paysquare ppt
TRANSCRIPT
A leader in Payroll Outsourcing
Incorporated in 2000 & HQ at Pune
Paysquare History
Processing 1,30,000 Employee Records Per Month across 400+ Corporate Clients Globally
Data Center and Disaster Recovery Center at Pune & Mysore
Regional offices at Mumbai, Bangalore & Hyderabad
ISO 27001 and SSAE 16 & ISAE 3402 Certified
My PayrollEnd To End Payroll
Management (Monthly Processing, F&Fs, E-TDS Return Filing). ESS & CSS Portals for
Ease of Access of Reports
Contribution Reports, Challan
Generation, Filing of Forms
Statutory Compliance
Module that simplifies leave and
attendance management
Leave Management
System
What We Offer
Claiming, Approval and Required Reports
Including Financial JV
Non-Payroll Expense
Reimbursement
Administration of Provident Fund, Superannuation, Gratuity Trusts
Retiral Trust
Appointment, Increment, Offer, Experience Letter
Etc
HR Document Generation
Our Core Services
Efficiency report is sent on monthly
basis to track our
performance against the agreed SLA
• Handling of Masters, loans, third party payment, reimbursement, non recurring payment/ deduction, Perquisites, Flexi Basket, multi location, minimum wages and finally payroll processing
• Full and Final Settlement
• CTC related reimbursement processing (Medical, LTA, Fuel, Telephone etc)
Payroll Management• Make applications for leaves, comp off,
encashment etc and approval thereof
• Interface with attendance systems for data transfer & Attendance regularization
• Rights for shift rostering/ approval of leaves/ adjustment in leaves etc.
• Various outputs stating the leave calculations/ balances etc.
Leave Management
• Calculation and deduction of all statutory payments (TDS, PF, PT, ESIC, LWF)
• Upload of data on respective websites and generate the challans
• Filing of transfer & withdrawal forms for PF
• Filing of returns with Govt. agencies
• Investment proof verification and preparation of form 16 in digital format
Statutory Compliances
myPayroll (Web-based
ESS & CSS)EMP
Inputs
HR&
FINANCE
3rd Party HRMS &
Attendane systems
The Workflow
Output
Employee
Precision (Payroll Engine)
HR&
FINANCE
Outputs
Employee
• New Joinees• Attendance• Master Changes• OneTime
Payments• Recoveries• F&F Settlements
Employer Inputs
• Income Tax Declaration
• Reimbursements• Year end proofs• Employee Poll
Employee Inputs
• Salary Register• Variance Report• Summary: PT, TDS, PF, ESIC, LWF• Tax Register• Financial JV• Manpower Reconciliation• Net Pay Reconciliation• Bank file (Multi-formats)• Reimbursement Balances• YTD Pay slips• Location/Cost-centre-wise payroll
summaries
Output – Client
• Payslip• Tax Computation Sheet• Reimbursement Bal• CTC Summary
Output- Employee
PAYROLL ENGINE
• Input data upload• Single click payroll
engine for pay calculation using formula driven process
Payroll Process
24/7 onlineaccess
IT Declaration and proofs
Benefits For Employees
CTC reimbursements
Leave ManagementPayslips, Tax
workings, Pre filled PF Forms
Queries Handling
Query Logs Online input/ output
Workflow based loan management
Custom report builder
Role based access
Tax compliant and timely services
Benefits For Client Admin
• Understand current processes
• Gather requirements
• Create pay logic document
• SLA freeze
Deeper understanding
1
• Create company & Configure in applications
• Master file set-up• Historical data
processing
Configure and setup
2
• Concurrent payroll processing
• Report matching
Matching It-up
3
• myPayroll portal rolled out for client admin as well as employees
• Training imparted to process owners
Going Live
4
Smooth On-Boarding
Improved operating efficiencies
Compliant payroll services with ever
changing legislations
AvoidTechnologicalHeadaches
Accuracy and Consistency to increase
payroll efficiency
Free Up your time to focus on core
activities
Avoid Payroll Knowledge walking out
of door
Protecting against employee dissatisfaction, costly errors and hidden
costs
Reduction in Cost and Risk
Leverage Outside Payroll
Expertise
Reasons To Outsource Payroll
Confidentiality of Data
All our employees have signed NDA. Paysquare
also signs NDA with clients before we start servicing
them
1
Data Security, Confidentiality & BCP-
DR
Entry in the processing area
only by authorised person using swipe
cards
2
Only the assigned employee can access data of client company
3
Complex password policy in place
4
Limited internet connection, USB drives and hard disks
disabled on individual machines
5
6
Web system is on dedicated server
with 2048 bit encryption
8
Intrusion Detection System (IDS) and
firewalls are installed on servers
7
200 seater office in Pune and 100 seater in Mysore.
Both sites connected through MPLS to ensure
seamless delivery
9
Data maintained only on the server. Individual
terminals have no storage capability
6
Power back up in terms of DG and
UPS
10
Whyus?
• Proven Accuracy & Consistency
• International standards
• Exclusive payroll domain knowledge
• Easy integration & migration
• Single window secure 24*7 access
• Strong focus on technology
How Do We Ensure?
Minimum three people are
assigned on the account to ensure
continuity of services
Maker and checker concept
for enhancing quality
Efficiency report is sent on monthly basis to track our
performance against the agreed SLA
Monthly review meeting with the
client’s management to
review past month and plan for future
months
Online reports and input forms which
is a complete distinguishing
factor in Paysquare delivery
They Have Loved Us
They Have Loved Us
