2016-2017

Parent and Student Handbook [Document subtitle]

Delia School of Canada – Alberta Program

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Contents

School Information ..................................................................................................................................................................... 3 Mission and Goals ....................................................................................................................................................................... 4

Our Mission ............................................................................................................................................................................ 4 Vision ..................................................................................................................................................................................... 4 We value the following ........................................................................................................................................................... 4

Code of Conduct ......................................................................................................................................................................... 5 Scope of Student Responsibilities ............................................................................................................................................ 5 Students must: ....................................................................................................................................................................... 5

Some examples of unacceptable behaviour: ....................................................................................................................... 5 Progressive School Discipline Plan ........................................................................................................................................... 6

Consequences may include, but are not limited to: ............................................................................................................. 6 Academic Responsibility.......................................................................................................................................................... 7

Students take advantage of these learning opportunities by: .............................................................................................. 7 Parents and guardians support student learning by: ............................................................................................................ 7

Access to Campus ....................................................................................................................................................................... 8 Parents and Guardian Access to Campus ................................................................................................................................. 8 Forgotten Items ...................................................................................................................................................................... 8 Lunches .................................................................................................................................................................................. 8 Access to the Campus – Temperature Checks During an Outbreak ........................................................................................... 8

Attendance Policy ....................................................................................................................................................................... 9 Attendance Procedures – Parental and Student Policy............................................................................................................. 9

Attendance Procedures –..................................................................................................................................................... 9 Letters and E-mails of Excuse .............................................................................................................................................. 9

Extended Leave ..................................................................................................................................................................... 10 Awards & Recognition ............................................................................................................................................................... 10

Student of the Month ........................................................................................................................................................... 10 Grade 6 Graduation Awards .................................................................................................................................................. 10

Admissions Policy and Grade Placement Policy .......................................................................................................................... 11 Anti-Virus Policy ........................................................................................................................................................................ 11 Anti-bullying ............................................................................................................................................................................. 12 Bus ........................................................................................................................................................................................... 13 Cancellation of School ............................................................................................................................................................... 14

Tropical Cyclone Warning ..................................................................................................................................................... 15 Rainstorms ........................................................................................................................................................................... 16 AQHI of 10+ and Very Hot Weather Warnings ....................................................................................................................... 17

Certified School Documents ...................................................................................................................................................... 18 Change of Address, Phone Number, or Email Address ............................................................................................................... 18 Communication — School and Home ........................................................................................................................................ 18

School Assemblies................................................................................................................................................................. 18 CCTV ......................................................................................................................................................................................... 18 Community Chest Dress Casual Days ......................................................................................................................................... 19 Computers ................................................................................................................................................................................ 19 Copyright Policy ........................................................................................................................................................................ 20 EXPERIENTIAL LEARNING WEEK ................................................................................................................................................. 20 eMail ........................................................................................................................................................................................ 21

The following email usages are not permitted: ...................................................................................................................... 21 English ...................................................................................................................................................................................... 22 Evacuation and Lockdown Procedures ....................................................................................................................................... 22 Google Drive ............................................................................................................................................................................. 22 Gifts .......................................................................................................................................................................................... 22 Homework ................................................................................................................................................................................ 23 Immunization ............................................................................................................................................................................ 24 Laptop Program (Grade 4-7) ...................................................................................................................................................... 24 Lanyard Policy ........................................................................................................................................................................... 24

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Library ...................................................................................................................................................................................... 24 Lockers ..................................................................................................................................................................................... 25 Lost and found .......................................................................................................................................................................... 25

Lost Electronic Devices .......................................................................................................................................................... 25 Lunch ........................................................................................................................................................................................ 26 Mobile Technology.................................................................................................................................................................... 26 Online Learning Platform .......................................................................................................................................................... 26 Photocopying, Printing And Scanning ........................................................................................................................................ 26 Personal Data (Privacy) Policy.................................................................................................................................................... 27 PAYMENT AND REFUND POLICY ................................................................................................................................................ 28

After School Academic Programs ........................................................................................................................................... 28 Application fee ...................................................................................................................................................................... 28 DSC Laptop Ownership Programs .......................................................................................................................................... 28 English as a Second Language (ESL) Program (Grades 1 to 8) ................................................................................................. 28 Exam Invigilating .................................................................................................................................................................. 28 Experiential Learning Week Programs ................................................................................................................................... 28 Field Trips, Extracurricular Activities and On-Site Special Events ............................................................................................. 28 Graduation Fee ..................................................................................................................................................................... 28 Lunch Program ..................................................................................................................................................................... 29 Novels, Workbooks, Consumables and Software and Web Subscriptions ................................................................................ 29 School Bus ............................................................................................................................................................................ 29 School Uniforms .................................................................................................................................................................... 29 Summer School ..................................................................................................................................................................... 30 Team/House League Uniforms .............................................................................................................................................. 30 Textbooks ............................................................................................................................................................................. 30 Textbook Loan Program Deposit............................................................................................................................................ 30 Tuition Fee ............................................................................................................................................................................ 30

Smoking And Substance Abuse .................................................................................................................................................. 31 Student Cards ........................................................................................................................................................................... 31 Student Health .......................................................................................................................................................................... 31

School Health Room.............................................................................................................................................................. 31 School Medication Policy ...................................................................................................................................................... 31 School Illness Policy .............................................................................................................................................................. 32 Automated External Defibrillator (AED) ................................................................................................................................. 32

Temperature Scanners .............................................................................................................................................................. 33 Uniforms and Dress Code .......................................................................................................................................................... 34

School Uniform - Grade 1 ...................................................................................................................................................... 34 School Uniform - Grade 2 to Grade 6 ..................................................................................................................................... 35 School Uniform – Junior High School (Grades 7) .................................................................................................................... 36

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School Information

We at Delia School of Canada are committed to fostering a learning community built on trust and respect. These pillars of learning are built around communication. Below you will find some of the important numbers and websites that will keep you informed and up-to-date on all school happenings.

School Contact Details

School Mailing Address 5-7 Tai Fung Avenue, Taikoo Shing, Hong Kong

School Office Telephone Phone: (852) 3605-0300

School Office Email office@dscke.edu.hk

Alberta Health Room Phone: (852) 3658 0400

Admissions Department Phone: (852) 3658 0400

IT Department Phone: (852) 3658 0368

Wing Kwong Coach Limited Phone: (852) 2666-0535

Important Websites

Alberta Ministry of Education http://education.alberta.ca/

Delia School of Canada http://www.delia.edu.hk

Student eMail / Google Apps http://apps.dscke.edu.hk

Classroom Portals http://www.delia.edu.hk/DSCKE-eLearning.aspx

Hong Kong Education Bureau http://www.edb.gov.hk/en/

Online Learning Tools http://www.delia.edu.hk/Elementary-Online-Resources.aspx

Staff Administration and Support Staff Email Address

Mr. Patrick Lee Principal p.lee@dscke.edu.hk

Mr. Jason Walter Deputy Principal j.walter@dscke.edu.hk Ms Shalynn Zakordonski Vice Principal s.zakordonski@dscke.edu.hk

Ms Emily Lam Administrative Assistant e.lam@dscke.edu.hk

Ms Daisy Wong Office Clerk d.wong@dscke.edu.hk

Ms Mic Chow Office Clerk m.chow@dscke.edu.hk

Mr. Witman Lee Head Technician w.lee@dscke.edu.hk

Dr. Pushpa Gurung Health Room Supervisor p.gurung@dscke.edu.hk

Staff Grade/ Subject Room Email Address

Ms Lilian Chin Grade 1 231 l.chin@dscke.edu.hk

Ms Christine Ngai Grade 2 230 c.ngai@dscke.edu.hk Ms Shiva Kazemi Grade 3 229 s.kazemi@dscke.edu.hk

Ms Emily Chow Grade 4 228 e.chow@dscke.edu.hk

Ms Zoe Smith Grade 5 226 z.smith@dscke.edu.hk

Mr. Dustin Orser Grade 6 227 d.orser@dscke.edu.hk

Ms Alyse Huynh Grade 7 311A a.huynh@dscke.edu.hk

Ms Sarah Richard Grades 5-7 Social Studies

311B s.richard@dscke.edu.hk

Ms Misha Street G1-3 ELA Specialist

233 m.street@dscke.edu.hk

Mrs. Melanie Kirk G4-6 ELA Specialist

233 m.kirk@dscke.edu.hk

Ms Shirley Chen IL Putonghua 232 s.chen@dscke.edu.hk

Ms Motoko Johoji IL Japanese 234 m.johoji@dscke.edu.hk

Mr. Levent Erdoğan PE/Health & Music 233/225 l.erdogan@dscke.edu.hk

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Mission and Goals

Our Mission

The mission of Delia School of Canada (Kowloon East) is to collaborate to inspire every student to engage in high quality learning opportunities needed to develop competencies required to contribute to and enhance an enriched global community.

Vision

All students are inspired to achieve success and fulfillment as engaged thinkers and ethical citizens with an entrepreneurial spirit.

We value the following

● Opportunity - Students are exposed to rich learning experiences that enable them to discover their passions and achieve their highest potential.

● Fairness - Students have access to the programs, support services, and instructional excellence needed to achieve desired outcomes.

● Citizenship - Students have pride in their community and culture. They have a sense of belonging and work to improve both the community and the world.

● Choice - Students have a choice of both programs and methods of learning. ● Diversity - Students’ differing needs, cultures, and abilities are respected and valued within

learning environments. ● Excellence - Students, teachers, and administrators achieve high standards.

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Code of Conduct

Alberta Education supports schools that are safe, caring, orderly, positive, productive, respectful and free from the fear of physical and emotional harm. Delia School of Canada supports this vision and holds that DSC must be a safe place for all students and staff. The following Student Code of Conduct was formulated to ensure that the educational environment of the School is conducive to learning, safe, and an environment where all members are treated with dignity and respect.

Scope of Student Responsibilities

Students enrolled in Delia School of Canada may be held responsible and accountable for their behaviour and conduct both on and off campus. This policy extend to:

school-sponsored or related activities on and off campus;

during any recess or lunch break on or off campus;

while traveling to and from campus;

in vehicles used to transport students to and from campus and school-sponsored events;

and; beyond school hours if the behaviour or conduct detrimentally affects the welfare of individual students or the governance, climate, or efficiency of the school

Students must:

respect school authority;

respect the rights of others;

respect ethnic, racial, religious and gender differences;

respect school property and the property of others of the School;

be diligent in their studies and be co-operative with all School staff;

Students must not be involved in such things as fighting, swearing, harassment, smoking, substance abuse, disrespectful behaviour, and property damage.

The School has defined unacceptable behaviour as behaviour is injurious to the physical or mental well-being of others and/or in the opinion of the staff members, teachers, or principal has displayed an attitude that is willful, blatant and repeated refusal to:

be diligent in pursuing studies;

attend school regularly;

programs and other services,(comply with the rules of the school or the school code of conduct, account to the student’s teachers for the student’s conduct, respect the rights of others.)

Some examples of unacceptable behaviour:

possession of or active contact with a weapon (on person, in locker);

threatens or intimidates others;

encouraging conduct, which endangers others;

encouraging unacceptable conduct;

use or display of improper, obscene or abusive language;

distribution or display of offensive messages or pictures;

theft;

assault;

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willful damage to school or others’ property;

use, possession of, distribution of, or active contact with drugs, alcohol or inhalants;

attending school under the influence of drugs, alcohol or inhalants;

personal or sexual harassment;

hazing or initiation activities;

extortion;

disruptive behaviour, willful disobedience or defiance of authority;

interfering with the orderly conduct of classes of the school;

tampering with the fire alarms and safety equipment;

criminal activity and Contravention of the school code of conduct.

Progressive School Discipline Plan

The School’s Progressive Discipline Plan is implemented when student behaviour or actions come into conflict with the rights of others or themselves. School’s Progressive Discipline Plan was designed as a mechanism to support and encourage positive behaviour in line with the School Code of Conduct. As such, the policy supports positive behaviour rather than relying solely on a model of action and consequences. Building and sustaining a positive school climate is a complex and challenging task. All staff members play a vital and important role in the establishment of this positive climate. Addressing inappropriate behaviours immediately helps to maintain a positive school climate.

Discipline is seen as the change from unacceptable conduct to acceptable behaviour. At all times staff members use their professional judgment when applying consequences.

Major discipline issues, those that adversely affect the student and others in the School community, are dealt with by the Head Teacher in consultation with the Deputy Principal and/or the Principal.

The Vice Principal will seek the approval of the Principal for suspensions and expulsions. The Principal approves all suspensions and expulsions. In dealing with student discipline, any written documentation will be handled in accordance with the Data Privacy Ordinance. All data maintained will be made available to the student and or his parent(s)/guardians if requested. Refer to the Student Data Retention Section of this document.

Consequences may include, but are not limited to:

informal conferences

risk assessment

restriction of privileges

parent conferences

in-school suspensions

removal for overseas Experiential Learning Week programs

suspension / expulsion

involvement of external services and supports

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Certain behaviours will result in an escalation of consequences that overlook some of the steps in the Progressive Discipline Policy. The following are examples of serious topics of concern with regard to student conduct in schools:

defiance and disrespect;

open opposition to authority;

bullying, including cyber-bullying;

internet safety;

physical harm/assault;

personal and/or sexual harassment;

gang activity;

weapons in schools;

drug and alcohol use by students;

student dress;

use of cellular phones;

student conduct on buses.

Academic Responsibility

Learning is an active process. The teachers provide learning opportunities and support in the classroom, and extra help after school if required.

Students take advantage of these learning opportunities by:

● attending school daily; ● participating in class activities to the best of their abilities in every subject every day; ● asking questions and seeking assistance when needed; ● trying their best all the time; ● checking the learning platform daily; ● participating in on-line, teacher assigned chats on the learning platform; ● completing to the best of their abilities all assignments including homework on time.

Parents and guardians support student learning by:

● supervising homework; ● maintaining open communication with their child’s teacher(s); ● discussing concerns with their child’s teacher(s); ● attending Student Success Conferences.

Students who plagiarize and/or cheat on tests or assignments will be asked, under the teacher’s supervision after school, to re-do the assignment. The assignment then will be re-evaluated. However, parents and School Administration will be informed of incidents involving cheating and plagiarism and the steps taken by the teacher to address the plagiarism. Repeated plagiarism will result in consequences including a parent meeting and possible suspension. The same applies to students who repeatedly cheat on tests.

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Access to Campus

In order to provide a safe and secure school environment, Delia School of Canada has a closed campus. We

do not allow people to freely access the building. Guest, including parents and guardians, must sign in at

the main entrance.

Parents and Guardian Access to Campus

Parents and guardians are allowed access to the campus after School without signing in at security.

However, between 8:00 and 3:00 all visitors must sign-in and out at the Security Desk at the Main Entrance

of the School. The Security team will record the individual’s name, date, time, student name and

grade/class, and the first 4 digits of the HKID.

Parent, guardians and siblings are permitted to remain on the courtyard until the end of Extracurricular

Activities.

Forgotten Items

If a student has forgotten an item at home, the item can be taken to the school office. The person

delivering the item must sign in at the security desk in the main lobby. The office staff will ensure the item

gets to the student.

Lunches

Students should come to school with their lunch.

Access to the Campus – Temperature Checks During an Outbreak

During a campus-wide outbreak or Hong Kong wide outbreak of a communicable disease, all individuals

seeking entrance to the School Campus will be subject to a temperature check. Individuals with a fever

will not be allowed to remain on campus. Security Guards, with the assistance of pre-assigned clerical

staff, will screen all individuals (Student, Staff, Family Members, Guests, Sports Teams, etc.) entering the

campus and prevent entry to individuals that have a fever. During a localized or class outbreak a member

of the health room staff will visit the affected classroom and take the temperature of all the students.

Students with a fever will not be allowed to remain on campus.

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Attendance Policy

Punctuality and regular attendance are essential components of student success. Students with frequent absence miss vital elements of the program of study. For example, a student who misses 25% of instructional time over four years misses an entire year of instruction.

Repeated/frequent absences result in assessment and evaluation become more challenging for students. As such, Delia School of Canada has implemented an attendance policy as a means of both tracking attendance and identifying students who might benefit from a meeting between the Head Teacher, Parent and Student. Once a student misses 15 days of instruction a meeting will be setup with the Head Teacher, Parents and Student. Any student who misses 20% of instructional time will receive an attendance letter from the school.

Attendance Procedures – Parental and Student Policy

All students are required to attend school regularly. Consistent attendance is an essential component of student success. Absences are difficult for the child because, while missing lessons can be "caught-up", the context is often lost.

If your child is absent from the school please contact the school by telephone between 8:00 and 9:30 am. To notify the school of the absence and indicate the reason. On the next day back, please send a note to school indicating the reason for the absence. This note will be maintained in the student’s school record for the school year. Repeated absences will result in a meeting between the Head Teacher, Parents and Student.

Attendance Procedures –

Attendance is taken once a day between 8:20am and 8:30am by using Maplewood ConnectEd in the teacher’s classroom. The Office staff will telephone parents or guardians of all students who are absent, unless a note/email was already send to the school.

Attendance records are kept up-to-date on a daily basis. The student computer files maintain a cumulative total of both ‘lates’ and ‘absences’. These files are used to indicate absences and lates on Report Cards.

Letters and E-mails of Excuse

Parent are asked to send into the office (office@dscke.edu.hk) notices or letters when a student is taking a planned sick leave or will not be in school.

Early Leave

A student wishing to leave the School before dismissal at the end of the school day is required to have parental permission. The student will report to the Office, hand in a parent letter requesting early leave, and sign out at the Office. A member of the clerical staff will provide the student with an Early Leave Authorization Form which the student then must present to Security in order to exit the building. Students who attempt to leave without the Early Leave Authorization Form will be sent back to the Office to sign out and get the required form

Sick Leave – Ill student at school

A student who is ill will be sent to the Health Room by the Homeroom or supervising teacher. The Health Room Supervisor will assess the situation and either send the student back to class or contact the parents or guardians and then sign the student out using the Early Leave Authorization Form.

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Extended Leave

A student is considered to be on an extended leave if he or she misses five or more consecutive days of school because of a family trip, an illness, or an accident.

When a student is absent, classes and lessons continue. The learning of others will not be affected. The lessons missed will not be re-taught. The assessment(s) given during the absence will not be reassigned upon the student’s return. This is because of the interactive, on-going participation-based learning and assessing that is characteristic of our programs. Homework packages will not be prepared in advance by the classroom teacher.

Families are asked to reflect on the effects of the missed class time before making arrangements for extended leave. Whenever possible, the school office (office@dscke.edu.hk) should be notified in advance.

Awards & Recognition

Student of the Month

Students who have made outstanding contributions to the School are named Student of the Month. These

students are selected by homeroom teachers and program teachers based on the students contributions to

the school community. The contribution should be noted on the poster.

A poster is designed by the teacher and posted on the Bulletin Board outside the office until the next group

of selected students. Students also receive special recognition on the School’s Facebook page.

Students also receive a Student of the Month certificate and a $150 gift certificate for books.

Grade 6 Graduation Awards

The Grade 6 students are presented with a number of awards at the graduation ceremony. The recipients

of these awards are chosen by the teachers who teach the grade 6 students.

Citizenship Award

This award is presented to the student who has best demonstrated spirit and citizenship within the

school community.

Most Improved Award

This award is presented to the student who has demonstrated exceptional improvement in

academics, personal growth, positive attitude, and involvement in school life.

These awards will be given out during the graduation ceremony.

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Admissions Policy and Grade Placement Policy

Parents must complete an application package that includes academic and residency documentation. When

all documents have been submitted to the school, the student applicant and parents or guardians will be

invited to attend an interview to discuss the child’s placement.

Delia School of Canada strictly adheres to the guidelines of the year of birth-grade placement policy. Age

appropriate grade level placement is strictly enforced.

Students who are in need of English instruction are supported with After School Programs. These programs

are optional and they will be recommended if the student does not have the necessary English proficiency

to complete the course requirements of the grade level.

When a class is full, students will be placed on a wait list. Delia School of Canada is committed to maintaining

small class sizes. Average class sizes range from 10-18 students depending on the grade.

Grade 1 to Grade 7 Placements in 2016-2017

Year of Birth Grade

2010 1 2009 2 2008 3 2007 4 2006 5 2005 6 2004 7

Anti-Virus Policy

All users of BYOD technology on campus are required to have an anti-virus program with up-to-date virus

definitions.

The School’s Anti-Virus Policy is aimed at reducing the risks of viruses spreading within the system. This policy

applies to all users of School equipment. This policy contains a number of guidelines that should be followed.

It is the responsibility of all users of the School’s computer systems to take reasonable measures to protect

the network and computer system from virus infections.

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Anti-bullying

Delia School of Canada is committed to providing a safe and secure learning environment free from all forms

of bullying or intimidation. As such the School supports Alberta Education’s Plan for promoting healthy

relationships and preventing bullying.

This new plan shines a light on the importance of building and maintaining healthy relationships. It draws

upon people’s inherent capacity and desire to be part of a positive and respectful culture. The focus of this

plan is to encourage all students to interact kindly and respectfully with each other, and influence broader

societal changes through focused strategies and priorities to create positive and respectful cultures. Bullying

issues will be addressed through the development of healthy relationships.

The concepts, strategic directions and priorities were developed through research and community

engagement. There are five priorities in this plan:

1. Enhance public awareness and education.

2. Support increased opportunities for collaboration and knowledge networks.

3. Support welcoming, caring, respectful and safe learning environments.

4. Promote healthy and safe workplace cultures.

5. Establish evaluation and accountability measures.

For more information on preventing bullying please refer to:

http://humanservices.alberta.ca/documents/promoting-healthy-relationships-and-preventing-bullying.pdf

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Bus

Students enrolled in Delia School of Canada may join the School Bus Service. The bus students are dropped

off in front of the School between 8:00-8:15am and picked up in the School Courtyard from 3:00-3:15pm.

Students may register for the School Bus Service through the Alberta Section Office.

School Bus Regulations

● All urgent calls before 8:00am should be directed to the bus company, Wing Kwong Coach Limited,

at 2666-0535 .

● All students are responsible to be at the assigned bus stop for pick up at the scheduled time. Buses

will not wait beyond scheduled pick up time for students who are late.

● Bus students must report to the school bus as soon as classes are dismissed for the day. The buses

will start leaving the School campus at 3:15pm. Students who have not reported to the bus and miss

their bus will have to find alternative transport back home.

● Parents and guardians should notify the Alberta Office in advance if their child is not taking the bus

service on a particular day/time.

● Bus students who have extracurricular activities after school will have to make their own transport

arrangements back home.

● Parents and guardians and non-bus students are not allowed to travel on the bus.

● Bus students are not permitted to switch buses at anytime.

● Eating or drinking is not allowed on the bus.

● Students must remain seated while the bus is moving.

● Seatbelts must be worn.

● Shouting, playing or using sharp objects (i.e. pen, pencil, scissors, etc.) on the bus is not permitted.

● Swearing and other inconsiderate behaviour or actions are not acceptable on the bus.

● The Bus Mother’s and Bus Driver’s instructions and requests must be followed.

● The fee for the bus service is charged on a monthly basis. Payment may be made at the School Office.

● Parents/Guardians must notify the School Office two weeks in advance if they want to withdraw from

the service.

● Payments made for the School bus service are non-refundable once the service is used.

● The fee is non-refundable, non-transferable and will not be pro-rated.

Please note that Wing Kwong Coach Limited reserves the right to refuse bus transportation to any student

who continually ignores the bus regulations. Initial complaints must be directed to the bus company, Wing

Kwong Coach Limited at 2666-0535 or by email at wingkwongcoach@gmail.com.

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Cancellation of School

All school closures due to inclement weather are announced by the Hong Kong Education Bureau on their

website, and on radio and local TV stations. Parents, Guardian, Students and Staff members should pay

attention to Web, TV, and Radio announcements before embarking on the journey to school during times

of inclement weather.

Please Note - 1. Students should not come to school if the Education Bureau announces the closure or suspension of

classes for 'whole day schools'. If the cancellation is announced after students have departed for classes they should continue to school as usual.

2. If the Education Bureau announces the closure or suspension of classes for Primary Schools, there will be no school for students in Pre-Grades 1 t Grade 6. Students in Grade 7 will come to school as

usual. All staff members will report to school.

3. If during Summer School, the Education Bureau announces the closure or suspension of classes

for whole day schools, Delia School of Canada is closed for both morning and afternoon Summer

School classes.

Websites where suspension of classes and current weather conditions may be found at:

Weather Information for Schools: http://www.weather.gov.hk/

Hong Kong Observatory: http://www.hko.gov.hk/contente.htm

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Tropical Cyclone Warning

Weather Condition Weather Signal School Responses

Tropical Cyclone

Warning Signal

No. 1

School is open as usual

School Administration monitor changes in weather conditions that may affect classes

Student absences are recorded on the report card

Tropical Cyclone

Warning Signal

No. 3

School is open as usual (unless advised otherwise by the EDB)

School Administration monitor changes in weather conditions

that may affect school

Student absences are recorded on the report card

Tropical Cyclone

Warning Signal No.

8 or above

Suspension of Classes

Students should stay home

If hoisted before 6:00am only essential staff report to work

If hoisted between 6:00 and 8:00 am students who have already left for school should evaluate if it is safe to return home

The School has developed contingency plans to deal with the

handling the suspension of classes due to a No. 8 Warning Signal

Students will be sent home when conditions are safe if the signal

is raised during school hours. This will occur as soon as the warning message is sent to School that a T8 or above signal will

be raised.

When Tropical

Cyclone Warning

Signal No. 8 is

replaced with No.3

or lower

Classes resume on the next school day

Non-Teaching staff report to work within 2 hours

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Rainstorms

Weather Condition School Responses

Amber Rainstorm

Signal

Unless the Education Bureau has made special announcements on the closure of

schools the School will be open as usual. All staff and students come to school.

Red Rainstorm Signal

and Black Rainstorm

Signal

Announcement made before 6:00 am:

Suspension of classes

Normal classes will not resume until the next normal school day

Students should remain home

Student absences are not recorded on the report card

Announcement made between 6:00 am - 8:00 am:

Suspension of classes

Students who have not left home should stay home

Students who are already in transit to school should continue to school if it is

safe to do so

If students learn about the class suspension announcement on their way to

school, they should decide whether to proceed with their journey to school taking

into consideration the rain, road, slope or traffic conditions.

Teachers will supervise students until the normal dismissal time and it is safe to

return home

All staff come to school when a Red Signal is hoisted

Essential staff report to work when a Black Rainstorm Signal is raised

Announcement made after 8:00 am:

Classes will continue as usual

School rainstorm contingency plan will be put in place

Students will remain at school until it is safe to return home

Absences are counted on the report card

Parents and Guardians should exercise their discretion in deciding whether

or not to send their children to school based on current inclement weather

conditions. In the event of adverse local weather, road, slope or traffic

conditions, parents should keep their children at home for the sake of safety.

Students will not be penalized for the absence.

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AQHI of 10+ and Very Hot Weather Warnings

When the AQHI reaches 10/10+ or a Very Hot Weather Warning is announced, all outdoor activities at

Delia School of Canada cease. Where possible, these activities will continue indoors.

The School remains open and classes continue as scheduled unless otherwise announced by the Education

Bureau (EDB).

Activity Action to Be Taken

Before School – Courtyard and Line-ups

Students enter the School and go directly to their homeroom classrooms.

Physical Education Classes in the Courtyard

Scheduled classes continue inside. Health topics may be substituted for physical activities.

Field Trips Field Trips that involve outdoor activities are cancelled; field trips to inside venues continue as scheduled.

Recess and Lunch Recess

Students remain in the building.

After School - Courtyard The Courtyard is closed for outdoor activities.

Extracurricular Activities Elementary Extracurricular programs continue inside following the “Rainy Day” procedure.

Sports League Games Varsity team league games that are scheduled to be played indoors continue as scheduled; those scheduled to be played outdoors are cancelled and rescheduled for a later date.

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Certified School Documents

Parents can request Certified School Documents by completing the “Request Form for Certified School

Documents” available from the Alberta Office. These documents include Letter of Attendance, Leaving

Certificate, and Copy of Certified Report Card. Requests should be made at least one month in advance of

the date the documents are required.

Change of Address, Phone Number, or Email Address

Parents and Guardians are asked to inform the Office when they have a change of address, telephone

number and/or their parents have a change in email address. The student, or parent or guardian, may inform

the Office in person, by telephone, by fax, with a written note, or via email. In this way, the School is able to

maintain an up-to-date record in the student files. This is particularly important in the event of an emergency

situation whereby communication with parents or guardians is necessary. In addition, school information is

sent home by post.

Communication — School and Home

The School, the parents, and the student form a partnership that plays a vital role in nurturing the student’s

success at school. Therefore, communication between the School and home is very important. Parents are

encouraged to maintain an on-going dialogue with the School. Parents can communicate with teachers

directly through formal and informal scheduled meetings, via email or notes, and/or by telephone.

Teacher email addresses can be found on the School’s website.

Parents are asked to contact the classroom teacher to discuss any concerns. If, after communicating with

the classroom teacher, the concern has not been resolved, the parents are invited to contact the Head

Teacher who then will address the concern and, where appropriate, refer the concern to the Deputy

Principal.

School Assemblies

School Assemblies will be held during the school year. The dates can be found on the school calendar.

Assemblies will be used to showcase learning, celebrate success, and communicate information about up

come events. Parents and Guardians will be invited to join the assemblies.

CCTV

The School has installed several CCTV cameras on Campus. The purpose of the CCTV system is to provide

security and safety on Campus during the day, evening and night, and to assist with an investigation into a

security issue or suspected violation of the School’s Code of Conduct. The collection, retrieval and copying

or saving of images are handled in accordance with the School’s Personal Data Collection Policy and the

guidelines of the “Office of the Privacy Commissioner for Personal Data” and the “Personal Data (Privacy)

ordinance (Cap. 486)”.

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Community Chest Dress Casual Days

One way of encouraging civic awareness is through participation in activities that benefit the larger

community. In the Elementary Section, participation in Community Chest Dress Casual Days is one such

activity. Community Chest is an organization in Hong Kong supporting those in Hong Kong who are in need.

Delia School of Canada supports Community Chest by donating all money collected through fund-raising

activities to Community Chest.

On these days, students do not have to dress in school uniform. Students may dress in neat and tidy casual

wear appropriate for school and school activities on that day. Students who have Physical Education

scheduled on their timetable on these days must choose clothing and shoes appropriate for active

participation in PE activities.

A minimum donation of HK$20 for Community Chest is collected from those students participating in Dress

Casual Day. All money collected is donated to Community Chest.

Computers

All students enrolled in Delia School of Canada have access to personal and/or School computers and other

technology throughout the day. Wireless access to the internet and email is available to all students.

Students can use school technology anywhere on campus to access the internet and connect with millions

of devices and users all over the world via web sites, email, live chats rooms and video conferencing. There

is a wealth of educational and useful information to be found on the Internet.

In order to ensure a healthy educational environment for computer use, Delia School of Canada has

implemented an ‘Appropriate Use of Learning Technologies Policy’. In addition to this, the following must

be avoided:

● sending or displaying offensive messages or pictures;

● using obscene language;

● harassing, insulting or attacking others;

● damaging computers and other computing devices, computer systems, or computer networks;

● violating copyright laws;

● using others’ passwords;

● trespassing into others’ folders, work or files;

● intentionally wasting limited resources;

● installing software on workstations or servers;

● employing the network for commercial purposes;

● eating or drinking in the Computer Centre;

● eating or drinking near computers in classrooms;

● playing games;

● modifying computer settings;

● installing software without permission;

● intentionally infecting computers with viruses;

● stealing computer equipment or software.

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Where warranted, violations may result in:

● loss of access to School computers/School IT resources;

● payment for damages caused by vandalism;

● suspension;

● expulsion;

● when applicable, law enforcement agencies may be contacted.

Copyright Policy

It is the intent of Delia School of Canada to adhere to international and Hong Kong laws protecting

copyright material. Brief overviews of these laws are available in the Hong Kong publication “Copyright in

Education in Hong Kong” and the Canadian publication “Copyright Matters”. Both of these documents

have been made available to staff. To understand more about the copyright law, you are advised to

become familiar with the information posted on the website of the Intellectual Property Department, the

Government of the Hong Kong Special Administrative Region at www.ipd.gov.hk.

This copyright policy applies to all members of the DSC community and extends to personally owned

devices. Students and staff must ensure that any tool used/data used for the creation of content for

work/educational purposes is created in a manner that does not infringe copyright.

The School does not condone the illegal use or reproduction of copyrighted materials in any form.

Employees and students who willfully disregard the School’s Copyright Policy and the Copyright Ordinance

do so at their own risk and assume all liability.

Students own the copyright to their creative works, including works created using School resources.

Student work will only be posted on the School web site with the permission of parents. All student work

posted on the Internet will contain a copyright notice indicating the ownership of that work by the

student(s).

EXPERIENTIAL LEARNING WEEK

Experiential Learning Week (ELW) is designed to give Grade 6 and 7 students an opportunity to extend their

learning beyond the walls of the classroom. A variety of programs are offered each year; students, in

consultation with their parents, will choose a program based on their personal interests. There are five

Experiential Learning Week themes: leadership skills and collaboration, enhancing cultural awareness,

community involvement through service projects, enriching creativity, and adventure and sports. By

participating in these programs, students will enhance their 21st century learning competencies while

developing independence and growing as a person. Through participation in these programs, students will

develop independence, leadership skills, organization, collaboration, responsibility, empathy, problem

solving, and global awareness.

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Program offerings are made available in the Spring; selection and sign up begins in October for Experiential

Learning Week that takes place in March. Please refer to the brochure and website for additional

information.

eMail

The School provides email facilities to students the communication between members of the community

and stakeholders. The email account provided is intended for educational purposes only. All members opf

the school community are expected to follow basic email etiquette when using eMail as a form of

communication.

Students: Students are issued an email address at Delia School of Canada. For Alberta Section students the

address is prepared using the following pattern: dscke student number @dscke.edu.hk. For example, a

student with the student number “12345” would have the e-mail address: 12345@dscke.edu.hk. Please be

aware that once you withdraw from the school you will no longer have access to this school email or google

files related to this email.

The following email usages are not permitted:

● Users will not use obscene, profane, lewd, rude, inflammatory, threatening or disrespectful language

in email messages;

● Students will not disclose names, personal contact information, or any other private or personal

information about themselves or others in email messages;

● Students will not knowingly cause interference with or disruption to the School’s network resources,

e.g. by sending unsolicited bulk mails or data that function in a malicious manner;

● Students will not perform any unlawful activities that may render the School liable for the acts done;

● Students may not establish or access web-based email accounts on commercial services through the

School Internet/Intranet system unless such accounts have been approved for use by the School;

● Excessive use of email by a student may raise a reasonable suspicion that the student is using

electronic mail in violation of School policy;

● Instant messaging programs (iMessage, What’s App, Skype, etc) must not be used in class without

permission from the teacher. They can only be used under direct supervision;

● Users will not misuse School email, School distribution lists or personal distribution lists for sending

irrelevant messages.

Always follow email etiquette when creating and sending email.

Where warranted violations will result in:

● loss of access to computers and School IT resources;

● payment for damaged caused by vandalism;

● suspension;

● expulsion.

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English

English is the medium of communication on Campus throughout the entire day except during the

International Language Program. Therefore, a good proficiency of the English language is important at Delia

School of Canada. As with the development of any skill, the only way to improve one’s English is through as

much practice as possible.

Students are encouraged to use English throughout the day — both inside and outside the classroom, during

lessons and while playing during recess and before and after school.

Evacuation and Lockdown Procedures

The safety of our students is a number one priority. As such, the School has in place procedures to deal with

various possible situations. These include a school evacuation policy, lockdown, hold & secure and shelter-

in-place.

There is also an evacuation procedure and evacuation route for every room on Campus. The teachers and

staff ensure students are familiar with the procedures and routes. Evacuation drills are carried out 6 times

during the year.

Google Drive

All students are assigned a school email account and access to Google Drive and other Google Apps for

Education. These tools are used each day.

Students are responsible to ensure that data stored on their Google Drive is school-related only and complies

with the Acceptable Use of Learning Technologies agreement.

Upon leaving the School, this account will be deleted and all data removed. It is the responsibility of the

student and parent to ensure that this data is removed/backed up prior to withdrawing from the School.

Gifts

Delia School of Canada is committed to the principle of integrity and fair play in the management of the

School, and in dealings with students and parents. The School has written policies to ensure all staff

members uphold a high standard of integrity in dealing with School matters in the interests of the School,

parents and pupils at all times and ensure their conduct would not bring the School into disrepute. Below

are a few of the codes that set out the School’s policy on the acceptance of advantages by staff.

The school does not encourage families to provide gifts to staff members from students and

parents/guardians. However, it has been our experience that Elementary School students often provide gifts

at certain occasions. If you do intend to provide a gift to a staff member, please keep the value of the gift

less than HK$100.00.

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Homework

The Role of Homework at Delia School of Canada (Alberta Program), homework is not considered new

learning but rather the completion or reinforcement of material already learned during class time.

Homework is meant to help support your child’s learning; reinforce what your child learned in school; and

give your child more practice.

We believe:

We strongly believe that daily home reading practice supports all learning.

We strongly believe that daily practice of math skills supports student learning.

If homework is assigned, activities provide practice and reinforcement of concepts taught in class.

It is our expectation that each student will arrive for school prepared to succeed. This includes

being prepared with the necessary materials and having assignments completed. While many of the

students complete their work during class time, some work may be assigned for completion at

home. Students in grades 3 to 6 will find homework is assigned on a more regular basis than grades

1 to 3.

In addition to work assigned by teachers, here are some other examples of work students can do at home

to support their learning at school:

• read every day;

• listen to someone else read aloud;

• watch the news on television (particularly important for students in grades 4 to 6);

• study spelling words;

• keep a daily journal;

• make a scrapbook about a favorite topic;

• practice basic math facts;

• study an atlas or world map;

• collect factual information about topics learned at school;

• review notes and assignments to refresh your memory;

• read ahead in your textbooks.

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Immunization

The HK Health Department will offer the measles, mumps, and rubella (MMR) vaccine to Grade 1 and Grade

6 students. The diphtheria, poliomyelitis, and tetanus (DPT) vaccine also is provided to students in Grades 1

and 6. The hepatitis B vaccine is given to Grade 6 students. Information regarding this is sent home to the

parents of students in Grades 1 and 6.

Laptop Program (Grade 4-7)

All students in Grade 4 to 6 must bring a laptop to school each day.

Students have the option to join the Laptop Purchase Program or to bring their own laptop (BYOD). Students

who choose the Laptop Purchase Program will have 3 year warranty on their laptop for various items under

warranty. The DSC laptop program is not managed by Delia School of Canada. All payment and program

purchase or hardware replacement issues must be raised with the program Vendor (Helix). When a laptop

from the Laptop Purchase Program is damaged the student takes his or her damaged laptop to IT for repair

and will receive a loan unit.

Lanyard Policy

Delia School of Canada is committed to providing a safe environment for all members of the school

community. To ensure that our learning and working environment remains safe the following policies will

be observed:

Only lanyards with a breakaway feature can be used;

Teachers will not use homemade lanyards;

Students should not wear the lanyard outside of the classroom, during recess or during physical

education classes.

Library

The C.C. Lee Library is located on the third floor of the Elementary Section building. It is used by all students

in Grades 1-6. Students are invited to make use of the many resources, magazines, and other reference

materials. The library is open after school until 4:00pm.

Students can also access to our e-Library and online resources at:

http://www.delia.edu.hk/Elementary-Online-Resources.aspx

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Lockers

Students should have reduced expectation of privacy in regards to lockers. Lockers can be searched in cases

concerning the enforcement of the code of conduct, lockers may be accidentally left open, and students may

forget to lock the lock.

Students are assigned lockers on the first day of school. Combination locks are provided by the school and

the combination number is recorded with the student record. Lockers are the property of the School and as

such are liable to inspection throughout the school year by the Vice Principal or Deputy Principal. Students

are expected to keep their lockers neat and tidy. Students should always keep lockers locked and should not

share a locker with another student. Students must keep their lock combinations confidential. If a student

suspects that others know his or her locker combination, he or she should exchange the lock at the Office

for one with a different combination.

Students are permitted to visit lockers between 8:00am and 8:15am, during recess, during lunch and when

permitted by a teacher.

Lost and found

The Lost and Found area is located at the Security Desk at the Main Entrance of the School on Tai Fung

Avenue.

Students who lose something should inquire at the Security Desk at the Main Entrance of the School on Tai

Fung Avenue. Found items should be turned in to the Security Desk at the Main Entrance of the School on

Tai Fung Avenue. Personal articles should have the student’s name printed on them. Belongings should not

be left unattended.

Students who bring an electronic device to school are responsible for the safekeeping of that device. The

School is not responsible for the replacement of lost, stolen or missing items.

Lost Electronic Devices

The School has implemented a number of policies and security measures to support a safe and secure

learning environment and campus. Students who bring an electronic device to school are responsible for

the safekeeping of that device. The School is not responsible for the replacement of lost, stolen or missing

items.

The School will assist the student in the investigation and search for the missing item if the item went

missing on Campus. A review of the School’s CCTV system data will be considered if warranted. Also, the

School will ensure that bags are not left in the hallway during class transition or when students and staff

are not present to watch the bags.

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Lunch

Students remain on Campus for lunch. Students may bring their lunch to school, purchase lunch items at

the School Tuck Shop, or register for the School Lunch Plan. Lunch Plan menus for the next month are sent

home around the 20th of each month.

If taking a lunch from home, students should come to school with their lunch.

Grade 7 students are permitted to leave campus during the lunch break. Students are expected to follow

the school’s code of conduct/rules while off site during lunch time. Grade 7 students who do not leave

campus at lunch time will join the grade 6 class for lunch recess.

Mobile Technology

DSC is committed to providing students a learning environment that integrates and uses technology in a way

that furthers student learning and assists in developing the technical skills that a student uses in their daily

life and future.

In keeping with this vision, the School permits certain personally owned devices to be used on campus by

students to complete learning activities while under teacher supervision and guidance.

Online Learning Platform

Students in Grade 1 through Grade 7 have access to a classroom learning platform. The learning platform

can be accessed from any Internet access point both on campus and off. Students should check their

learning platform daily from home for homework assignments, learning support materials, and other class

information; and when absent from School.

Parents should review, with their child, the information posted on the learning platform to facilitate a

better understanding of homework assignments and class activities

Links to learning platforms are located at - http://www.delia.edu.hk/Elementary-Online-Resources.aspx

Photocopying, Printing And Scanning

The School has centralized both printing and photocopying as a proactive way to promote a green school

by reducing both the usage of paper and electricity. Whenever possible both teachers and students are

encouraged to “go digital” and reduce the amount of waste. As a means of reducing paper wastage and

encouraging the use of technology and digital formats wherever possible, photocopying and printing are

limited.

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Personal Data (Privacy) Policy

Delia School of Canada collects, uses, and discloses personal information about students and parents or

guardians in connection with the delivery of our educational programs to our students, and we are

accountable for the personal information we collect and hold. We collect information only by lawful and

fair means and not in an unreasonably intrusive way.

We collect your personal information directly from you, from the application form, at the beginning of a

school year, and in the course of our delivering the educational programs offered by DSC.

Every student has a file in the School Office that contains, but is not limited to the following:

student’s name;

Alberta Student number;

name of the student’s parent(s);

student birth date;

student’s gender;

addresses and telephone numbers of the student and the student’s parent (s);

annual summary of student’s achievement;

student’s results obtained on provincially administered tests and on standardized tests used to place

the student;

a record of the student’s attendance; and

any individualized program plan, if required, specifically devised for a student.

Every student has a file in the Alberta Office that contains a copy of all Report Cards, school application,

medical information, and similar documents. As well, a file is opened in the School’s computer system.

These files are maintained at the School in accordance with the regulations established by the Alberta

Ministry of Education, and are available for parents and guardians to review if they should request to do so.

An Alberta accredited international school must keep a student record containing the above information for

at least seven years after the student ceases attending the school or until the record has been forwarded to

another school.

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PAYMENT AND REFUND POLICY

After School Academic Programs

After School programs for students in Grades 1-12 are offered at Delia School of Canada.

There is a minimum class size of 4.

The fee may be paid in cash or by cheque made payable to “Delia School of Canada”

The fee is non-refundable and non-transferable. Application fee

The application fee is non-refundable and non-transferable.

DSC Laptop Ownership Programs

The DSC Laptop Ownership Program is an optional program for all students enrolled in Grades 4 to 12.

Students may purchase through the program or bring in their own laptop.

All payment and program purchase or hardware replacement issues must be raised with the program Vendor (Helix).

English as a Second Language (ESL) Program (Grades 1 to 8)

The ESL Program is an optional program provided to assist students in learning and improving their basic English language skills. The aim of the ESL program is to provide instruction for students whose limited English experience may limit them from participating fully in the regular class program.

All students enrolled in the ESL program will be required to pay an additional fee of $3000 per month.

The fee is non-refundable and non-transferable. Exam Invigilating

The School does not serve as an exam invigilator for students going to other schools in Hong Kong or for non-DSC students.

The School will invigilate exams for overseas schools at a charge of $1000 per hour. The invigilation can only take place during regular office hours.

All invigilating of exams will be conducted by a member of the Admissions Team.

The fee is non-refundable and non-transferable.

Experiential Learning Week Programs

All students in Grade 7 and Grade 8 will participate in Experiential Learning Week. There are a variety of activities. Program fees and deadlines are outlined in the program brochure and information sent home. Program fees are non-refundable and non-transferable.

Program Fees will not be refunded for students who withdraw from the school before Experiential Learning Week.

Program Fees will not be refunded for students who are suspended, expelled or excluded from Experiential Learning Week for infractions of School rules.

Program Deposit fees are due in October. This fee is non-refundable and non-transferable.

Final program fees are due in December. Failure to pay this fee will result in the student being withdrawn from the activity and the deposit will be forfeited.

Field Trips, Extracurricular Activities and On-Site Special Events

These activities enrich the curriculum and provide learning opportunities outside the classroom.

The fee is non-refundable and non-transferable. Graduation Fee

Elementary students in PG1A and Grade 6 are required to pay a mandatory graduation fee.

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Secondary students who are eligible for graduation are required to pay a graduation fee.

Academic Regalia will be distributed at the graduation ceremony. Students leaving DSC or not attending the ceremony can collect regalia in June.

This fee is non-refundable and non-transferable.

Lunch Program

Delia School of Canada offers an optional lunch program.

Lunch menus are distributed to students during the third week of the month.

Students must confirm, order, and pay at the School Office/Head Office on or before the due date.

The Lunch Program Fee will be pro-rated for students attending overseas or offsite activities during Experiential Learning Week.

The fee is non-refundable and non-transferable.

Novels, Workbooks, Consumables and Software and Web Subscriptions

All students are required to purchase required novels, workbooks, consumables and software and web subscriptions before the first day of classes.

A list of required novels, workbooks and listed consumables, with ISBN numbers, will be distributed to all students and is available upon request at the Head Office.

Once purchased and used by the students, novels, workbooks and listed consumables cannot be returned.

Books may be returned to the Office for refund within 7 days if the books have not been damaged or marked.

Payment for Software and Web Subscriptions are non-refundable, non-transferable and will not be pro-rated.

School Bus

Delia School of Canada runs an optional bus service.

Students enrolled in Pre-Grade 1 to Grade 12 are eligible to join the School bus service pending availability of seats on the current routes.

The fee for the bus service is charged on a monthly basis. Payment may be made at the Head Office.

Parents/Guardians must notify the School Office two weeks in advance if they want to withdraw from the service.

Payments made for the School bus service are non-refundable once the service is used.

School bus fees will be pro-rated for students who are attending overseas or off-site activities during Experiential Learning Week.

The fee is non-refundable, non-transferable and will not be pro-rated with the exception of Experiential Learning Week.

School Uniforms

All students attending Delia School of Canada are required to wear a School uniform.

Details about the School uniform can be found in the Student and Parent Handbook.

Uniforms may be purchased at the School Uniform Shop. Payment may be made in cash, EPS or by cheque payable to “YINGFORD ENTERPRISES CO. LTD.”

A complete list of uniform items and prices is available at the school Office, the Uniform Shop. And online.

Uniforms cannot be returned and the purchase is non-refundable.

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Summer School

Delia School of Canada offers Summer School courses to students from Pre-Grade 1 through Grade 12.

A minimum of 7 students is required for each course.

Brochures outlining all courses offered and fee schedule will be available in the School offices and will be posted on the School web site, www.delia.edu.hk, by June 1st of the current academic year.

The course fees are non-refundable and non-transferable, with the exception of courses that do not meet the minimum enrollment.

Team/House League Uniforms

Team and House League uniforms are purchased by the members of the team or house league by special order.

Once ordered, this fee is non-refundable and non-transferable.

Textbooks

The sale of textbooks is an optional program provided as a service to families who wish to have their own personal set of textbooks. Parents/Guardians who wish to purchase the textbooks may do so at the School Office/Head Office, from past students or other sources.

Complete book lists with ISBN numbers are available at the Office.

Textbooks may be returned to the School Office/Head Office for refund within 7 days if the books have not been damaged or marked.

Once purchased and used by the students, textbooks cannot be returned.

Textbook Loan Program Deposit

The School provides textbooks to all students in Grade 1 to Grade 12.

The textbook deposit of $1000.00 is compulsory for each student who participates in the Textbook Loan Program. Students may opt out of the program and purchase textbooks from the School or other sources.

The deposit is refundable when a student withdraws from the School and returns the textbooks in good condition.

Students will be responsible for keeping the loaned textbooks neat and tidy.

The cost of damaged or lost textbooks will be paid by parents/guardians or deducted from the deposit.

This deposit is non-transferable.

Tuition Fee

The annual tuition fee is paid on a monthly basis. This fee can be paid in cash, EPS, or cheque at the Head Office. The School encourages all families to use the autopay facilities of a Hong Kong major bank.

Students entering the School on a student visa are required to pay the first two (2) months of tuition fees in advance. This fee is non-refundable and non-transferable.

Students entering the School for the first time on September 1 must pay a pre-registration deposit equal to one month’s tuition. This deposit is non-refundable and non-transferable.

Students placed on a waitlist for September 1 must pay a pre-registration deposit equal to one month’s tuition. This deposit can be refunded only if no place becomes available before September 1, 2016. The payment is non-refundable if the application is withdrawn.

A student entering in the middle of a month must pay the fees for the entire month.

Families will be contacted if payment of tuition is not made. A family that falls more than two months behind on payments may be asked to leave the School.

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Families must give one month’s notice prior to withdrawing or pay one month’s fees in lieu of notice.

This fee is non-refundable and non-transferable.

Academic documents will be withheld until all accounts are settled.

Smoking And Substance Abuse

Students are not permitted to smoke or use other substances including alcohol or to have in their possession

when at School, when off campus and dressed in a School uniform, and/or when on a School-sanctioned

activity such as a field trip or sporting event. The consequence of breaking this policy could include

suspension and/or expulsion.

Student Cards

Every student is provided with a student card for identification peruses, printing from the Xerox system, and

the Library. If the student lost their card, he or she or the parent needs to report to the Alberta Office and

apply for a replacement with a replacement fee of $50.

Student Health

School Health Room

The Health Room serves as a first aid station. Dr. Dr Pushpa Gurung is in charge of running and supervising

the Health Room.

You may contact Dr. Gurung at 3658-0300 or via email at p.gurung@dscke.edu.hk.

School Medication Policy

DSC has a strict policy regarding student medication (tablets, liquid, lozenges, ointments, creams or sprays)

being brought to school. Any medication brought to school should be given to the health room in the

morning for storage and administration. A student must never keep medication in the classroom or take it

on his/her own.

Students taking medication at school is discouraged. Parents/guardians are encouraged to use, when

practical, dosages that can be safely administered outside of school hours. If a student requires temporary

short-term medication in school please adhere to the following guidelines:

1. A Temporary Medication Request Form must be received from a parent or guardian in writing. A

completed authorization form must be received before the student can be assisted with his/her

medication.

2. Any medications should be brought to school by a parent or parent’s representative. The child can

bring the medication with special permission and parents should contact the Health Room

Supervisor. The medication should be delivered personally with the completed medication request

form to the Health Room in the morning before class.

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3. Medications must be clearly labeled with contents, student’s name, dosage, time, and route. The

medication must be in its original container and, if prescribed, with the prescription.

4. If there is an excess of medication sent to school, it should be collected by the parent or parent

representative. However it may be sent home with the child after school if agreed upon by parent

and Health Room Supervisor.

If these guidelines are not followed then the medication may not be given. All parents/guardians have

received a letter explaining the policy and two medication request forms.

If a student requires daily long term mediation, and school assistance is necessary, the parent must contact

the Health Room Supervisor for further support and instruction. The parent should indicate the student’s

medical condition and any medications taken on the Medical Questionnaire to assist the school in providing

a safe learning environment.

School Illness Policy

At Delia School of Canada it is our responsibility to be proactive against the spread of infection among staff,

students, and families.

If a student is sick with a communicable disease (i.e. Chicken Pox, Influenza, Common Cold, Mumps, Measles,

Hand, Foot and Mouth Disease, Conjunctivitis, etc.), or the student has infestations like Head Lice, he/she

should not attend school until they are well and/or treated. The student should see a doctor and follow the

doctor’s instructions and advice. Please notify the school if your child has contacted a communicable disease

or have been admitted to hospital. Depending on the student’s condition, the student may be asked to bring

a doctor’s note to school stating he/she is fit to attend school before returning to class.

If a student is ill, he/she should not be sent to school. Do not send a student to school if he/she has a fever,

chills, sore throat, cough, headache, vomiting, or diarrhea. If a student develops these symptoms then the

student should see a doctor. The student should be fever free for 48 hours and recovered before returning

to school. If a student develops these symptoms at school, the parent/guardian will be asked to pick the

student up from school. These policies are enforced to protect the health of the students and staff at Delia

School of Canada.

Parents/guardians who do not understand the medication policy or have any questions/concerns are

encouraged to contact the Health Room Supervisor, Pushpa Gurung, at 3605-0300 or by email at

p.gurung@dscke.edu.hk.

Automated External Defibrillator (AED)

The School has two Automated External Defibrillators (AED). One is located in the main lobby of the School

(Tai Fung Avenue Entrance) and the other is located in the Elementary Section by the Health Room. Many

staff members have been trained in the use of the system.

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Temperature Scanners

In order to maintain an environment that is safe from communicable diseases, everyone who enters the

School Campus may be subject to a temperature check. Individuals with a fever will not be allowed on

campus or to stay at school.

During peak flu season or if there is an outbreak, thermal temperature scanners will be used. These will be

monitored by Security Guards for the sole purpose of identifying those individuals who can enter the Campus

and those who need to see a member of the Health Team for a temperature check. Video imaging is not

recorded nor any permanent data stored or collected by the school.

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Uniforms and Dress Code

All students are to wear school uniforms to school other than on Community Chest Dress Casual Days. School

uniform items are available in the Uniform Shop. Student uniform articles should be properly fitted before

purchasing. Clean, neat, tidy and appropriate dress is required at school. Unsatisfactory dress may lead to

the student being required to report to the School Office to call home and make arrangements to change

into the proper uniform. Repeated offences will lead the School to take disciplinary action.

School Uniform - Grade 1

Students in Grade 1 wear the Physical Education (PE) Uniform to school daily. The following items may be

worn as part of the Student Uniform. These uniform items will also be worn in Grade 2 to Grade 7 on days

when students are taking Physical Education & Health. Students should wear proper sport shoes/running

shoes to school every day.

PE Shirt PE Shorts PE Skort

Track Suit Track Pants Jacket (2-in-)1

Hoodie (PG1-1) Grade 1 Shirt (White/Red)

Shirt (Black/Red)

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School Uniform - Grade 2 to Grade 6

Students in Grade 2 to Grade 6 wear the Physical Education (PE) uniform on days when Physical Education

and Health is scheduled. This uniform is also worn on field trips. Students wear the items designated as non-

PE items on days when PE is not taken. Students may wear the optional items.

Physical Education Uniform

PE Shirt PE Shorts PE Skort

Track Suit Track Pants

Students should wear proper sport shoes/running shoes to school.

Non-Physical Education Uniform

Polo Shirt Skort Shorts Pants

Students should wear comfortable shoes. Sports shoes or more formal shoes are

permitted. Boots, high-heeled shoes and sandals are not permitted.

Optional Add-On Items (Worn any day)

Shirt Hoodie Jacket (2-in-)1

As a multicultural school with students from diverse backgrounds, Delia School of Canada recognizes that

students may require accommodations to the dress code for cultural and/or religious reasons. Delia School

of Canada accommodates these requirements in compliance with the guidelines set out by the Equal

Opportunities Commission. Students who require accommodations to the School’s dress code are

encouraged to speak with the Vice Principal.

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School Uniform – Junior High School (Grades 7)

Students in Grade 7 wear the Physical Education (PE) uniform on days when Physical Education is scheduled. This uniform is also worn on field trips. Students wear the items designated as non-PE items on days when PE is not taken. Students may wear the optional items.

Physical Education Uniform

PE Shirt PE Shorts PE Skort

Track Suit Track Pants

Students should wear proper sport shoes/running shoes to school.

Non- Physical Education Uniform

Polo Shirt Skort Shorts Pants

Students should wear comfortable shoes. Sports shoes or more formal shoes are permitted. Boots, high-heeled shoes and sandals are not permitted.

Optional Add-On Items (Worn any day)

Shirt Hoodie House League

(with homeroom design on the back of the shirt)

*The School also has a limited run of Lettermen Jackets that can be worn