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Part 3 – Research & Development, Extension & Training Manual

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RESEARCH & DEVELOPMENT,

EXTENSION & TRAINING

MANUAL

PART THREE


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CHAPTER 1

GENERAL INFORMATION

The university in consonance with its mandate to perform its priority functions in instruction, research, extension, training, planning and resource generation, shall provide policy directions in the

management, administration and support systems in the planning and implementation of research,

extension and training programs for the furtherance of its vision, mission, goals and objectives.

1.1. Purposes and Scope of Research and Development, Extension and Training (RDET) The RDET is committed to deliver research, extension and training programs to improve

instruction and empower communities to foster development for better quality of life among the people. This shall be done by working closely with the Local Government Units and other

government agencies which are directly in touch with the local people.

Planning starts with the identification of provincial, regional as well as national critical RDET agenda. The identification of the university RDET shall be based from LGU, Commission on Higher

Education (CHED), Philippine Council for Agriculture, Forestry and Natural Resources Research and Development (PCARRD), Department of Agriculture (DA), Highland Agriculture and Resources

Research and Development Consortium (HARRDEC), Department of Environment and Natural

Resources (DENR) and Department of Science and Technology (DOST) research, and development, extension and training thrusts.

In line with these priority thrusts, Ifugao State University (IFSU) shall formulate its RDET programs with the end view of improving instruction, technology generation and human and natural

resources development.

1.1.1. Goal Statements

1.1.1.1. RESEARCH AND DEVELOPMENT

The Research and Development functions of the University are basically geared towards countryside development. They are designed to facilitate the development of rural community

and agricultural farming practices through the generation, verification and adaptation of

appropriate technologies to increase agro-industrial productivity, as well as to seek for new knowledge and alternatives for the maintenance of a balance ecosystem and the improvement of

professional services in support of the IFSU Development Plan. Within the limits of its financial, human and material resources, research programs shall be focused in the attainment of the

following objectives:

1.1.1.1.1. Focus conduct of researches on commodity programs consistent with regional and national

goals specifically on Poverty Alleviation & Food Security, Global Competitiveness, Frontier and Cutting Edge Science, Sustainable Development and Support to Allied Services;

1.1.1.1.2. Generate, develop, verify and pilot priority technologies and agricultural enterprises that are economically feasible, socially acceptable and environmentally sound.

1.1.1.1.3. Strengthen and establish linkages that brace research capabilities from the local agencies,

private organizations, at the national, and if possible international level; 1.1.1.1.4. Promote the publication and presentation of research outputs at the local, regional, national

and international levels; 1.1.1.1.5. Continuously link with instruction and extension and encourage a synergetic relationship

geared to the fulfillment of the IFSU’s vision, mission and goals; and

1.1.1.1.6. Regularly monitor and evaluate researches to ensure proper implementation.

1.1.1.2. EXTENSION and LINKAGES The Extension functions of the university are geared toward the dissemination of matured

technologies developed by its research programs to its end users. In line with the guiding


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principles set forth in the university development plan, the guiding principles and objectives to be

adopted shall be:

1.1.1.2.1. To continuously promote the transfer and utilization of technologies that will accelerate sustainable agro-industrialization and environmental conservation in the countryside

1.1.1.2.2. To perform outreach activities through delivering technologies and performing

demonstrations to clienteles 1.1.1.2.3. To continuously support quality instruction and skills development among students of the

University and operate on the concept of one system-one program. All the units of the university shall work together in the planning, formulation and delivery of extension

programs to minimize duplication and waste of resources in producing significant impacts to communities;

1.1.1.2.4. To implement development programs or projects in partnership with intra and inter-

organization linkages at all levels toward unity of action, resource sharing and complementation;

1.1.1.2.5. To provide any expert assistance deemed necessary in empowering the poor majority in the countryside;

1.1.1.2.6. Establish R and D based income generating projects show casing R and E products;

1.1.1.2.7. To establish linkages and networks to assist in the goal of rural development

1.1.1.3. TRAINING AND COMMUNICATIONS The Training and Communication functions of the university are geared toward the

formulation of training designs, communications, reproduction and printing of Information and Technology (IT) materials and the conduct of trainings that would hasten the utilization of

developed technologies from research programs to end users. In line with the guiding principles

set forth in the University development plan, the following objectives are set:

1.2.3.1.1. To initiate and hasten the formulation of appropriate training designs based on new technologies adaptable to clienteles and end-users.

1.2.3.1.2. To conduct appropriate trainings in cooperation with linkage agencies that would facilitate

the diffusion and adoption of discovered technology developed through research. 1.2.3.1.3. To package discovered technologies through IEC materials for ready distribution as

reference materials. 1.2.3.1.4. To take responsibility for the provision of administrative support particularly in the

preparation, processing and submission of project proposals and training designs.

1.2.3.2 SPECIAL PROJECTS

Special projects related to research and extensions are intended to highlight enterprises adapting technologies developed from researches. Specific objectives include:

1.2.3.2.1. To indulge in bigger scale commercialization of research and extension-based products.

1.2.3.2.2. To establish sustainable industries based from matured technologies.


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CHAPTER 2

PROGRAMS

The Research and Development, Extension and Training (RDET) Program is composed of four interrelated and inter-development sub-programs namely: a) Research and Development b) Extension and

Linkages c) Training and Communications and d) RDET-Related Special Projects . Through the years, the

university has developed its programs which now include Linkages and Communications. With the improvement and advancement of research and extension tie-us locally and nationally, other specialized

centers can be established based on the university’s regional/ national commodity responsibilities.

2.1. Program Components 2.1.1. Research Component Priorities. The program components of Research include the basic and

applied researches on the following priorities:

2.1.1.1. Poverty Alleviation and Food Security 2.1.1.1.1. Organic Agriculture 2.1.1.1.2. Organic Vegetables

2.1.1.1.3. Legumes

2.1.1.1.4. Root Crops 2.1.1.1.5. Rice Wine

2.1.1.1.6. Coffee Arabica 2.1.1.1.7. Indigenous Fruits

2.1.1.1.8. Indigenous Plants 2.1.1.1.9. Indigenous Cut flowers/Ornamentals

2.1.1.1.10. Rice & Corn

2.1.1.1.11. Post Harvest and Food Processing 2.1.1.1.12. Animals

2.1.1.1.13. Health and Nutrition

2.1.1.2. Global Competitiveness 2.1.1.2.1. Climate Change 2.1.1.2.2. Socio- Economics and Marketing

2.1.1.3. Frontier and Cutting Edge Science 2.1.1.3.1. Biotechnology 2.1.1.3.2. Bio- Fertilizer 2.1.1.3.3. Bio- Pesticides 2.1.1.3.4. Bio- fuel and Wood fuel

2.1.1.4. Sustainable Development 2.1.1.4.1. Forestry 2.1.1.4.2. Rice Terraces 2.1.1.4.3. Dyes & Textiles 2.1.1.4.4. Herbal Plants 2.1.1.4.5. Technology Promotion and Commercialization 2.1.1.4.6. Climate Change

2.1.1.5. Support to allied Services 2.1.1.5.1. GIS Generated Maps 2.1.1.5.2. Information Technology 2.1.1.5.3. Fabrication & Development of Small Scale Machines 2.1.1.5.4. Education 2.1.1.5.5. Instructional materials


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2.1.1.5.6. Students 2.1.1.5.7. Policy Advocacy

2.1.2. Extension Components 2.1.2.1. Technology Transfer and Community Service

2.1.2.1.1. Establishment of Demo-Pilot farms

2.1.2.1.2. Transfer of developed/mature technology through IEC materials 2.1.2.1.3. Delivery of services to the community through:

2.1.2.1.3.1. - Animal health services 2.1.2.1.3.2. - Vaccination of animals

2.1.2.1.3.3. - Castration of dogs& pigs 2.1.2.1.3.4. - Crop and animal dispersal

2.1.2.1.3.5. - Technical assistance

2.1.2.1.3.6. - Others

2.1.2.2. Development for Entrepreneurship 2.1.2.2.1. Income Generation projects

2.1.2.2.2. Hands-on practices

2.1.2.3. Linkages 2.1.2.3.1. Inter-agency and other multi-sectoral consultations/ consortia 2.1.2.3.2. Functional Farmers Information and Technology Services (FITS)

2.1.3. Training Components 2.1.3.1. Diffusion of Technology 2.1.3.1.1. Pre-training of Planning Stage 2.1.3.1.1.1. Processing and submission of proposals and training design

2.1.3.1.1.2. Develop training design 2.1.3.1.1.3. Identify Training management team

2.1.3.1.1.4. Conduct training for Technology diffusion

2.1.3.1.2. Training Implementation phase

2.1.3.1.2.1. Establish training-learning situations through appropriate methods 2.1.3.1.2.2. Accelerate Technology diffusion

2.1.3.1.2.3. Improve training personnel

2.1.3.1.3. Post Training Phase

2.1.3.1.3.1. Evaluate success of training for subsequent trainings 2.1.3.1.3.2. Follow up trainees to assess impact of conducted trainings

2.1.3.2. Publication 2.1.3.2.1. Acceptance and editing of manuscripts

2.1.3.2.2. Printing and publication of packaged technologies

2.1.3.2.3. Publication/dissemination 2.1.3.2.3.1. Journals

2.1.3.2.3.2. RDET Newsletter

2.1.3.2.3.3. Brochures, flyers, manuals etc. 2.1.3.2.3.4. Equipment Outlay and maintenance

2.1.3.2.4. Make requisitions for procurement of:

Multi-purpose printing machine Binding machines and fasteners


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Procurement of needed supplies

2.1.4. Special Project Components 2.1.4.1. Tissue Culture 2.1.4.1.1. Banana Tissue Culture of varied varieties

2.1.4.1.2. Commercialization of cultured banana tissues

2.1.4.2. Rice wine industrialization 2.1.4.2.1. Cooking, fermenting and processing 2.1.4.2.2. Packaging and Commercialization

2.1.4.3. Culinary and post-harvest product development and commercialization 2.1.4.3.1. Cereal and root crop based breads and delicacies

2.1.4.3.2. Vegetable dishes and salads 2.1.4.3.3. Protein and protein-based products

2.1.4.4. Other research-based projects


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CHAPTER 3

ORGANIZATION AND MANAGEMENT

3.1. Organizational Structure: 3.1.1. The overall RDET governance is headed by the President. He executes policies and guidelines

approved by the Board of Regents.

3.1.2. The RDET shall be a distinct office headed by the Vice President who shall be designated by the University President for a specific term without prejudice to re-designation, subject to the

confirmation of the Board of Trustees. He/she shall be preferably a doctoral degree holder with adequate years of experience in research and/or extension and with an academic rank of at least

Associate Professor. He/ She must have at least three years of actual research/ extension management experience.

3.1.3. Directly under the Office of the VP-RDET are the Directors for Research and Development, Extension

and Training. 3.1.4. Directly working with Research and Development are the Science Research Specialist and the

Science Research Assistant. 3.1.5. Directly working with Extension are the School Farm Demonstrator and the Extension Aide.

3.1.6. Directly working with the Training and Communication Director are the Training Design Specialist,

Communication Specialist and Training staff. 3.1.7. Directly working with the Director for Special Projects are the Project Managers.

3.1.8. Coordinators for Research, Extension, and Training activities are designated by the different Colleges from the campuses of the university. They are also members of the University Research, Extension

and Training Councils. 3.1.9. The RDET management composed of the VP-RDET as Chair and the Directors for Research and

Development (RD), Extension and Linkages (ET) and Training and Communications (TC) are the

lead implementers of the policies and programs of IFSU’s Research, Extension and Training functions.

3.1.10. The University RDET Councils 3.1.10.1. The RDET councils consist of the University Research Council (URC), University Extension

Council (UEC) and the University Training Council (UTC). These councils are composed of the

University President as chairperson, the Vice President for Research, Development, Extension and Training (RDET) as co-chairperson; Directors as vice chairpersons, and the Coordinators as

members. 3.1.10.2. The University RDET Councils serve as the policy-making bodies of Research and Extension

offices, and the clearinghouse of ideas, specifically in the priority setting, implementation and

evaluation of the RDET program of the whole university.

3.2. Functions: 3.2.1. Research and Development Office. It is responsible for generating/developing verifying, piloting and

commercializing priority technologies and agricultural enterprises that are economically feasible, socially acceptable and environmentally sound.

3.2.2. Extension and Networking Office. It is responsible for the transfer, diffusion and utilization of

technologies derived from researches, and the adoption of appropriate agriculture, fisheries and social technologies through the use of integrated, multi-disciplinary and participatory programs and

services. 3.2.3. Training and Communications Office. It is responsible for the proper formulation of training

designs, the conduct of trainings, information dissemination, editing and printing of EIC materials

and reproduction of other RDET information materials. 3.2.4. RDET Special Projects Office. It is responsible for initiating, developing, implementing and

monitoring research and extension based special projects for showcasing and fund generation. 3.2.5. RDET Research and Extension Councils. These shall serve as the policy-making bodies of ideas,

specifically in the priority setting, implementation and evaluation of Research and Extension programs of the whole University.


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3.2.6. The RDET Administration. It shall be responsible for providing administrative support particularly in

the preparation, processing and submission of accomplishments and financial reports and other documents deemed necessary as requested by funding agencies/ other offices.

RDET Organizational Structure

University President

Vice President

RDET

Director Extension and

Linkages

Director Training and

Communications

University Research

Council

Training Design

Specialist

Information Services

Specialist

University Extension

Council

University Training

Council

A C A D E M I C C O M M U N I T Y

RRDCC

HARRDEC

FITS

Manager

Extension

Aide

Farm Aides

Utility worker

Driver

Director

Special Projects

Science Research

Specialist

Science

Research

Assistant

Program/Project

Leaders

Researchers

Social Science

Research Aide

Technical

Research Aide

Utility worker

Manager

Banana Tissue

Culture

Manager

Wine Industry

1.1.1.1. Rice wine

industrializati

Project

aide

Reg’l Experts

Pool

Reg’l MISG

Reg’l ACG

RGAD

Research

Assistants

College/Campus Extension

Coordinators

College/Campus Research

Coordinators

College/Campus Training

Coordinators

Manager Culinary

Product

Devpm’t.

and Sale

Director Research and

Development

Other

Project

managers

Training Staff

Technology Services

Specialist

Executive

Secretary

School Farm

Demonstrator

Publication

Staff

Utility

worker

Photographer

Project aide

Project

Aides

Project

aide

Fig. 3.1. The RDET Functional Chart


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3.3. Duties and Responsibilities of RDET Personnel: The duties and responsibilities of each

RDET personnel are presented as follows:

3.3.1. University President 3.3.1.1. Executes policies and guidelines approved by the Board of Regents.

3.3.1.2. Presides over all CRC meetings

3.3.1.3. Performs other duties for the enhancement of the RDET Program of the University.

3.3.2. Vice-President for Research Development Extension and Training 3.3.2.1. Exercises general supervision and coordination of all RDET programs, projects, and activities of

the university; 3.3.2.2. Recommends and implements policies and guidelines governing RDET programs of the

university;

3.3.2.3. Spearheads the planning of programs for RDET activities. 3.3.2.4. Supervises the overall implementation of RDET programs of the university;

3.3.2.5. Coordinates, monitors and appraises the performance of the RDET units of the university including those of the research centers/institutions established in the university and other

affiliate research agencies/ institutions;

3.3.2.6. Plans, promotes and carries out working relations and linkages with appropriate government and non-government agencies and non-agency organizations;

3.3.2.7. Acts as Co-Chair of the University Research Council; 3.3.2.8. Approves terminal clearances and leaves of absences beyond 3 days to less than a month of all

RDET personnel 3.3.2.9. Performs other related functions as may be directed by the President:

3.3.2.10. Signs Obligations Slips of all RDET-related financial transactions

3.3.2.11. Approves use of RDET vehicle 3.3.2.12. Represents the President to Meetings, Conferences, etc when requested.

3.3.3. Director for Research and Development 3.3.3.1. Directs planning, implementation and evaluation of research programs and activities to insure

the effective technology derivation, development, packaging and publication. 3.3.3.2. Coordinates with the other units of the university and/or related agencies to bring about inter-

agency programs/complementation and efficient utilization of available resources through a functional management information system.

3.3.3.3. In the absence of the VP for RDET, represents the Research unit in appropriate bodies/offices,

chairs staff meetings and resolves conflicts based on established policies and sound management practices.

3.3.3.4. Heads the monitoring and evaluation of researches. 3.3.3.5. Other duties and responsibilities:

3.3.3.5.1. Signs the daily time records of all research personnel; 3.3.3.5.2. Approves the application of leaves of absence of not more than 3 days of research

personnel;

3.3.3.5.3. Recommends to VP-RDET approval of clearance papers of all research staff; 3.3.3.5.4. Recommends approval of itinerary of travel of research staff, Research Assistants (RAs) and

project coordinators; 3.3.3.5.5. Signs and submits reports of various research projects; and

3.3.4. Director for Extension and Linkage Services 3.3.4.1. Directs planning, implementation and evaluation of extension and training to ensure effective

technology promotion and dissemination in target communities; 3.3.4.2. Coordinates with other units of the university, local government units (LGUs), regional and

national government organizations, non-government organizations, people organizations (POs) to bring about complementation and partnership;


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3.3.4.3. In the absence of the VP- RDET, represents the EST program in appropriate bodies/offices,

chairs faculty and staff meetings, resolves conflicts based on established policies and sound management practices;

3.3.4.4. Evaluates and recommends project/program proposals and training designs for approval by the VP-RDET; and

3.3.4.5. Other duties and responsibilities:

3.3.4.5.1. Signs the daily time records of all faculty and staff under the extension office; 3.3.4.5.2. Approves the application of leaves of absence (not more than 3 days) of faculty and staff;

3.3.4.5.3. Signs itinerary of travels of staff and project coordinators; and 3.3.4.5.4. Signs financial reports of various extension projects.

3.3.5. Director for Training and Communications 3.3.5.1. Directs planning, implementation and evaluation of training activities to ensure effective

technology transfer to target beneficiaries; 3.3.5.2. Coordinates with other units: SUCs, local government units (LGUs), international, national and

regional government organizations, non-government organizations, people organizations (POs) to bring about proper collaboration of training activities;

3.3.5.3. In the absence of the VP- RDET, represents the TC program in appropriate bodies/offices,

chairs faculty and staff meetings, resolves conflicts based on established policies and sound management practices;

3.3.5.4. Evaluates and recommends training design proposals for approval by the VP-RDET; and 3.3.5.5. Other duties and responsibilities:

3.3.5.5.1. Signs the daily time records of all Training Personnel; 3.3.5.5.2. Approves the application of leaves of absence (not more than 3 days) of training personnel;

3.3.5.5.3. Signs itinerary of travels of staff and training coordinators; and

3.3.5.5.4. Countersigns financial reports of various Trainings.

3.3.6. Director for RDET Special Projects 3.3.6.1. Takes charge for initiating proposals for special projects arising from research and extension

based activities

3.3.6.2. Directs, supervises and monitors project implementation 3.3.6.3. Evaluates project performance and recommends improvements

3.3.6.4. Approves leaves and signs Form 48 of subordinates

3.3.7. School Farm Demonstrator (Extension Officer) 3.3.7.1. Takes charge and closely monitors all ongoing outreach programs/projects of the University

specifically animals and crops like, but not limited to pigs, itik, and tilapia dispersed to farmers;

3.3.7.2. Prepares Project Proposals, Training Designs in line with Extension Services for funding from local, national and international funding agencies;

3.3.7.3. Assists in the maintenance of the Integrated Farm; 3.3.7.4. Acts as facilitator, moderator during trainings conducted at the campus and help prepare Terminal

Reports of conducted Trainings and Seminar-Workshops;

3.3.7.5. Monitors the different Extension projects of the University to find out the impact to farmer clientele; 3.3.7.6. Assists vocational agriculture instructors on student projects;

3.3.7.7. Demonstrates to students the basic skills in farming; and 3.3.7.8. Does other duties assigned by higher school officials.

3.3.8. Chair and Co-Chair of University Research Council (URC) 3.3.8.1. Presides over all URC meetings;

3.3.8.2. Initiates and coordinates the overall RDET planning, implementation and evaluation of the RDET programs of the entire University;

3.3.8.3. Performs other duties related to the RDET program of the University.


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3.3.9. Vice-Chair of the URC 3.3.9.1. Performs the duties and functions of the URC Chair in his/her absence; and 3.3.9.2. Performs other functions/duties as may be delegated to him by the Chair.

3.3.9.3. University Research Council (URC) Members - The URC is composed of College/Campus research coordinators. The URC members shall:

3.3.9.3.1. Participate in the formulation/revision of commodities/research priorities, policies and action

plan of the Research Division. 3.3.9.3.2. Act as reviewers of all research proposals, recommend them for funding and implementation. A

University Research Council Review (URCR) is scheduled for this purpose. 3.3.9.3.3. Collect and forward to the Research Office proposals and monthly progress reports of

researchers. 3.3.9.3.4. Regularly monitor and evaluate ongoing researches. Monitoring and evaluation is done on a

quarterly basis.

3.3.9.3.5. Continuously encourage fellow college/campus employees to engage in research. 3.3.9.3.6. Perform other functions/duties as may be delegated to them by the Director for Research,

University President or Vice President for RDET.

3.3.10. Chairperson of University Extension Council (UEC) 3.3.10.1. Presides over all UEC meetings; 3.3.10.2. Initiates and coordinates the overall planning,

implementation and evaluation of the Extension and Linkage (EL) program of the entire University;

3.3.10.3. Performs other duties related to the EL program.

3.3.11. Vice-Chairperson of the UEC 3.3.11.1. Performs the duties and functions of the UEC Chairman in his/her absence; and 3.3.11.2. Performs other functions/duties as may be delegated to him by the Chairman.

3.3.12. University Extension Council Members 3.3.12.1. Spearhead the planning, implementation and monitoring of the University’s extension services

programs/projects that are in line with the unified University development goals and which are based on the needs of the community clientele;

3.3.12.2. Design and implement major extension services policies which are significant in the efficient and effective implementation of extension services programs; and

3.3.12.3. Perform other functions/duties as may be delegated to him by the VP for RDET.

3.3.13. Secretariat Office 3.3.13.1. Assists in the supervision of the RDET administrative staff to ensure effectiveness and efficiency in

the day-to-day operations of the office;

3.3.13.2. Serves as the link between the RDET top management and the lower managerial/supervisory officials;

3.3.13.3. Prepares communications/reports required/requested by the VP-RDET, RDET Directors and other

officials of the University; 3.3.13.4. Attends and records proceedings of all RDET management meetings;

3.3.13.5. Performs other duties as may be required by the top management. 3.3.13.6. Packages research proposals to be submitted to other funding agencies.

3.3.14. Science Research Specialist (SRS) 3.3.14.1. Packages research proposals for funding ;

3.3.14.2. Coordinates with all campus and College coordinators on matters related to research; 3.3.14.3. Follows-up the conduct of all researches;

3.3.14.4. Provides technical assistance to all researchers; 3.3.14.5. Documents, encodes and files for the research department;


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3.3.14.6. Acts as research photographer in the absence of the official photographer.

3.3.14.7. Performs other functions assigned by the Director for Research and higher authorities. 3.3.14.8. Farmers’ Information and Technology Services (FITS) Manager

3.3.14.9. Manages (plans, implements, monitors and evaluates) the operationalization of Techno Pinoy Site’s action plan;

3.3.14.10. Coordinates with partner agencies to ensure full participation and cooperation in the

implementation of action plans; 3.3.14.11. In line with the approved provincial/municipal agricultural development program, conducts

technology promotion activities in collaboration with the Consortium; 3.3.14.12. Develops, implements, monitors, evaluates and updates procedures/mechanisms and strategies

for the maximum utilization of Techno Pinoy services; 3.3.14.13. Generates other resources (human, material and financial) to facilitate Techno Pinoy

operationalization;

3.3.14.14. Identifies and reports to the Regional Project Coordinator, clients’ other needs; and 3.3.14.15. Prepares and submits to the RTPC monthly progress report.

3.3.15. Training Services Specialist 3.3.15.1. Assess possible trainings to be conducted to enhance dissemination and utilization of derived

technologies 3.3.15.2. Prepares Training designs/ proposals

3.3.15.3. Prepares the proceedings of the projects/program and/or trainings 3.3.15.4. Devices other ways of technology dissemination and utilization

3.3.15.5. Performs other functions assigned by his/ her supervisor and higher authorities.

3.3.16. Information Services Specialist 3.3.16.1. Manages provision of information services to clients (print and non-print); 3.3.16.2. Coordinates the identification, design, conduct and evaluation of training program related to IEC;

3.3.16.3. Assists in the networking activities with individuals/org/agencies/units providing info services, resources, databases and others; and

3.3.16.4. Updates/maintains the databases of Techno Pinoy, particularly with regard to information on

farmers in the area, production statistics, and commodities produced in the area, markets, etc. 3.3.16.5. Helps properly documents the proceedings of the projects/program and/or trainings.

3.3.17. Technology Services Specialist

3.3.17.1. Manages the identification, analysis and packaging of technology service needs of clients;

3.3.17.2. Manages the provision of technology services of clients; 3.3.17.3. Coordinates the identification, design, conduct and evaluation of technology training; and

3.3.17.4. Assists in the networking of activities with individuals/ organizations/agencies/units providing technology services, financing and other services.

3.3.17.5. Help prepare the proceedings of the projects/program and/or trainings.

3.3.18. Science Research Assistant (SRA) 3.3.18.1. Performs functions related to Research and Development; 3.3.18.2. Assists in the preparation, packaging and submission of research proposals for funding;

3.3.18.3. Prepares the research journal for publication; 3.3.18.4. Prepares abstracts of researches;

3.3.18.5. Regularly follows-up the conduct of researches and summarizes progress reports;

3.3.18.6. Designs the Research Webpage and continuously updates it; and 3.3.18.7. Gathers, encodes, and files data for the research department.

3.3.19. Program/ Project Leader 3.3.19.1. Helps the Director for Research carry out the objectives of the research project through the

performance of the following duties and responsibilities;


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3.3.19.2. Formulates research projects and operational schemes;

3.3.19.3. Provides advice to unit head on the direction and evaluation of staff performance; 3.3.19.4. Carries out research project plans and oversee their unit implementation;

3.3.19.5. Identifies problems that may adversely affect the unit’s stability and institutes measures to solve or put them under control;

3.3.19.6. Prepares preliminary reports on the research/extension project and helps finalize terminal reports

and other write-ups that may be requested; 3.3.19.7. Sees to it that the welfare of the research/extension project staff is properly taken cared of;

3.3.19.8. Observes/evaluates research projects and staff performance; 3.3.19.9. Attends in-service training program and participates actively in unit meetings/activities;

3.3.19.10. Represents the Division Chief to appropriate offices/bodies and prepares reports on results of said representation;

3.3.19.11. Chairs meetings when assigned;

3.3.19.12. Performs other duties and responsibilities as directed/requested; and 3.3.19.13. Attends University Research Council Review (CRCR) and Agency In-House Review (AIHR).

3.3.20. Study Leader 3.3.20.1. Helps prepare research proposals;

3.3.20.2. Conducts experiments/surveys on Research priority areas; 3.3.20.3. Carries out plans/proposals specifically assigned to him/her and makes the necessary reports on

activities undertaken; 3.3.20.4. Supervises enumerators in the conduct of their activities;

3.3.20.5. Performs other duties related to the conduct of the research and other jobs as required by the program/project leader; and

3.3.20.6. Attends the University Research Council Reviews (CRCR) and Agency In-House Reviews (AIHR).

3.3.21. Extension and Linkage Coordinators (ELC) 3.3.21.1. They are members of the University Extension and Linkage Council. 3.3.21.2. The ETCs shall review and recommend project/program proposals and training designs based on

their relevance, feasibility, viability & applicability to the community and endorse them to the EL

Director for evaluation; and 3.3.21.3. The ETCs shall coordinate with the College dean to ensure parallelism of program objectives.

3.3.22. Training and Communications Coordinators (TCC) 3.3.22.1. The TCCs shall coordinate with their Deans and initiate formulation of designs for

trainings/seminars needed in the realization of University Goals and Objectives; 3.3.22.2. The TCCs shall review training designs submitted to the TC Director as to the relevance,

adaptability, conductibility and applicability of training outputs to improvement of life. 3.3.22.3. Monitors the applicability or usability of training outputs and appraise applicability through success

indicators. 3.3.22.4. Prepares and submits reports pertinent to training outputs and benefits received by

participants/clientele.

3.3.22.5. Records all training, seminars, fora conducted and attended by the college/campus faculty and staff. (flowchart)

3.3.23. Project Leader (Extension) 3.3.23.1. Prepares project/program and/or training designs for intended Extension & Linkage activities;

3.3.23.2. Coordinates with the College Coordinators, the policies and guidelines for project approval and implementation;

3.3.23.3. Carries out extension project plans and oversees their unit implementation; 3.3.23.4. Prepares status and terminal reports of extension projects; and

3.3.23.5. Properly documents the proceedings of the projects/program and/or trainings.


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3.3.24. Project Managers (Special Projects) 3.3.24.1. Implements the project 3.3.24.2. Takes charge and requisitions for all projects needs

3.3.24.3. Supervises the Project Aide 3.3.24.4. Submits regular status and/or terminal reports

3.3.25. Research Aide (Technical) 3.3.25.1. Assists researchers in the conduct of experiments/studies;

3.3.25.2. Provides assistance to the field staff in day-to-day activities and/or problems related to the study and insure smooth communication and relationship between and among members.

3.3.25.3. Gathers data needed in the project experiment and helps analyze and interpret results; 3.3.25.4. Reports to the study leader the status of the experiment and problems encountered;

3.3.25.5. Undertakes solution of problems suggested by the study leader;

3.3.25.6. Cooperates with the research team where his/her professional competence is needed; and 3.3.25.7. Performs other duties and responsibilities as maybe required by immediate supervisor

3.3.26. Research Aide (Social Science) 3.3.26.1. Assists in the conduct of socio-economic surveys in study sites based on approved proposal; 3.3.26.2. Gathers, tabulates and help analyze the data needed in the research and helps in the

interpretation of results; 3.3.26.3. Reports to the study leader the status of the experiment and problems encountered; and

3.3.26.4. Performs other duties as may be assigned by the immediate supervisor.

3.3.27. Training Aide 3.3.27.1. Gathers, encodes, and files data for the Training and Services Office 3.3.27.2. Helps in the preparation of training designs

3.3.27.3. Assists during RDET activities 3.3.27.4. Performs other duties as may be assigned by the immediate supervisor

3.3.28. Project Aide (Special Projects) 3.3.28.1. Performs all project tasks

3.3.28.2. Gathers data pertinent to project implementation 3.3.28.3. Makes and submits regular reports for monitoring purposes.

3.3.28.4. Performs other project-related assignments

3.3.29. Photographer 3.3.29.1. Documents projects, technologies and activities through photography and video production for

technology dissemination and adoption;

3.3.29.2. Provides graphics, illustrations and lettering for Information, Education and Communication (IEC). Designs materials like brochures, pamphlets and cover designs for the RDET;

3.3.29.3. Prepares streamers, charts, labels, billboards and backdrops for trainings conducted by the

RDET and other units of the University; 3.3.29.4. Designs, layouts and prepares materials for exhibits of the RDET unit;

3.3.29.5. Keeps video files in order and maintains AV equipment, etc; and 3.3.29.6. Performs other activities as directed by his supervisor.

3.3.30. Utility Worker 3.3.30.1. Cleans the assigned offices/experimental areas/animals barns or sheds;

3.3.30.2. Performs ground maintenance like watering the plants and sweeping the grounds; and 3.3.30.3. Performs other works as assigned to him from time to time by the immediate supervisor.


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IFSU Code

3.3.31. Extension Aide (Officer) 3.3.31.1. Assists in the supervision of the Extension and Linkages of administrative staff to ensure

effectiveness and efficiency in the day-to-day operations of the offices;

3.3.31.2. Serves as the link between the RDET top management and the lower managerial/supervisory officials;

3.3.31.3. Prepares communications/reports required/requested by the EST Director and other officials of

the University; 3.3.31.4. Attends and records proceedings of all EST meetings; and

3.3.31.5. Performs other duties as may be required by the upper management.


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IFSU Code

CHAPTER 4

IMPLEMENTING GUIDELINES

4.1. Planning the Implementation Process

4.1.1. Assessment of the Environment The university in consonance with its mandate to perform its fourfold functions in instruction, research, extension and production, shall provide policy directions in the management,

administration and support systems in the planning and implementation of research, extension and training programs for the furtherance of its vision, mission, goals and objectives.

Through its RDET programs, the university shall take into consideration external factors focused on national policies, laws and procedures of the government as well as the development programs

of the National Economic Development Authority (NEDA), Department of Agriculture (DA),

Department of Science and Technology (DOST) Department of Environment and Natural Resources (DENR) and the Commission on Higher Education (CHED).

4.1.2. Setting of Priorities

The RDET priorities are set based on regional and national thrusts and mandates as well as

information and feedback from various agencies and sources are found in page 6.

4.1.3. Translating Priorities into Action Plans Once the priorities are set, these are translated into action plans. The personnel under each

division prepare the action plan with their corresponding proposals. The proposals are submitted to the concerned division Director for review, consolidation and submission to the VP-RDET for further

study before endorsement by the University President to the appropriate funding agencies.

4.1.4. Research Program/Project Proposal Screening/Evaluation and Approval

Research proposals shall be prepared in line with the flagship priorities of the university, Local Government Units of the province, DOST, PCARRD, HARRDEC and CHED, relevant to the

enhancement of instruction, technology generation, human and natural resources development.

Evaluation and screening of research proposals shall conform to the policies and guidelines set by the University in pursuance to the priority goals of the Local Government Units, DOST,

PCARRD, CHED and other agencies through HARRDEC. All GAA funded research, extension and training programs of the University shall fall within the identified priorities of the University for the

Improvement of instruction, technology generation and human and natural resources development.

Research proposals are reviewed and evaluated during the University Research Council Review (CRCR). Relevant proposals shall be recommended by the CRC for presentation during the

Agency In-House Review (AIHR). During the AIHR, proposals are reviewed, evaluated, and recommended for approval. The

rating of research proposals are as follows: Outstanding proposals. Good as approved with very minimal corrections.

Very Satisfactory. For funding consideration subject to the incorporation of corrections

With major revision. Not to be implemented

4.1.4.1. Research Proposal Flowchart The following steps shall be undertaken in the screening and evaluation of research

proposals:

4.1.4.1.1. Conceptualization and preparation of Research 4.1 proposals at the College level by individual

proponents in line with the university’s R & D priorities. 4.1.4.1.2. The proposal is reviewed by the local Research College Coordinators with the Dean of the

College and its subsequent endorsement to the office of the Research Director for consolidation.


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4.1.4.1.3. The Research Director convenes the university Research Council to review the proposals and

make the necessary recommendations. This is done in the URCR. If approved, the proposal is scheduled for presentation during the Agency In-house Review. Comments, suggestions,

recommendations are integrated in the proposal by individual proponents and sent back to the office of the Research Director.

4.1.4.1.4. The proposals are forwarded to the Office of the Research Director then to the Vice President

for RDET for final endorsement to the Office of the President.

Figures 1 and 2 in the following pages present the flowchart for the preparation, evaluation, screening and approval of Research proposals and the process for the approval of Research for

Publication.

4.1.5 Formats in Preparing Capsule Research Proposal Formats in preparing capsule research proposals follow either the:

4.1.5.1. DOST Capsule Research Proposal 4.1.5.2. DA-BAR Capsule Research Proposal; and

4.1.5.3. CHED Capsule Research Proposal.

RDET usually use the DOST Capsule Research Proposal. An example of the format is found

in the appendix.

4.1.6 Technology Development Process According to PCARRD of the DOST, the technology development process is composed of five

major phases. These are: a) technology generation, b) verification, c) adaptation, d) dissemination

and e) commercialization. 4.1.6.1 Technology Generation (TG). This is the scientific and experimental stage wherein an R&D center

utilizes all its resources: human/technical, financial, material, physical and other resources to generate a component technology or a package of technology. These vary according to the

mandates of RDET.

4.1.6.2 Technology Verification (TV). A technology is classified for verification if it can be incorporated in a package of technology that has potential for improving existing farmers’ practices. Specifically, it

should satisfy the following: 4.1.6.2.1 It is an integrated technology conducted in the farmers’ fields;

4.1.6.2.2 It has been tested for two seasons in TG trials;

4.1.6.2.3 It has shown economic and technical feasibility in TG trials. Its computed return based on TG trails is better than that of farmers’ practices as shown by marginal rate of return (MRR); &

4.1.6.2.4 It is perceived to be socially acceptable and environmentally safe.

4.1.7 Technology Adaptation (TA). A technology is classified as technology for adaptation if it meets the following criteria:

4.1.7.1 It is conducted in the station or the farmers’ field and is only a component of technology;

4.1.7.2 It has been tested for TG research for at least one season; 4.1.7.3 It has shown good potential for economic feasibility as based on TG research; and

4.1.7.4 It has good potential for acceptance by intended end users.

4.1.8 Technology Dissemination (TD). This is the stage when promoters of technologies can use

varied approaches and members in bringing technologies to end users. Technologies are ready for dissemination if these have met the following criteria:

4.1.8.1 General adaptability – these are replicable under field conditions; 4.1.8.2 Economic profitability – their percent of profitability is equal to the prevailing rate of interest on

loans of formal financial institutions. Profitability also considers social costs and benefits;


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IFSU Code

RESEARCHER

R AND D PERSONNEL

Checks format

R AND D

DIRECTOR Reviews significance of

study

RESEARCHER Incorporates suggestions

& submit with Powerpoint

RESEARCHER Finalizes proposal &

accomplishes contracts

UNIVERSITY RESEARCH COUNCIL

Review proposal

REVIEW

R & D PERSONNEL

Summarizes comments

RESEARCHER

Incorporates corrections

R & D PERSONNEL

Checks incorporation

HARRDEC POOL

EXPERTS Evaluates proposals

R & D PERSONNEL

Summarizes comments

4.1.8.3 Social acceptability – these do not contradict social norms and values prevailing in the community,

and 4.1.8.4 Potential availability of support services – users have access to market, credit facilities, material

inputs and others.

\

PROFESSIONAL AND LABOR CONTRACTS

Submits

proposal

R AND D PERSONNEL (Records)

VP- RDET witnesses

HRMO witnesses

ACCOUNTANT Availability of funds

UNIVERSITY

PRESIDENT (approves)

ADMINISTRATIVE

OFFICER

(notarizes))

R & D

PERSONNEL (Records and

give copies)

APPROVAL & CONDUCT OF NEW RESEARCHES

For

implementation

Accepted &

rejected

proposals

Accepted

proposals

Figure 3.2. Flow of Approval and Conduct of New Researches


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IFSU Code

Figure 3.3. Flow Chart for Research Publication

4.1.9 Technology Commercialization (TC). Technologies that have successfully passed the piloting

stage, or have passed the criteria for piloting, or have not been piloted yet, but have high potential

for commercialization are considered priority technologies for commercialization. Technologies are selected based on the following criteria:

4.1.9.1 Provide the best alternative for improving income and productivity of a greater majority of people; and

VP- RDET Reviews and

screens

manuscripts)

RESEARCHER (Incorporates

corrections)

HARRDEC (referee

manuscripts)

R AND D

OFFICE

RESEARCHER (Incorporates

corrections)

R & D

PERSONNEL (Checks format &

incorporation of

corrections)

PRINTING PRESS

RESEARCHER (Submits reviewed

manuscripts)

EDITOR

R & D

PERSONNEL (lays out)

EDITOR (2nd review)

R & D OFFICE (checks

incorporations of

corrections and

forwards to

HARRDEC)

R AND D

DIRECTOR (requests for

incentives of

authors)

PROCESS OF PUBLICATION OF MANUSCRIPTS

(Research, Thesis, Dissertation)

DISTRIBUTION OF

JOURNALS


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IFSU Code

4.1.9.2 Provide immediate solutions to self-sufficiency problems, environmental sustainability, import

substitution, export generation and promotion of alternative sources of food.

4.2 Extension Program/Project Proposal Preparation, Evaluation and Approval 4.2.1 The manner of operation for proposal preparation until project assessment is as follows:

4.2.1.1 Preparation of the proposal by the project leader based on CEC plans;

4.2.1.2 Review by the College Extension Coordinator and to be noted by the Dean; 4.2.1.3 Submission of proposal to the Program Component In-Charge for validation;

4.2.1.3.1 Submission to the EST Director for recommendation to the VP-RDET; 4.2.1.3.2 Approved/Disapproved by the VP-RDET;

4.2.1.3.3 Project Implementation, Monitoring and Assessment; and 4.2.1.3.4 Submission of Terminal Report to the Extension Aide/Secretariat.

4.2.2 Extension Services Training (EST) Project Proposal Preparation 4.2.2.1 EST proposals shall be prepared in line with the identified needs of the community with

consideration to the flagship priorities of the Local Government Units of the province, DOST, PCARRD and CHED relevant to the efficient delivery of extension services to the community. The

proposals shall cover areas for the strengthening of indigenous technologies and the dissemination

of matured technologies generated by the research undertakings of the University. Impact training programs to be conducted shall be in support to instruction, research and extension and

community development programs of the University as a whole.

4.2.2.1.1 Format for project proposal Project/Program Title

Project/Program Title

Proponent Budget

Rationale Project Objectives

Project/Program Description

Project Location Project Duration and Gantt Chart of Activities

Implementing Arrangements and Role Delineation Project Beneficiaries

Project Impact

Detailed Budgetary Requirements Summary of Budgetary Requirements

4.2.3 Training Design Format/Proposal The format for the preparation of training programs is shown below:

Title

Proponent Training Venue

Date Budget

The Participants

Rationale Objectives

Training Description (Methodology, Training Module)

4.2.3.1 Training Management 4.2.3.2 Training Evaluation


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IFSU Code

4.2.3.3 Detailed Budgetary Requirements

4.2.3.4 Summary of Budgetary Requirements

4.2.4 Evaluation, Screening and Approval of EST Proposals Evaluation and screening of EST proposals shall conform to the policies and guidelines set

by the University in pursuance to the priority goals set by the Local Government Units, DOST,

PCARRD and CHED and other relevant agencies through HARRDEC. All GAA funded extension and training programs of the University shall fall within the identified priorities of the University for the

improvement of instruction, technology generation and human and natural resources development.

4.2.5 Process Flow of Extension Project Proposal Preparation The flowchart for the preparation, evaluation, screening and approval of EL proposals is

shown below:

Figure 3.4. Flow Chart for Extension and Linkages Proposal Preparation

4.2.6 Technology Packaging, Dissemination and Utilization To enhance the adoption of generated technologies by end-users, EST packages and

publishes matured technologies using the local dialect of the community. This will be placed in brochures and technology folios for distribution free of charge to end-users. For local users like

farmers, RDET develops extension programs to communicate/disseminate package of technologies

to the people. The package of technologies developed and transferred shall be supported by training

programs to strengthen the utilization of such technologies. Exploratory trials and pilot testing of technologies shall be conducted in the farmers’ field to further enhance end-users understanding

and adoption of the technology.

In cases where RDET has to venture on the commercialization of technologies, it shall work in partnership with other government agencies and private investors for the commercialization of

said technologies.

PROPONENT

COLLEGE LEVEL

EL DIRECTOR

Start

VP-RDET

Disapproved

Approved

Project

Implementation


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IFSU Code

4.3 Incentive Schemes

Research incentives equal to 50% of the amount granted to researchers with publication under the IFSU research journal shall be granted on the pro-rated basis to the following office

providing support services to the researchers in the implementation of researchers. Their functions in the accomplishment of the researches are specified below.

4.3.1 Office of the President 4.3.1.1 Presents research budget for approval to higher authorities; 4.3.1.2 Approves researches; 4.3.1.3 Chairs the University Research Council Review (URCR); 4.3.1.4 A member of the team of evaluators during the Agency In House Review; and 4.3.1.5 Recommends researches for funding consideration.

4.3.2. Office of the VP for RDET 4.3.2.1. Assists in the review and evaluation of proposals; 4.3.2.2. Member of the team of monitoring and evaluation of On-going researches; 4.3.2.3. Co-chair of the University Research Council Review (URCR); and 4.3.2.4. Reviews activities for publication.

4.3.3. Office of the Research Director 4.3.3.1. Reviews and evaluates proposals; 4.3.3.2. Heads the monitoring and evaluation of on-going researches; 4.3.3.3. Member of the team of evaluators during the University Research Council Review and Agency In

House Review; 4.3.3.4. Reviews/evaluates research articles and forwards it to IFSU Research Journal referees; and 4.3.3.5. Reviews research articles for publication.

4.3.4. Accounting Office 4.3.4.1. Prepares voucher for every payment related to research; 4.3.4.2. Checks complete document attachment and signs after for availability of cash; 4.3.4.3. Records to researchers’ individual ledger every voucher processed; 4.3.4.4. Processes liquidation of cash advances in relation to research; 4.3.4.5. Prepares monthly and quarterly reports for submission to DBM and COA; 4.3.4.6. Remits to BIR taxes withheld from purchase of supplies and materials for use in research; and 4.3.4.7. Prepares year end reports where financial transaction of research is incorporated.

4.3.5. Budget Office 4.3.5.1. Prepares and consolidates budget proposals of researchers to be incorporated in the University

Budget Proposals yearly; 4.3.5.2. Prepares financial plan and cash program as required by DBM; 4.3.5.3. For disbursements, controls allotment and issues ALOBS for every voucher; 4.3.5.4. Prepares monthly report on allotment for research; 4.3.5.5. Prepares year end reports on allotment for submission to other government agencies; and 4.3.5.6. Prepares other reports required by DBM in relation to the Agency Performance Review.

4.3.6. Cashier’s Office 4.3.6.1. Prepares check for every approved research voucher; 4.3.6.2. Prepares Advice of checks issued and cancelled and submits to LBP; 4.3.6.3. Prepares monthly reports of Research checks issued for submission to Accounting Office and COA;

and 4.3.6.4. Signs Research checks and issues to claimants


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IFSU Code

4.3.7. Office of the Research Staff Personnel 4.3.7.1. Prepares all researches for the CRC Review and AIHR; 4.3.7.2. Acts as the Secretariat during CRC Review and AIHR; and 4.3.7.3. Assists researchers in the preparation of documents pertaining researches.

4.3.8. Office of the Internal Audit 4.3.8.1. Signs inspection reports for supplies purchased for use in the research; and 4.3.8.2. Checks and initials below the name of the president for voucher to indicate complete supporting

documents.

4.3.9. Supply Office 4.3.9.1. In-charge of canvassing and purchasing of supplies for use in research; and 4.3.9.2. Maintains ledger card and inventory of materials and equipments under research.

Table 3.1. Percentage Distribution of Incentives/Honorarium to Administrative Personnel

Percentage (%) Number of

Personnel

Office of the Univ. President 16% 1

Office of the Vice President for RDET 15% 1

Office of the Director for Research 14% 1

Accounting Office 14% 4

Budget Office 12% 3

Research Office Personnel 8% 2

Cashier’s Office 9% 3

Supply Office 8% 2

Internal Audit 4% 1

4.3.10. Incentive for Authors of Published Research, Scientific, Scholarly Works and Books

4.3.10.1. Cash incentives are given to the researcher for every paper presented or published.

Researchers whose research paper/articles are chosen, presented (oral or poster) and are

chosen and ranked as best papers/posters during Agency In-House review, regional, national, and international R & D symposium will be given incentives, subject to the availability of funds. Scientific

papers presented in public fora/discussions/conferences shall also be given incentives, subject to availability of funds. Similarly, scientific papers published in journals, books, and magazines shall

also be given incentives. The incentives shall be based on the following categories:

Table 3.2a. Cash Incentives for R&D Best Papers

Ranked Agency-In-House Regional R&D

Symposium

National R&D

symposium

International

R&D Symposium

Best Paper PhP5,000 PhP10,000 PhP15,000 PhP20,000

2nd Best paper PhP3,000 PhP6,000 PhP11,000 PhP16,000

3rd best paper PhP1,500 PhP3,000 PhP8,000 PhP13,000

Table 3.2b. Cash Incentives for R&D Best Posters

Ranked Agency-In-House Regional R&D

Symposium

National R&D

symposium

International

R&D Symposium

Best Poster PhP2,500 PhP5,000 PhP10,000 PhP15,000

2nd Best paper PhP1,500 PhP3,000 Ph7,500 PhP10,000

3rd best paper PhP1,000 PhP1,500 PhP5,000 PhP8,000


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IFSU Code

Researchers with publications in institutional, regional, national and international refereed

journals/books/magazines will be given cash incentives based on the following categories:

Table 3.3a. Cash Incentives for Publication

Categories Cash Incentives

Institutional

Circulation

Regional

Circulation

National

Circulation

International

Circulation

E-journals/books (free publications)

PhP 5,000 PhP 10,000 PhP 15,000 PhP 20,000

E-journals/books (free publications)

PhP 10,000 PhP 15,000 PhP 25,000 PhP 30,000

Printed Journals/books

(free publications)

PhP 5,000 PhpP 10,000 PhP 15,000 PhpP 25,000

PrintedJournals/books (free publications)

PhP 10,000 PhP 20,000 PhP25,000 PhP 35,000

Note: If there are several authors, the incentive will be prorated based on the number of authors Who are employed in any status in IFSU. Cash incentives shall be granted on a first come first serve basis subject to the availability of funds.

Researches published in the journals of IFSU will be given PhP 5,000 cash per incentive per research.

Employees whose papers/articles are presented in scientific for a, meetings and conferences

are entitled to cash incentives based on the following categories provided substantial proof of presentation are presented (e.g conference abstract, certificates/plaques of

recognition/appreciation, pictures, etc.) Table 3.3b. Cash Incentives for Presentation

CATEGORY PRESENTED IN

Regional Level Php2,500.00 + travel & perdiem

National Level 5,000.00 + travel & per diem

Local International* 7,500+travel & perdiem

International Level** $300 + travel & per diem

* international conferences/fora’s done in the Philippines.

**international conferences done outside the country

In cases where full publication became available, the incentives already given shall be

debited from the incentives under publication in Table 12.

4.3.10.2. Research publications shall bear the name of IFSU as the source of funding or as the University

where the researcher is presently connected as a faculty member or employee. 4.3.10.3. The IFSU Upland Research Journal is classified as a refereed National Journal.

4.3.10.4. Cash incentive package for technology developed and patented. For every technology patented, a cash incentive of Php 50,000.00 shall be given.

4.3.10.5. The support unit shall be given an incentive package of P2,000.00 for every research project

completed. The cash incentive package for support staff shall be released simultaneously with the cash incentive package of the researcher/s upon presentation/ publication of his research results.

4.3.10.6. There will be one editor of the IFSU Research Journal. The editor is given an honorarium of Five Thousand Pesos (P5,000.00) only for every research journal edited.

4.3.10.7. In lieu of a terminal report, a publishable paper should instead be submitted to the research office

as a requirement for the completion of the research project.


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4.3.10.8. The referees for the IFSU Journal are qualified authorities from HARRDEC, PCCARD, BSU, CHED,

and other related agencies. An amount of Five Thousand Pesos (P5,000.00) per journal is provided for the purchase of tokens to be given to all referees.

4.3.11. Monitoring and Evaluation of Research & Extension Programs 4.3.11.1. Research and Development

The Research programs of the University shall be monitored and evaluated for the

following reasons:

4.3.11.1.1. General Objectives: 4.3.11.1.1.1. To generate valid and reliable data and information as bases for decision-making in project

planning and implementation. Evaluation provides justification to project decisions as follows:

4.3.11.1.1.1.1. To continue or defer the implementation of new research projects.

4.3.11.1.1.1.2. To continue executing or to make changes on plans and activities of on-going projects. Evaluation prompts projects to accelerate its implementation or to revise implementation

plans to suit current conditions. 4.3.11.1.1.1.3. To continue or to stop implementation of on-going projects. Evaluation reinforces the

conviction to proceed with operation until it is finished, or serve warning to cut short the

lifespan of a project. 4.3.11.1.1.1.4. To replicate or forget all about a completed project. Evaluation either opens up or closes

down the chances of a project to be expanded, duplicated or replicated. 4.3.11.1.1.1.5. To communicate with all project stakeholders; and

4.3.11.1.1.1.6. To generate a sense of accountability, satisfaction and unity among all stakeholders.

4.3.11.1.2. Specific Objectives:

4.3.11.1.2.1. To furnish data and information essential for project planning; 4.3.11.1.2.2. To identify operational strengths, problems, weaknesses, issues and concerns.

4.3.11.1.2.3. To account for the executions of plans; 4.3.11.1.2.4. To determine and analyze the extent of achievement to project results, purposes and goals

including unplanned activities; and

4.3.11.1.2.5. To determine the impacts and potential of projects.

4.3.11.2. Extension and Training 4.3.11.2.1. General Objectives:

4.3.11.2.1.1. To generate valid and reliable data and information as basis for assessment and re-

planning. Evaluation provides justification to project decisions as follows: 4.3.11.2.1.1.1. To continue or defer the implementation of EST new projects; 4.3.11.2.1.1.2. To continue executing or to make changes on plans and activities of on-going projects.

Evaluation prompts projects to accelerate its implementation or to revise

implementation plans to suit current conditions; 4.3.11.2.1.1.3. To continue or to terminate on-going projects. Evaluation reinforces the conviction to

proceed with operation until it is finish, or serve warning to cut short the lifespan of a

project; 4.3.11.2.1.1.4. To communicate with all project stakeholders; 4.3.11.2.1.1.5. To generate a sense of accountability, satisfaction and unity among all stakeholders.

4.3.11.2.2. Specific Objectives:

4.3.11.2.2.1. To furnish data and information essential for project planning; 4.3.11.2.2.2. To identify operational strengths, problems, weaknesses, issues and concerns; 4.3.11.2.2.3. To account for the executions of plans; 4.3.11.2.2.4. To determine and analyze the extent of achievement to project results, purposes and goals

including unplanned activities; and 4.3.11.2.2.5. To determine the impacts and potential of projects.


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4.3.11.3. When and How to Evaluate

Time element with reference to the duration of a project shall be considered in conducting

evaluation. Research projects shall be evaluated along their life-span, that is, before, during and after the term of operation.

4.3.11.4. Ex-ante or before/pre-project evaluation It is a proactive tool to assess the potential of a research or extension project leading to a

decision to implement or not. Ex-ante evaluation includes the evaluation of research proposals, feasibility studies, project appraisals, needs assessment, technology assessment and profiling.

Social and livelihood analysis as applied in extension are also done at this stage. One or a combination of these tools shall be used in assessing the value of both research and extension

proposals to be carried out.

4.3.11.5. During-project evaluation

It is also known as on-going or continuing project evaluation. It consists of assessing project processes while the project in its implementation phase. This type of evaluation shall cover the

whole life span of the project. Evaluation activities made during this period shall include field

visitation reports, process documentation and analysis of activity and progress reports.

4.3.11.6. After-project evaluation This shall be referred to as ex-post facto evaluation. Evaluation at this point shall be done

when the project had been completed. The concern of which is to evaluate project results and outputs. Such results and outputs may be in the form of technology developed and realized

immediately after the completion of research projects or economic benefits/activities realized after

the implementation of extension projects and training programs.

AGENCY IN-HOUSE REVIEW

(HARRDEC, PCARRD, other National and Local

Evaluators)

R&D Proponent Implements the

research

R&D DIRECTOR (Receives &review

progress report)

R&D Proponent (Prepares paper for

presentation)

R&D Proponent Integrates

suggestions of the evaluators for improvement

R&D DIRECTOR (Receives and review

progress report)

R&D Proponent Integrates suggestions

for improvement

Monitoring &

Evaluation

(By the

University

Research

Council Team)

R&D DIRECTOR (Receives Research for

Publication) May also be submitted

to other Journals

Figure 3.5. Flow Chart for R&D Monitoring and Evaluation Process


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CHAPTER 5

AWARDS AND RECOGNITION

5.1. Best R & D Papers The Best Paper award for the best researcher through his/her research presentation shall be

determined during the Agency In-House Review. A Certificates of Recognition and an amount of Five

Thousand Pesos (P5,000.00) shall be granted each winner. There will be two (2) awardees under the following categories: 1 for Experimental/Natural Science Research and 1 for Social Science

Research.

5.1.1. Criteria for Evaluation

Table 3.4. Criteria for Best Paper on Experimental Research

CRITERIA

%

SOCIO-ECONOMIC IMPACT

Contribution in the field of study Environmental and Economic benefit

30

(15) (15)

METHODOLOGY (Is the methodology appropriate?) 15

RESULTS AND DISCUSSION

Are the results “pertinent” based on the methodology and experimental design used?

Are the results correctly interpreted and discussed? Are the conclusions correct or appropriate based on the results obtained?

25

(10)

(10) (5)

OVER-ALL ORGANIZATION/PRESENTATION

Systematic presentation of results Mastery of the subject/research

Clarity

25

(10) (10)

(5)

JUDGE’S DISCRETIONARY POINT 5

TOTAL 100

RANK

__________________________ Name & Signature of Evaluator

Table 3.5. Criteria for Best Paper for Social Research

CRITERIA %

RELEVANCE OF THE RESEARCH

a. Educational Impact Relevance (Is it a research priority?)

Contribution to new knowledge in the field of study

30

(15)

(15)

METHODOLOGY (Is the methodology appropriate?) 15

RESULTS AND DISCUSSION

a. Are the results “pertinent” based on the methodology and

experimental design used?

b. Are the results correctly interpreted and discussed? c. Are the conclusions correct or appropriate based on the results

obtained?

25

(10)

(10)

(5)


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OVER-ALL ORGANIZATION/PRESENTATION

a. Systematic presentation of results b. Mastery of the subject/research

c. Clarity

25

(10) (10)

(5)

JUDGE’S DISCRETIONARY POINT 5

TOTAL 100

RANK

_________________________ Name & Signature of Evaluator

5.2. Best Researcher and Extentionist

5.2.1. Rationale

The IFSU conducts a search from among its rank and file for Outstanding Researcher and

Outstanding Extension Worker to recognize contributions in the field of research and development

and extension services of the University. The search aims to motivate and honor those engaged in

research and extension. The award is given annually during the University Charter Day.

5.2.2. Objectives of the Award

5.2.2.1. Give recognition to employees of the IFSU with exemplary accomplishments in research and

development and extension.

5.2.2.2. Select outstanding researchers and outstanding extension workers as models for the research and

extension professions.

5.2.3. Qualifications

5.2.3.1. The search is open to all full-time and permanent personnel of IFSU who have rendered at least

five years of service prior to the nomination. Candidates should be duly nominated by the local

search committee of a University, academic College, or research and training College/center.

5.2.3.2. The following are disqualified:

5.2.3.2.1. Those holding administrative positions at the time of search as follows: vice-president, dean, or

director

5.2.3.2.2. Member of the search committee

5.2.3.2.2.1. Those that have been found guilty of any criminal, civil, and/or administrative case.

Note: Previous awardees are allowed to apply for the current search provided that they will

not use the documents credited during the previous search

Table 3.6. Criteria for Best Researcher (70 points and above)

Criteria Pts

1. Accomplishments (for the last three years) 55

a) Technology developed. 5 pts. for every technology developed (maximum of 4

technologies) - 20

b) Publications - papers published in scientific/technical journals (e or printed) and

other professional publications - 20


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T

c) For every refereed publication (different researches, maximum of 4 publications)

International- 5

National- 3

Institutional-1

d) Awards received related to research - 15

International- 7

National- 5

Institutional- 2

2. Adoption of Technology Generated

Pilot tested/ demonstrated in clientele’s field - 5

Production of packaged technologies - 5

Actual Utilization of technology by clienteles (as documented and signed by

users) - 10

25 and above clienteles- 10

15- 24 clienteles - 7

10- 14 clienteles - 5

5-9 clienteles - 3

1- 4 clienteles - 1

20

3. Performance Appraisal Report (PAR-PES)

Outstanding for two consecutive evaluation stages - 5

Very Satisfactory for two consecutive evaluation stages -3

5

4. Educational and professional advancement

4.1 Certified true copy of transcript of records or diploma for the highest degree

attained or the degree being pursued

Doctorate Degree- 5

Masters degree- 3

Bachelors Degree- 1

4.2 Certificate of participation in any relevant training seminar or

workshop attended for the last five years - 5

International- 5 (.6/day not to exceed 5 pts.)

National- 3 (.4/day not to exceed 3 pts.)

Institutional-2 (.2/day not to exceed 2 pts.)

4.3. Certificate of recognition as presenter, coordinator, resource speaker and

lecturer in relevant research seminars/ training/for a - 5

International- 5

National- 3

Institutional-2

15

6. Membership in any professional organization related to Research (1 pt. for every

membership)

5


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Table 3.7. Criteria for Best Extensionist – (70 points and above)

1. Extension Involvement

1.1 Copy of documents showing his/her involvement in extension work (i.e. as

resource person in training, community involvement, student involvement,

institutional participation/linkages, and consultancy services) 20

1.2 Copy of certificates and other evidence showing innovative and significant

approaches/models in extension work (demonstration projects and

publication of IEC materials) 15

1.3 Community/institutional assessment of the nominee in the area (province,

municipality, or barangay) and institution where extension work has been

conducted and participated, respectively. 10

1.4 Certified copy of workload and/or designations within the last two years.

10

55

2. Impact of extension service rendered

(Application of services rendered gauge through production/ output of clienteles)

30

3. Education and professional advancement

3.1 Certified true copy of transcript of records or diploma for the highest

degree attained or the degree being pursued - 5

Doctorate Degree- 5

Masters degree- 3

Bachelors Degree- 2

3.2 Certificate of participation in any advance training seminar or workshop

attended for the last five years related to extension activities. 5

10

4. Certificate of membership in any professional organization related to extension activities

5

Prize. The awardee shall receive a plaque of recognition and a cash prize incentive subject to

approval and availability of funds.

5.3. Policies and Guidelines in Extension and Training Operations

5.3.1. Rationale To attain the mission, goals and objectives of the department, there is a need to formulate

additional policies and guidelines that will provide directions in the management and administration

in planning and implementation of extension programs.

5.3.2. General Policies and Guidelines 5.3.2.1. All extension activities regardless of the type, nature and funding sources must be indexed in the

office of the Extension and Training Department for monitoring if needed and for record purposes. 5.3.2.2. Colleges/Department Coordinators shall forge strong rapport and continued coordination with the

Extension Office on the implementation of extension activities. 5.3.2.3. All extension projects and activities not included in the Approved Action Plan shall not be funded as

part of the Extension and Training Program and in no way given financial and material support.


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5.3.2.4. Preparation, submission of project proposal for outside funding is strongly encouraged. 5.3.2.5. Extension Aide/s and Farm Demonstrator/s and Farm Worker/s assigned in the Extension

department shall be fulltime in the department. However, in cases of services, academic load

requiring their expertise shall be sanctioned by the VP RDET through appropriate recommendation of the Director for Extension and Training.

5.3.2.6. The extension projects/activities not implemented within six (6) months upon approval is deemed

terminated and forfeited. 5.3.2.7. All extension projects/activities implemented inside the campus must be managed permanently by

farm worker/s in order to sustain the project throughout the years. 5.3.2.8. All extension activities implemented must be evaluated for impact assessment. Result of the

evaluation and impact assessment must be used for planning and improvement of the extension activities. Report of the assessment must be submitted to the extension office.

5.3.2.9. Packaging of technologies and commercialization in flyer, brochure, video, CDs and other formats

shall be the responsibility of the author. The extension office will be responsible for the reproduction of the material.

5.3.2.10. Training designs and proposals shall be prepared by the proponent/s. 5.3.2.11. Flyers and brochures packaged by the extension office may be given free to students and farmers

and other clienteles who needed the material in their extension and farming activities. SCREENING AND SELECTION CRITERIA

This is to encourage and increase participation of each college/department in extension activities.

Table 3.8. Guidelines and Procedures in the Selection of Outstanding Extension in the Department or College Criteria

% Applicant should submit the necessary documents/proof of outstanding contribution in

extension activities to the screening committee. The selection committee to evaluate

the documents/proof of outstanding contribution submitted by the applicant, based on the following:

1. Socio-economic contribution (Impact to the community)

35%

2. Adaptability/Utilization and Replicability of Extension Output

(Actual utilization/adaptation of technology in the locality. Higher consideration will be given to those output which are already in

commercialization stage and recognized at the provincial level.)

35%

3. Contribution to the general advancement of science and technology. (A new technology developed, an innovation or a remarkable modification of

an existing technology.)

30%

TOTAL 100%

5.3.3. Awards 5.3.3.1. The name of the department or college awardee will be forwarded to the chairman on awards to be 5.3.3.2. of the recognized during the Foundation Day.

5.3.3.3. An additional amount of P10,000.00 will be given to the awardee (Source of fund- Extension Fiduciary Fund)

5.3.3.4. All documents, proof of outstanding contribution will be kept in the office of the Selection Committee

Chair for purposes related to said evaluation/selection of awardees. 5.3.3.5. The decision Selection Committee will be final.

5.3.4. University Research and Extension Exposition Forum by Category

5.3.4.1. This forum will serve as an avenue for students to present their researches and extension

projects/activities. A separate set of criteria will be prepared for students and faculty/staff extension


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IFSU Code

activities. For the extension forum, students will present their extension projects in flyer or brochure,

video and other formats. 5.3.4.1.1. Student Category (Junior) and;

5.3.4.1.2. Faculty and Staff (Senior)

5.3.4.2. The search for the most outstanding student researcher and extentionist shall be determined during

the University Research and Extension Exposition Forum. A plaque of recognition and cash amount will be given to the following;

5.3.4.2.1. Student Research - There will be two (2) awardees under the following categories

5.3.4.2.1.1. Social Research 5.3.4.2.1.2. Experimental/Natural Science Research

5.3.4.2.1.3. Best/most outstanding researcher – P3,000.00

5.3.4.2.1.4. First Runner-up – P2,500.00 5.3.4.2.1.5. Second Runner-up – P2,000.00

5.3.4.2.2. Student Extension 5.3.4.2.2.1. Best/most outstanding extentionist – P3,000.00

5.3.4.2.2.2. First runner-up – P2,500.00 5.3.4.2.2.3. Second runner-up – P2,000.00

Note: Source of fund for the prizes shall come from the Research and Extension Fiduciary Fees.

5.3.4.2.3. Faculty/Staff Category 5.3.4.2.3.1. Most outstanding extensionist – P4,000.00

5.3.4.2.3.2. First runner-up - P3,500.00 5.3.4.2.3.3. Second runner-up- P3,000.00

Note: Source of fund for the prizes shall come from E&T Fund.

5.3.4.3. The guidelines for the selection of the most outstanding student/faculty/staff extentionist shall

follow the criteria for the most outstanding extension department. 5.3.4.4. For research, the criteria for best paper on experimental and social research in the RDET Manual will

be used.

5.3.5. Format for Monitoring of Training/Extension Programs/Activities Title of the Project/Training Location

Duration Type of Training Service

College Involved Proponent/Training Worker

Purpose of the Project/Training

Goals to be Attained Periodic Report

As to purpose (How far have you attained your purpose?) Availability of materials needed and timeliness thereof

Schedule of activities (on schedule)

Budget Total

Spent Balance

Problems Encountered Materials


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IFSU Code

Schedule

Resource persons Others

Contingency Measures Undertaken Suggestions for the Improvement/Continuation of the project

5.3.6. Program/Training Evaluation Format Title of Project/Training

Location Date

Type of Training Services College Involved

Proponent/Training Worker

Audience/Number Instruction/Training Worker

Program goals

Table 3.9. Program Evaluation Inputs Number of visits

No. of meetings

Activities Learning situations set up

Subject matter taught

People Involvement Percent of target audience

participating in the program/ project

Reactions No. of persons indicating whether

training program is useful or not

KASA Change Change in knowledge, attitudes, skills,

and aspirations of target audience

Practice Change No. of clientele using/adopting

improved practices

End Results Attainment of ultimate objectives

Change in the quality of life


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IFSU Code

CHAPTER 6

MINIMUM REQUIRED FACILITIES

The University has a strong capability of implementing research development projects through a number of infrastructure, experimental farms, equipment and facilities needed for Research

Development Extension and Training activities.

6.1. Buildings, Laboratories and Demonstration Farms

6.1.1. RDET Office. It occupies the whole RDET Building. First floor is used by Extension and training offices while the upper floor is used for research and development offices.

6.1.2. Green House for Banana In-vitro Plantlet Development 6.1.3. Science Laboratories. It is provided with good equipment and facilities for Soil Science, Animal

Science, Crop Science and Crop Protection

6.1.4. Post Harvest Building 6.1.5. Farm Mechanization Facilities

6.1.6. Farmer’s Agri-business Development Training Center 6.1.7. Food Service Building

6.1.8. Piggery and Poultry Building

6.1.9. Experimental/Research Farm Aside from these infrastructures, there are experimental areas of 5.2 hectares in the main

campus, for the conduct of applied researches, 22 hectares in Alfonso Lista Campus for the conduct of experimental researches.

6.1.10 Techno-Demonstration Farm

The University has an existing rice production area of 1.2 hectares for technology

demonstration on hybrid seed production, and ¼ hectare of the model farm for farming system technology demonstration in the main campus.


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IFSU Code

CHAPTER 7

STUDENT’S INVOLVEMENT IN RESEARCH AND EXTENSION

7.1. Access and Use of RDET Facilities 7.1.1. Students conducting research are allowed to make use of the available research and extension

facilities of the University provided they abide by the existing rules and regulation in the utilization of

said facility. 7.1.2. Students can use the following facilities with a minimal fee. 7.1.2.1. Soil Analysis

N – PhP 80/sample

P - 80/sample K - 80/sample

CEC - 50/sample

O.M - 80/sample PH - 50/sample

7.1.2.2. Plant Tissue Analysis

N – PhP 90/sample

P - 90/sample K - 90/sample

Ca, Mg, etc 80/nutrient sample

7.1.2.3. Use of Piggery and Poultry Building A minimum fee of PhP50.00/month

7.1.2.4. Private and Commercial Establishments RDET facilities will also be used to serve farmer’s laboratory test needs with the following

fees:

7.1.2.4.1. Soil Analysis

N – PhP 200/sample P - 200/sample

K - 200/sample CEC - 150/sample

O.M - 150/sample

PH - 50/sample Ca, Mg, Sulfur- 150/nutrient

7.1.2.4.2. Plant Tissue Analysis

N, P, K, C, Ca, Mg, S – 200/sample

7.1.3. Undergraduate and Graduate Thesis Grant Students can be junior researchers involved as part of the Research programs and

projects. Financial or material support is granted if funds are available.

7.1.3.1. Objective

To strengthen student’s research capabilities by providing financial or material assistance

for graduate and undergraduate thesis.

7.1.3.2. Criteria Graduate and undergraduate students thesis with an approved thesis dissertation or outline

can apply for thesis support.


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7.1.3.3. Guidelines for Availment

7.1.3.3.1. Thesis should be in line with the existing research thrusts priorities of the Research Division. 7.1.3.3.2. The respective research coordinators in consultation with their respective College deans and

chairpersons select the entries for funding. 7.1.3.3.3. Thesis proposals are then submitted to the Research Office on or before the following

schedules:

August - Thesis to be conducted during the second semester February – Thesis to be conducted during the first semester of the next school

year. 7.1.3.3.4. Submitted proposals are then referred to the concerned College research council composed

of three members – Research Director as Chairman, 2 members who are experts on the concerned field;

7.1.3.3.5. The University Research Council and the Director for Research finally review and approve

the thesis to be funded by the Research Division; 7.1.3.3.6. A minimum of two (2) students /semester (one graduate and one undergraduate) who are

on the process of conducting their theses could avail of the financial support; 7.1.3.3.7. Each student is entitled to a thesis support in the form of supplies and materials with a

maximum value of Php 5,000.00 for undergraduate and PhP10,000 for graduate;

7.1.3.3.8. Upon approval, a written memorandum of agreement (MOA) is signed by the student, the thesis adviser, and the Research Director; and

7.1.3.3.9. After the completion of the research, students are required to submit two (2) copies of the manuscript to the Research Office and one (1) copy to the University Library.


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IFSU Code

CHAPTER 8

POLICIES AND PROCEDURES

8.1. Designation of Program, Project or Study Leader 8.1.1. Proponents of approved and funded proposals are automatically designated as the research leader.

If for some reason, one or two of the original proponents will no longer be available at the time of

implementation, qualified personnel from Research or other academic units can be considered. Recommendation for replacement can be made by the Director for Research/Extension in

consultation with the concerned research/project leader. 8.1.2. Personnel with academic or non-academic designation (research assistant) or equivalent can be

designated as: 8.1.2.1. Program/ Project Leader provided that he/she has at least an MS degree with two years of

research/extension experience; or

8.1.2.2. Study Leader provided that he or she has a BS degree with at least three years of research experience.

8.1.3. Designation of personnel from other agencies/units should be cleared with the heads of concerned

agencies/units.

8.2. Designation of Officer In-Charge

8.2.1. For short duration of absence/official business (OB)/travel (one month or less), designation is done by the officer concerned, copy furnished the proper authorities.

8.2.2. For longer duration of absence/OB/travel (more than one month), designation is done by higher authority upon recommendation, if possible, of the officer concerned.

8.2.3. Other Designations

8.2.3.1. Designation of other administrative positions below the Director’s level is made by the Director for Research/Extension with concurrence of the VP – RDET.

8.2.3.2. To be official, any additional designations/ assignments are put in writing by the designating official, unless in emergency cases where official designation can not be immediately done.

8.3. Hiring/Termination of Personnel 8.3.1. For Project Personnel (research, aides, laborers)

8.3.1.1. After thorough review/evaluation the project/study leader can recommend the hiring or termination of personnel to the Director for Research.

8.3.1.2. The Director for Research issues the designation/termination notice to the personnel concerned.

8.3.2. For Personnel with Academic Rank

8.3.2.1. A committee, composed of the Director for Research, Division Chief, screens and recommends the personnel for hiring/termination. Recommendation is made by the Committee to the VP – RDET

who in turn endorses the recommendation to the Office of the University President for appropriate action.

8.4. Promotion of Personnel 8.4.1. Program/Project/Study leader recommends to the Director for Research/Extension personnel for

promotion based on evaluation/promotion criteria. 8.4.2. Promotions committee screens and recommends personnel to the VP – RDET.

8.4.3. VP – RDET reviews and endorses recommendation to the University President.

8.5. Workload

8.5.1. Credit equivalents of research and/or extension assignments are found under workload provisions of the Code.

8.5.2. Teaching assignments other than the regular ones requested by the academic units should be coursed through the Directors for Research and Extension and approved by the VP-RDET. Decision


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will be arrived at upon discussion with the faculty member concerned and his/her immediate

supervisor. 8.5.3. On Sales of Produce of Projects

8.5.3.1. Income generated from the conduct of research projects shall accrue to the University. The Office of the Research Director shall be given a copy of the submitted report on research income

for record purposes.

8.5.3.2. For projects under trust fund, memo of agreement shall serve as legal basis. 8.5.3.2.1. Transaction shall strictly follow the financial management and auditing procedures of the

University. The income generated from the sales of the produce shall be credited to the trust fund of the project.

8.5.3.3. For other projects:

8.5.3.3.1. Transaction and remittance of sales should strictly follow the requirements of the financial

management and auditing procedures of the University.

8.5.3.4. In no case shall any of the project personnel be entitled or allowed to free share of the produce unless officially allowed or sanctioned by higher authorities.

8.5.4. Use Of Supplies The supply officer takes charge and monitors use of supplies. As required, personnel should

sign in a logbook for supplies withdrawn. Checking Of Attendance And Signing Of Daily Time Records (DTR).

8.5.4.1. The Director for Research/Extension signs the DTR of all program/project/study leaders. 8.5.4.2. Program/Project leaders sign the DTR of all research assistants, research aides, enumerators,

laborers and clerical staff under them.

8.5.5. Problems And Grievances

8.5.5.1. All problems and grievances should be tackled first within the unit before these are elevated to higher authorities.

8.6. Guidelines in the Use of Facilities

8.6.1. Persons who can Use the Research Laboratory Facilities and Experimental Area 8.6.1.1. RDET Staff/Personnel

A request form must be properly filled up by the personnel intending to use the

laboratory facilities subject to the approval of the concerned Director in consultation with the laboratory/facility in-charge.

8.6.1.2. Faculty/Students

8.6.1.2.1. Faculty in the different Colleges are allowed to use the RDET laboratory facilities and experimental area upon approval of the Director for Research in consultation with the

laboratory/training facility in-charge.

8.6.1.2.2. Undergraduate and graduate classes from other units may only be allowed in the Research laboratory upon request of the College Dean subject to the approval of the Director for

Research. 8.6.1.2.3. Students are not allowed to use any of the laboratory equipment without the assistance/strict

supervision of the laboratory in-charge.

8.6.1.2.4. Students undertaking laboratory work are required to provide their own chemicals/reagents and other materials needed.

8.6.1.3. Non-University Personnel including Regional Consortium Member Institutions.

8.6.1.3.1. They are allowed to use the laboratory facilities upon request of the head of the agency and approved by the University President and VP-RDET.


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8.6.1.3.2. The use of any laboratory facility is only allowed with the supervision of the laboratory in-

charge.

8.7. RDET Vehicle 8.7.1. Conditions for the use of the RDET Vehicle:

8.7.1.1. Fuel, lubricants and other maintenance expenses will be charged against RDET funds. If

research personnel use the vehicle, expenses shall be charged under research funds. Should the Extension personnel use the vehicle, expenses shall be charged against Extension funds;

8.7.1.2. Trip tickets and travel orders for trips under the auspices of RDET will be signed/issued by the VP for RDET; and

8.7.1.3. Trip tickets and travel orders for trips by other University Officials outside of RDET will be signed by the University President.

8.8. Laboratory Fees 8.8.1. Soil and Plant Tissue Analysis

8.8.1.1. Analyses for researches under the RDET Program are free of charge. 8.8.1.2. Non-RDET clientele requesting for analysis are charged based on the current approved cost of

analysis.

8.8.1.3. Mode of Payment 8.8.1.3.1. Payment in cash is done through the University Cashier’s Office by the requisitioning officer.

The Requisitioning officer is required to present the original receipt and submit photocopy of the same to the laboratory in-charge for monitoring purposes.

8.9. Others 8.9.1. Users are required to sign in the logbook for use of any equipment in the laboratory.

8.9.2. Users are required to report to the laboratory in-charge immediately after the completion of their work. The laboratory in-charge will in turn inspect the equipment/instrument used.

8.9.3. Any breakages of laboratory/glass wares and damages done to the equipment must be replaced and

repaired, respectively, by the users. No users are allowed to do their laboratory work beyond office hours and during Saturdays and Sundays without the supervision of the laboratory in-charge.

8.9.4. No equipment/instrument is allowed to be brought out from the laboratory. 8.9.5. Users are required to observe cleanliness and orderliness in the laboratory facilities.

8.10. Linkages and Fund Sourcing 8.10.1. Local Linkages

The University established its linkage with the local government units in the provincial and municipal level. These are as follows:

8.10.1.1. Office of the Municipal Agriculturists (DA-LGU);

8.10.1.2. Office of the Provincial Agriculturist (DA-Ifugao); 8.10.1.3. Department of Agrarian Reform (DAR-Ifugao);

8.10.1.4. Community Environment and Natural Resources Office (CENRO); 8.10.1.5. Provincial Environment and Natural Resources Office (PENRO); and

8.10.1.6. Agricultural Training Institute – Regional Training Center (ATI-RTC).

8.10.2. Regional Linkages

The University established linkages with the following Government and Non-Government Organizations in the Cordillera Administrative Region:

8.10.2.1. Highland Agriculture and Resources Research and Development Consortium (HARRDEC); 8.10.2.2. Commission on Higher Education – Zonal Research Center (CHED-ZRC); and

8.10.2.3. Cordillera Research Center.

8.10.3. National Linkages

The University established linkages with the following National Government Agencies (NGA’s):


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8.10.3.1. Department of Agriculture (DA);

8.10.3.2. Bureau of Agricultural Research (BAR); 8.10.3.3. Bureau of Fisheries and Aquatic Resources (BFAR);

8.10.3.4. Philippine Rice Research Institute (PhilRice); 8.10.3.5. DA-Agricultural Training Institute (DA-ATI);

8.10.3.6. DA-National Irrigation Administration (DA-NIA);

8.10.3.7. Department of Science and Technology (DOST); 8.10.3.8. Philippine Council for Advanced Science and Technology Research and Development

(PCASTRD); 8.10.3.9. Philippine Council for Agriculture, Forestry and Natural Resources Research and Development

(PCARRD); 8.10.3.10. Department of Environment and Natural Resources (DENR);

8.10.3.11. Department of Education (Dep. Ed.)

8.10.3.12. National Economics and Development Authority (NEDA); 8.10.3.13. National Council of Culture and Arts (NCCA); and

8.10.3.14. National Research Council of the Philippines (NRCP).

8.10.4. International Linkages

8.10.4.1. It shall follow existing government and IFSU rules in disbursement, accounting and auditing rules and regulations; and

8.10.4.2. A 10% of administrative cost will be charged every


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CHAPTER 9

DISBURSEMENT OF FUNDS

9.1. For Research and Development Projects Coursed Directly Through IFSU: 9.1.1. It shall follow existing government and IFSU policies on disbursement, accounting and auditing rules

and regulations; and

9.1.2. A ten percent (10%) administrative cost will be charged every research and development project fund release to IFSU or any of its researchers in their capacity as IFSU personnel.

9.2. Utilization of Research Funds

9.2.1. All supplies for research projects shall be requested from the supply office except for emergency purchase.

9.2.2. All cash advances may be allowed to accommodate emergency purchases, fares, and other

contingencies in the amount not more than P10,000.00 to be supported by purchase request and project activities.

9.2.3. No cash advance shall be allowed when there is standing unliquidated cash advance. 9.2.4. Liquidation vouchers shall be supported by an accomplishment report.

Service rendered by research assistants shall be paid directly to them.

9.2.5. Research assistants shall be allowed to claim actual fare plus P200.00 allowance per day (P150.00 for meals and P50.00 for lodging).

9.2.6. Research project production shall be submitted to the Collecting Officer as income of the University. 9.2.7. All semi-expandable items (e.g. staplers, agricultural tools like shovels, bolos, etc.) shall be

submitted to the Supply Office after the completion of the research project. The submitted materials shall be used by future researchers upon request.