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PAPERLESS SOLUTIONS, MISTAKE-LESS BUSINESSES

In any business, no matter

what industry it operates in, a

mistake can be very costly.

Something as simple as a

wrong decimal place or an

extra zero could mean ruin for

a startup before it really ever

takes off, cutting short

countless possibilities, not just

for the employees that work

there, but for the communities

they serve.

However, advancements in technology have provided organizations with a method of

reducing the amount of small mistakes that can occur in an office. Document

management software enables employees to scan papers directly into their systems,

eliminating the chance for human error upon input occurring. This can save organizations

valuable time and resources, possibly allowing them to expand to new heights they

couldn't achieve while shackled by paper materials.

When a mistake is made on paper, there's not always an eraser

If companies utilize electronic document imaging, they can not just prevent many errors,

but react to them much quicker as well. The business world moves fast, and sometimes

employees aren't able to keep up with it, especially if they still rely on paper for a variety

of key operations.

Any industry that requires various forms be sent, filled out and signed could witness a

severe drag on the time needed to complete them when using physical documents,

according to Bevington Group. Both parties are dependent on whichever delivery service

they use for mailing and all the potential problems it may suffer from, such as flight delays

and bad weather.

If someone fills out one of these vital forms incorrectly, it could potentially take a very

long time for the mistake to be corrected. First, the sender must wait for the document to

reach its destination and then wait once more for it to be sent back. If upon arrival they

notice an error, the whole process has to be started over once more with employees

crossing their fingers that it's done right this time.

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All of this senseless waiting can be avoided with electronic workflow since digital

documents can be sent back and forth almost instantaneously. A mistake could be noticed

and corrected all in the same day, allowing businesses to meet the sometimes strict

deadlines they have. No organization should have to wait a period of several days just to

receive an important piece of paper, especially when technology is available that offers

an advantageous alternative. If these types of processes are automated and expedited, it

enables organizations to be more flexible and counter any challenges they face quickly.

The faster companies can conduct business, the more business they will ultimately

conduct.

Reducing errors with technology

When groups work with a lot of numbers, any paper filled with them has a tendency to

sometimes blur together. This opens up organizations to simple mistakes that can

sometimes cost companies a lot of money or important clients.

When these documents are scanned, software can go through it completely, picking out

relevant information and placing it in whatever locations it's meant to go, stated In

Context. This allows tables and charts to be filled out accurately and at speeds no human

could ever achieve. The negative impact such errors have on a business will diminish,

possibly opening up new opportunities for leaders to exploit.

Whether it's saved money that can be invested elsewhere or the elimination of an obsolete

position, paperless solutions offer organizations a chance to redirect the flow of their

resources to new areas that can improve productivity or efficiency.

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Tags: electronic workflow, Industry News, paperless office, document management software