PaDNP PRE-DIGITIZATION WORKFLOW Microfilm

SourcesPublicly Held

Commercially Held

1N3P1N

PaDNP• 3P Collation Pg by Pg on

Microfilm Reader

PaDNP• 1N Inspection

Double Checkon reel rewindover light box

Microfilm Vendor• Create 2N Dup

PaDNP Spreadsheets• Reel by Reel Collation• Batch Reconciliation

Microfilm Vendor• Create 2N Dup

• Collect 1N Reel Metadata

Digitization Vendor

PaDNPMetadata

Spreadsheet• General• 1N & 2N Tech

PaDNP• Collect 2N Reel Metadata

• Attach Barcodes

PaDNP• Collect 1N Metadata

ShippingEmail

PaDNPDuplicated

2N Reel

PaDNP• Update Catalog

Record

Appendix A

PaDNPPOST-DIGITIZATION WORKFLOW

LC Validatorand Viewer

Validated Batch on Hard Drive from

Digitization Vendor

Digitization Vendor’s

Delivery Log

PaDNPVerification, Reconciliation, & Quality Assurance Evaluation

PaDNPQuality Assurance

• Images• Metadata• OCR

Pass FailShip to

LCCommunicate with Digitization Vendor

PaDNP Spreadsheets• Reel by Reel Collation• Batch Reconciliation

PaDNPVerification

Reconcile

Essays

Appendix B

Appendix C

County City Start Date End Date

Allegheny Allegheny City Alleghenian 1846:4:17 1847:5:18 weekly 1 1.25 yes State Library

Allegheny Allegheny City Allegheny Daily Enterprise 1850:8:29 1851:8:28 daily 1 1.00 yes State Library

Allegheny Pittsburgh Protestant Unionist 1844:9:25 1848:12:30 weekly 1 4.25 siw State Library

Allegheny Pittsburgh Daily Commercial Journal 1845:10:9 1846:12:31 daily 1 1.25 yesLibrary of

Congress

Allegheny Pittsburgh National Labor Tribune 1875:4:24 1922:12:31 weekly 15 47.25 yesNew York

PublicAllegheny Pittsburgh Morning Chronicle 1842:2:16 1851:8:29 daily 16 2.25 siw ProQuest

Allegheny Pittsburgh Evening Chronicle 1851:8:30 1880:12:31 daily 49 29.00 yes ProQuest

Allegheny Pittsburgh Mercury (title varies) 1836:1:0 1842:8:31 weekly 2 6.50 yes ProQuest

Beaver Beaver Western Argus (title varies) 1836:1:0 1858:10:6 weekly 10 22.75 siw State Library

Beaver Beaver Beaver Argus (title varies) 1860:5:30 1878:05:29 weekly 7 17.75 siw State Library

Beaver Beaver Beaver Times 1875:2:25 1878:3:21 weekly 1 3.25 yes State Library

Bedford Bedford Bedford Inquirer and Chronicle 1854:2:16 1857:11:20 weekly 2 3.25 yes State Library

Berks Reading Times 1858:7:19 1880:6:30 daily 150 21.50 siw IMR

Berks Reading Spirit of Berks 1876:1:6 1880:12:31 weekly 2 5.00 siw IMR

Berks Reading Democratic Press 1836:1:0 1838:12:11 weekly 2 3.00 yes IMR

Blair HollidaysburgCanal and Portage Register (title

varies)1836:7:2 1852:7:27 weekly 4 16.25 yes State Library

Bradford Towanda Bradford Reporter (title varies) 1840:6:4 1880:12:31 weekly 13 40.00 yes State Library

Bucks DoylestownBucks County Intelligencer (title

varies)1836:1:0 1880:12:0 weekly 10 45.00 yes State Library

Butler Butler American Citizen 1863:12:30 1867:12:04 weekly 1 4.00 yes State Library

Cambria Ebensburg Alleghenian (title varies) 1859:9:1 1866:10:18 weekly 4 7.25 siw State Library

Cambria Ebensburg Cambria Freeman 1867:07:18 1880:12:0 weekly 4 13.50 yes State Library

Cambria Ebensburg Mountain Sentinel 1849:04:12 1853:08:11 weekly 2 4.25 yes State Library

Cambria Ebensburg Mountaineer 1858:02:04 1860:02:08 weekly 2 2.00 yes State Library

Centre Bellefonte Centre Democrat (title varies) 1836:1:0 1848:4:5 weekly 4 13.25 yes State Library

Centre Bellefonte Democratic Whig 1842:01:01 1854:12:27 weekly 3 13.00 yes State Library

Clearfield Clearfield Pioneer and banner (title varies) 1836:1:0 1837:3:16 weekly 1 1.25 siw State Library

Clearfield Clearfield Raftsmans Journal 1854:06:15 1880:12:0 weekly 10 51.00 yes State Library

Crawford MeadvilleCrawford Democrat, and Meadville

Courier1836:1:0 1858:6:29 weekly 7 22.50 yes State Library

NDNP 2010-2012 Grant Application

Master Negative Vault Holdings List 1836-1880Location

TitleDates Filmed

Frquncy# of

Reels

Amount

(1 yr = 1 vol)

Complete

(yes / siw)1N @

Page 1 of 4

Appendix C

County City Start Date End Date

NDNP 2010-2012 Grant Application

Master Negative Vault Holdings List 1836-1880Location

TitleDates Filmed

Frquncy# of

Reels

Amount

(1 yr = 1 vol)

Complete

(yes / siw)1N @

Crawford Meadville Crawford Democrat 1861:5:7 1877:12:29 weekly 6 16.25 yes State Library

Dauphin Harrisburg Weekly Patriot and Union 1861:9:5 1864:5:26 weekly 1 2.75 yesLibrary of

Congress

Dauphin Harrisburg Weekly Patriot 1868:6:18 1870:4:27 weekly 1 1.75 yesLibrary of

Congress

Dauphin Harrisburg State Journal 1870:10:3 1873:11:6 daily 7 3.50 yes State Library

Dauphin Harrisburg Evening Mercury 1874:1:1 1874:12:21 daily 1 1.00 yes State Library

Elk Ridgway Elk Advocate 1864:01:07 1868:10:30 weekly 1 4.75 siw State Library

Elk Ridgway Elk County Advocate 1868:11:20 1880:12:31 weekly 4 12.00 siw State Library

Erie Erie Erie Gazette 1836:1:0 1874:12:29 weekly 11 38.00 siw State Library

Erie Erie Erie Observer 1836:1:0 1853:4:18 weekly 3 17.00 siw State Library

Forest Tionesta Forest Republican 1869:4:13 1880:12:31 weekly 8 11.00 siw State Library

Forest Tionesta Forest Press 1867:2:5 1874:2:21 weekly 1 7.00 yes State Library

Forest Tionesta Bee 1868:3:11 1869:2:24 weekly 1 1.00 yes State Library

Franklin ChambersburgFranklin Repository

(Chambersburg, PA: 1863: weekly)1871:01:04 1880:12:0 weekly 3 9.00 yes State Library

Greene Waynesburg Greene County Republican 1863:08:11 1867:07:03 weekly 1 3.75 yes State Library

Greene Waynesburg Waynesburg Messenger 1845:1:16 1867:10:16 weekly 2 18.50 siw State Library

Greene Waynesburg Waynesburg Republican 1867:07:24 1869:04:14 weekly 1 2.25 yes State Library

Huntingdon Huntingdon Huntingdon Gazette 1836:1:0 1880:12:31 weekly 15 45.00 yes State Library

Huntingdon Huntingdon Local News (Huntingdon, PA) 1874:03:10 1878:03:07semi

weekly1 4.00 yes State Library

Huntingdon Huntingdon Primitive Christian (title varies) 1876:01:04 1880:12:14 weekly 5 5.00 yes State Library

Juniata Mifflintown Juniata Sentinel 1864:10:26 1880:12:31 weekly 3 16.00 siw State Library

Juniata Mifflintown Juniata Register 1849:05:04 1851:09:30 weekly 1 2.50 yes State Library

Juniata Mifflintown Tuscarora Register 1852:12:09 1855:03:01 weekly 1 2.25 yes State Library

Lackawanna Scranton Lackawanna Register 1863:6:4 1865:4:6 weekly 2 1.75 si State Library

Lackawanna Scranton Scranton Daily Times 1872:10:05 1874:7:17 daily 3 1.75 yes State Library

Lackawanna Scranton Scranton Register 1865:4:27 1867:6:6 weekly 1 2.00 yes State Library

Lancaster LancasterLancasterian and Chronicle of the

Times1848:5:10 1852:4:14 weekly 2 4.00 siw State Library

Page 2 of 4

Appendix C

County City Start Date End Date

NDNP 2010-2012 Grant Application

Master Negative Vault Holdings List 1836-1880Location

TitleDates Filmed

Frquncy# of

Reels

Amount

(1 yr = 1 vol)

Complete

(yes / siw)1N @

Luzerne Wilkes-Barre Luzerne Union 1854:01:04 1872:03:27 weekly 5 18.25 siw State Library

Luzerne Wilkes-Barre Record of the times (title varies) 1861:01:02 1880:12:31 weekly 14 20.00 siw State Library

Luzerne Wilkes-BarreRepublican Farmer & Democratic

Journal1836:1:0 1852:12:8 weekly 4 16.25 siw State Library

Lycoming Williamsport Temperance Vindicator 1868:01:01 1870:12:28 weekly 1 3.00 siw State Library

Mercer Mercer Mercer Dispatch 1871:01:01 1880:12:31 weekly 4 9.00 siw State Library

Mifflin Lewistown True Democrat 1855:01:29 1879:10:31 weekly 8 24.75 yes State Library

Mifflin Lewistown Lewistown Gazette 1843:11:18 1880:12:31 weekly 11 37.00 yes State Library

Monroe Stroudsburg Jeffersonian 1853:08:11 1880:12:31 weekly 8 27.25 siw State Library

MonroeStroudsburg/ E.

StroudsburgMilford-Jeffersonian Republican 1840:01:15 1853:08:04 weekly 4 13.50 yes State Library

Northampton Easton Argus 1853:3:17 1880:12:31 weekly 7 27.75 yes ProQuest

Northampton Easton Easton Express 1855:1:0 1880:12:31 daily 23 24.50 siw ProQuest

Northampton Easton Free Press 1859:6:21 1879:12:19 weekly 6 20.50 yes ProQuest

Northampton Easton Democrat & Argus 1836:1:0 1841:5:27 weekly 2 5.50 yes IMR

Philadelphia Philadelphia American Woman 1844:8:6 1845:7:19 weekly 1 1.00 yes State Library

Philadelphia Philadelphia Fincher's Trades' Review 1863:6:6 1866:3:10 weekly 1 2.75 yesWisconsin

Historical

SocietryPhiladelphia Philadelphia Manayunk Sentinel 1871:5:6 1880:12:31 weekly 6 9.00 yes State Library

Philadelphia Philadelphia Public Record 1872:1:2 1877:4:30 daily 5 5.25 yesLibrary of

Congress

Philadelphia Philadelphia Sun 1845:1:2 1848:6:30 daily 2 2.00 siwHistorical

Society of PA

Potter Coudersport People's Journal 1850:09:06 1857:05:21 weekly 4 6.75 yes State Library

Potter Coudersport Potter County Journal 1848:01:01 1849:11:09 weekly 1 2.00 yes State Library

Potter Coudersport Potter Journal 1861:02:14 1880:08:12 weekly 4 19.50 siw State Library

Schuylkill Pottsville Miners Journal 1836:1:2 1836:7:9 weekly 1 1.50 yes State Library

Schuylkill PottsvilleMiners Journal & Pottsville General

Advertiser1838:01:10 1869:12:25 weekly 8 32.00 siw State Library

Schuylkill Pottsville Miners Journal 1870:1:1 1872:12:21 weekly 2 3.00 yes State Library

Schuylkill Pottsville Miners Weekly Journal 1864:6:4 1880:12:31 weekly 11 16.50 siw State Library

Somerset Somerset Somerset Herald 1836:1:0 1880:12:31 weekly 5 45.00 siw State Library

Page 3 of 4

Appendix C

County City Start Date End Date

NDNP 2010-2012 Grant Application

Master Negative Vault Holdings List 1836-1880Location

TitleDates Filmed

Frquncy# of

Reels

Amount

(1 yr = 1 vol)

Complete

(yes / siw)1N @

Susquehanna Montrose Montrose Democrat 1849:01:04 1880:12:31 weekly 11 32.00 siw State Library

Susquehanna Montrose Susquehanna Register (title varies) 1836:1:0 1854:12:28 weekly 13 19.00 siw State Library

Union Lewisburg Lewisburg Chronicle 1849:09:05 1859:04:29 weekly 4 10.00 yes State Library

Venango Petroleum Centre Daily Record 1869:01:02 1873:11:17 daily 5 4.75 siw State Library

Venango Pithole City Pithole Daily Record 1865:9:25 1867:9:26 daily 2 2.00 yes Heritage

Warren Warren Warren Mail 1849:11:20 1879:12:30 weekly 12 30.00 yes State Library

Washington Washington Our Country 1836:1:0 1839:05:22 weekly 1 3.75 yes State Library

Washington Washington Washington Democrat 1878:04:03 1880:12:29 weekly 1 2.75 yes State Library

Westmoreland Greensburg Pennsylvania Argus 1841:04:16 1880:12:31 weekly 11 39.75 yes State Library

Westmoreland Greensburg Westmoreland Intelligencer 1836:1:0 1856:01:31 weekly 4 20.00 yes State Library

Page 4 of 4

Appendix D

Date of Quote: October 7, 2009 Proposal Number: 09-179

Institution:

City: University Park

State, Zip: Pennsylvania, 16802

Contact Name: Karen Morrow

Phone Number: (814) 865-9475

Email Address: kkm111@psu.edu

Project Name: Microfilm duplication for NDNP

Assumptions: 125 reels

Duplication

Acetate 35mm 1N - archive master 2N Silver Negative copy 125 X 48.70$ 6,087.50$

Polyester 35mm 1N - archive master 2N Silver Negative copy 125 X 42.20$ 5,275.00$

Acetate Duplication Subtotal 6,087.50$

Polyester Duplication Subtotal 5,275.00$

OTHER CHARGES Instances Unit Price Subtotal

Packing original microfilm per box 1 8.10$ 8.10$

Packing duplicate microfilm per box 1 8.10$ 8.10$

UPS Charges At Cost

16.20$

For Penn State University Libraries For Backstage Library Works:

Signature: ________________________________ Signature: ________________________________

Print Name: _______________________________ Print Name: Ryan Myntti

Title: ____________________________________ Title: Controller

Date: ____________________________________ Date: ____________________________________

Please return to Backstage Library Works Sales Office.

Fax to (801) 356-8220, then mail to:

Backstage Library Works, 533 East 1860 South, Provo, Utah 84606

Backstage Library WorksPrice Estimate for Microfilm Duplication Services

Brief Description: The Penn State University Libraries (PSUL), Digitization and Preservation Department is applying

for a National Digital Newspaper Program (NDNP) continuation grant. Pricing is being provided

for the creation of duplicate negatives (2N) from master negatives (1N) that will be provided by

PSUL.

Penn State University Library

The parties below agree to the attached proposed pricing.

Other Subtotal

*Quantities, packing and shipping charges are estimates based on information we have received; invoicing will be based on actual amounts

All film created under the terms of this proposal is the property of the client and no copies will be made without written permission from the

client.

When materials are shipped or delivered to BSLW, we will require a packing list and a statement of the shipment’s value. If any items are

valued at more than $1,000 per item, we need an item-level statement of value and may need to charge a small fee for extra insurance

coverage.

Pricing Conditions and other Provisions:

BSLW will ship the original reels of microfilm separately from the duplicate copies unless instructed otherwise by the client.

Project will be placed on hold and client will be contacted immediately if agreed upon specifications cannot be met or microfilm is in danger of

being damaged.

We reserve the right to charge for special handling, after consultation with the client, should the microfilm be of significantly different quality

than the description or sample, or should the parameters of the project change.

BSLW will label each reel produced with an acid-free label using and identifying text in a standard format including newspaper title, place of

publication (State, City), date range on reel, and institution name (Penn State University Libraries). The label will be placed on the upward front-

face of flap-opening box top parallel to long edge for reading

BSLW will produce 35mm duplicate negative microfilm (2N) on non-reversing silver-gelatin non-perforated polyester-based duplicating film

from the camera master negative microfilm (1N) that will be provided by the project.

BSLW's processing procedures will be in accordance with the United States Newspaper Program (USNP) specifications, standards and

guidelines.

BSLW's processed film will be free of scratches, emulsion or base holes or tears, fingerprints, smudges, chemical residues or any other defect

that might affect the quality or legibility of the images.

Each finished reel produced at BSLW will be wound with any targets and the first image on the outer end on a chemically inert reel with the

emulsion facing in on the 2N. The film will be fastened with an acid-free button and string tie, placed in an acid- and lignin-free box, and the

appropriate label applied.

Appendix E

iArchives, Inc.

Date 355 S. 520 W. Suite 175

September 19, 2009 Lindon, UT 84042

(801) 494-6512

iArchives Quote

Customer Name/Address/Phone Number

L. Suzanne Kellerman

Judith O. Sieg Chair for Preservation

Head, Digitization & Preservation Department

The Pennsylvania State University

W402 Pattee Library

University Park, PA 16802-1805

(814) 863-4696

Approx. Quantity Description of Requested Services Rate Total

100,000

NDNP microfilm processing to include microfilm

scanning, image crop and de-skew (Verifier), page-

level metadata collection (META), column-level

zoning for OCR read order and, metadata quality

assurance (METAQA). Output in NDNP 2010-

2012 format and full NDNP validation prior to

delivery. 0.85$ 85,000.00$

25,000

OPTIONAL: Multi-pass scanning when necessary

for inconsistent film. 0.07$ 1,750.00$

-$

` -$

-$

-$

-$

-$

-$

-$

Total 86,750.00$

DISCLAIMER

This quote is provided by iArchives Inc. and is based upon the accuracy of the information provided

at the time of the quote. Any alteration or deviation from the specifics therein, will result in this quote

being voided and iArchives will provide a new quote based upon the new information. With acceptance

of this quote, the project will be processed according to the specifications defined within. All amounts

owed shall be due and payable within thirty (30) days after the date of an invoice. Any amounts paid

after such due date shall be subject to an interest charge of 18% per annum.

Client Signature

2010 - 2012 NDNP - continuation

Appendix F