payroll - cambridge public schools
TRANSCRIPT
Administrative Guide: PayrollPayroll Section
Vacation and Sick Time 13
Short Term Leave of Absence 13
Extended Leave of Absence 16
Direct Deposit 16
Payroll Deductions 17
Payment Vouchers 18
Contact Information 19
PAYROLL
The Payroll Department is responsible for processing the weekly and semimonthly payroll for all Cambridge Public School employees. There are many variables involved in issuing paychecks. Each position has certain CPS payroll requirements that are determined by CPS position qualifications, requirements, and control and, if applicable, union and/or employee contractual obligations. Though there are many variables to how an individual employee may be paid, one thing remains constant among all employees All employees MUST accurately document and report their time to their principal/administrator. The principal/administrator is responsible for approving and ensuring that all employee attendance reports and timesheets are submitted to the Payroll Department in a timely manner. Below is information that will assist you in the employee time reporting process.
ATTENDANCE REPORTING
Most employees are paid semimonthly and receive 24 paychecks a year. The hourly employees receive 20 paychecks. The pay periods are the 1st to the 15th of each month and the 16th to last day of the month. The pay date is the 15th and the last day of the month. If these dates fall on the weekend, the pay date is the Friday prior to the weekend.
Custodians, clerical staff, cafeteria workers, and security personnel are paid weekly.
The following is a list of employee time reporting forms and requirements. Each of the following forms is available online at www.cpsd.us. Navigate to the Staff Tab and click on: Online Forms and Services/Finance Department Forms. Hard copies of the forms are also available through the Payroll Department.
TEACHERS
SemiMonthly Teacher Attendance Reports
CPS teachers are paid on a semimonthly basis, with pay dates of the 15th and last day of the month. The Payroll Department does NOT require most CPS teachers to complete individual timesheets each pay period. The individual school, however, should maintain a daily attendance log, which is usually located in the school’s main office or other centrally designated location. When teachers arrive at school, they should routinely signin, and when they leave the school for the day, they should routinely signout as well. Please note that these timesheets are the official teacher employee time records. It is important that teachers report their time accurately and in a timely manner. The principal/administrator should review these attendance sheets and retain them for the school’s records.
Though the principal/administrator does not need to provide the Payroll Department with the daily attendance sheets, he/she MUST provide the Payroll Department with an attendance exception report. This report should include those teachers who did not work a regular schedule and were
absent from work either full or part of the day for personal, sick, or other reasons during a single pay period. The exception report should alphabetically list each teacher who was absent and the reason. Teacher exceptions should be reported on a Teacher Attendance Report. A sample report follows. This report should be submitted to the Payroll Department NO LATER than two days after the semimonthly pay period closes.
2
SemiMonthly Substitute Teacher Attendance Report
If an individual serves as a substitute teacher for an absent teacher, the principal/administrator will need to follow specific attendance reporting requirements and will need to submit a separate attendance report or a SemiMonthly Substitute Teacher Attendance Report to the Payroll Department. This report includes the name of the individual who served as a substitute teacher, the dates worked, and the name of the absent teacher/professional activity covered. This report should be submitted to the Payroll Department NO LATER than two days after the semimonthly pay period closes. A sample attendance report follows.
3
PARAPROFESSIONALS (PERMANENT HOURLY SCHOOL AIDES WHO WORK 6 HOURS OR MORE PER DAY)
SemiMonthly Paraprofessional Attendance Reports
CPS paraprofessionals, permanent hourly school aides who work 6 hours or more per day, are paid on a semimonthly basis, with pay dates of the 15th and last day of the month. Like teachers, the Payroll Department does NOT require most CPS paraprofessionals to complete individual timesheets each pay period. The individual school, however, should maintain a daily attendance log, which is usually located in the school’s main office or other centrally designated location. When paraprofessionals arrive at school, they should routinely signin, and when they leave the school for the day, they should routinely signout as well. Please note that these timesheets are the official paraprofessional employee time records. It is important that paraprofessionals report their time accurately and in a timely manner. The principal/administrator should review these attendance sheets and retain them for the school’s records.
Though the principal/administrator does not need to provide the Payroll Department with the daily attendance sheets, he/she MUST provide the Payroll Department with an attendance exception report. This report should include those paraprofessionals who did not work a regular schedule and were absent from work either full or part of the day for personal, sick, or other reasons during a single pay period. The exception report should alphabetically list each paraprofessional who was absent and the reason. Paraprofessional exceptions should be reported on a SemiMonthly Paraprofessional Attendance Report. A samples report follows. This report should be submitted to the Payroll Department NO LATER than two days after the pay period closes.
4
Paraprofessional Substitute Attendance Form If a paraprofessional or permanent hourly school aide who works 6 or more hours per day serves as a substitute teacher for an absent teacher, the principal/administrator will need to follow specific attendance reporting requirements and will need to submit a separate attendance report or a Paraprofessional Substitute Attendance Form to the Payroll Department. This report includes the name of the paraprofessional employee who served as a substitute teacher and lists the name of the absent teacher and the reason for coverage. This report should be submitted to the Payroll Department on a monthly basis. A sample attendance report follows.
6
HOURLY AIDES (PERMANANT HOURLY AIDES WHO WORK LESS THAN 6 HOURS PER DAY) SemiMonthly Report of Attendance for Permanent 2, 3 and 4 Hour Aides
Permanent school aides who work less than 6 hours per day are also paid on a semimonthly basis like the permanent paraprofessionals, and they MUST complete a semimonthly attendance report, detailing his/her hourly attendance. The hourly school aide staff submit a different report, however, than the paraprofessionals. This report, the SemiMonthly Report of Attendance for Permanent 2, 3 and 4 Hour Aides, should be completed and submitted to the principal/administrator for his/her approval. All approved attendance reports should be forwarded to the Payroll Department NO LATER than two days after the semimonthly pay period closes. A sample attendance report follows.
7
Attendance Form for Hourly Aides: Additional Work Hours
In addition to his/her regular working hours, if a permanent hourly school aide works additional hours on a project or to assist a teacher or administrator, he/she will need to complete a report separate from his/her SemiMonthly Hourly Aide Attendance Report. The principal/administrator MUST approve these hours and the funding source prior to the start of the additional working hours. The aide will need to complete an Attendance Form for Hourly Aides: Additional Work Hours and report his/her additional hours. This report should be submitted to the principal/administrator for his/her approval. The principal/administrator will need to provide the proper budget codes for these additional work hours and the related salary expense. All approved attendance reports should be forwarded to the Payroll Department NO LATER than two days after the semimonthly pay period closes. A sample attendance report follows.
8
TEMPORARY HOURLY AIDES (TEMPORARY HOURLY AIDES WHO WORK LESS THAN 6 HOURS PER DAY)
SemiMonthly Hourly Aide Attendance Report
Often times, a school will hire an hourly aide on a temporary basis to work less than 6 hours per day in the classroom or lunchroom. These hourly school aides will NOT have a position control number assigned to them (see the Position Control section of this manual), and he/she will be paid using funds from the school’s temporary salary budget. Hourly school aides who work less than 6 hours per day and are hired on a temporary basis are paid on a semimonthly basis. These school aides MUST complete a semimonthly attendance report, detailing his/her hourly attendance. The temporary hourly aides should submit the completed SemiMonthly Hourly Aide Attendance Report to the principal/administrator for his/her approval. All approved attendance reports should be forwarded to the Payroll Department NO LATER than two days after the semimonthly pay period closes. A sample attendance report follows.
9
SemiMonthly Administration Attendance Report
Principals, Assistant Principals, and administrative staff are paid on a semimonthly basis, with pay dates of the 15th and last day of the month. Principals, Assistant Principals, and administrative staff MUST complete a semimonthly attendance report, detailing his/her daily attendance. The assistant principals and administrative staff should submit the completed SemiMonthly Administration Attendance Report to the principal/administrator for his/her approval. All approved attendance reports should be forwarded to the Payroll Department NO LATER than two days after the pay period closes. A sample attendance report follows.
10
Weekly Clerical Attendance Report
Clerical staff are paid on a weekly basis and MUST complete a weekly attendance report, detailing his/her hourly attendance. The clerical staff should submit the completed Weekly Clerical Attendance Report to the principal/administrator for his/her approval. All approved attendance reports should be forwarded to the Payroll Department NO LATER than two days after the weekly pay period closes. A sample attendance report follows.
11
Temporary Clerical Timesheet
If a permanent clerical employee will be absent from work for an extended period of time, often times the principal/administrator will decide to hire an individual to temporarily fill the position. The principal/administrator will need to follow specific attendance reporting requirements for temporary clerical staff and will need to submit a separate attendance report or a Temporary Clerical Timesheet to the Payroll Department. This report includes the name of the temporary clerical employee and the daily hours he/she worked. This report should be submitted to the Payroll Department NO LATER than two days after the weekly pay period closes. A sample attendance report follows.
12
CUSTODIANS, CAFETERIA WORKERS AND SECURITY PERSONNEL
Custodians, cafeteria workers, and security personnel are paid on a weekly basis. Similar to the clerical staff, these employees complete a Weekly Attendance Report, which is submitted to and approved by a senior department member such as a senior custodian, the Food Services Department administrator, or the Safety & Security Department administrator. These reports are then submitted directly to the Payroll Department. The school principal/administrator is NOT responsible for these attendance reports.
VACATION AND SICK TIME
All absences from work MUST be reported to the principal/administrator. An employee that would like to use vacation MUST obtain the principal/administrator’s approval prior to taking the time. An employee that would like to use sick time MUST notify the principal/administrator as soon as he/she is able. When vacation or sick time is used, the employee MUST accurately report it on his/her attendance report for that particular pay period.
The Payroll Department maintains all employee vacation and sick time records. When the Payroll Department receives the attendance report with vacation, personal, or sick time reported, they will update the employee’s record and balance accordingly. For balance inquiries and/or questions regarding an employee’s vacation and sick time, please contact the Payroll Department.
SHORT TERM LEAVE OF ABSENCE
Employees who would like to request a shortterm leave of absence such as a personal day, a bereavement day, jury duty, or personal legal days (CTA Units A & B only) should complete a Short Term Leave of Absence form. The employee should then submit this form to his/her principal/administrator for approval. A sample of this form follows. This form is available online at www.cpsd.us. Navigate to the Staff Tab and click on: Online Forms and Services/Finance Department Forms. Hard copies of this form are also available through the Human Resources Department.
The principal/administrator will approve or disapprove the request, based on the chart of authorized days for various employee groups (see below), and retain a copy of the approved form with the school attendance records. A copy need NOT be forwarded to Human Resources or Payroll. The approved days and reason for the individual’s short term leave is to be recorded, however, on the attendance forms for the relevant pay period for the school, department, or individual, and submitted to the Payroll Department.
14
This chart is available online as well, or can be obtained from the Human Resources Department.
The principal/administrator will be responsible for obtaining substitutes, if necessary.
15
If the principal/administrator is unsure whether the employee has exceeded the authorized number of days, and/or if he/she has questions regarding Short Term Leave, he/she should check with the Payroll Department.
EXTENDED TERM LEAVE OF ABSENCE
Employees who would like to request an extended leave of absence such as medical leave, military leave, parenthood leave, etc. should contact the Human Resources Department.
DIRECT DEPOSIT
The Cambridge Public Schools offers direct deposit to its employees. When an employee signs up for direct deposit, rather than receiving a physical check, his/her pay will be electronically transferred into his/her personal bank account. A copy of the direct deposit advice will be mailed to the employee for his/her records. The Cambridge Public Schools encourages all employees to signup for direct deposit. To determine if you are eligible, please contact the Payroll Department. To signup for direct deposit, the employee must complete a Direct Deposit Form. This form is available online at www.cpsd.us. Navigate to the Staff Tab and click on: Online Forms and Services/Finance Department Forms. Hard copies of this form are also available through the Payroll Department. A sample form follows.
PAYROLL DEDUCTIONS
The Payroll Department maintains all the payroll deductions for an employee. For questions and/or changes to an employee’s tax, pension and 403(B) plan deductions, please contact the Payroll Department.
For health benefit and life insurance deductions, please contact the Human Resources Department.
17
Professional development workshop compensation
Curriculum development. project work, meeting time and other additional compensation specified in the collective bargaining contract.
Service Agreement compensation Refer to the Service Agreements section of this manual for further details.
A payment voucher form is available online at www.cpsd.us. Navigate to the Staff Tab and click on: Online Forms and Services/Finance Department Forms. Hard copies of the form are also available through the Payroll Department. (See Payroll Appendix for sample form.)
Teachers Payroll and Payroll Operations Pat Amenkowicz Manager of Payroll [email protected] (617) 3496464
Custodians and Cafeteria Workers Kathy Esquivel [email protected] (617) 3496463
Clerical, Security, and Substitute Teachers Jackie DeAngelo [email protected] (617) 3496461
Paraprofessional, Family Liaisons, and Support Staff Kathy Clover [email protected] (617) 3496462
Hourly Aides Who Work Less Than 6 Hours Per Day, Interns, and Temporary Hourly Employees Rayanne Santosuosso [email protected] (617) 3496465
Teacher Attendance and Service Agreements Marie Crowley [email protected] (617) 3496465
CAMBRIDGE PUBLIC SCHOOLS STANDARD PAYMENT VOUCHER
This form is used to authorize payment for completed services (i.e. service agreements, meetings, workshops, translations, projects, curriculum development) and for the reimbursement for out-of-pocket expenses. All information requested must be provided to ensure payment. Please submit completed signed voucher to 159 Thorndike Street.
Budget Codes
Year Purchase Order #
Is the individual a current school department employee? YES NO
Dates Hours Description of Services Rate Total Cost
Total
I certify that the hours, rates and services detailed above are true and accruate record of authorized service.
Submitted By: Service Provider Signature (Date) For Payroll Dept Use Only
Approved By: Payroll
21
jguida
Check Box11: Off
Check Box12: Off
Vacation and Sick Time 13
Short Term Leave of Absence 13
Extended Leave of Absence 16
Direct Deposit 16
Payroll Deductions 17
Payment Vouchers 18
Contact Information 19
PAYROLL
The Payroll Department is responsible for processing the weekly and semimonthly payroll for all Cambridge Public School employees. There are many variables involved in issuing paychecks. Each position has certain CPS payroll requirements that are determined by CPS position qualifications, requirements, and control and, if applicable, union and/or employee contractual obligations. Though there are many variables to how an individual employee may be paid, one thing remains constant among all employees All employees MUST accurately document and report their time to their principal/administrator. The principal/administrator is responsible for approving and ensuring that all employee attendance reports and timesheets are submitted to the Payroll Department in a timely manner. Below is information that will assist you in the employee time reporting process.
ATTENDANCE REPORTING
Most employees are paid semimonthly and receive 24 paychecks a year. The hourly employees receive 20 paychecks. The pay periods are the 1st to the 15th of each month and the 16th to last day of the month. The pay date is the 15th and the last day of the month. If these dates fall on the weekend, the pay date is the Friday prior to the weekend.
Custodians, clerical staff, cafeteria workers, and security personnel are paid weekly.
The following is a list of employee time reporting forms and requirements. Each of the following forms is available online at www.cpsd.us. Navigate to the Staff Tab and click on: Online Forms and Services/Finance Department Forms. Hard copies of the forms are also available through the Payroll Department.
TEACHERS
SemiMonthly Teacher Attendance Reports
CPS teachers are paid on a semimonthly basis, with pay dates of the 15th and last day of the month. The Payroll Department does NOT require most CPS teachers to complete individual timesheets each pay period. The individual school, however, should maintain a daily attendance log, which is usually located in the school’s main office or other centrally designated location. When teachers arrive at school, they should routinely signin, and when they leave the school for the day, they should routinely signout as well. Please note that these timesheets are the official teacher employee time records. It is important that teachers report their time accurately and in a timely manner. The principal/administrator should review these attendance sheets and retain them for the school’s records.
Though the principal/administrator does not need to provide the Payroll Department with the daily attendance sheets, he/she MUST provide the Payroll Department with an attendance exception report. This report should include those teachers who did not work a regular schedule and were
absent from work either full or part of the day for personal, sick, or other reasons during a single pay period. The exception report should alphabetically list each teacher who was absent and the reason. Teacher exceptions should be reported on a Teacher Attendance Report. A sample report follows. This report should be submitted to the Payroll Department NO LATER than two days after the semimonthly pay period closes.
2
SemiMonthly Substitute Teacher Attendance Report
If an individual serves as a substitute teacher for an absent teacher, the principal/administrator will need to follow specific attendance reporting requirements and will need to submit a separate attendance report or a SemiMonthly Substitute Teacher Attendance Report to the Payroll Department. This report includes the name of the individual who served as a substitute teacher, the dates worked, and the name of the absent teacher/professional activity covered. This report should be submitted to the Payroll Department NO LATER than two days after the semimonthly pay period closes. A sample attendance report follows.
3
PARAPROFESSIONALS (PERMANENT HOURLY SCHOOL AIDES WHO WORK 6 HOURS OR MORE PER DAY)
SemiMonthly Paraprofessional Attendance Reports
CPS paraprofessionals, permanent hourly school aides who work 6 hours or more per day, are paid on a semimonthly basis, with pay dates of the 15th and last day of the month. Like teachers, the Payroll Department does NOT require most CPS paraprofessionals to complete individual timesheets each pay period. The individual school, however, should maintain a daily attendance log, which is usually located in the school’s main office or other centrally designated location. When paraprofessionals arrive at school, they should routinely signin, and when they leave the school for the day, they should routinely signout as well. Please note that these timesheets are the official paraprofessional employee time records. It is important that paraprofessionals report their time accurately and in a timely manner. The principal/administrator should review these attendance sheets and retain them for the school’s records.
Though the principal/administrator does not need to provide the Payroll Department with the daily attendance sheets, he/she MUST provide the Payroll Department with an attendance exception report. This report should include those paraprofessionals who did not work a regular schedule and were absent from work either full or part of the day for personal, sick, or other reasons during a single pay period. The exception report should alphabetically list each paraprofessional who was absent and the reason. Paraprofessional exceptions should be reported on a SemiMonthly Paraprofessional Attendance Report. A samples report follows. This report should be submitted to the Payroll Department NO LATER than two days after the pay period closes.
4
Paraprofessional Substitute Attendance Form If a paraprofessional or permanent hourly school aide who works 6 or more hours per day serves as a substitute teacher for an absent teacher, the principal/administrator will need to follow specific attendance reporting requirements and will need to submit a separate attendance report or a Paraprofessional Substitute Attendance Form to the Payroll Department. This report includes the name of the paraprofessional employee who served as a substitute teacher and lists the name of the absent teacher and the reason for coverage. This report should be submitted to the Payroll Department on a monthly basis. A sample attendance report follows.
6
HOURLY AIDES (PERMANANT HOURLY AIDES WHO WORK LESS THAN 6 HOURS PER DAY) SemiMonthly Report of Attendance for Permanent 2, 3 and 4 Hour Aides
Permanent school aides who work less than 6 hours per day are also paid on a semimonthly basis like the permanent paraprofessionals, and they MUST complete a semimonthly attendance report, detailing his/her hourly attendance. The hourly school aide staff submit a different report, however, than the paraprofessionals. This report, the SemiMonthly Report of Attendance for Permanent 2, 3 and 4 Hour Aides, should be completed and submitted to the principal/administrator for his/her approval. All approved attendance reports should be forwarded to the Payroll Department NO LATER than two days after the semimonthly pay period closes. A sample attendance report follows.
7
Attendance Form for Hourly Aides: Additional Work Hours
In addition to his/her regular working hours, if a permanent hourly school aide works additional hours on a project or to assist a teacher or administrator, he/she will need to complete a report separate from his/her SemiMonthly Hourly Aide Attendance Report. The principal/administrator MUST approve these hours and the funding source prior to the start of the additional working hours. The aide will need to complete an Attendance Form for Hourly Aides: Additional Work Hours and report his/her additional hours. This report should be submitted to the principal/administrator for his/her approval. The principal/administrator will need to provide the proper budget codes for these additional work hours and the related salary expense. All approved attendance reports should be forwarded to the Payroll Department NO LATER than two days after the semimonthly pay period closes. A sample attendance report follows.
8
TEMPORARY HOURLY AIDES (TEMPORARY HOURLY AIDES WHO WORK LESS THAN 6 HOURS PER DAY)
SemiMonthly Hourly Aide Attendance Report
Often times, a school will hire an hourly aide on a temporary basis to work less than 6 hours per day in the classroom or lunchroom. These hourly school aides will NOT have a position control number assigned to them (see the Position Control section of this manual), and he/she will be paid using funds from the school’s temporary salary budget. Hourly school aides who work less than 6 hours per day and are hired on a temporary basis are paid on a semimonthly basis. These school aides MUST complete a semimonthly attendance report, detailing his/her hourly attendance. The temporary hourly aides should submit the completed SemiMonthly Hourly Aide Attendance Report to the principal/administrator for his/her approval. All approved attendance reports should be forwarded to the Payroll Department NO LATER than two days after the semimonthly pay period closes. A sample attendance report follows.
9
SemiMonthly Administration Attendance Report
Principals, Assistant Principals, and administrative staff are paid on a semimonthly basis, with pay dates of the 15th and last day of the month. Principals, Assistant Principals, and administrative staff MUST complete a semimonthly attendance report, detailing his/her daily attendance. The assistant principals and administrative staff should submit the completed SemiMonthly Administration Attendance Report to the principal/administrator for his/her approval. All approved attendance reports should be forwarded to the Payroll Department NO LATER than two days after the pay period closes. A sample attendance report follows.
10
Weekly Clerical Attendance Report
Clerical staff are paid on a weekly basis and MUST complete a weekly attendance report, detailing his/her hourly attendance. The clerical staff should submit the completed Weekly Clerical Attendance Report to the principal/administrator for his/her approval. All approved attendance reports should be forwarded to the Payroll Department NO LATER than two days after the weekly pay period closes. A sample attendance report follows.
11
Temporary Clerical Timesheet
If a permanent clerical employee will be absent from work for an extended period of time, often times the principal/administrator will decide to hire an individual to temporarily fill the position. The principal/administrator will need to follow specific attendance reporting requirements for temporary clerical staff and will need to submit a separate attendance report or a Temporary Clerical Timesheet to the Payroll Department. This report includes the name of the temporary clerical employee and the daily hours he/she worked. This report should be submitted to the Payroll Department NO LATER than two days after the weekly pay period closes. A sample attendance report follows.
12
CUSTODIANS, CAFETERIA WORKERS AND SECURITY PERSONNEL
Custodians, cafeteria workers, and security personnel are paid on a weekly basis. Similar to the clerical staff, these employees complete a Weekly Attendance Report, which is submitted to and approved by a senior department member such as a senior custodian, the Food Services Department administrator, or the Safety & Security Department administrator. These reports are then submitted directly to the Payroll Department. The school principal/administrator is NOT responsible for these attendance reports.
VACATION AND SICK TIME
All absences from work MUST be reported to the principal/administrator. An employee that would like to use vacation MUST obtain the principal/administrator’s approval prior to taking the time. An employee that would like to use sick time MUST notify the principal/administrator as soon as he/she is able. When vacation or sick time is used, the employee MUST accurately report it on his/her attendance report for that particular pay period.
The Payroll Department maintains all employee vacation and sick time records. When the Payroll Department receives the attendance report with vacation, personal, or sick time reported, they will update the employee’s record and balance accordingly. For balance inquiries and/or questions regarding an employee’s vacation and sick time, please contact the Payroll Department.
SHORT TERM LEAVE OF ABSENCE
Employees who would like to request a shortterm leave of absence such as a personal day, a bereavement day, jury duty, or personal legal days (CTA Units A & B only) should complete a Short Term Leave of Absence form. The employee should then submit this form to his/her principal/administrator for approval. A sample of this form follows. This form is available online at www.cpsd.us. Navigate to the Staff Tab and click on: Online Forms and Services/Finance Department Forms. Hard copies of this form are also available through the Human Resources Department.
The principal/administrator will approve or disapprove the request, based on the chart of authorized days for various employee groups (see below), and retain a copy of the approved form with the school attendance records. A copy need NOT be forwarded to Human Resources or Payroll. The approved days and reason for the individual’s short term leave is to be recorded, however, on the attendance forms for the relevant pay period for the school, department, or individual, and submitted to the Payroll Department.
14
This chart is available online as well, or can be obtained from the Human Resources Department.
The principal/administrator will be responsible for obtaining substitutes, if necessary.
15
If the principal/administrator is unsure whether the employee has exceeded the authorized number of days, and/or if he/she has questions regarding Short Term Leave, he/she should check with the Payroll Department.
EXTENDED TERM LEAVE OF ABSENCE
Employees who would like to request an extended leave of absence such as medical leave, military leave, parenthood leave, etc. should contact the Human Resources Department.
DIRECT DEPOSIT
The Cambridge Public Schools offers direct deposit to its employees. When an employee signs up for direct deposit, rather than receiving a physical check, his/her pay will be electronically transferred into his/her personal bank account. A copy of the direct deposit advice will be mailed to the employee for his/her records. The Cambridge Public Schools encourages all employees to signup for direct deposit. To determine if you are eligible, please contact the Payroll Department. To signup for direct deposit, the employee must complete a Direct Deposit Form. This form is available online at www.cpsd.us. Navigate to the Staff Tab and click on: Online Forms and Services/Finance Department Forms. Hard copies of this form are also available through the Payroll Department. A sample form follows.
PAYROLL DEDUCTIONS
The Payroll Department maintains all the payroll deductions for an employee. For questions and/or changes to an employee’s tax, pension and 403(B) plan deductions, please contact the Payroll Department.
For health benefit and life insurance deductions, please contact the Human Resources Department.
17
Professional development workshop compensation
Curriculum development. project work, meeting time and other additional compensation specified in the collective bargaining contract.
Service Agreement compensation Refer to the Service Agreements section of this manual for further details.
A payment voucher form is available online at www.cpsd.us. Navigate to the Staff Tab and click on: Online Forms and Services/Finance Department Forms. Hard copies of the form are also available through the Payroll Department. (See Payroll Appendix for sample form.)
Teachers Payroll and Payroll Operations Pat Amenkowicz Manager of Payroll [email protected] (617) 3496464
Custodians and Cafeteria Workers Kathy Esquivel [email protected] (617) 3496463
Clerical, Security, and Substitute Teachers Jackie DeAngelo [email protected] (617) 3496461
Paraprofessional, Family Liaisons, and Support Staff Kathy Clover [email protected] (617) 3496462
Hourly Aides Who Work Less Than 6 Hours Per Day, Interns, and Temporary Hourly Employees Rayanne Santosuosso [email protected] (617) 3496465
Teacher Attendance and Service Agreements Marie Crowley [email protected] (617) 3496465
CAMBRIDGE PUBLIC SCHOOLS STANDARD PAYMENT VOUCHER
This form is used to authorize payment for completed services (i.e. service agreements, meetings, workshops, translations, projects, curriculum development) and for the reimbursement for out-of-pocket expenses. All information requested must be provided to ensure payment. Please submit completed signed voucher to 159 Thorndike Street.
Budget Codes
Year Purchase Order #
Is the individual a current school department employee? YES NO
Dates Hours Description of Services Rate Total Cost
Total
I certify that the hours, rates and services detailed above are true and accruate record of authorized service.
Submitted By: Service Provider Signature (Date) For Payroll Dept Use Only
Approved By: Payroll
21
jguida
Check Box11: Off
Check Box12: Off