. e. Discuss health and wellness ideas.


Executive Pastor

Reports to


June 2015 4-15

PATHFINDER CLUB MINISTRY

The Pathfinder Club director is elected by the Nominating Committee for a one-year term and is a member of the Church Board.

Ministry Director

The Pathfinder Club staff is selected by the director. The staff usually includes a deputy director, secretary, treasurer, drill master, camping coordinator, craft coordinator, boys’ director, girls’ director, and boys’ and girls’ counselors. Other positions may be added as needed.

Ministry Membership

a. The Pathfinder Club ministers to youth ages 10-15 or in the 5th grade and up.

b. The director and staff determine the time, place, and frequency of the club meetings and activities. All activities for the quarter or year are to be presented to the Church Board for approval in order for the activities to be covered by the Pathfinder Insurance provided by the conference.

c. The director and staff assure that all transportation of Pathfinders is in accordance with the church insurance policies for vehicles and drivers.

d. The treasurer collects and deposits fees and funds either with the church treasurer or has a club checking account that is audited by the church treasurer each quarter maintaining necessary accounting principles.

e. The director coordinates with the church secretary for room use and reservations, as well as clean-up and lock-up protocol.

f. The secretary submits monthly reports of membership and activities to the local Conference Youth/Pathfinder Department.

g. The Pathfinder Club is part of a geographical area with an Area Coordinator who is available for advice and support, and who will also participate in ceremonies and special events of the club.

h. Appropriate vetting of leaders and adults must be made, as required by the Northern California Conference (training, fingerprinting, background checks, etc.).

The Pathfinder Club is part of the family of Pathfinder Clubs in the local conference and is expected to participate in conference-wide events such as Camporees, Fairs, Bike-a-thons, Work-a-thons, etc. This involvement helps the Pathfinders experience the larger Pathfinder family outside the local club.


Church Board and the Family Ministry Pastor for approval of all staff, activities, and programs.

Reports to


June 2015 4-16

RECEPTION & GREETING MINISTRY

The ministry director is selected by the Nominating Committee Ministry Director

The Nominating Committee selects 50 to 55 persons for three-year terms.

Ministry Team

The ministry members: a. Welcome guests and church members. b. Direct guests to the guest book. c. Distribute the Church Bulletin and other materials as appropriate.


The Ministry Director coordinates the schedule. Director Responsibilities

Executive Pastor

Reports to


June 2015 4-17

WOMEN’S MINISTRY

The ministry director is selected by the Nominating Committee for a three-year term.

Ministry Director

Ten to fourteen members are selected by the Nominating Committee for three-year terms.

Ministry Team

The purpose of Women's Ministry is to help women of all ages look upward at who God is as they discover Him in a new and deeper way, look inward as they discover who they are in Christ, and look outward as they discover God's plan for their lives.

Ministry Purpose

The Women’s Ministry team meets approximately once a month to plan activities that help women grow spiritually, that nurture and support women, and that provide opportunities for them to serve others. Activities have traditionally included: a. Bible study and fellowship groups b. Morning prayer sessions c. The annual spring brunch d. Cooking demonstrations e. A supper coordinated with the Family Ministries Committee f. Christmas house tour g. Craft nights



Reports to


June 2015 4-18

YOUTH MINISTRY AND SABBATH SCHOOL

Youth Pastor Ministry Director

The Youth Team is composed of 6-10 members as selected by the Nominating Committee for one-year terms. The Youth Team membership includes a Church Elder.

Ministry Membership

The director calls meetings of the Youth Team as needed. Director Responsibilities

The Youth Team: a. Ministers to the junior high and high-school aged youth of the

church. b. Determines the content that will be covered in each Sabbath School. c. Plans the youth summer program, weekly Bible study, weekend

activities, church mission trips, and other outreach activities.


a. The Youth Pastor oversees the coordination and preparation of the different elements for each week’s Youth Sabbath School, including:

Bible Study Worship/Music Time of Prayer Time of Sharing

b. Youth Sabbath School does not have a rigid format. Instead, the Youth Team aims to adapt to the perceived needs of the students. Some weeks the program includes study, teaching, prayer, and worship. Other weeks most of the time is spent simply on studying a particular passage of Scripture and looking for its application in contemporary life.

Youth Sabbath School

The leaders and assistant leaders of Earliteen Sabbath School are chosen by the Nominating Committee for one-year terms. The Youth Pastor works with these leaders on a regular basis regarding the vision and programming for the Earliteen Sabbath School.

Earliteen Sabbath School

Youth Pastor Reports to

PUC Church Policy Manual 5 – Representatives

June 2015 5-1

Chapter 5 – REPRESENTATIVES

Bereavement Coordinators 5-3

PUCE Board Members 5-4

PUC Prep Board Members 5-5

Religious Liberty Representative 5-6

Wedding Representatives 5-7


June 2015 5-2


June 2015 5-3

BEREAVEMENT COORDINATORS

Two to four individuals are selected by the Nominating Committee for three-year terms.

Selection

Whenever a memorial service is scheduled to be held in the church facilities, a Bereavement Coordinator is assigned to the family. One individual is chosen by the family to act as the contact person who works directly with the Bereavement Coordinator. (See Appendix – Bereavement Brochure for additional information.)

Responsibilities

The Bereavement Coordinator: a. Assists with the coordination of church ministries for the grieving

family. b. Assists with the coordination of the memorial service. c. Is acquainted with the PUC Church policies for memorial services

and assists the family in following those policies. d. Coordinates with the church secretary for scheduling facilities,

clean-up and lock-up protocol and possible need for help from deacons.

Lead Pastor and Church Board

Reports to


June 2015 5-4

PUC CHURCH REPRESENTATIVES TO PUCE BOARD

Six members of the PUC Church are selected by the Nominating Committee to serve on the PUCE School Board. The Family Ministries Pastor is an ex-officio member of the PUCE Board.

Membership

Each representative serves one three-year term. Two of the six members rotate each year.

Term

The representatives: a. Represent the PUC Church in encouraging the school to pursue a

philosophy of ministry in harmony with the culture and ideals of the PUC Church.

b. Represent the PUC Church in assuring that church funds are appropriately and carefully utilized.

c. Focus on providing a quality educational experience with a sound curriculum, well-qualified educators, and appropriate tools in accordance with Pacific Union and Northern California Conference policies, student needs, and financial responsibility.

d. Become familiar with the policies of the Pacific Union and the Northern California Conference Boards of Education.

e. Serve in whatever capacity appointed to or elected to on the PUCE Board.

Responsibilities


June 2015 5-5

PUC CHURCH REPRESENTATIVES TO PUC PREP BOARD

Six members of the PUC Church are selected by the Nominating Committee to serve on the PUC Prep School Board. A PUC Church Pastor (appointed by the Lead Pastor) is an ex-officio member of the PUC Prep Board.

Membership

Three years. Two of the six members rotate each year. Term

The representatives: a. Represent the PUC Church in encouraging the school to pursue a

philosophy of ministry in harmony with the culture and ideals of the PUC Church.

b. Represent the PUC Church in assuring that church funds are appropriately and carefully utilized.

c. Focus on providing a quality educational experience with a sound curriculum, well-qualified educators, and appropriate tools in accordance with Pacific Union and Northern California Conference policies, student needs, and financial responsibility.

d. Become familiar with the Prep constitution (see Appendix – Prep Constitution)

e. Become familiar with the policies of the Pacific Union and the Northern California Conference Boards of Education.

f. Serve in whatever capacity appointed to or elected to on the Prep School Board.

Responsibilities


June 2015 5-6

RELIGIOUS LIBERTY LEADER

The Religious Liberty Leader is selected by the Nominating Committee for a three-year term.

Selection

The Religious Liberty Leader: a. Makes pamphlets and other religious liberty material available to

the church members. b. Attends religious liberty seminars provided by the conference or

union to keep informed and updated. c. Provides occasional religious liberty information for the church

bulletin. d. Participates in Religious Liberty Sabbath. e. Leads out in the Religious Liberty Magazine campaign. f. Functions as a Church Board member.

Responsibilities

Church Board

Reports to


June 2015 5-7

WEDDING REPRESENTATIVES

The Nominating Committee selects one to three individuals. Members

Three years Term

Whenever a wedding is scheduled to be held in the church facilities, a Wedding Representative is assigned to the family. One individual is chosen by the family to act as the contact person who works directly with the Wedding Representative. The Wedding Representative is paid according to the fees listed in the Wedding Application. (See the Appendix – Wedding Brochure for additional information.)

Responsibilities

The Wedding Representative: a. Assists coordination with the Church Secretary for scheduling

facilities, protocol, and need for help from deacons of deaconesses. b. Does not coordinate the wedding or reception unless a specific

agreement is made to do so. c. Is acquainted with the PUC Church policies for weddings and

assists the wedding party in following those policies. d. Reviews the final checklist with the contact person at the end of the

function to assure that everything is in order so that deposits may be refunded.

Lead Pastor and Church Board

Reports to


June 2015 5-8

PUC Church Policy Manual 6 – Pastoral Staff

June 2015 6-1

Chapter 6 – PASTORAL STAFF

General Pastoral Duties 6-3

Lead Pastor 6-4

Executive Pastor 6-5

Family Ministries Pastor 6-7

Youth Pastor 6-9


June 2015 6-2


June 2015 6-3

GENERAL PASTORAL ORGANIZATION & RESPONSIBILITIES

The Lead Pastor heads the Pastoral Staff, which includes the Executive Pastor, Family Ministries Pastor, Youth Pastor, PUC Chaplain, and PUC Assistant Chaplain.

Organization

PUC Church pastors are expected to: a. Put a high priority on keeping an honest and transparent spiritual

orientation. b. Nurture an attitude that we are here to serve each other, including all paid

staff, and our church members. c. Overtly support the teachings, practice, and leadership of the Seventh-day

Adventist Church, and where there is tension, observe silence or calm discretion.

d. Support the mission and leadership of PUC. e. Participate in the financial support of the church and its ministries. f. Use discretion in the keeping of confidential information. g. Keep the highest standard in sexual morality, business affiliations, and

practices.

Spiritual/Ethical Responsibilities

PUC Church Pastors are expected to: a. Read in professional areas, including professional journals, and contribute

to the professional library. b. Attend professional seminars. c. Attend denominational meetings.

Professional Growth

The following appointment responsibilities apply to all full-time members of the Pastoral Staff, except the Campus Chaplain (see Appendix 3 – PUC Chaplain), who has discretion to negotiate his/her level of participation: a. Share the daily pastor-on-duty rotation in the office, usually two shifts per

week. b. Share the weekly on-call rotation and duties. c. Attend Sabbath School and Worship at least three times per month, and

find a way to serve. d. **Give Bible and baptismal studies e. Attend all staff meetings and personal sharing times. f. Check email and phone messages daily, and respond in a timely fashion. g. Provide the Church Secretary with bulletin information no later than

Wednesday noon; inserts sooner than that if possible. h. Conduct morning worship once a week at PUC Elementary.

Regular Appointments

a. Drop in at Community Services on Tuesday. b. Drop in at Neighborhood Table on Thursdays. c. Be prepared to lead in the announcements at the worship service. d. Be prepared to help coordinate worship services.

Appointments for On-Call Pastor

Pastors are selected in coordination with the Northern California Conference. Selection


June 2015 6-4

LEAD PASTOR

The Lead Pastor for the PUC Church provides leadership, mentoring, oversight, and general responsibility for the church pastoral ministry.

General Description

The Lead Pastor: a. Actively coordinates and participates in “vision casting” for the

church. b. Prepares for and is involved in preaching on Sabbath morning. c. Oversees the worship and preaching calendar. d. Assists with weekly bulletin production by coordinating the

worship service with the Worship Teams and providing general editing.

e. Works with the Elders and Head Elder in order to facilitate the Elder ministry.

f. Makes counseling appointments with church members as needed. g. Maintains responsibility to the pastoral staff on an individual basis

and to the staff as a group. h. Serves as a Pacific Union College Board invitee. i. Fosters a good working relationship with the college. j. Participates in visitation of church members as needed. k. Coordinates crisis management for the church.

Goals and Responsibilities

Northern California Conference. Reports to

The Lead Pastor has limited committee assignments, but does serve on the Church Board, Nominating Committee, and Prep Board. In addition, the Lead Pastor may attend any church committee as necessary.

Boards and Committees


June 2015 6-5

EXECUTIVE PASTOR

The Executive Pastor for the PUC Church provides leadership to the pastoral care of the members and to the overall organizational management of the church program.

General Description

In order to facilitate the administration of church business, the Executive Pastor: a. Provides primary decision making for the daily operation of the

church. b. Coordinates church plant repairs. c. Reviews production of weekly church bulletin. d. Exercises financial management of operational and restricted funds,

approves expenditures, and monitors budgets. e. Oversees insurance issues for church property, equipment, and

liability. f. Acts as liaison with the schools for student financial aid. g. Provides oversight for follow-up of decisions made by the Church

Business Session, Church Board, pastoral staff, Church Staff, and various committees.

h. Oversees updating of the Policies and Procedures Handbook. i. Acts as the liaison with the Northern California Conference for

church operational issues. j. Coordinates and oversees the operation of the Nominating

Committee.

Administrative Goals and Responsibilities

In order to facilitate the administration of the church office, the Executive Pastor: a. Meets regularly with the Head Elder for planning and feedback. b. Establishes a strong working relationship with the Lead Pastor and

meets regularly in order to review the church program and set priorities.

c. Plans Church Staff and Pastoral Staff meeting agendas. d. Acts and speaks on behalf of the Lead Pastor in his/her absence. e. Is available to the Associate Pastors in order to help in the

successful completion of defined ministries and ongoing ministry concerns.

f. Coordinates travel and vacation plans of the Associate Pastors and church employees.

g. Provides primary supervision and evaluation to the Church Staff and is available to support as needed in the completion of responsibilities.

h. Provides timely counsel and feedback to all members of the Pastoral Staff and Church Staff.

Church Office Administration


June 2015 6-6

In order to facilitate pastoral care for the congregation, the Executive Pastor: a. Develops and nurtures a program of consistent pastoral and lay care

by coordinating home visitations and sharing urgent care needs. b. Works with Elders, Deacons, and Deaconesses to initiate and

administer specialized care ministries. c. Initiates New Member Orientation.

Pastoral Care Goals and Responsibilities

a. Lead Pastor. b. In the absence of the Lead Pastor, assumes the leadership role. c. Answers in collegial accountability to the pastoral staff.

Reports to

The Executive Pastor is a member of the following: a. Church Board b. Board of Elders c. Board of Deacons d. Elder Leadership Team e. Building and Management Committee f. Community Needs Committee g. Decorating and Banner Committee h. Community Services Board i. Finance Committee j. Greeting Ministry k. Nominating Committee l. Interim Nominating Committee m. Policies and Procedures Committee n. Personnel Committee



June 2015 6-7

FAMILY MINISTRIES PASTOR

The Family Ministries Pastor for the PUC Church provides leadership, mentoring, oversight, and general responsibility for pastoral ministry to children, women, and families.

General Description

In order to facilitate ministry to children, The Family Ministries Pastor: a. Nurtures a foundational knowledge of God and His love through

ministries including Sabbath School, children’s church, baptismal classes, Pathfinders, VBS, special events, and Christian elementary school.

b. Provides PUCE staff with spiritual nurture and affirmation. c. Works to build bridges between PUCE and the church. d. Conducts weekly worships in classrooms at PUCE. e. Makes both home and school visits and has the office door open to

children. f. Coordinates child dedications. g. Coordinates participation in church services for families and

children. h. Organizes the children’s story.

Children’s Ministries Goals and

Responsibilities

In order to facilitate ministry to women, The Family Ministries Pastor: a. Leads the church in providing an environment that nurtures women

spiritually, emotionally, and socially. b. Plans special events (e.g. tea/brunch, open house). c. Supports women with special needs, such as single mothers,

divorcing/separating women, and abused women. d. Provides recreation and craft experiences. e. Provides pastoral and spiritual counseling to women and families.

Women’s Ministries Goals and

Responsibilities

In order to facilitate ministry to families, The Family Ministries Pastor: a. Leads the church in providing an environment that nurtures the

church family and individual family units. b. Supports fellowship ministries, including church potlucks, Sabbath

refreshments, and special events for families (e.g., picnics). c. Coordinates the provision of healing ministries such as divorce

care, grief care, and the 12-step program. d. Coordinates the provision of seminars in areas such as pre-

marriage, marriage, parenting, and stages of life. e. Assists in the deaconess ministry in an advisory role.

Family Life Ministries Goals and

Responsibilities

a. Executive Pastor b. In the absence of the Executive Pastor, answers to the Youth Pastor. c. Answers in collegial accountability to the pastoral staff.

Reports to


June 2015 6-8

The Family Ministries Pastor serves on the following: a. Church Board b. PUCE School Board c. Women’s Ministries Council d. Family Ministries Committee e. Children’s Ministries Council f. Nominating Committee



June 2015 6-9

YOUTH PASTOR

The Youth Pastor for the PUC Church provides leadership, mentoring, oversight, and general responsibility for pastoral ministry to youth ranging from grade seven through high school.

General Description

i. Supervises and mentors Junior High and High School Sabbath School leaders (player-coach communication, planning, and participation with staff members).

j. Makes personal school appearances, scheduled and unscheduled, at key times.

k. Shares pastoral contact for Pathfinders with Family Ministries Pastor.

l. Develops goals with pastoral staff and youth team. m. Gives Bible and baptismal studies. n. Teaches Bible classes at PUC Prep as needed and as available. o. Serves as Chaplain at PUC Prep. p. Develops methodologies with pastoral staff and youth team. q. Advises the Nominating Committee sub-committee that appoints

these officers, and supervises these ministries: x Pathfinder Leadership (shared with Family Ministries Pastor). x Appropriate Sabbath School Leaders x Others as assigned

Youth Ministries Goals and

Responsibilities

a. Lead Pastor b. In the absence of the Lead Pastor, reports to the Executive Pastor. c. Answers in collegial accountability to the pastoral staff.

Reports to

The Youth Pastor attends the following: a. Church Board b. PUC Prep staff meetings c. Nominating Committee



June 2015 6-10

PUC Church Policy Manual 7 – Support Staff

June 2015 7-1

Chapter 7 – SUPPORT STAFF

Church Clerk 7-3

Church Facilities Manager 7-4

Church Secretary 7-5

Church Treasurer 7-6


June 2015 7-2


June 2015 7-3

CHURCH CLERK AND ASSISTANTS

The Church Clerk and Assistant Clerk are chosen by the Church Personnel Committee and approved by the Church Board. Any volunteer assistants to the Church Clerk are chosen by the Nominating Committee.

Selection

The Church Clerk and Assistant Clerk: a. Facilitate membership transfers. b. Maintain the church database. c. Attend the Church Board and Business meetings, take minutes and

submit them for insertion in the permanent record, receiving payment in accordance with state labor laws.

Responsibilities

a. The Church Clerk and Assistant Clerk determine the distribution of the above duties among themselves.

b. Due to budget constraints, not all assistant(s) are paid; special appreciation is given to those who generously volunteer.

c. The position of Church Clerk may be combined with the position of Church Treasurer.

Distribution of Duties

Executive Pastor

Reports to


June 2015 7-4

CHURCH FACILITIES MANAGER

The Church Facilities Manager is chosen by the Church Personnel Committee and approved by the Church Board.

Selection

The Church Facilities Manager: a. Cares for church plant maintenance needs. b. Coordinates the cleaning of the church plant. c. Covers some church, college, and other meetings and events that

take place in the church facilities, receiving payment in accordance with state labor laws.”

d. Cares for the church facility key system. e. Orders supplies. f. Oversees the church security system. g. Serves on the Church Building & Management Committee, in

accordance with state labor laws. h. Supervises student workers. i. Serves as liaison with state and county inspectors. j. Coordinates with deacons for occasional help as needed for special

projects. k. Performs other duties as assigned.

Responsibilities

Executive Pastor.

Reports to


June 2015 7-5

CHURCH SECRETARY

The Church Secretary is chosen by the Church Personnel Committee and approved by the Church Board.

Selection

The Church Secretary: a. Develops, coordinates, and maintains comprehensive office files

and records. b. Answers phone calls and e-mails in a timely manner and takes

messages for pastors. c. Greets and assists church members, students, and other visitors. d. Prepares church mailings. e. Prepares and coordinates the monthly church calendar. f. Schedules facilities (fees, keys, orientation, users’ special

needs/requests, etc.). g. Maintains office machines. h. Orders all office supplies. i. Composes and types correspondence and forms. j. Updates staff information for the college & conference. k. Prepares, prints, and folds the church bulletin. l. Coordinates and inserts bulletin inserts. m. Supervises and schedules volunteers. n. Keeps bulletin, calendar and board documents current on the PUC

Church website. o. Coordinates office workflow. p. Organizes, makes, and distributes the yearly Church Leadership

book. q. Prepares materials for the Nominating Committee process. r. Attends weekly church staff meetings, as needed, receiving

payment in accordance with state labor laws. s. Prepares supporting materials for meetings, as requested. t. Works closely with Facility Director, Treasurer, Clerk, and all

pastors for wedding, memorial, and other event set-up, fees, and A/V needs.

u. Helps maintain church database. v. Types and organizes documents for deacons, deaconesses, and

parishes. w. Performs other duties as assigned.

Responsibilities



June 2015 7-6

CHURCH TREASURER AND ASSISTANT

The Church Treasurer and assistant are chosen by the Church Personnel Committee and approved by the Church Board.

Selection

The Church Treasurer and assistant: a. Count and post all tithes and offerings from church services and

payroll withholding. b. Maintain accounts with the appropriate financial institutions. c. Send out donation receipts at end of year. d. Maintain financial records for Church Budget, Community

Services, Angwin Youth, and all restricted funds. e. Prepare financial statements for end of each month and end of

year. f. Keep accounts payable current. g. Attend church staff meetings, in accordance with state labor laws. h. Perform other duties as assigned.

Responsibilities

The Church Treasurer or assistant serve on the following Boards and committees, receiving payment in accordance with state labor laws. a. Finance Committee b. Community Services Board c. Church Board d. Community Needs Committee


a. The Church Treasurer and assistant determine the distribution of the above duties.

b. The position of Church Treasurer may be combined with the position of Church Clerk.

Distribution of Duties

Executive Pastor

Reports to

PUC Church Policy Manual 8 – Policies

June 2015 8-1

Chapter 8 – POLICIES

Conciliation Policy 8-3

Events (Off-Campus) Policy 8-4

Facility Use Policy 8-5

Membership Procedures 8-6

Memorial Service Policy 8-8

Restricted Accounts 8-9

Student Financial Assistance Program 8-10

Wedding Policy 8-11


June 2015 8-2


June 2015 8-3

CONCILIATION POLICY

The SDA Church generally looks with disfavor on its members dealing with disputes through means of litigation. Therefore, the PUC Church offers the Conciliation Committee as a resource to assist its members with the resolution of serious problems. It is recommended that members involved in disputes make every effort to take advantage of this resource.

Conciliation Resources

Nevertheless, it is noted that such a resource is not adequate for resolving every problem. The PUC Church refers its members to the SDA Church Manual regarding this issue: “Civil litigation is often carried on in a spirit of contention that results from and reveals human selfishness. It is this kind of adversary proceedings that must be discouraged by a church that seeks to exhibit the spirit of Christ . . .

While there are, in the modern world, occasions for seeking decrees of civil courts, Christians should prefer settlement within the authority of the church, and should limit the seeking of such decrees to cases that are clearly within the jurisdiction of the civil courts and not within the authority of the church or for which the church agrees it has no adequate process for orderly settlement. Such suits before civil courts should never become revengeful adversary proceedings, but should develop out of a desire to seek arbitration and to settle differences amicably” (p 60).

When Litigation Cannot Be Avoided

Overall, the PUC Church desires for its members to achieve unity as the body of Christ and to live in Christian love. Any member involved in a serious dispute is encouraged to take advantage of the conciliation offered by the Church in order to promote the well-being of both the individual and the church body.

Ultimate Goal is Unity of the Church


June 2015 8-4

EVENTS (OFF-CAMPUS) POLICY

All off-campus events must follow these procedures: a. All off-campus trips must be approved by the Church Board before

the trip is announced. b. A trip description needs to be submitted to the Church Office before

departure. This should include the list of events and the times of arrival and departure. Key cell phones of leaders should also be on the sheet in case someone from the Church needs to reach you.

c. Permission slips for minors must be signed and presented to the trip director. Permission slips should be with the driver the child is riding with.

d. Medical Release Forms for minors must be kept on file, and the driver of each vehicle should have a copy of the slip for each rider.

Travel Requirements


June 2015 8-5

FACILITY USE POLICY

Any individual or group of individuals who utilize the Pacific Union College Church facilities should do so with: a. The intent to preserve the cleanliness and good repair of the

facilities, and b. The understanding that actions and activities within the facilities

should be in harmony with Church beliefs.

Facility Use Guidelines

Adherence to these general guidelines will include (but may not be limited to) the following conditions: a. Facilities should be reserved through the Church Office. Fee

schedules, security deposits, and other practical considerations will be discussed at the time of reservation. The current fee schedule is in the Appendix – Facility Fee Schedule.

b. Any proposed decoration of facilities or movement of furniture should be discussed at the time of facility reservation.

c. Reimbursement will be expected if significant harm is done to furniture, carpeting, etc., during the course of the event.

d. If a group proposes to conduct any activities which are not in harmony with local Church practices, these intentions should be discussed at the time that the facility is reserved.

e. Those who use the kitchen must follow any and all posted rules and guidelines in order to maintain the equipment and environment.

f. The grounds and buildings are a no-smoking, no-alcohol, and no-drug environment.


June 2015 8-6

MEMBERSHIP PROCEDURES

The Pacific Union College Church follows the membership procedures outlined in the Seventh-day Adventist Church Manual (found online at http://www.adventist.org/information/church-manual/). A brief description of the practical procedures is provided below.

An active member of the SDA Church can request that his or her membership be transferred to the PUC Church from another SDA church by following these steps: a. Contact the church office by one of several methods: E-mail

([email protected]), phone (707-965-7297), or link card located on the pew backs (submitted to a pastor, or at the Welcome Desk in the Narthex, or placed in the offering container).

b. The clerk enters the request into eadventist.net. c. The other church will take action on the request. Once that church

has voted to approve the transfer, the PUC Church will be notified. d. Upon receipt of the request, a pastor will contact the individual. e. The PUC church membership committee then votes on the request

and refers the transfer to the PUC Church Board for a vote. f. Upon Board approval, the name is printed in the church bulletin for

two weeks, for first and second readings. g. Upon approval from the PUC Church congregation, the transfer is

posted in eadventist.net by the PUC Church Clerk. h. Upon completion of this process, the transferring member will be

received into PUC church membership.

Joining the Church by Transfer

An individual who is not presently a Seventh-day Adventist can become a member in one of two ways: a. Baptism: A pastor will meet with any interested individual in order

to prepare for baptism. b. Profession of Faith: An individual who has already been baptized

by immersion has the option of becoming a member by profession of faith. A pastor will work with the individual in order to prepare for membership.

Joining the Church as a New Seventh-

day Adventist

(Continued on next page)


June 2015 8-7

A current member of the PUC Church can request that membership be transferred to another SDA church by the following: a. The individual contacts the clerk of the new church and requests a

membership transfer. That clerk enters the request into eadventist.net.

b. The PUC Church Membership Committee then votes on the request and refers the transfer to the PUC Church Board for a vote.

c. Upon Board approval, the name is printed in the church bulletin for two weeks, for first and second readings.

d. Upon approval from the PUC Church congregation, the transfer is posted in eadventist.net by the PUC Church Clerk.

e. The new church takes action on the member. f. Once the new church has voted to accept the member, the PUC

Church is notified and the transfer is complete.

Leaving the Church by Transfer

The PUC Church is saddened when a member chooses to leave but respects the right of each individual to make such a decision. A member may request to be removed from membership through the following procedure: a. The request should be in the form of a letter that is submitted to the

church office, any member of the pastoral staff, or the head elder. b. A pastor will encourage the member to allow time for reflection on

the decision and will make every attempt to work with the member to restore his or her relationship with the church.

c. If the member remains confident in his or her decision, the letter of resignation will be presented to the Church Board.

d. The Church Board will forward the letter to the next Church Business Meeting.

e. Out of respect for the member, action will be taken on the letter without public discussion.

Leaving the Church by Removal of Name

from the Books

The Church Manual outlines clear procedures for disciplinary removal when necessary. However, the PUC Church makes every attempt to avoid such proceedings, preferring to promote loving, redemptive relations through Christ for all church members.

Leaving the Church by Removal through Disciplinary Action


June 2015 8-8

MEMORIAL SERVICE POLICY

See Appendix – Bereavement Brochure for more information.


June 2015 8-9

RESTRICTED ACCOUNT POLICY

A PUC Church restricted account will not be established until all the following steps have been taken: a. A written application has been received (see Appendix – Restricted

Account Application for more information). b. The Finance Committee has approved of the fund/project and has

recommended it to the Church Board. c. The Church Board has approved the fund/project as an official PUC

Church Project. d. Approval has been received from the Northern California Conference

Executive Committee (if the project will involve a mission trip).

Establishing a Restricted Account

The criteria which the Finance Committee and the Church Board shall use to approve of and manage the fund/project are as follows: a. The applicant must be a regularly attending member of the PUC Church. b. It must be demonstrated that the PUC Church has a compelling reason to

support the project/ministry (it must not be solely for accounting or tax reasons).

c. Beginning and ending dates for projects must be established, not to exceed 12 months in duration (may be extended by reapplication and Church Board approval).

d. Accounts will be held until June 30 of the year following the ending date specified. At that time, the Pacific Union College Church will forward the balance to the organization specified on the application. If this is not possible, the Finance Committee will make a recommendation as to the distribution of the funds to the Church Board for authorization.

e. A detailed accounting for all disbursements must be presented. f. Receipts must be submitted for reimbursements of expenditures. g. All disbursement of funds will be made only with the approval of the

Executive Pastor or Lead Pastor. h. All necessary insurance will be obtained for projects, to be paid out of

project funds. i. Reserve funds will not be allowed to be negative at any time (all

disbursements must be covered by funds raised and receipted into the church).

j. For any project involving a mission trip, the guidelines of the Mission Project Guidebook that is provided by the Northern California Conference will be followed.

k. No person whose organization has, or who himself or herself possesses, an IRS section 501(c)(3) tax exempt number will be permitted to apply for a restricted account at the PUC Church. For example, this would include those wishing to organize mission trips under the auspices of Maranatha Volunteers International, Highway to Hope, ShareHim, and similar organizations.

Approving and Managing a Restricted

Account


June 2015 8-10

STUDENT FINANCIAL ASSISTANCE PROGRAM

The purpose of the program is to operate a plan for needy student financial assistance that: a. Assists eligible families with the high cost of Adventist education. b. Enables all parties to have closure on the viability of the support by

registration day.

Purpose

Students who are eligible for the program must meet the following requirements: a. They are children of families who are members of the PUC SDA

Church. b. The families demonstrate financial hardship by providing the most

recent 1040 plus a statement of monthly income and expenses.

Eligibility

Non-SDA families who wish to participate in the program will: a. Complete the application form. b. Demonstrate financial hardship by providing the most recent 1040

plus a statement of monthly income and expenses. c. Be encouraged to attend church services.

Ministry to Non- SDA Families

The program has the following benchmark dates: a. Late Spring: Families are informed (through mail and bulletin

announcements) that the possibility exists for financial assistance from the church for the next school term. The announced deadline to apply is June 30. Application does not assure aid.

b. July 1: The church is presented with a financial goal for the year, and pledges are sought each Sabbath until it is clear that the church will be able to support the plan.

c. July 15: A three-member sub-committee of the Community Needs Committee meets to review cases. Assistance is awarded based on the submitted data of the applicant and the estimated ability of the church to raise the money with consideration for equal sacrifice of church and family.

d. Registration Day (or before): Schools receive a list of students who are under the plan along with the amount of their education that will be subsidized.

Benchmark Dates


June 2015 8-11

WEDDING POLICY

See Appendix – Wedding Brochure and Application for more information.


June 2015 8-12

PUC Church Policy Manual 9 –Appendices

June 2015 9-1

Chapter 9 – APPENDICES

Pacific Union College Elementary School Constitution

Pacific Union College Preparatory School Constitution

Pacific Union College Chaplain Responsibilities

Facility Fee Schedule

Bereavement Brochure

Restricted Account Application

Wedding Brochure and Application

PUC Church Policy Manual 9 –Appendices

June 2015 9-2

CONSTITUTION OF

PACIFIC UNION COLLEGE ELEMENTARY SCHOOL

ARTICLE I

Name, Purpose, Ownership

Section 1 Name

This organization shall be known as Pacific Union College Elementary School.

Section 2 Purpose

The purpose of this organization shall be to conduct an elementary school as a part of the educational system of the Northern California, Pacific Union and General Conferences of Seventh-day Adventists and to provide demonstration school facilities for the teacher training program at Pacific Union College.

Section 3 Ownership

The Pacific Union College Elementary School is owned and operated by the Northern California Conference Association of Seventh-day Adventists, a California non-profit corporation.

ARTICLE II

Constituency and Responsibilities

Section 1 Constituency Members

A. The constituency of the Pacific Union College Elementary School consists of the members of the Pacific Union College Church of Seventh-day Adventists.

B. The constituency of the Pacific Union College Elementary School shall also include representatives of the office of education of the Northern California Conference, members of the school board, and the faculty and staff of Pacific Union College Elementary School.

Section 2 Member Churches

Churches applying for admission to this constituency shall be received by a majority vote of the constituency at a duly called constituency meeting.

Section 3 Meetings

A. The school board shall call a constituency meeting at least once a year. This shall be presided over by the school board chairman.

B. Notice of the constituency meetings shall be announced at the regular church services and printed in the church bulletin on the two consecutive Sabbaths preceding the date of the meeting.

C. A quorum to transact business at a constituency meeting shall consist of five times the number of members of the school board.

D. Parliamentary procedure at any constituency meeting shall follow Robert's Rules of Order unless other governing rules are adopted by a two-thirds majority of the delegates present at a duly called constituency meeting.

Section 4 Purpose

The constituency of the Pacific Union College Elementary School at a duly called meeting shall:

A. Receive reports.

B. Consider and/or legislate upon plans and general policies.

C. Consider and/or legislate financial policies.

D. Encourage and organization and maintenance of a Home and School Association.

ARTICLE III

School Board

Section 1 Responsibilities of the School Board shall be to:

A. Hold a minimum of six meetings a year in addition to the constituency meeting, the time to be decided by the school board at its organizational meeting. All meetings shall be open except for executive sessions.

B. Organize itself at the first board meeting of each fiscal year. The representative of the Northern California Conference shall serve as temporary chairman.

C. Designate the executive committee to care for the school between meetings of the school board should an emergency arise.

D. Provide a well-qualified teaching faculty and staff for the school.

E. Approve and authorize the expenditure of the annual operating and capital improvement budgets.

F. Provide an agenda for the constituency meetings, taking into consideration suggestions made by constituent members.

G. Implement plans and policies voted by the constituency in session.

Section 2 Responsibilities of School Board Members

A. The principal is responsible for the administration of board policies.

B. Individual board members shall not exercise authority in school matters unless specifically delegated by the school board.

Section 3 Membership of the School Board

A. Duly elected members from the Pacific Union college Church (See Section 4-C).

B. Administrators and educational officers of the Northern California and Pacific Union conferences are ex-officio members.

C. The school principal.

D. The Pastor of the church.

E. The President of the Home and School Association.

F. A representative from the Pacific Union College administration to be appointed by the President of the college.

G. A faculty member in Elementary Education from the Pacific Union College Education Department to be appointed by the Chairman of the department.

H. The principal of Pacific Union College Preparatory School.

Section 4 Election of School Board Members

A. Members of the school board from the Pacific Union College Church shall be elected in the same manner as other church officers.

B. Board members who serve as representatives for the church shall be elected for 36-month terms commencing in July, with one third of the members being elected every year, thus promoting a 3-year overlapping cycle.

C. The church shall be represented by one elected member, plus one additional elected school board member for each four hundred (400) church members, or major fraction thereof.

Section 5 Vacancies on the School Board

When a vacancy occurs on the board from among the elected church representatives, it shall be the duty of the church to elect a new member and notify the secretary of the school board.

Section 6 Quorum

A simple majority of the regular membership of the board shall constitute a quorum for any regularly called meeting, provided at least two officers are present.

ARTICLE IV

Officers of the School Board

Section 1 Officers

A. Chairman

B. Vice-Chairman

C. Secretary (Principal)

D. Standing Committee Chairmen

(This page amended 5/9/89)

Section 2 Duty of School Board Chairman

The functions of the board chairman include the following:

A. To call and preside over board meetings.

B. To serve as a consultant to the secretary on preparing an agenda for board meetings.

C. To acquaint himself with parliamentary procedures.

D. To encourage discussion which is relevant to agenda items.

E. To acquaint himself with the school program and confer with the principal on items pertaining to the operation of the school.

F. To support the principal in the administration of the school.

G. To preside over the duly called constituency meetings.

Section 3 Duty of School Board Vice-Chairman

It shall be the duty of the vice-chairman to act in the place of the chairman in his absence, and to perform such duties as the board may direct.

Section 4 Duty of the School Board Secretary

A. Attend all meetings and keep the minutes, providing copies of same to all board members.

B. Notify board members of time and place of meetings.

C. Carry on necessary correspondence of the board.

D. Submit the current financial statement to the board.

E. Conduct the business of the school as directed by the school board in harmony with Pacific Union Conference Educational Code.

F. Prepare the agenda for the school board meeting in consultation with the school board chairman.

Section 5 Duty of Standing Committee Chairmen

A. Function as chairmen of the standing committees as designated by the board.

B. Report the standing committee recommendations to the board.

ARTICLE V

Committees

Section 1 Executive Committee

A. The executive committee shall consist of officers of the school board. (Article IV, Section 1)

B. The executive committee shall perform such duties as may be directed by the board.

C. The chairman of the board is chairman of the executive committee.

Section 2 Standing Committees

A. Curriculum and Personnel

B. Finance

C. Development and Improvement

D. Other committees to be appointed by the school board as deemed necessary.

Section 3 Standing Committee Members

All committees are to consist of no less than three and no more than five members. The principal, board chairman, and the educational superintendent and executive committee of the Northern California Conference are ex-officio members of all committees. The principal is secretary of all standing committees, unless he delegates this authority to another individual.

Section 4 Standing Committee Vacancies

It shall be the responsibility of the executive committee to appoint a replacement when a vacancy occurs in any of the standing committees.

ARTICLE VI

Financial Plan

Section 1 The Pacific Union College Elementary School shall be financed by tuition, Pacific Union Conference and Pacific Union College grants for teacher training, and Northern California Conference and Pacific Union College Church subsidies.

ARTICLE VII

Amendments or Revisions

Section 1 This constitution my be amended or revised by a two-thirds majority vote at any regularly called meeting of the constituency, provided a two-week previous notice of the proposed amendment or revision has been given the members of the constituency.

PACIFIC UNION COLLEGE PREPARATORY SCHOOL 1

CONSTITUTION AND BYLAWS 2

Revised April 30, 2012 3

ARTICLE I 4

NAME 5

This organization shall be known as the Pacific Union College Preparatory School. 6

ARTICLE II 7

OWNERSHIP 8

The Pacific Union College Preparatory School is owned by the Northern California Conference of Seventh-day 9 Adventist, a non-profit religious corporation, having its main offices in Pleasant Hill, California, and operated 10 by the Constituent churches. Ownership and operation are for the benefit of the constituency of Pacific Union 11 College Preparatory School and the Seventh-day Adventist denomination. Upon any dissolution of the said 12 Pacific Union College Preparatory School its property (assets) or the proceeds there from shall be used 13 exclusively for the benefit of the educational, religious and charitable purposes of the constituent churches of the 14 Pacific Union College Preparatory School. 15

ARTICLE III 16

OBJECTIVES 17

The objectives of the Pacific Union College Preparatory School are: 18

1) to provide for its students a balanced spiritual, physical, mental, moral, and social education, leading 19 them to lives of Christian service; 20

2) to encourage students to develop a personal relationship with Jesus Christ, accepting him as their 21 personal Savior; 22

3) to encourage students to become and remain members of the Seventh-day Adventist church, and 23 4) to promote academic excellence. 24

This education shall be in harmony with Seventh-day Adventist standards and ideals which identify God as the 25 source of moral values and truth and shall at the same time meet the educational requirements for private high 26 schools in the state of California. 27

ARTICLE IV 28

NON-DISCRIMINATION POLICY 29

This school admits students of any race, color, sex, national, or ethnic origin to all the rights, privileges, 30 programs, and activities generally accorded or made available to students in the school. It does not discriminate 31 on the basis of race, color, sex, national, or ethnic origin in administration of its educational policies, admissions 32 policies, scholarship and loan programs, and other school-administered programs. 33

34

35

ARTICLE V 36

CONSTITUENCY PURPOSE 37

The purpose of the constituency meetings of the Pacific Union College Preparatory School shall include but not 38 be limited to the following: 39

A. Receive and act upon reports of the operations of the school as presented by the board. 40 B. Consider and/or legislate upon such items as may be presented for consideration. 41

42

ARTICLE VI 43

CONSTITUENCY MEMBERSHIP 44

The constituency of the Pacific Union College Preparatory School shall consist of: 45

A. The members of the following Seventh-day Adventist churches: 46 1. Calistoga 47 2. Elmshaven 48 3. Pacific Union College 49 4. St. Helena 50 5. St. Helena Spanish 51

B. The President, the Secretary, the Treasurer, the Superintendent of Education, and the Director of the 52 Conference Association of the Northern California Conference of Seventh-day Adventists, the 53 Director of Education for the Pacific Union Conference, and the Faculty and Staff of the Pacific 54 Union College Preparatory School. 55

C. Any other Seventh-day Adventist church which shares proportionally in the expense of maintaining 56 and operating the school, upon approval of the Board of Trustees, the existing constituency, and the 57 Education department of the Northern California Conference of Seventh-day Adventists shall be 58 considered as a constituency member. 59

D. All members of the churches comprising the constituency are encouraged to attend constituency 60 meetings, but voting privileges will be reserved for elected and ex-officio delegates. 61

a. Elected delegates from the constituent churches, each organization being entitled to one (1) 62 delegate for each fifty (50) members or major fraction thereof. 63

b. Delegates at large: 64 1. Members of the school board 65 2. One of the officers of the Northern California Conference 66 3. The Superintendent of Schools of the NCC or designee 67 4. One representative of the Pacific Union Conference Office of Education 68 5. Ten percent (10%) of the faculty members to be elected by vote of the faculty. 69

70

ARITCLE VII 71

CONSTITUENCY MEETINGS 72

Regular meetings of the constituency shall be called by the Chairperson of the Board of Trustees at least once a 73 year before May 1. Special meetings may be called at other times that seem advisable to the Board of Trustees. 74 Notice of constituency meetings shall be published in the bulletins of the constituent churches at least one month 75 in advance of such meeting and on the two Sabbaths preceding the date of the meeting. The notices shall give 76 the date, time and place of such meeting and where the agenda for the meeting can be obtained. 77

78

ARTICLE VIII 79

GOVERNING BODY 80

The Board of Trustees (hereinafter referred to as the Board) is delegated the authority to act on behalf of the 81 constituency members to conduct the affairs and to control the assets of the Pacific Union College Preparatory 82 School. The composition, the qualifications, the time and manner of electing, the number, the terms of office, 83 the duties and powers of the members of the Board and officers, shall be set forth in the By-Laws of the Pacific 84 Union College Preparatory School. 85

ARTICLE IX 86

BYLAWS 87

88

The membership of the Constituency may enact Bylaws and amend or repeal them at any constituency session, 89 and such Bylaws may embrace any provision consistent with this Constitution. 90

ARTICLE X 91

AMENDMENTS 92

This Constitution may be amended by a two-thirds (2/3) vote of the constituents present at any regular or special 93 session of the Constituency. The Bylaws may be amended by a majority vote of the constituents present at any 94 regular or special session of this Constituency. 95

ACTICLE XI 96

QUORUM 97

A quorum of any Constituency meeting for this school shall consist of fifty percent (50%) of elected 98 constituency delegates, which shall include representatives from a majority of constituent churches and the 99 conference. If the meeting needs to be continued at a later date, and the continuation session is scheduled within 100 three weeks, it will not be necessary to follow the notice provisions of Article VII. 101

ARTICLE XII 102

GENERAL PROVISIONS 103

The provisions of the North American Division Seventh-day Adventist Education Code and the Pacific Union 104 Conference Education Code, so far as they shall apply, shall cover any matters not specifically covered by this 105 Constitution and its Bylaws as though the same were set forth herein at length, and are by this reference made a 106 part of this constitution and its Bylaws and shall be binding upon all members of this Constituency. 107

ARTICLE XIII 108

PARLIAMENTARY PROCEDURES 109

The usual parliamentary rules as laid down in the current edition of Robert’s Rules of Order shall govern all 110 deliberations in constituency meeting and Board meetings. 111

112

113

ARTICLE XIV 114

DISSOLUTION PROVISIONS 115

A. This Constituency may be dissolved by the three-fourths (3/4) vote of the constituents present and 116 voting at a regular or special session of the constituency, provided notice of the proposal to dissolve 117 shall be given in the announcements for this session, provided that at least two thirds (2/3) of the 118 delegates are present, and provided that there is representation from each constituent church. 119

B. After all claims against Pacific Union College Preparatory School have been satisfied, any 120 remaining assets shall be transferred to the Northern California Conference Association of Seventh-121 day Adventists. The Association Board along with the Constituent Church Boards shall determine 122 the allocation of such assets with the restriction that any remaining assets shall be used exclusively 123 for the benefit of the educational, religious, and charitable purposes of the constituent churches of 124 the Pacific Union College Preparatory School. 125

C. Any church desiring to withdraw from the Constituency must notify the board chair in writing by 126 December 31 of the current school year. They must continue in the constituency through June 30 of 127 the current school year. This withdrawal will be reported to the delegates at the next regularly 128 scheduled constituency meeting. 129

D. A church withdrawing from the constituency shall forfeit any right to all or any portion of the assets 130 of the Pacific Union College Preparatory School. 131

132

BYLAWS OF 133

PACIFIC UNION COLLEGE PREPARATORY SCHOOL 134

ARTICLE I 135

OFFICE LOCATION 136

The principal office of the Pacific Union College Preparatory School is located on College Avenue at McKibbin 137 Hall in Angwin, County of Napa, in the state of California. 138

ARTICLE II 139

BOARD MEMBERSHIP 140

The Board of the Pacific Union College Preparatory School shall be composed as follows: 141

A. From each constituent church, one elected representative for each three hundred (300) members of 142 major fraction thereof. Representatives should have an interest in the Pacific Union College 143 Preparatory School and, preferably, be parents of Preparatory School students or parents of 144 prospective students (7th and 8th graders). 145

B. The leader of the Parents of Prep organization. 146 C. The senior pastor, associate pastor, or church board voted designee, of each constituent church. 147 D. The principal of the following schools: 148

1. Pacific Union College Preparatory School. 149 2. Pacific Union College Elementary School. 150 3. Foothills Adventist Elementary School. 151

E. The Educational Superintendent or designee from the Northern California Conference of Seventh-152 day Adventists and the director of Education or designee from the Pacific Union Conference of 153 Seventh-day Adventists. 154

F. Two representatives from Pacific Union College, appointed by the College President, one of whom 155 shall be from the Education Department. 156

G. The Student Association President or Vice-President. This student representative may not be 157 present for executive sessions of the Board. 158

H. The Preparatory School Faculty is to designate a representative to the Board as a participating 159 member. This faculty representative may not be present for executive sessions of the Board. 160

I. A representative designated by the Alumni Association. 161 162

ARTICLE III 163

BOARD ELECTION AND TERMS OF OFFICE 164

Each constituent church shall elect its representatives to the Board, for terms that coincide with the school’s 165 fiscal year, July 1 to June 30. Members may be elected by their church to consecutive terms. The terms are to 166 be staggered and shall be for a term of three years. In case of a vacancy it shall be the duty of the church to elect 167 a new member to serve the remainder of the term. If a Board member is absent from two consecutive Board 168 meetings and does not contact the Board chairperson to explain the absences, the position shall be declared 169 vacant by the Board and the constituent church involved shall elect another member to serve the remainder of 170 the term. 171

In cases where a constituent church may have elected more Board members than it is entitled to, the imbalance 172 of membership shall be corrected by that respective church and not by the Board. 173

By two-thirds (2/3) majority vote, the board may select up to three (3) individuals to serve as members at large 174 to provide specialized talent or experience. These individuals shall be elected for one (1) year terms ending on 175 June 30 of each year. 176

ARTICLE IV 177

BOARD QUORUM 178

A quorum shall consist of at least 50% of the elected members. In the absence of a quorum, no business shall be 179 transacted. 180

ARTICLE V 181

BOARD VOTING 182

Section A. Simple Majority vote: A simple majority vote of Board members present at Board is necessary 183 on all business transacted. 184

Section B. Electronic communication and voting: Voting is authorized by electronic communication media 185 as long as all members may participate. 186

ARTICLE VI 187

BOARD AUTHORITY 188

The Board is responsible for the operation of the school within the guidelines and policies adopted by the 189 Constituency of the school and by the Northern California Conference of Seventh-day Adventists Education 190 Department and as stated in the School Constitution and By-Laws. The Board has authority only when meeting 191 in official session. Individual members may not speak for the Board, unless directed by the Board to do so. 192 Actions of the Board are implemented through its executive secretary, the principal. 193

194

ARTICLE VII 195

BOARD FUNCTIONS 196

As stated in the Articles, the Board is the governing body of the Pacific Union College Preparatory School. It 197 has a number of specific functions including, but not limited to: 198

A. To employ, assign, retire, terminate, dismiss, or discipline credentialed educational personnel in 199 consultation with the Educational Superintendent of the Northern California Conference of Seventh-200 day Adventists. 201

B. To organize itself in the first meeting of the year in harmony with conference policies. 202 C. To insure the implementation of policies and plans of the Conference Office of Education. 203 D. To develop policies in areas of local concern such as: 204

1. Uses of school property 205 2. Purchase procedures 206 3. Tuition and/or other methods of support 207 4. Admission requirements (in accordance with state and conference guidelines) 208 5. Equipment and maintenance of school plant 209 6. Textbook purchases (pupil or school-owned) 210 7. Master-planning 211 8. Curriculum development 212

E. To support the principal in the administration of the school program including: 213 1. Implementation of Board policies 214 2. Teacher load 215 3. Daily schedule 216 4. Development and enforcement of a code for student conduct 217

F. To ratify the recommendations of the school administration in situations involving serious 218 disciplinary cases and to serve as the ultimate authority in the dismissal of students. Board 219 consideration of disciplinary recommendations must be in executive sessions. 220

G. To assure that discipline is applied consistently and in harmony with school policies. 221 H. To support the parent-teacher organization (Parents of Prep). 222 I. To insure that official minutes of each meeting of the board be kept and to file one copy with the 223

Conference Office of Education and one copy with the Pacific Union Conference Department of 224 Education. 225

J. To consider appeals regarding the operation of the school. 226 K. To participate in the process of school evaluation as scheduled by the Union Conference Office of 227

Education or the Regional Accrediting Association. 228 L. To cooperate with the Conference Office of Education in planning for in-service education and 229

teacher conventions. 230 M. To consider, in counsel with the Superintendent of Education, a proposed plan of school 231

organization including a constitution and bylaws, the administrative organization, and a basic 232 curriculum for the school. 233

N. To adopt a calendar consistent with Pacific Union College’s Calendar which includes the other 234 requirements of the conference-wide school calendar. Any modification or contemplated change 235 must receive prior approval from the Office of Education. 236

O. To annually approve the school bulletin. 237 P. To assume responsibility for the planning and funding of an annual operating and capital budget 238

including: 239 1. Operating expenses 240 2. Curriculum materials 241 3. Physical education supplies and equipment 242 4. Media center materials 243 5. School supplies 244 6. Insurance 245 7. Indebtedness 246 8. Equipment 247

Q. To cooperate with the Pacific Union Conference and Northern California Conference Offices of 248 Education on matters of curriculum development and innovations. 249

250

ARTICLE VIII 251

BOARD MEETINGS 252

The Board is to hold regular meetings, a minimum of six times during the fiscal year. 253

A. Written notice of the date, time and place of the regular meeting of the Board shall be e-mailed or 254 otherwise delivered to each member no fewer than seven days prior to the date of such meetings. 255 Notice of such meetings and the agenda shall be posted at the school. 256

B. Special meetings of the Board may be called at any time by the chairperson after giving written or 257 telephone notice. The chairperson shall call a special meeting upon the written request of five or 258 more members of the Board. 259

C. Board meetings are open to all, with the exception of executive sessions. 260 D. Constituent churches and church members shall by notified of time and place of all Board meetings 261

to the extent possible. 262 263

ARTICLE IX 264

BOARD OFFICERS 265

The officers of the Board shall be chairperson, vice-chairperson and an executive secretary (the principal of the 266 Pacific Union College Preparatory School). 267

A. The chairperson and vice-chairperson for the next fiscal year shall be 268 elected by secret ballot at the June meeting. Only elected members of the 269 Board are eligible to serve as an officer. Election is for a one year term, 270 with officers being eligible for re-election. 271

B. The duties of the various officers are as follows: 272 1. Chairperson: 273

a. To call and preside over Board meetings. 274 b. To consult with the executive secretary in the preparation of the agenda for Board 275

meetings. 276 c. To serve as chairperson of school constituency meetings. 277 d. To be an ex officio member of each committee of the Board. 278

2. Vice-chairperson: 279 a. To act in place of the chairperson in case of their absence or disability. 280 b. Perform such other duties as the Board may request. 281 c. To be an ex officio member of each committee of the Board. 282

3. Executive Secretary (the Principal): 283 a. To prepare the Board agenda in consultation with the Board chairperson. 284 b. To keep records and minutes of Board actions and policies. 285 c. To carry on the necessary correspondence of the Board. 286 d. To administer the policies of the Board in the operation of the school. 287 e. To administer the budget adopted by the Board. 288 f. To ensure that financial reports are made to the Board. 289 g. To keep records and minutes of all board committees. 290 h. To be an ex officio member of each committee of the board. 291

292

293

ARTICLE X 294

BOARD COMMITTEES 295

The Board shall appoint a Finance Committee and a Personnel Committee and may appoint such other 296 committees as are deemed necessary to fulfill the functions of the Board. Such committees receive their 297 authority and direction from the Board, and are responsible to the Board. 298

A. FINANCE COMMITTEE: 299 1. The Finance Committee composition shall be: 300

a. The Chairperson and Vice-chairperson of the Board. 301 b. The Principal. 302 c. Five members from the Board; one from each constituent church. 303 d. Additional members as the Board desires. 304

2. Duties of the Finance Committee: 305 a. The committee shall consult with, and shall counsel, the administration in the financial 306

matters of the school, and shall bring financial recommendations to the Board. 307 b. In counsel with the school administration, pastors of the constituent churches or 308

designee, and finance committees of the constituent churches, the committee shall 309 propose an annual operating budget to the Board. 310

B. PERSONNEL COMMITTEE: 311 1. The composition of the Personnel Committee shall be: 312

a. The Conference Superintendent of Schools or designee as chair. 313 b. The Chair and the Vice-chair of the Board. 314 c. The Principal. 315 d. Five members from the Board; one from each constituent church. 316 e. The personnel committee shall have a majority of elected members. 317

2. Duties of the Personnel Committee: 318 a. The Committee shall consult with, and shall counsel, the 319

administration of Pacific Union College Preparatory School in the 320 personnel matters of the school and shall bring personnel recommendations to the Board. 321

b. The Committee shall serve as the hearing body of the Board, 322 excluding termination. 323

ARTICLE XI 324

CONSTITUENT CHURCH DUTIES 325

It shall be the duty of each constituent church to support the school by: 326

A. Electing its representatives to the Board. 327 B. Assuming its financial responsibilities as jointly determined by the constituent churches and the 328

Board for the operation of the school. 329 C. Assuming its financial responsibility as determined by the constituency for the capital improvement 330

needs of the school. 331 332

ARITCLE XII 333

PARENTS OF PREP 334

A. The constitution of the Parents of Prep shall be in harmony with the guidelines as outlined in the 335 Home and School handbook by the North American Division of Seventh-day Adventists for the 336 parent-teacher organization. It shall be approved by the Board. 337

B. The funds of the organization will be deposited with the school and held in trust by the school 338 treasurer for use as directed by the Parents of Prep. 339

C. Parents of Prep shall be responsible to, and operate under the authority of, the Board. 340 341

ARTICLE XIII 342 PUC PREP ALUMNI ASSOCIATION 343

344

A. MISSION: 345 To strengthen relationships which were established as students, staff or faculty at PUC Prep, and to 346 provide a safe non-judgmental environment for this group to come together for the renewal of 347 friendship, healing, fellowship, forgiveness, and spiritual growth, As we reestablish our ties with 348 one another, we will pursue the common goal of spiritual, mental, physical and financial support of 349 PUC Prep. 350

B. NAME: 351 The name of this organization shall be the Pacific Union College Preparatory School Alumni 352 Association, hereinafter known as the “Alumni Association.” 353

C. MEMBERSHIP: 354 1. Students 355

a. All graduates of Pacific Union College Preparatory School shall be eligible for membership 356 in the Alumni Association upon graduation. 357

b. Any student who has attended Pacific Union College Preparatory School for any length of 358 time shall be eligible for membership in the Alumni Association upon the graduation of the 359 class of which they were a member. 360

2. Faculty: 361

All faculty members having served one school year on the faculty of Pacific Union College 362 Preparatory School shall be eligible for membership in the Alumni Association. 363

3. Husband or wife of Members 364

The husband or wife of a member shall be eligible for membership in the Alumni Association. 365 4. Other Persons 366

Any person who has made a special contribution or has an interest in the mission of the PUC 367 Prep Alumni Association or of Pacific Union College Preparatory School may be eligible for 368 membership in the Alumni Association with approval of the Alumni Board. 369

D. ALUMNI ASSOCIATION BOARD OF OFFICERS: 370

1. The Officers of the Alumni Association shall be: 371

a. President 372 b. Vice President 373 c. Secretary 374 d. Treasurer 375 e. PUC Prep Representative (Staff Member) 376 f. Member At Large 377 g. Member At Large 378

2. Nomination of Officers: 379

Nominations will be solicited from the membership with officers voted in at the annual 380 membership meeting. In the event of a vacancy, the Alumni Association Board will fill any 381 vacancies until the annual membership meeting. 382

3. PUC Prep Representative: The PUC Prep Representative (staff member) will be appointed by 383 PUC Prep Administration. 384

D. MEETINGS: 385 1. Annual Meeting: 386

Annual meetings of the Alumni Association shall be held once each year as part of the activities 387 of the annual Alumni Homecoming Weekend at Pacific Union College Preparatory School. 388

The Alumni Association Board of Officers in conjunction with PUC Prep administration shall 389 decide on the date and time of the annual meeting. 390

A simple majority of members present at a business meeting shall constitute a quorum. 391

2. Special Meetings: 392

Special meetings may be called at any time by the President of the Alumni Association or by 393 the Principal of PUC Prep. Special meetings may be conducted in any means of 394 communication: in person (preferred), via telephone conference, via Internet video conference 395 (Skype, Go To Meeting, GOOGLE Chat, etc.), or via E-Mail. 396

3. Announcements of Meetings: 397

Announcements of each meeting should be made at least one week in advance of the meeting. 398

4. Board Voting: A simple majority vote of the Alumni Board members is required on all 399 business transacted. 400

5. Committees: 401

The Alumni Association Board may appoint Ad Hoc Committees to assist in carrying out its 402 function and mission as an Alumni Association. 403

F. FINANCIAL: 404

1. Budget: The Alumni Association must present to Prep Finance Committee an Operating 405 Budget for the coming fiscal by March for approval. 406

2. Alumni Trust Fund Account: 407

All monies for the Alumni Association Operating Budget and all monies raised through Alumni 408 Association fundraising will be kept by PUC Prep administration in a reserve trust fund on 409 behalf of the Alumni Association. The Alumni Association Board will allocate and make 410 decisions regarding the distribution of the monies held in the Alumni Association Trust Fund 411 Account. 412

3. Financial Operations: 413

a. With the assistance of the PUC Prep Administration, a bank account and/or a credit card account, 414 will be set up in order to finance the Alumni Association’s operation and expenses. 415

b. The Alumni Association will hold $500 in petty cash. A reconciliation of funds will occur at least 416 quarterly with PUC Prep’s Accountant. 417

G. Amendments: 418

This constitution may be amended at the annual meeting by a three-fourths vote of the assembled 419 members. 420

CAMPUS CHAPLAIN: PACIFIC UNION COLLEGE

GENERAL RESPONSIBILITIES

1. To live an exemplary Christian life with special concerns for his pastoral influence by conduct, dress, spoken word and favorable image before students, teachers, resident church members and visitors.

2. To faithfully discharge his general responsibilities and as a member of the pastoral and college staffs to uphold church and college policies.

3. To accept speaking appointments on and off campus as arranged with the pastor and vice president for student life.

4. To regularly attend official church, college and conference appointments.

RESPONSIBILITIES TO THE CHURCH

1. To serve on the pastoral staff and Board of Elders as may be appropriate under the direction of the Senior Pastor.

2. To counsel regularly with the Senior Pastor regarding the Chaplain’s responsibilities.

3. To review with the Senior Pastor proposals and suggestions for the betterment of the church program and service.

4. To carry out to the best of his ability assignments as requested by the Senior Pastor.

RESPONSIBILITIES TO THE COLLEGE

1. To meet periodically with the College President to review the religious life program of the college.

2. To meet regularly with the Vice President for Student Life for the purpose of evaluating the spiritual needs of students and to plan programs and activities that will facilitate spiritual growth and development.

3. To carry out to the best of his ability assignments involving Campus Ministries and the spiritual well-being of the college community as requested by the Vice President for Student Life.

4. To give general oversight for religious activities and programs on the college campus.

5. To promote the spiritual interests of the students of the college by personal counseling, home/dorm visitations and presenting chapel and worship talks as he may be available.

6. To attend and participate in College assemblies, committees and other college appointments and functions.

SELECTION PROCESS AND OVERSIGHT OF THE COLLEGE CHAPLAIN

The College and Northern California Conference presidents have delegated to the Vice President for Student Life the responsibility, in close cooperation with the Senior Pastor, for leadership in the selection, orientation, oversight, support and evaluation of the Campus Chaplain.

DUTIES OF THE CHAPLAIN

The chaplain’s duties are as follows:

1. To be visible and accessible on the campus.

2. To serve as a liaison between the college administration and pastoral staff

3. To plan and coordinate religious activities of the campus.

4. To plan activities and ministries primarily to nurture students.

5. To orient non-SDA students to SDA beliefs and lifestyle.

6. To serve as advisor to Campus Ministries and the SA Religious VP

7. To meet annually with the Campus Ministries retreat.

8. To meet regularly with the college administration.

9. To meet regularly with the pastoral staff.

10. To promote and coordinate World Missions.

11. To train students in leadership skills.

12. To coordinate student outreach activities from the campus.

EDUCATION AND EXPERIENCE

The chaplain should have a variety of experiences in ministry and have a Master’s degree in theology, ministry, religious education, counseling or a closely related discipline.

FINANCE AND BUDGET

1. Northern California Conference provides salary and personal budget for the Chaplain.

2. Northern California Conference also provides reimbursement for travel costs related to travel on behalf of the Conference.

3. Pacific Union College provides reimbursement for travel costs related to travel on behalf of the College.

4. Office space will be negotiated at the time of employment and the College will provide a part-time secretarial budget.

5. Most of the Campus Ministry budget is funded through the Student Association.

6. Friday evening vespers offerings are normally used for Campus Ministries. Occasionally offerings are used by the sponsoring organization (i.e. Black History vespers).

REGULAR COMMITTEES AND MEETINGS

1. Friday evening vespers Friday, 8 p.m. in Church Sanctuary

2. Campus Ministries Committee As scheduled

3. Pastoral Staff Tuesday mornings

4. Choices Coordinate/recruit group leaders

5. Collegiate Sabbath School Serve as advisor

6. Church Elders Meeting As scheduled

7. Church Board Monthly

8. College Assembly Monthly, scheduled by President

9. Religious Life Committee Quarterly, scheduled by VP for Student Services

10. Week of Prayer Serve as coordinator

11. Student Week of Prayer Serve as advisor to RVP

12. Student Life Committee Quarterly

SPONSORSHIPS

The Chaplain serves as the advisor to the Religious Vice President of the Student Association. It is important to work closely with the RVP in planning Friday Evening Vespers, Collegiate Sabbath School, student Week of Prayer, Study Groups and Retreats.

The Chaplain gives general oversight and serves as the advisor to Campus Ministries organizations such as The Homeless Project, Prison Ministries, Community Services, Collegiate Adventists for Better Living and World Missions.

PUC Church Policy Manual 9 – Appendices

June 2015 9-1

PUC Church Policy Manual 10 – Index

June 2015

Chapter 10 – Index


June 2015


June 2015

Index A

Adult Sabbath School 4-3 Adventurer Club Ministry 4-4 Angwin Food Pantry Ministry 4-5 Appendices 9-1

B

Bereavement Coordinators 5-3 Building and Management Committee 3-3

C

Candle Outreach Committee 3-4 Children’s Sabbath School 4-6 Church Board 2-3 Church Business Meeting 2-5 Church Clerk and Assistants 7-3 Church Secretary/Office Manager 7-5 Church Treasurer and Assistant 7-6 Committees 3-1 Community Groups 4-3 Community Needs Committee 3-6 Community Services Board 4-8 Conciliation Committee 3-7 Conciliation Policy 8-3 Curbside Ministry 4-9

D

Deaconesses 2-6 Deacons 2-7 Decorating and Banner Committee 3-8 Dedication 1-5

E

Elders 2-8 Events (Off-Campus) Policy 8-4 Executive Pastor 6-5

F

Facilities Manager 7-4 Facility Use Policy 8-5 Family Ministries Committee 3-9 Family Ministries Pastor 6-7 Finance Committee 3-10 Flower Committee 3-11

H

Handbook Function 1-6 Maintenance 1-6 Purpose 1-6

I

Information Desk Ministry 4-10 Interim Nominating Committee 3-12 Introduction 1-2

J

Junior Deacon Ministry 4-11

L

Lay Leadership 2-1 Lead Pastor 6-4

M

Membership Committee 3-13 Membership Procedures 8-6 Memorial Service Policy 8-8 Ministries 4-1 Mission Statement 1-4

N

Neighborhood Table 4-12 Nominating Committee 3-14

O

Organization Chart 1-8

P

Parish Ministry 4-13 Parish Nursing Ministry 4-14 Pastoral Organization & Responsibilities 6-3 Pastoral Staff 6-1 Pastor's Letter 1-7 Pathfinder Club Ministry 4-15 Personnel Committee 3-5 Policies 8-1 Policies and Procedures Committee 3-15 Prep Board Representatives 5-5 PUC Church Organizational Chart 1-8 PUCE Board Representatives 5-4


June 2015

R

Reception & Greeting Ministry 4-16 Religious Liberty Leader 5-6 Representatives 5-1 Restricted Accounts Policy 8-9

S

Special Thanks 1-5 Student Financial Assistance Program 8-10 Support Staff 7-1

T

Technology Ministries Committee 3-16

W

Wedding Policy 8-11 Wedding Representatives 5-7 Women’s Ministry 4-17

Y

Youth Ministry 4-18 Youth Pastor 6-9 Youth Sabbath School 4-18

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