part 2 effective_presentationsskills_final for fijitsu

7/31/2019 Part 2 Effective_PresentationsSkills_final for Fijitsu

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Creating Effective Visual Aids


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Complements the message, not the message

Used properly = enhanced impact

Used poorly = distraction, lost impact

Can you think of a recent presentation using

PowerPoint?

What was effective and why?

What was less effective and why?


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0% 5% 10%

Hear Only

Message Retention - Hearing Only

Percent Retained

How Adults Process Information


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0% 10% 20% 30% 40% 50%

Hear Only

Hear & See

Message Retention - Hearing & Seeing

Percent Retained



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0% 20% 40% 60% 80%

Hear Only

Hear & See

Hear, See &

Do

Message Retention - See, Hear & Do

Percent Retained



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Enhance Understanding

Add Variety

Support Claims

Lasting Impact

Used PoorlyA DistractionIneffective

Presentation


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To select a design, ask yourself:

What professional image do I want to project?

In what type of room will I give my talk?

Well-lit room: use light background / dark text and

visuals

Dimly-lit room: use dark background / light text and

visuals


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Pie Chart

Line Graph

Bar Graph

Organization Chart Flow Chart


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Look at it from 7 feet away7 ft


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Titles should be 38-44 pt. font size

Text should be 28 pt font size

ALL CAPITALS IS HARDER TO READ,

ALTHOUGH IT MIGHT BE OK FOR THE ODD

TITLE Use color wisely

Contrasting colors


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For audience visibility: 2 plain fonts

Times New Roman for titles Arial/Helvetica for bullets

Font sizes: Focus on readability (20 44 points)

Titles (36-44 points) Bullets (20-32 points)


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For word slides:

666 Rule

6 lines per page

6 words per bullet

No more than 6 word slides in a row without achart or graphic


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Be generous with empty space.


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If you try to cram too much into

a slide, and place things too

close to the sides, they can get

cut off if youre using a poor

projector. In any case, the slide

looks all cluttered and junky.


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Arrrgh!


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16


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Using a font color that does not contrastwith the background color is hard to read

Using color for decoration is distracting

and annoying. Using a different color for each point is

unnecessary Using a different color for secondary points is

also unnecessary Trying tobe creativecan alsobe bad


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Avoid red-green combinations because a

large fraction of the human population isred-green colorblind.

Lots of people cant read this and even if they could, it makes your eyes hurt.


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Avoid backgrounds that are distracting ordifficult to read from

Always be consistent with the backgroundthat you use


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Electrifying Color Choices:

Zoom, Zoom - The Animation Wizard:

W-A-Y Too Many Slides:

Design Templates Are Great -- When Used

Correctly:

Poor Font Choices :


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This page contains too many words for apresentation slide. It is not written in pointform, making it difficult both for your

audience to read and for you to presenteach point. Although there are exactly thesame number of points on this slide as theprevious slide, it looks much more

complicated. In short, your audience willspend too much time trying to read thisparagraph instead of listening to you.


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January February March April

Blue Balls 20.4 27.4 90 20.4

Red Balls 30.6 38.6 34.6 31.6


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Items Sold in First Quarter of 2002

0

10

20

30

40

50

60

70

80

90

100


Blue Balls

Red Balls


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20.4

27.4

90

20.4

30.6

38.6

34.631.6

0

10

20

30

40

50

60

70

80

90

100


Blue Balls

Red Balls


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Photos and Graphs Should Only Illustrate Key

Points:

The Audience Came to See YOU -- Not Your

Slides:

T. M. I. ~ Too Much Information: Hardware Malfunctions:

You Don't Know Your Topic!


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Proof your slides for:

speling mistakes

the use of of repeated words

grammatical errors you might have make

If English is not your first language, please have

someone else check your presentation!


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Voice


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Vocal Techniques

Volume

Pitch

Rate

Pause

Deviations From the Norm for Emphasis Passion & Enthusiasm!

If youre not passionate, why should they care?
http://www.photos.com/en/search/close-up?oid=3649411&a=&pt=&k_mode=any&k_exc=&cid=&date=&ct_search=&k_var=singing&bl=%2Fen%2Fsearch%2Findex%3Ff_h%3D1%26f_i%3D1%26f_o%3D1%26f_v%3D1%26f_b%3D1%26f_c%3D1%26k_var%3Dsinging%26k_mode%3Dany%26big%3D1%26srch%3DSearching...%26&ofirst=&srch=Y&hoid=78ca93ac0f21163c971ffe7791bf1a95


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Were you rushing through the words?

Were you in a hurry to get it over with?

While speaking, were you breathing normally?

Because you were speaking formally, were you trying to sound

professional?

Were you trying to imitate someone else's speaking style?

Were you pronouncing the vowels from the depths of your

diaphragm?

Were you enunciating the consonants completely and carefully?


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Warm up your voice Good speech takes muscle Tips for keeping your voice clear.

Get a good nights sleep & get up early Take a hot shower

AVOID milk

Drink warm liquids (but avoid caffeine)

Hum

Breathe deeply

Drink tap water (not cold!)


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Body Language


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Interpersonal impressions are based on -

Verbal messages (what is said) 7%

Vocal messages (how it is said) 38%

Nonverbal messages (face/gestures) 55%


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3

3 S stem Consultant

You walk into a room,

and before you even

open your mouth,

They have already formed

An Impression about you


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Presentation Style ( Non- Verbal)

Body Language

Eye Contact

Gestures

Posture

Aim here for optimal gesticulation

Avoid The Flipper Zone


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Eye Communication

Facial Expressions

Gestures

Posture

Movement

Dress and Appearance


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The most important tool for personal

impact Look forward at audience (trust)

Dont shift eyeballs Dont look too much at computer

screen or your notes.

Look at peoples faces (not eyes)

3-6 seconds per person.

Shift randomly.

Nod, smile, use facial expression.


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Gesture complements talk

Should come naturally, without thinking

Make sure they match!

Need to exaggerate a little

Especially with large audience

Dont fidget or put in pocket Videotape whole talk & watch


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Energy and Openness for

effectiveness

What are your habits?

Is your face

Open and Smiling?

Neutral?

Serious and Intense?

Personality factor - Connecting at

the emotional level


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Leave that deadpan expression

Show emotion!

Most of the time:

I care a lot about this.

I really believe in this.

I love my work.

Sometimes (in response to questions).

This is the most outrageous thing Ive ever heard.

I will have nothing to do with this.

People watch a speaker's face during a presentation


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Find your nervous gestures

Open and closed gestures

The Hands

Stand tall and stand erect

Watch your lower body

The ready position keep your

energy forward

Walk away from the wall

Move to add energy


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Verbal fillers

Um, uh, like

Any unrelated word or phrase

Swaying, rocking, and pacing

Hands in pockets

Lip smacking

Fidgeting

Failure to be audience-centered
http://www.nextmoneystep.com/images/carlos_hands_in_pockets_web_45g8.jpg


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No fidgety clothes

Use grey, white, black, beige....

Dark blue suit to project an authoritative image.

Know how you wear your suit or sari.

Jacket buttons closed

Jewelry, tinted glasses

Shoes - comfortable4

2


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Great communicators look the part

Always dress appropriately, but a little better

than everyone else.


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Smile

Breathe

Drink Water

Dont read from Notes

Finish On Or Under Time

Dont go overtime. Ever.
http://upload.wikimedia.org/wikipedia/commons/thumb/1/15/Face-smile-big.svg/300px-Face-smile-big.svg.pnghttp://static.howstuffworks.com/gif/clock1.jpg


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4. Quit before your audience does.

If you want to leave the audience wanting MORE, stop

when they are still paying attention.

Not only will they look forward to a next session, .. you

will too.

Be Passionate


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http://ezinearticles.com/?PPT-Presentation-Skills&id=1243794

http://uhr.rutgers.edu/profdev http://images.businessweek.com/ss/06/02/mi

stakes/index_01.htm
http://ezinearticles.com/?PPT-Presentation-Skills&id=1243794http://ezinearticles.com/?PPT-Presentation-Skills&id=1243794http://uhr.rutgers.edu/profdevhttp://uhr.rutgers.edu/profdevhttp://ezinearticles.com/?PPT-Presentation-Skills&id=1243794http://ezinearticles.com/?PPT-Presentation-Skills&id=1243794http://ezinearticles.com/?PPT-Presentation-Skills&id=1243794http://ezinearticles.com/?PPT-Presentation-Skills&id=1243794http://ezinearticles.com/?PPT-Presentation-Skills&id=1243794


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Giving a talk is easy It just takes:

A little passion

A lot of practice!


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Thank You

part 2 effective_presentationsskills_final for fijitsu

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