paving the road for digitalized hr processes
TRANSCRIPT
ZONEPaving the road for digitalized HR processesHeini Kämi 15. March 2016 HRTechnology London
Company Overview Company name:
Headquarter location:
Industry:
Main products/services:
Operating countries:
Annual turnover:
# of employees:
Cargotec shapes the cargo handling industry for the benefit of its customers and shareholders. Our products are present in every major cargo hub worldwide. They are used in ships, ports, terminals, distribution centres, heavy industry and in on-road load handling globally. Cargotec's business areas MacGregor, Kalmar and Hiab are recognized leaders in their fields.
Operations in more than 100 countries
Sales 2015: approximately EUR 3.7 billion
Approximately 11,000 employees
Cargo handling solutions
Helsinki, Finland
Cargotec Corporation
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Agenda
1. Starting point – Key change drivers & targets
3. Key success factors and business benefits achieved
2. Project and solution
“The best thing after sliced bread.”
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Starting point - Key change drivers
Lacking control and understanding of
organization & headcount
Inability to effectively manage a complex organisation
140 different HR info systems to manage people related data
Non standardized HR processes
Resources fragmented across
organizations, lacking coordination
HR policies loosely implemented Need for
centralizedHR system
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Starting point - Key targets
Create basis for organizational
analytics
Fact-based people management
Consistent and transparent HR
information availability
Standardize HR processes globally
Get a grip of resources across
organization
Follow-up of HR policy
implementation Uniform HR system
PEOPLE MANAGEMENTGOES DIGITAL
WHAT IS ZONE?Cargotec’s online personnel management system for managers, employees, HR and the Executive Board
HOW MANY SYSTEMS?One global personnel management system for all (Cargotec, MacGregor, Hiab and Kalmar) to streamline procedures
WHAT WILL BE THERE? ZONE includes personal development planning (PDP) info and process, employee life-cycle and employment details . Also yearly compensation planning is covered in ZONE
LESS WHAT?Less manual work, excel sheets and paper work
MORE WHAT?More time saved, transparency and accurate data
WHEN?Launch in December 2014, training started in Q4
Phase 1 Dec 1 2014 Global head count data
including external employees
Global comparable salary data
Organization structure Global job architecture Manager, Employee and HR
portal to manage data
Phase 2 Dec 1 2014 Target setting and target
cascading to organization Performance Review Performance Evaluation and
calibration of results
Phase 3 2015 Spring Global annual salary review
process Bonus payout for 2016
Project – What we needed to get done
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• Data collected from 51 countries, 92 data providers
• 11,000 employees • 800 externals
Phase 4 2016 Spring Succession planning Talent management
Project Overview
Project duration:
Go-live date(s):
# of users implemented:
Additional users planned:
Estimated project effort:
All Cargotec 10.500 employees out of which 8000 login users and all 800 externals
No, system fully implemented
1600 man days
1 December 2014
8 months
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Solution – We call it ZONE
Competitive advantage through world-class HR business platform. There is now a platform for fact-based business transformation through which we can manage Cargotec global organization, workforce and performance and use it to enable strategy deployment and follow-up
Operational efficiency and saving: Different ways of working were transformed into one and manual processes digitalized which realizes in massive savings in time spent in the process by HR, line management and employees
Transparency and control: HR policies, processes and control points are all in the same global tool, fully transparent and fully auditable
Future business benefits plannedContinue utilizing ZONE as business transformation platform to support Cargotec turnaround e.g. by introducing talent management to enable leadership development. ZONE is paving way in creating digitalization culture in Cargotec
Business benefits achieved
We are shaping the future of cargo handling