partnering to help all kids learn coordinator’s and principal’s guide to measures of academic...

Partnering to help all kids learn

Coordinator’s and Principal’s Coordinator’s and Principal’s Guide toGuide to

Measures of Academic ProgressMeasures of Academic Progress

MAPMAP

2Partnering to help all kids learn

Intended Intended AccomplishmentsAccomplishments

• IntroductionsIntroductions

• Scheduling and First Season PilotScheduling and First Season Pilot

• Distributing Logins and PasswordsDistributing Logins and Passwords

• Network LoginsNetwork Logins

• Preparing the CRFPreparing the CRF

• Managing Testing with TAAManaging Testing with TAA

• NWEA Reports SiteNWEA Reports Site

• End-of-Term ReportsEnd-of-Term Reports

• Helping Teachers Use Their DataHelping Teachers Use Their Data

• Taking Action and Planning AheadTaking Action and Planning Ahead

Handout — Agenda


Key to Pictures You’ll SeeKey to Pictures You’ll See

= = discussion item, small or discussion item, small or whole groupwhole group

= = key point, pay special key point, pay special attention to this!attention to this!

= = refers to a tool for refers to a tool for your useyour use

= = something for you to think something for you to think aboutabout


Documents to Keep HandyDocuments to Keep Handy

•Checklist for SuccessChecklist for Success

•Key Deadlines Tracking FormKey Deadlines Tracking Form

Handbook — Pages 4-11 Checklist for Success; Key Deadlines Tracking Form


Scheduling Scheduling SuggestionsSuggestions

•Plan well in advancePlan well in advance•Pilot first season Pilot first season •Build in extra time for setup between classesBuild in extra time for setup between classes•Keep window as close to two weeks as possibleKeep window as close to two weeks as possible•Test one subject at a timeTest one subject at a time•Use same subject order fall and springUse same subject order fall and spring•Use same class rotation fall and springUse same class rotation fall and spring• Inform staff of testing windowInform staff of testing window

Handbook — Page 12 Scheduling Issues and Suggestions; Pages 22-23 Sample Schedules


First Season PilotFirst Season Pilot

•Have all labs set up for testingHave all labs set up for testing

•Bring in one or two classes to each labBring in one or two classes to each lab

•Success with these classes = valid Success with these classes = valid teststests

•Two purposes: 1) Make sure Two purposes: 1) Make sure everything is working and 2) Gives everything is working and 2) Gives proctors a chance to practiceproctors a chance to practice

•Make sure pilot date is included in Make sure pilot date is included in testing windowtesting window


HousekeepingHousekeeping

•Decide who will upload each Decide who will upload each dayday

•Decide what permissions to Decide what permissions to grantgrant

•Log uploadsLog uploadsHandbook — Pages 24-25Upload Log for Individual Schools; Upload Log for Central Location


Materials You Will Need to Materials You Will Need to Prepare Your Class Roster Prepare Your Class Roster

File (CRF)File (CRF)•CRF TemplateCRF Template

•SPF TemplateSPF Template

•Preparing to Create Preparing to Create Your CRF DocumentYour CRF Document


How do you want your How do you want your data?data?

Do you want…Do you want…•……multiple teachers to receive multiple teachers to receive

reports?reports?

•……to disaggregate by student to disaggregate by student demographic information?demographic information?

•……to disaggregate by program?to disaggregate by program?

(Use “Preparing a Successful CRF” in (Use “Preparing a Successful CRF” in handbook)handbook)

Handbook — Page 13Preparing a Successful Class Roster FileHandout – Lexington County, SC


Finding your existing Finding your existing datadata

•What student management What student management system does your district use?system does your district use?

•What data currently exists in What data currently exists in that system?that system?

•What data can be exported to What data can be exported to Excel? Excel?

•Export or not – must meet Export or not – must meet NWEA specificationsNWEA specifications


CRF TemplateCRF Template

Handbook — Page 26 Class Roster File Template;Page 28 CRF Completion ChecklistPage 32 Sample CRF


Important Notes!Important Notes!

•CRF must include one record per student CRF must include one record per student for each teacher who will receive a report.for each teacher who will receive a report.

•For student scores to be reported to For student scores to be reported to multiple classes (i.e., content classes or multiple classes (i.e., content classes or special needs class), you must have special needs class), you must have multiple rows of data for each student.multiple rows of data for each student.

•Otherwise, your reports will be organized Otherwise, your reports will be organized by grade rather than class or teacher.by grade rather than class or teacher.


Students in One ClassStudents in One Class(typical elementary setup)(typical elementary setup)

•All scores reported to only one All scores reported to only one teacher (i.e., the homeroom teacher (i.e., the homeroom teacher) teacher)

– only one row of data per studentonly one row of data per student

•In order for scores to be reported In order for scores to be reported to other teachers (i.e., special to other teachers (i.e., special program teachers) program teachers)

– multiple rows of data for each multiple rows of data for each studentstudent


Students in Multiple Students in Multiple ClassesClasses

(typical secondary setup)(typical secondary setup)•Scores reported to multiple classes Scores reported to multiple classes

require multiple rows of data for require multiple rows of data for each studenteach student

•Example: for reports to be Example: for reports to be produced for Math classes AND produced for Math classes AND English classes, you will have two English classes, you will have two rows of data for every studentrows of data for every student


Top Tips for a Successful Top Tips for a Successful CRFCRF

•A unique ID # for each A unique ID # for each studentstudent

•Do not recycle ID #’s Do not recycle ID #’s

•A unique ID # for each A unique ID # for each teacherteacher

Handbook — Page 14Top 10 Steps to a Successful CRF Preparation



•Submit one CRFSubmit one CRF

•Submit all schools, all grades, all Submit all schools, all grades, all subjects on one tab on one subjects on one tab on one spreadsheetspreadsheet

•Do not modify the format of the CRFDo not modify the format of the CRF

•Submit SPF with the CRFSubmit SPF with the CRF



•Use the date format of Use the date format of MM/DD/YYYY (example: MM/DD/YYYY (example: 10/15/1999 or 3/5/2002)10/15/1999 or 3/5/2002)

•Critical for disaggregating data:Critical for disaggregating data:

– Class Name (Column M)Class Name (Column M)

– Class Period Name (Column N)Class Period Name (Column N)


Preparing Your Class Preparing Your Class Roster FileRoster File

• The CRF directly impacts what The CRF directly impacts what your reports will look likeyour reports will look like

• Layout of the CRF must follow Layout of the CRF must follow templatetemplate

– Template can be downloaded from:Template can be downloaded from:• http://www.nwea.orghttp://www.nwea.org

• Select: Select: <Support><Support>, then , then <Document <Document Library>Library>

• Then select:Then select: Creating your Class Roster FileCreating your Class Roster File


NWEA ResourcesNWEA Resources• http://www.nwea.orghttp://www.nwea.org

• Select: Select: <<SupportSupport > >, then , then <<Document Library>Document Library>


NWEA Document LibraryNWEA Document Library


Where Components of the Class Where Components of the Class Roster File are Reflected in the Roster File are Reflected in the

Class ReportsClass Reports


Special Programs File Special Programs File (SPF)(SPF)

•Includes information to Includes information to disaggregate reports by special disaggregate reports by special programs (e.g., special ed., programs (e.g., special ed., gifted and talented, ESL, etc.)gifted and talented, ESL, etc.)

•Separate file from CRFSeparate file from CRF

•Students in SPF MUST be in Students in SPF MUST be in CRFCRF

•Optional fileOptional file


Preparing Your Special Preparing Your Special Programs FilePrograms File

• Layout of the SPF must be exactly Layout of the SPF must be exactly like the templatelike the template

– A template can be downloaded from:A template can be downloaded from:

• http://www.nwea.orghttp://www.nwea.org

• Select: Select: <Support><Support>, then, then <Document Library> <Document Library>

• Select Document: Select Document: Creating Your Special Creating Your Special Programs FilePrograms File


Special Programs File Special Programs File (continued)(continued)

•Columns A-E in the SPF must Columns A-E in the SPF must include the exact data for each include the exact data for each student as it appears columns student as it appears columns A,Q,R,S,T in the CRF.A,Q,R,S,T in the CRF.

•District will receive District will receive Summary Summary DataData for each identified special for each identified special programprogram


SPF TemplateSPF Template

Handbook — Page 34 Special Programs File Template;Page 35 SPF Completion ChecklistPage 36 Sample SPF


To Submit Your Files:To Submit Your Files:

•Once prepared, log in to Once prepared, log in to https://reports.nwea.orghttps://reports.nwea.org

•Click the upload roster linkClick the upload roster link

•Add your Class Roster File and Special Add your Class Roster File and Special Programs File then click “Start Upload”Programs File then click “Start Upload”

•After your file has been uploaded you After your file has been uploaded you will receive a File Upload Confirmationwill receive a File Upload Confirmation


For Questions Regarding For Questions Regarding CRF/SPFCRF/SPF

•Contact NWEA at 503-624-Contact NWEA at 503-624-1951, ask for Tech Support1951, ask for Tech Support

•E-mail: E-mail: [email protected]@nwea.org

•Hours: 4:00 AM to 5:00 PM PST Hours: 4:00 AM to 5:00 PM PST (in busy months) (in busy months)


Distributing Reports Logins Distributing Reports Logins and Passwordsand Passwords

•MAP Coordinator has accessMAP Coordinator has access

•Same user name and password for Same user name and password for reports site and TAAreports site and TAA

•https://reports.nwea.orghttps://reports.nwea.org

•Get teacher login informationGet teacher login information

•Distribute to principals, principals Distribute to principals, principals distribute to teachersdistribute to teachers


Test Administration Test Administration ApplicationApplication • Download test packagesDownload test packages

• Download student/district dataDownload student/district data

• Add employees/assign permissionsAdd employees/assign permissions

• View/modify employee securityView/modify employee security

• Create building level login and passwordsCreate building level login and passwords

• Locate/move/add studentsLocate/move/add students

• View/modify student profileView/modify student profile

• Upload test resultsUpload test results


TAATAAAccessed thru IE 5.01 or higher Accessed thru IE 5.01 or higher at at https://map.nwea.org/taa.htahttps://map.nwea.org/taa.hta

Handout – Guide to Using Test Administration ApplicationHandbook – Page 16-17Assigning Permissions in TAA

Tab 4 in Notebook – MAP System Setup Guide

Before testing can begin, you must download:

1. NWEA Agency Data

2. Student Data

3. Test Packages

Once the CRF is sent to NWEA , you may need to add new students as they come into your district.

•Who will do this? (need to be trained and have permission)

•Need unique ID numbers to assign


Downloading TestsDownloading Tests

•Make sure Make sure ONLYONLY appropriate appropriate tests are downloaded to the tests are downloaded to the appropriate schoolsappropriate schools

•e.g.: Elementary schools should e.g.: Elementary schools should NOT receive any middle school or NOT receive any middle school or upper level testsupper level tests

•Too many errors occur when this Too many errors occur when this does not happen!!!does not happen!!!

Upload data to NWEA Upload data to NWEA every day after every day after

testing!!!testing!!!


MAP ReportsMAP Reports• Teachers (Reports Web Site) :Teachers (Reports Web Site) :

– Teacher, Student Progress, Class Roster, Students Not Teacher, Student Progress, Class Roster, Students Not TestedTested

– Instructional Resources (additional cost)Instructional Resources (additional cost)

• MAP Coordinator* :MAP Coordinator* :– Class (by RIT and/or Alpha), Achievement Status Class (by RIT and/or Alpha), Achievement Status

Growth, Student Progress, Alpha by Grade, School Growth, Student Progress, Alpha by Grade, School Summary, District Summary, Student Growth Summary, Summary, District Summary, Student Growth Summary, Student Growth District SummaryStudent Growth District Summary

– Leaders’ Edge (additional cost)Leaders’ Edge (additional cost)

• Principals* :Principals* :– Class (by RIT and/or Alpha), Achievement Status Class (by RIT and/or Alpha), Achievement Status

Growth, Student Progress, Alpha by Grade, School Growth, Student Progress, Alpha by Grade, School Summary, Student Growth SummarySummary, Student Growth Summary

Handbook – Pages 17-18MAP Reports

*Complete reports available only at the end of *Complete reports available only at the end of testing windowtesting window


Sample Class Report (Final)Sample Class Report (Final)

RIT: not grade level dependent

NOTE: goal descriptors (HI,AV,LO) ARE grade dependent


NWEA Monitoring Growth NWEA Monitoring Growth DocumentDocument

What are expected What are expected

RIT and growth RIT and growth

scores?scores?

typical


Monitoring Growth in Monitoring Growth in Student AchievementStudent Achievement

Mathematics Achievement and Growth

250

Handout – Monitoring Growth in Student Achievement

43Partnering to help all kids learn Rit Block Growth NormCharts - Handout

11.3 5.4

RIT Block RIT Block Growth NormsGrowth Norms


Other Other ResourcesResources

•RIT Reference ChartRIT Reference Chart

•Directions for Accessing Directions for Accessing Teacher Level ReportsTeacher Level Reports

•Understanding Teacher Understanding Teacher and Class Reportsand Class Reports

Handout – Web Resource List


Accessing MAP ReportsAccessing MAP Reports

Handout – Guide to Accessing Coordinator Level Reports

Accessing MAP Teacher Accessing MAP Teacher ReportsReports

Teachers receive user name and password from Principal (from

MAP Coordinator)

Go to https://reports.nwea.o

rg and use appropriate user

name and password

Must have Adobe Acrobat Reader loaded

on computer to open the file


Communicating with Communicating with ParentsParents

•RIT Reference ChartRIT Reference Chart

•Goal structuresGoal structures

•Understanding Understanding Student Progress Student Progress ReportReport

•MAP BrochureMAP Brochure

•Sample parent lettersSample parent letters Handbook – Pages 18-19, Communicating with Students and Parents

Handout – RIT Reference Chart; MAP Parent Brochure


Keeping In Touch

• NWEA Newsletter published each fall and spring

• nwea.org:– Select <About>

– Scroll to the bottom to Newsletter Signup

– Select <submit>


NWEA Assessment Standard


Future Staff Future Staff DevelopmentDevelopment

•Plan ahead to next season for Plan ahead to next season for new staffnew staff

•What “refreshers” will your What “refreshers” will your current teachers and proctors current teachers and proctors need?need?

•Schedule date now so it is not Schedule date now so it is not forgottenforgotten

•““Stepping Stones to Using Stepping Stones to Using Data” workshopData” workshop


Think about…Think about…•What planning has to take place?What planning has to take place?

•How do we get others to own these How do we get others to own these data?data?

•How do we help others understand How do we help others understand and use these data?and use these data?

•How do we keep the plates spinning?How do we keep the plates spinning?

Handbook – Page 38Taking Action


Help us learn from you Help us learn from you ……

Handout — Evaluation Form

•Please complete Please complete the evaluation the evaluation formform

•Place it in the Place it in the designated spot designated spot on the way out.on the way out.

•Thanks!!!Thanks!!!