pastor’s report to church council - june...

Pastor’sReporttoChurchCouncilJune21,2016

Overview:Wehaveenteredtheoddsummerscheduleofourcongregation.Thepaceofministryusuallychangesthistimeoftheyearwithweekswheretheofficeisveryquitefollowedbyweeksofbusyactivity.Asschedulesrelax,Ialsofindthisisagoodtimetoevaluateandtakestockofwhereourministriesareaswebeginpreparingforthefall.Thankyouformakingtimeinthesesummermonthstohelpleadourcongregation!

MINISTRYHIGHLIGHTS:TheBOMadopted2016-2017Milestonesaspartofthelarger3-YrStrategicPlantofocuson“developingrelationships.”TheBOMwillapprovethespecificsofhoweachteamplanstomeetthatmilestoneatitsJulymeeting.

- Outreach–TheMRCcampaignmorethandoubleditsgoal!LastSunday,wesenthundredsofpostcardstopoliticalleaderstoencouragethemtoconsiderlegislationthatensuresthatallhavethefoodthattheyneed.

- Worship–WewillhaveourfirstSummersunriseworshiponJune26th.ThenewworshipschedulewillbeginonAugust7th.WewillwelcomethenewUTCampusministrypastor,BradFurst,onJune26th.

- CDC–Justcompleteditssecondofsixweeksofsummercamp.Also,Classroom1&2arebeingpreparedtobeconvertedtoanewCDCclassroomafterCampHope.

- CYF–Wesent26children,youthandadultstocampChrysalisandarepreparingtosendalmost20youthtoDiscipleProjectatTLUsoon.FinalprepforCampHopeisinfullswingandSpencerBruce,campmanager,hasbegunworkingintheofficemostdaysnow.

- AFF–WecompletedtheWednesdayeveningseries“TheEmergingChristianWay.”AFFalsohostedaseriesofconversationsaboutthefutureofAFF.TheAugsburgclasscontinuestomeetthroughthesummer.

- Nurture–StephenMinistrycontinuestogetorganized.Casseroleministryisstartinggainsomereallygreatmomentum.

Reports:DirectorofOperations,Treasurer’s,andStatisticalReportsareavailablebelow.StrategicPlanning:3-YrStrategicPlan,BOMPlanningCycle,3-MonthOutlook,and2016-2017Milestonesareavailablebelow.PastoralIntern:IamstillworkingwiththeSeminaryandtheinternonfinalizingdetailsincludingstartdate,etc.WeshouldhavealloftheinformationininkbytheendofJuneandIwillcommunicatetothecongregationonceeverythingisconfirmed.BrandingProcess:Merrill,GeneandIhaveworkedtogetheroncreatingaprojectplananddonesomeinitiallegworkresearchingourneighborhood.ThegroupwillbegatheringfortheirfirstmeetingonJune26th.Pleaseseethedraftprojectplanbelow.SundayMorningScheduleAdjustment:Lastweek,IsentalettertothecongregationabouttheupcomingadjustmentstotheSundaymorningschedule.Intheend,IbelievethatwefollowedafaithfulandparticipativeprocessandIbelievethatitwillhelpustobetterconnectthetwoworshipingcommunitiesandbolsterparticipationinSundayConnections.PleasebesuretotaketimetoreadtheFAQ’s,asIbelievethattheyaddressthemajorconcerns.LargeDesignatedGift:AsDoughasreported,wehavereceiveda$30,000+designatedgiftfromafamilyinourcongregation.TogetherDougandIcreatedalistofpotentialprojectsthatthisgiftcouldfund.Thefamilychose3projects:updatingServantKeeper,reconfiguringtheparlorareatocreatemorerelationshipspace,andaddingprojectionscreenstothesanctuary.WehavegoneaheadandupdatedServantKeeperalreadyandDoughasbeenworkingwiththeA/Vguysandthedesignteamtosecureplansandcostsforthetworemainprojectstoseeifitisfeasibletodoboth.Ifwedodecidetomoveforwardwithaddingprojectionscreens,itwouldbeonaslowtimetableinordertoensurethattheWorshipTeamhasadequatetimetodiscernhowwemightbestusethemandwhowillberesponsibleforcreatingthecontent.

Triumphant Love Lutheran Church 1 June 15, 2016

Director of Operations Report – Doug Nelson Triumphant Love Lutheran Church

June 15, 2016 Old Action Items

x Audit findings: final report was received on 5/11/15. Estimated resolution dates revised.

TOPIC PRIORITY ESTIMATED RESOLUTION Status

CDC financial relationship 1 06/2015 Closed

Reconciliations 2 06/2015 Closed

Cash custodian process 3 03/2016 Closed

Servant Keeper statements 4 03/2016 Closed

Asset Control 5 07/2015 Closed

Document control 6 10/2016 Open - Addressing with new storage structure and governance document changes

Offsite backup’s 7 12/2016 Closed - Digital records have offsite backup Open - backup of hardcopies Open - procedure documented

Reporting QC / Integrated Systems

8 02/2016 Closed – monthly review process Closed – annual report & systems solution

Policies & procedures 9 10/2016 Open - Tied to Doc. Control effort; beginning with policy updates.

Operations

o Finance

$116,695$110,895

$47,240

Year to date summary:Budget Actual Budget Actual

January $113,428 $126,789 $137,499 $138,529February $100,958 $122,383 $106,296 $109,440

March $115,200 $119,601 $115,677 $110,506April $112,592 $103,168 $107,177 $105,709May $113,157 $116,695 $109,436 $110,895

Year to Date $555,335 $588,636 $576,085 $575,079

May Treasurers Report (M. Stuckey) - distributed separately; summarized as follows:

General Fund Income:General Fund Expenditures:

Building Fund Income:

Income Expense


o Operations Support Committee Updates

o Facilities Committee � Projects completed

x Custodial Services provider change o Released City Wide of Austin – reliability issues o Engaged Anago Cleaning Systems – effective 5/26/16

x Drip irrigation in front flower beds x Exterior painting – entrance to Choir/Youth Rooms x Plumbing repairs – various restrooms

� Projects currently underway x Drip Irrigation – Flower beds at Raincreek Parkway entrance and

Resurrection Garden x Choir Room AC repair x Fire Alarm false signal repair x Deep cleaning: kitchen, carpets, and floors (FH and UR) x Stain and paint outdoor benches

� Future projects x Quoting (funds from designated gift)

o Parlor remodel – larger transition space o Video projection - sanctuary

x Patch & Paint: Fellowship Hall and Upper Room x Additional electrical outlets: CDC (Resource room and entrance);

narthex; and admin building entrance x Deck light replacement (single fixture) x Upper filtration pond maintenance: sand replacement

o IT / Telecom Committee (Kyle Bigler, Beth Schrader, and Scott Luikart)

� Web Site Refresh x Step 1: move from Host Gator to Integritek (Kyle) . . . June

o Small financial savings ($17/mo) o Greater functionality and support

x Step 2: New web site design(Beth) . . . August o New template design has been defined o Each director being engaged to finalize o Initial focus: current Youth functionality and then enhance

� Servant Keeper Upgrade (Andi Reaves, Judy Kjelland, and Pat DiSanza) x Upgrade to Version 7 (cloud version) is complete. Basic financial and

membership functionality has been verified. x SME’s Identified: Andi Reaves-Administration; Judy Kjelland- Finance;

Tracy Wells – Membership


x Next step – focus on Membership module training and use of new cloud enabled features

x Benefits include: financial secretary productivity; membership data base reporting; mobile device connectivity; and integration with ministry team activities.

TREASURER’S REPORT May 2016

Highlights:

x May’s offerings to the General Fund were average and cumulative offerings for the year so far, are running about 5% above average.

x Income exceeded expenses during the month by $5,800, increasing the General Fund’s cumulative surplus to $13,443.

x The budget had anticipated a potential deficit of about $21K at this time of the year, so we are running about $34K better than planned. This is due to operating expenses running about $4K below plan and income running about $30K above plan.

x Church operating reserves now stand at 1.49 months of operation. The Finance Committee plans to review whether TLLC’s optimum reserve is between ELCA’s recommended 3 to 4 months of operation or some other range.

x The Building Fund received offerings of $7,969. After making a $25K accelerated principal payment, the building fund balance stands at $7,917.

x Designated Fund balances stand at $169,605 o Water to Thrive stands at $479 (after sending a W2T a check for $15,123) o Memorials stand at $5,980 (after $2,976 was spent on a GaGa pit) o Replacement Reserves stand at $28,898

x TLLC’s Endowment received gifts of $130. After paying bills for the golf tournament and adjusting for investment values, Endowment assets stand at $432,863.

Treasury Actions:

x A mortgage principal prepayment of $25K was made by the Building Fund, which brings cumulative prepayments up to $44,583, so far this year.

Actions Requested from Council: x None

Respectfully submitted, Mark Stuckey Treasurer

TLLC Operating Reserves Compared to ELCA Guidelines

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

4.0

4.5

Feb-11

May

-11

Aug-11

Nov

-11

Feb-12

May

-12

Aug-12

Nov

-12

Feb-13

May

-13

Aug-13

Nov

-13

Feb-14

May

-14

Aug-14

Nov

-14

Feb-15

May

-15

Aug-15

Nov

-15

Feb-16

May

-16

Mon

ths

of O

pera

tion

acthighlow

Triumphant Love Lutheran ChurchOffering Summary

Monthly Offerings - 2009 through 2016

$50,000

$60,000

$70,000

$80,000

$90,000

$100,000

$110,000

$120,000

$130,000

$140,000Ja

n

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov Dec

20092010201120122013201420152016

Cumulative Offerings - 2009 through 2016

$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000$500,000$550,000$600,000$650,000$700,000$750,000$800,000$850,000$900,000$950,000

$1,000,000$1,050,000

Jan

Feb

Mar Apr

May

June July

Aug

Sept

Oct

Nov

Dec

20092010201120122013201420152016

3:05 PM 06/07/16 Accrual Basis

Triumphant Love Lutheran Church Balance Sheet As of May 31, 2016

May 31, 16

ASSETS

Current Assets

Checking/Savings

Chase - Checking 160,460.04

Chase - Savings 10,369.63

Mission Inv Fund ELCA MM (7571) 161,530.28

Schwab Money Market 72.57

Total Checking/Savings 332,432.52

Other Current Assets

Investments - Brokerage Account

Capital World Grw & Inc - CWGIX 1,213.10

Invesc Eqity and Income - ACK1Z 37,909.33

Unrealized App - Brokerage Acct 24,080.03

Vanguard STAR Fund - VGSTX 35,513.78

Total Investments - Brokerage Account 98,716.24

Total Other Current Assets 98,716.24

Total Current Assets 431,148.76

Fixed Assets

Land and Buildings 5,284,426.00

Total Fixed Assets 5,284,426.00

Other AssetsCity of Austin Phase III Env 11,208.00

Total Other Assets 11,208.00TOTAL ASSETS 5,726,782.76

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Accounts PayableAccounts Payable 6,001.79

Total Accounts Payable 6,001.79

Credit Cards

Chase Corporate Credit Card

MasterCard 1918 - Brechei 564.44

MasterCard 1922 - Troisi 436.14

MasterCard 3009 - Mumme 1,522.49

MasterCard 3257 - Holck -316.33

MasterCard 4307 - M-Brock 4,703.83

MasterCard 7382 - Stuckey 26.97

Mastercard 7391 - Nelson 4,276.54

Total Chase Corporate Credit Card 11,214.08

Total Credit Cards 11,214.08

Other Current Liabilities

CDC Liabilities

Prepaid August Registration 15,095.00

Prepaid May Tuition 23,225.00

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May 31, 16

Prepaid Summer Tuition 28,088.50

Total CDC Liabilities 66,408.50

Due to Endowment Fund

Due to End - Firnhaber Fund 3,930.00

Due to End - Outreach Fund 6,285.00

Due to End - Unrestricted 6,970.00

Due to End -Fundraisers & Other 18,710.69

Due to Endowment - Paid -33,575.35

Due to Endowment Fund - Other 4,460.00

Total Due to Endowment Fund 6,780.34

Payroll Liabilities

403(b) Emp Contributions Pretax -388.08

Dependent (Day) Care FSA -113.53

Healthcare FSA -404.19

Supplemental Life Ins Premium 62.25

Total Payroll Liabilities -843.55

Total Other Current Liabilities 72,345.29

Total Current Liabilities 89,561.16

Long Term LiabilitiesMIF Loan 2,161,435.52

Total Long Term Liabilities 2,161,435.52

Total Liabilities 2,250,996.68

Equity

MIF Loan Principal Payments 93,579.60

Opening Bal Equity 3,191,337.23

RESTRICTED FUNDS

COUNCILCouncil unrestricted 2.26

Total COUNCIL 2.26

MEMORIALS

Memorials - Pending 2,430.85

Memorials - Pending/Designated 3,549.35

Total MEMORIALS 5,980.20

MINISTRY - ADULT FAITH FORMATIOMedia Resource Center 91.80

Total MINISTRY - ADULT FAITH FORMATIO 91.80

MINISTRY - CDC

CDC Scholarship 6,739.20

CDC Fundraiser

CDC Fundraiser - Deposits 24,407.57

CDC Fundraiser - Expenses -8,743.32

CDC Fundraiser - Other -1,116.02

Total CDC Fundraiser 14,548.23

CDC Plaque Fund 18.00

Total MINISTRY - CDC 21,305.43

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May 31, 16

MINISTRY - CHILDREN

Beginning Youth Group (BYG) 337.50

Children's Ministries 393.86

Childrens Offering (equity) 2,732.18

Total MINISTRY - CHILDREN 3,463.54

MINISTRY - NURTURE

Faith Practices Focus Group 91.58

Father/Daughter Dance 20.00

M&M Receipts 501.05

Mary Martha Group 880.53

Prayer Shawls 472.89

Stephen Ministry 3,480.00

Total MINISTRY - NURTURE 5,446.05

MINISTRY - OUTREACH

SOCIAL Ministries

Amazon Smile Donations 9.47

Agua Viva (equity) 121.81

Hill Country Community Ministry 10.00

Lenten Offerings 10.00

Lutheran World Relief 661.25

MANNA 459.64

Missionary For A Day/Agua Viva 1,008.77

Pentecost 230.00

Quilter's Dollars 74.95

Randall's 2,070.78

Refugee Family 500.00

Social Min - Discretionary 252.92

Thrivent Choice Undesignated $$ 3,038.32

World Hunger 150.00

Total SOCIAL Ministries 8,597.91

Total MINISTRY - OUTREACH 8,597.91

MINISTRY - WORSHIP

Altar Guild Fund 481.40

Music Fund 2,268.89

Musicals Fund 2,722.58

Musical Camp (equity) 3,001.13

Total MINISTRY - WORSHIP 8,474.00

MINISTRY - YOUTH

Camp Hope 16,409.65

Youth Disciple Project 397.01

Youth Financial Aid 177.69

Youth Fundraisers 3,643.96

Youth General 630.00

Youth HS Trips (other) 137.54

Youth MS Camps 3,487.03

Page 3 of 4



May 31, 16

Total MINISTRY - YOUTH 24,882.88

SUPPORT OPERATIONS

CAPITAL PROJECTS 23,146.19

Facilities Management

A/V Improvements 174.44

Furniture Fund 92.70

Memorial Bricks 356.00

Replacement Reserve 28,897.77

Resurrection Garden Fund 33,825.89

Total Facilities Management 63,346.80

Pastor & Staff Christmas Bonus 275.00

Wedding and Funeral Fund 4,592.62

Total SUPPORT OPERATIONS 91,360.61

Total RESTRICTED FUNDS 169,604.68

Net Income 21,264.57

Total Equity 3,475,786.08TOTAL LIABILITIES & EQUITY 5,726,782.76

Page 4 of 4


Triumphant Love Lutheran Church General Fund P&L Budget Performance

May 2016

May 16 Budget $ Over Budget Jan - May 16 YTD Budget $ Over Budget Annual Budget

Ordinary Income/Expense

Income

A-OFFERING

General Fund 48,650.33 245,177.24

General Fund - Direct Deposits 18,626.00 103,761.00

General Fund - IRA Dist 8,000.00 23,100.00

General Fund - Other 0.00 8,412.38

General Fund - Initial Offering 4.00 159.00

General Fund - Loose Offering 687.82 4,171.78

General Fund - Stock Gifts 0.00 10,452.20

A-OFFERING - Other 0.00 77,212.00 -77,212.00 0.00 370,091.00 -370,091.00 950,256.00

Total A-OFFERING 75,968.15 77,212.00 -1,243.85 395,233.60 370,091.00 25,142.60 950,256.00

INTEREST/DIVIDENDS

Bank Savings Interest 0.09 0.43

Life insurance investmnt income 0.00 4,457.00

MIF Savings - Interest 52.63 188.77

Realized App. 0.00 106.01

Schwab Money Market - Interest 0.00 1.24

Stock/Mutual Fund Dividends 0.00 296.03

Unrealized App. 883.31 2,298.79

Total INTEREST/DIVIDENDS 936.03 7,348.27

OTHERBuilding Use 5,791.30 2,250.00 3,541.30 11,233.24 11,250.00 -16.76 27,000.00

Total OTHER 5,791.30 2,250.00 3,541.30 11,233.24 11,250.00 -16.76 27,000.00

CDC INCOME

CDC Tuition

Tuition - Cash Deposits 1,805.00 47,115.26

Tuition - Direct Deposits 1,744.30 86,777.30

CDC Tuition - Other 30,275.50 33,695.00 -3,419.50 30,275.50 173,994.00 -143,718.50 366,097.00

Total CDC Tuition 33,824.80 33,695.00 129.80 164,168.06 173,994.00 -9,825.94 366,097.00

CDC Fees

Registration Fees 175.00 1,267.00

Supply Fees 0.00 6,384.83

Total CDC Fees 175.00 7,651.83

Total CDC INCOME 33,999.80 33,695.00 304.80 171,819.89 173,994.00 -2,174.11 366,097.00

Total Income 116,695.28 113,157.00 3,538.28 585,635.00 555,335.00 30,300.00 1,343,353.00

Expense

COUNCIL

Page 1 of 7



May 2016


Annual Report 0.00 5.75

Council Retreat 0.00 63.18

Miscellaneous 0.00 930.00

Total COUNCIL 0.00 998.93

ELCA Mission Support 7,584.16 7,721.00 -136.84 39,510.31 37,008.00 2,502.31 95,025.00

MINISTRY - CDC

CDC Expenses

Accreditation and Licensing 0.00 100.00 -100.00 717.00 800.00 -83.00 3,900.00

Classroom Supplies 487.36 900.00 -412.64 2,147.83 2,900.00 -752.17 6,400.00

Misc. Expense 144.20 100.00 44.20 866.04 500.00 366.04 1,500.00

Office Supplies 457.97 200.00 257.97 1,223.71 1,000.00 223.71 2,400.00

Programming Upgrades 0.00 0.00 0.00 250.00 500.00 -250.00 500.00

Technology 29.00 0.00 29.00 74.00 300.00 -226.00 300.00

Workshops & Training 15.00 200.00 -185.00 1,416.70 660.00 756.70 2,360.00

Total CDC Expenses 1,133.53 1,500.00 -366.47 6,695.28 6,660.00 35.28 17,360.00

Total MINISTRY - CDC 1,133.53 1,500.00 -366.47 6,695.28 6,660.00 35.28 17,360.00

MINISTRY - CHILDREN

Camps 0.00 0.00 0.00 2,900.00 0.00 2,900.00 900.00

Leadership Training 0.00 0.00 0.00 0.00 0.00 0.00 200.00

Milestones

Blessing of the Backpacks 0.00 250.00 -250.00 0.00 505.00 -505.00 900.00

Liturgical Celebrations 0.00 150.00 -150.00 0.00 300.00 -300.00 600.00

Total Milestones 0.00 400.00 -400.00 0.00 805.00 -805.00 1,500.00

Resources and Curriculum 172.23 0.00 172.23 735.58 364.00 371.58 1,725.00

Special Needs 0.00 0.00 0.00 0.00 0.00 0.00 300.00

Trunk or Treat 0.00 0.00 0.00 0.00 0.00 0.00 600.00

Total MINISTRY - CHILDREN 172.23 400.00 -227.77 3,635.58 1,169.00 2,466.58 5,225.00

MINISTRY - NURTURE

Fellowship

Fellowship Events 0.00 0.00 0.00 0.00 375.00 -375.00 1,100.00

Sweet Connections -96.75 60.00 -156.75 -519.72 300.00 -819.72 750.00

Total Fellowship -96.75 60.00 -156.75 -519.72 675.00 -1,194.72 1,850.00

Flowers & Funerals 0.00 75.00 -75.00 0.00 150.00 -150.00 450.00

New Members 0.00 0.00 0.00 77.50 400.00 -322.50 600.00

Shared MinistryTrunk or Treat 0.00 0.00 0.00 0.00 0.00 0.00 625.00

Total Shared Ministry 0.00 0.00 0.00 0.00 0.00 0.00 625.00

Small Groups

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May 2016


Prime Timers 0.00 20.00 -20.00 -66.00 120.00 -186.00 200.00

Small Groups - Others 0.00 0.00 0.00 -170.00 0.00 -170.00 100.00

Total Small Groups 0.00 20.00 -20.00 -236.00 120.00 -356.00 300.00

Stephen Ministry & Grief Share 0.00 0.00 0.00 -60.00 75.00 -135.00 275.00

Wednesday Night Dinner 181.85 437.07

Total MINISTRY - NURTURE 85.10 155.00 -69.90 -301.15 1,420.00 -1,721.15 4,100.00

MINISTRY - OUTREACH

Synod Offering(budget) & Gifts 0.00 500.00 -500.00 0.00 500.00 -500.00 500.00

Outreach - Discretionary 0.00 50.00 -50.00 0.00 100.00 -100.00 500.00

MINISTRY - OUTREACH - Other 0.00 99.12

Total MINISTRY - OUTREACH 0.00 550.00 -550.00 99.12 600.00 -500.88 1,000.00

MINISTRY - WORSHIP

Christmas 0.00 0.00 0.00 0.00 0.00 0.00 200.00

Childrens Music 0.00 0.00 0.00 0.00 50.00 -50.00 100.00

Altar Guild

Candles, Linens, Etc. 0.00 188.90

Communion Cups 0.00 194.28

Communion Wafers 2.08 64.16

Communion Wine 0.00 92.52

Altar Guild - Other 0.00 0.00 0.00 0.00 400.00 -400.00 900.00

Total Altar Guild 2.08 0.00 2.08 539.86 400.00 139.86 900.00

Audio Visual Expenses 0.00 336.05

Drama 0.00 0.00 0.00 0.00 100.00 -100.00 200.00

Flowers (receipt) -159.36 0.00 -159.36 -374.81 0.00 -374.81 0.00

General Worship Supplies 39.69 100.00 -60.31 201.06 300.00 -98.94 500.00

Handbells 0.00 0.00 0.00 43.99 75.00 -31.01 200.00

Hired Musicians 0.00 0.00 0.00 200.00 200.00 0.00 550.00

Instrument Tuning & Repair 0.00 0.00 0.00 -40.00 200.00 -240.00 700.00

Journals & Subscriptions 0.00 0.00 0.00 78.00 100.00 -22.00 300.00

Leadership Develoment 0.00 0.00 0.00 100.00 0.00 100.00 300.00

Liturgical Arts 61.26 0.00 61.26 92.45 200.00 -107.55 400.00

Music Purchase 0.00 125.00 -125.00 24.98 275.00 -250.02 500.00

Musical CampMusical Camp Expenses 0.00 13.42

Total Musical Camp 0.00 13.42

Right to Copy 0.00 0.00 0.00 395.00 250.00 145.00 970.00

Maunday Thursday Meal 0.00 0.00 0.00 183.13 400.00 -216.87 400.00

Total MINISTRY - WORSHIP -56.33 225.00 -281.33 1,793.13 2,550.00 -756.87 6,220.00

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May 2016


MINISTRY - YOUTH

Camp Hope

Camp Hope - Expenses 0.00 0.00

Camp Hope - Other 0.00 0.00 0.00 0.00 900.00 -900.00 4,000.00

Total Camp Hope 0.00 0.00 0.00 0.00 900.00 -900.00 4,000.00

Food 0.00 128.29

Immersions

Beach Trip 0.00 0.00 0.00 0.00 0.00 0.00 500.00

Confirmation Summer Camp (MS) 0.00 0.00 0.00 0.00 0.00 0.00 650.00

Lutherhill Spring Retreat (HS) 0.00 0.00 0.00 868.50 600.00 268.50 600.00

Lutherhill Spring Retreat (MS) 0.00 0.00 0.00 0.00 0.00 0.00 300.00

Disciple Project - HS 0.00 0.00 0.00 0.00 0.00 0.00 3,000.00

Schlitterbahn Outing 0.00 0.00 0.00 0.00 0.00 0.00 300.00

Fiesta Texas 0.00 0.00 0.00 0.00 0.00 0.00 500.00

Total Immersions 0.00 0.00 0.00 868.50 600.00 268.50 5,850.00

Leadership DevelopmentDisciple Project (Adult Train) 0.00 0.00 0.00 0.00 0.00 0.00 600.00

Total Leadership Development 0.00 0.00 0.00 0.00 0.00 0.00 600.00

High School Activities

Local Outings

High School Activities 0.00 0.00

Local Outings - Other 0.00 50.00 -50.00 0.00 250.00 -250.00 1,000.00

Total Local Outings 0.00 50.00 -50.00 0.00 250.00 -250.00 1,000.00

Lock Ins 0.00 250.00 -250.00 0.00 500.00 -500.00 500.00

Care Packages 0.00 0.00 0.00 0.00 0.00 0.00 400.00

Total High School Activities 0.00 300.00 -300.00 0.00 750.00 -750.00 1,900.00

Middle School ActivitiesLocal Outings 0.00 0.00 0.00 0.00 500.00 -500.00 500.00

Total Middle School Activities 0.00 0.00 0.00 0.00 500.00 -500.00 500.00

Milestone Ministries

Blessing of the Keys 0.00 0.00 0.00 0.00 0.00 0.00 150.00

Confirmation 2,247.04 1,700.00 547.04 2,317.00 1,700.00 617.00 2,300.00

Graduation 0.00 200.00 -200.00 0.00 200.00 -200.00 200.00

Total Milestone Ministries 2,247.04 1,900.00 347.04 2,317.00 1,900.00 417.00 2,650.00

Resources & Curriculum 69.92 100.00 -30.08 176.07 500.00 -323.93 1,200.00

Special Needs 0.00 0.00 0.00 0.00 200.00 -200.00 800.00

Van Rental 0.00 0.00 0.00 0.00 0.00 0.00 1,000.00

Total MINISTRY - YOUTH 2,316.96 2,300.00 16.96 3,489.86 5,350.00 -1,860.14 18,500.00

Page 4 of 7



May 2016


MINISTRY -ADULT FAITH FORMATION

Resources 132.75 0.00 132.75 265.50 0.00 265.50 600.00

Adult Education 0.00 179.18

Total MINISTRY -ADULT FAITH FORMATION 132.75 0.00 132.75 444.68 0.00 444.68 600.00

SUPPORT OPERATIONS

Computer

WEB Page / Constant Contact 18.07 75.00 -56.93 90.35 423.00 -332.65 948.00

IT / Telecom Service Provider 1,100.00 1,250.00 -150.00 5,500.00 6,250.00 -750.00 15,000.00

Internet Svc Provider (AT&T) 235.63 105.00 130.63 1,178.34 525.00 653.34 1,260.00

Hardware & Software 0.00 711.16

Total Computer 1,353.70 1,430.00 -76.30 7,479.85 7,198.00 281.85 17,208.00

Facilities Management

Building & Kitchen Maintenance 4,694.95 0.00 4,694.95 15,889.84 0.00 15,889.84 1,000.00

Building Maint (Int & Ext) 2,018.76 2,810.00 -791.24 4,589.41 16,200.00 -11,610.59 42,570.00

Grounds Maintenance 424.00 50.00 374.00 664.11 150.00 514.11 300.00

Contractor 0.00 0.00 0.00 0.00 1,000.00 -1,000.00 2,000.00

Total Facilities Management 7,137.71 2,860.00 4,277.71 21,143.36 17,350.00 3,793.36 45,870.00

Mortgage

Mortgage Interest 6,995.55 36,068.40

Mortgage Principle 10,017.45 48,996.60

Mortgage - Other 0.00 17,013.00 -17,013.00 0.00 85,065.00 -85,065.00 204,156.00

Total Mortgage 17,013.00 17,013.00 0.00 85,065.00 85,065.00 0.00 204,156.00

Office

Bulletins & Office Printing -300.00 0.00 -300.00 -333.60 250.00 -583.60 1,000.00

Copier, Paper, Maintenance 2,208.28 1,000.00 1,208.28 6,425.84 5,400.00 1,025.84 13,000.00

Office Supplies 0.00 494.18

Kitchen Supplies 0.00 0.00 0.00 1,494.76 500.00 994.76 1,300.00

Subscript, Devotions & Postage 0.00 0.00 0.00 168.00 200.00 -32.00 950.00

Office - Other 0.00 121.00

Total Office 1,908.28 1,000.00 908.28 8,370.18 6,350.00 2,020.18 16,250.00

Other Support

Auto Expense

Director of Ops 0.00 0.00 0.00 0.00 25.00 -25.00 100.00

Pastor 0.00 0.00 0.00 0.00 250.00 -250.00 1,000.00

Youth Director 0.00 50.00 -50.00 0.00 275.00 -275.00 700.00

Total Auto Expense 0.00 50.00 -50.00 0.00 550.00 -550.00 1,800.00

Banking & Payroll Services

Bank Fees 124.08 113.00 11.08 726.52 565.00 161.52 1,356.00

Page 5 of 7



May 2016


Payroll Service Fees 181.91 1,560.15

Total Banking & Payroll Services 305.99 113.00 192.99 2,286.67 565.00 1,721.67 1,356.00

Communications/Marketing

AV & IT Tools 49.99 0.00 49.99 372.14 150.00 222.14 600.00

Wednesday Connect -185.65 400.00 -585.65 -604.41 2,000.00 -2,604.41 3,000.00

Communications/Marketing-Other 94.18 200.00 -105.82 491.55 200.00 291.55 1,600.00

Communications/Marketing - Other 0.00 48.00

Total Communications/Marketing -41.48 600.00 -641.48 307.28 2,350.00 -2,042.72 5,200.00

Dues and Memberships 0.00 500.00 -500.00 0.00 500.00 -500.00 500.00

Pastor's Discretion 174.00 0.00 174.00 1,397.02 250.00 1,147.02 1,000.00

Stewardship

Credit Card Charges 352.15 321.00 31.15 2,282.77 1,605.00 677.77 3,852.00

Offering Envelopes 0.00 0.00 0.00 0.00 0.00 0.00 500.00

Vanco Service Fees 40.58 80.00 -39.42 196.68 400.00 -203.32 960.00

Total Stewardship 392.73 401.00 -8.27 2,479.45 2,005.00 474.45 5,312.00

Total Other Support 831.24 1,664.00 -832.76 6,470.42 6,220.00 250.42 15,168.00

Personnel

Benefits

FICA/Medicare 3,421.53 4,165.00 -743.47 19,021.09 22,917.00 -3,895.91 50,818.00

Health & Other Benefits

Disability Benefit 648.28 648.28 0.00 3,241.40 3,241.40 0.00 7,779.36

Group Life Insurance 55.56 55.56 0.00 277.80 277.80 0.00 666.72

Health Insurance 3,728.21 3,927.42 -199.21 19,403.30 19,637.10 -233.80 47,129.00

Retiree Support 129.66 129.66 0.00 648.30 648.30 0.00 1,555.92

Total Health & Other Benefits 4,561.71 4,760.92 -199.21 23,570.80 23,804.60 -233.80 57,131.00

Retirement (Employer Contribut) 3,711.60 1,763.00 1,948.60 11,351.42 9,697.00 1,654.42 22,921.00

Total Benefits 11,694.84 10,688.92 1,005.92 53,943.31 56,418.60 -2,475.29 130,870.00

Employment/Volunteer Screening 57.50 50.00 7.50 294.50 638.00 -343.50 1,000.00

Personnel - other 0.00 300.00 -300.00 35.00 1,500.00 -1,465.00 3,600.00

Professional Expenses

Cont. Educ - Dir. Worship 0.00 290.00

Cont. Educ - Pastor 0.00 0.00 0.00 0.00 500.00 -500.00 500.00

Cont. Educ - Youth Director 0.00 0.00 0.00 5,000.00 5,000.00 0.00 5,000.00

Other prof. expense 304.76 809.86

Total Professional Expenses 304.76 0.00 304.76 6,099.86 5,500.00 599.86 5,500.00

Salaries - TLLC

Employees - Full Time 29,424.98 21,894.00 7,530.98 162,360.75 120,417.00 41,943.75 275,138.08

Employees - Part Time 0.00 9,105.24 -9,105.24 0.00 50,078.82 -50,078.82 117,052.12

Page 6 of 7



May 2016


Employees - CDC Part Time 23,854.66 23,751.66 103.00 133,298.21 129,613.72 3,684.49 274,281.00

Nursery Assistants 335.50 1,617.00

Total Salaries - TLLC 53,615.14 54,750.90 -1,135.76 297,275.96 300,109.54 -2,833.58 666,471.20

Supply Pastor 0.00 225.00 -225.00 205.07 900.00 -694.93 2,475.00

Workers Compensation 446.00 382.00 64.00 179.00 2,104.00 -1,925.00 4,665.00

Total Personnel 66,118.24 66,396.82 -278.58 358,032.70 367,170.14 -9,137.44 814,581.20

Utilities & Security

Building Insurance 1,920.96 1,921.00 -0.04 10,381.80 9,605.00 776.80 19,670.00

Electricity & Water 2,100.24 2,500.00 -399.76 13,051.47 12,500.00 551.47 36,000.00

Elevator 0.00 0.00 0.00 796.00 1,490.00 -694.00 5,360.00

Fire Alarm Monitoring 0.00 0.00 0.00 0.00 350.00 -350.00 700.00

Inspections 0.00 500.00 -500.00 0.00 2,550.00 -2,550.00 5,175.00

Natural Gas 56.56 70.00 -13.44 306.26 350.00 -43.74 790.00

Pest Control 0.00 330.00 -330.00 0.00 660.00 -660.00 1,320.00

Plumbing 0.00 0.00 0.00 0.00 0.00 0.00 1,500.00

Religious Coalition to Homeless 222.06 300.00 -77.94 1,332.36 1,500.00 -167.64 3,600.00

Security System 0.00 0.00 0.00 0.00 200.00 -200.00 400.00

Trash Removal 864.77 600.00 264.77 3,396.84 3,000.00 396.84 7,200.00

Total Utilities & Security 5,164.59 6,221.00 -1,056.41 29,264.73 32,205.00 -2,940.27 81,715.00

Total SUPPORT OPERATIONS 99,526.76 96,584.82 2,941.94 515,826.24 521,558.14 -5,731.90 1,194,948.20

Total Expense 110,895.16 109,435.82 1,459.34 572,191.98 576,315.14 -4,123.16 1,342,978.20

Net Ordinary Income 5,800.12 3,721.18 2,078.94 13,443.02 -20,980.14 34,423.16 374.80Net Income 5,800.12 3,721.18 2,078.94 13,443.02 -20,980.14 34,423.16 374.80

Page 7 of 7

May-16 Sundays 8:15AM 10:45AM Other* Totals Sundays Wednesdays Weekly5/1 73 273 346 2011 2012 2013 2014 2015 2016 2016 20165/8 88 305 393 January 332 350 312 315 306 353 60 4135/15 67 343 410 February 321 338 309 334 326 316 90 4065/22 48 245 293 March 326 296 432 266 327 482 80 5625/29 56 193 249 April 585 445 313 482 461 292 95 387

MonthlyTotal 332 1359 1691 May 392 331 328 295 335 338 45 383AverageTotal 66 272 338 June 415 300 288 272 265

July 277 271 233 248 254Wednesdays 6pm 7pm Totals August 328 345 357 310 308

5/4 45 41 86 September 282 280 290 307 3115/11 55 40 95 October 319 303 300 318 3205/18 0 0 0 November 306 298 312 296 2965/25 0 0 0 December 295 268 278 307 284

YearlyAverage

348 319 313 312 323 356 74 430

MonthlyTotal 100 81 181AverageTotal 25 20 45

BapPsms:1-May EleanorRichards8-May LaurenSpradley

AffirmaPonofBapPsm(ConfirmaPon):

15-May TylerWesthovenElizabethWells

MayaGreenquist ClayJanik

DylanRobinsonChanceDeVos

NickOrthEthanHeffelfinger

LukeHauptmeier EvanReed

MaThewJenkinsChristopherBarreda

ClaytonMeyer SethOtkin

PeytonChriswiserGabeChavez

AbbyBrueck

FuneralsandMemorials:

NewMembersJoined:

PastoralActsandStaPsPcs

WeeklyWorshipAYendance HistoricAverageWorshipAYendence

PastoralActs

0

100

200

300

400

500

600

2011

2012

2013

2014

2015

2016

DeepeningRelationships

2016-2017

Increase%ofmembersinworship

Increase%ofmembersincross-generationalactivities

Increase%membersin

study/support&smallgroups

ExpandingRelationships

2017-2018

Increaseconversionrateofvisitortomember

Increase%ofmembersin

outreachefforts

IncreasefrequencyofTLLCmessagingincommunity

DeepeningExpanded

Relationships2018-2019

Increasediversityofmembers

Increasedigitalpresenceforfaith

formation

Establish4-6communitypartnerships

CelebrateandShareGod’sGraceDevelopingRelationships

Generation

soffaithfullead

ers,rooted

inuncon

dition

alloveoverflow

ingw

ithhope.

TriumphantLove’s3-yrStrategicPlan

CoreValues:Worship,Relationships,Children/Youth,Service

June July August

Council

BOM

Worship 6/26–SunriseWorship 7/24–SunriseWorship 8/21–SunriseWorship

CYF 6/5-10–CampChrysalis6/11–YouthGarageSale6/20-24–DiscipleProject

7/11-29–CampHope(3wks)7/29-8/1–BeachTrip

CDC6/6-16–CDCCamp(2wks) 7/11-21–CDCCamp(2wks)

8/1-11–CDCCamp(2wks)

Outreach 5/26-6/6–W2TTrip6/12–BreadfortheWorld

AFF

Nurture

OtherDates

LookingAhead 99/11–ServiceSunday

9/7–MidwkConnectBegins9/18–Sun.ConnectionBegins

PolicyUpdates

CampPrep

TLLC3-MonthMinistryOutlook

3-YrStrategy

SundayTF

CasseroleMinistryOrganization

Branding

CampHOPE

BuildingCalendars

CDCCamp CDCCamp

ChristianWay

SundayTF MusicCamp

CDCCamp

BeachTrip

BudgeProcess

StephenMinistryOrganization

2016 / 2017 Milestones – Deepening Relationships TLLC Board of Ministries – 3/8/2016

Embracing All With Unconditional Love Milestone: Identify at least 2 segments of our community that are disconnect (for example: new members, parents of youth, shut-ins, our immediate neighborhood, etc.) and then

1. reach out, 2. come alongside, 3. listen 4. invite to get more connected 5. check-in/follow up

Engaging All Across Generations

Milestone: Seek at least 3 opportunities for cross-generational engagement that intentionally focuses on sharing knowledge, experience, wisdom, etc. between generations.

Developing Faithful Leaders of All Ages Milestone: Identify at least 2 leadership positions related to each team and facilitate a process of developing a new leader for each through face-to-face invitations and mentoring.

Sharing Our Stories of God’s Love

Milestone: All teams work together on creating at least 2 intentional, congregation-wide opportunities for dialogue on a specific topic.

* Please have your teams brainstorm what this might look like and plan to bring those ideas to the BOM to decide.

Next Steps: 1) Ministry Directors and Team leaders bring the above milestones to their teams for a discussion in order arrive at specific ideas about how the team will plan to meet the milestones.

NOTE: You do not need to detail the entire plan; just enough so that the BOM gets a good sense as to what you are planning to do.

2) Send your milestone plans to Pastor Steve ([email protected]) no later than Thursday, May 12th and he will compile all together. 3) The BOM will review all of the milestone plans at our regular meeting on Tuesday, May 17th. As a group we will access the milestone plans, to see if we believe that we will be better living our Purpose through our Mission Themes if each ministry team fulfils their milestones.

Triumphant Love Lutheran Church Project Plan

Strategic and Operational Planning 1

**DRAFT** Project Plan PROJECT OVERVIEW Project Title

Brand Strategy Project

Project Co-Owners

Pastor Steve and Gene Richards

Project Co-Lead

Merrill Jones, Christina Kingslein, and Mike Burke (is this too many?)

Project Advisors

Tara Brescheisen, Bri Morris-Brock, Kathy Wells, Tim Brown, and Pastor Sue Briner?

Project Justification

• TLLC has a “general sense” of mission, but lacks a clear sense of purpose within leadership. Without a clear sense of purpose, the ministries risk stagnating and congregants will continue to struggle to speak to the new realities that people face today.

• There is a struggle among the Board of Ministries team leaders to decide what ministry to do because it is uncertain which ministries align with the purpose

• There is a lack of broad understanding of “purpose,” “mission,” “vision,” and the like • The church as a whole is not effective in capitalizing on new opportunities for ministry, and

consequently, does not live up to its potential in many ministry areas • We do not tell nor share our stories as well as we could, and, therefore, we fail to inspire current

and potential members to join the mission. • We do not clearly communicate who we are to the wider community and potential members. • There is a lack of clarity about expectations of members.

PROJECT GOALS • Solidify the identity of the congregation based on the Mission Clarification work already

completed. • Communicate our identity in a cohesive and consistent way through all language, images, and

other methods. • Align all ministries with our identity • Increase the engagement of members and potential members

PROJECT SCOPE What the Project Is

• Expanding and continuing what we have already developed

• Focus on clarifying identity • Provide tools to help all levels

understand/embrace/live our identity • Potential updates to language, logo, colors,

and the like

What the Project Is Not • Not starting from scratch • Not about developing ministry ideas or

projects • Not just an idea “de jour” • Not a reorganization • Not busy work

Triumphant Love Lutheran Church Project Plan

Strategic and Operational Planning 2

PROJECT OBJECTIVES and DELIVERABLES

Solidifying Identity – Revise the language of the identity statements so that the words are clear in their meaning and intent, and to ensure shared understanding of the church’s purpose, mission, vision and values. Deliverable: Revised identity statements for approval by Council Communicating Identity – Review, assess and evaluate all our current methods and materials that are used to communicate our identity, including our logo, colors, website, signage, interior and exterior design, and the like. Deliverable: A list of needed updates (changes, deletions, additions) to current methods and materials to communicate our identity for approval by Council Aligning Ministries with Identity – Create a framework and set of tools to help ministry teams discern and plan ministries that align with the identity of the congregation. Deliverable: Documented criteria, process and evaluation tools for ministry teams.

PROJECT MILESTONES Milestone

1) Gather team for kick-off meeting; revise and

update identify draft statements 2) Provide recommendations related to solidifying

identity to Council for approval; incorporate changes by Council

3) Identify updates for materials and methods used to communicate identity

4) Provide recommended updates for communicating identity to Council for approval; incorporate changes by Council

5) Develop a marketing and communication plan for rollout and maintenance of identity; submit to Council for approval

6) Create and document a framework and tools related to aligning ministries

7) Communicate framework and tools to Board of Ministries

8) Conduct lessons learned for final project team meeting

Estimated Completion Date

1) June 26th

2) July Council Meeting

3) July 31. 2016

4) July 31, 2016

5) August joint Council/BOM Meeting, 2016

6) December 31,2016

7) December 31, 2016

8) January 31, 2017

PROJECT TEAM MEMBERS, RESPONSIBILITIES, AND TIME COMMITMENTS [List each of the project team members and their roles/responsibilities for the project. Include the estimated percentage of time that each will commit to the project.]

Team Member

Responsibility

pastor’s report to church council - june...

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