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LECTURE 13:POWERPOINT

This lecture is designed to prepare students for IC³ Certification

If you can't make it good, at least make it lookgood. Bill Gates

http://smtom.lecture.ub.ac.id/Password:

https://syukur16tom.wordpress.com/

Ctrl C: copy the selected textCtrl X: cut the selected text or objectCtrl V: paste the contents of the clipboardCtrl B: make the selected text boldCtrl I: italicize the selected textCtrl Z: undo typingCtrl Y: repeat typingCtrl + Shift + +: create small letters above the line oftextCtrl + =: create small letters below the line baselineCtrl M: new slideCtrl P: print

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LECTURE OUTCOMESAfter the completion of the lecture, andmastering the lecture materials, students shouldbe able to work comfortably with the ribbon interface. do essential things such as create slides, apply a

slide design, and insert slide elements. manage files using the File tab. benefit from new views, toolbars, and shortcuts.

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LECTURE OUTLINE1. INTRODUCTION

1. Definition and Use2. Office Environment

2. POWERPOINT USE1. Power Point 2010

Ribbon2. Creating a new

presentation3. Inserting Elements4. Slide Design5. Creating Transitions

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6. Animations7. Slide Show8. Review and View9. Format10. Slide Background11. Setting Document

Password

3. TIPS FORPRESENTATION

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1. INTRODUCTION1. Definition and Use Microsoft PowerPoint 2010 is a full-featured

presentation program that helps you quickly andefficiently develop dynamic, professional-lookingpresentations and then deliver them to anaudience.

PowerPoint can be used to:1. Introduce an idea, proposal, organization, product,

or process with professionally designed, high-impact slides.

2. Use themes, galleries of styles, and formattingoptions to achieve the right combination of colors,fonts, and effects. 55/13/2016

3. Bolster your arguments by easily adding pictures,shapes, and fancy display text.

4. Convey numeric data in easy-to-grasp ways withstyled tables or visually compelling charts.

5. Use the SmartArt Graphics tool to createsophisticated diagrams that reflect processes,hierarchies, and other relationships.

6. Create custom themes, designs, and layouts sothat your presentations have a unique look and feel.

7. Collaborate with colleagues, giving and receivingfeedback to ensure the best possible presentation.

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2. Office Environment

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1. Window manipulation - buttons: minimize,maximize, close window

2. Title Bar - name of the document, extension(.pptx) and program name (Microsoft PowerPoint)

3. Tab names

4. Toolbars- some toolbars have hidden tools –they have an arrow in

the lower right corner which (when clicked) displays anadditional option

- tools that cannot be applied on the selected object aregreyed out5/13/2016 8

FileHomeInsert

DesignTransitionsAnimations

Slide ShowReviewView

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- tools that have dots (if pressed) lead to anothersequence of commands (in the image: Define NewBullet ...)

- toolbars with Tab names are called Ribbon

5. Field for title6. Field for content - (text) entering: paper, here

you type, insert object etc.7. Thumbnails pane8. Field for notes9. Bars for horizontal and vertical navigation

(sliders)- double-arrow jumps up / down a page (to the next /

previous page)5/13/2016 9

10. Status Bar - displays information about thecurrent position in the document (insertion pointand the mode of special functions)

11. Rulers - above/horizontal and left/vertical rulerof the PowerPoint’s desktop

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2. POWERPOINT USE1. Power Point 2010 Ribbon

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1. File2. Home3. Insert4. Design5. Transitions

6. Animations7. Slide Show8. Review9. View10. Format11. Pens

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1. Customize the RibbonFile/Option/Customize Ribbon

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2. Creating a new presentation Start/PowerPointa new blank presentation

or File/New/Create.

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3. Inserting Elements The Insert Tab is the key screen for adding

elements to your presentation such as images,illustrations, links, text, symbols and media.

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Date & TimeSlide Number

SmartArt

1

2 34

WordArt

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4. Slide Design The Design Tab allows you set a common theme

for your presentation as well as adjustingmargins, and slide orientation.

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5. Creating Transitions Adding transitions between slides adds

movement to the presentation. However beconservative, going overboard will be adistraction to the audience. Your message willget lost in the delivery.

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6. Animations Animations can bring your slides to life. However

just like transitions, too much can be a distractionto the audience. Use animations in key points ofyour presentation to steer the audience to seeelements sequentially.

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7. Slide Show The Slide Show Tab is used to manage your

presentation delivery. You can preview the showand adjust timings.

8. Review and View The Review tab is used for spelling and grammar

editing Power

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The View Tab manages how your screenlooks as you create your presentation

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9. Format The View Tab manages how your screen

looks as you create your presentation

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Competency

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Entrepreneurial University

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10. Slide Background1. Click Design and Background Style, Format

Background .2. Click Format Background then select which fill

option you would like.

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3. Solid fill: Selecting solid fill willallow you to fill the backgroundwith a solid color. Select the fillcolor by clicking the dropdowncolor menu. You can alsoadjust the transparency of thecolor by dragging thetransparency slider or bytyping in a percentage.

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4. Gradient fill: Selecting gradient fill will give youthe options to fill the screen with a gradient.When using this option you can select presetcolors byclicking thecorrespondingdropdownmenu.

Gradient types. The Type pull down menugives you options for selecting how the colorsare displayed.- Linear will give you a gradient that follows a straight

path.- Radial will give you a gradient which travels outward

from a centralized point.- Rectangular will produce a gradient that emanates

from a rectangular shape.- Path will give you a gradient which flows from the

center out to form a rectangle.- Shade from title will produce a gradient which flows

from the title section of the slide.

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11. Setting Document PasswordStep 1: Go to the Backstage view under the File

tab

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Step 2: On the Info section, click on thePermissions drop down

Step 3: Select "Encrypt with Password" toenable password protection

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Step 4: Enter the password in the EncryptDocument dialog

Step 5: Re-enter the password in the ConfirmPassword dialog

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Step 6: Presentationis nowpasswordprotected.

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Step 7: Readers would have to enter thepassword in the Password dialog toopen the file.

Step 8: To unprotect the file, follow the steps upto Step 3 and delete the password in theEncrypt Document dialog

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3. TIPS FOR PRESENTATIONGarr Reynolds (http://www.garrreynolds.com/Presentation/slides.html)

1. Keep It Simple2. Limit bullet points & Text3. Limit Transitions and Builds (animation)4. Use High-quality graphics5. Have a visual theme, but avoid using PowerPoint

templates6. Use appropriate charts7. Use color well8. Choose your fonts well9. Use video or audio10. Spend time in the slide sorter5/13/2016 32

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1. Keep It Simple The software was designed as a convenient way

to display information that would support thespeaker and supplement the presentation.

Don't let your slides that are full of what EdwardTufte calls "chart junk."

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Your slidesshould haveplenty of "whitespace" or"negative space."

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2. Limit bullet points & Text Your presentation is for the benefit of the

audience. The best slides may have no text (in exception of

lectures), but the best PowerPoint slides will bevirtually meaningless with out the narration.

This slide is not unusual, but it isnot a visual aid, it is more like an"eye chart."

Try to avoid text-heavy (andsleep inducing) slides like thisone.

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3. Limit Transitions and Builds (animation) Use object builds and slide transitions judiciously.

Object builds (animations), such as bullet points,should not be animated on every slide.

A simple "Wipe Left-to-Right" (from the"Animations" menu) is good for a bullet point.

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Aim for something like thissimple slide above

And this is even better

4. Use High-quality graphicsFree stock photos here: http://www.sxc.hu/ Use high-quality graphics including photographs.

You can take your own high-quality photographs,or high-quality images available on line (becautious of copyright issues, however).

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Try to avoid cheesy clip artlike this

This edited stock photograph ismore effective and professional

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In this title slide, the image isprimary

In this slide, the image is secondaryand "pushed" to the back by editing itfirst in Photoshop

Bird animation source: http://leavingbio.net/TheStructureandFunctionsofFlowers%5B1%5D.htm

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11. Screenshot One of the interesting features about PowerPoint

is that you can insert a screenshot of one of yourapplications into your presentation without havingto use any other program. Given below are thesteps to insert a screenshot.Step (1): Go to Images group in Insert Ribbon.Step (2): Click on the Screenshot drop down to

look at full screen snaps of all theapplications running on your computerdesktop

Step (3): Select one of the screenshots to add itdirectly on to your presentation

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