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MS Word 2007 Basics PRC Student Guide

Module 5 – Enhancing Documents

Performance Objectives: Set Page Format

Align Text (Center, Left, Right)

Setting Tabs and Indents

Create a bullet or numbered list

Complete a spell check within a document

Find/Replace text within a document

Add Header and Footer

Insert Page Breaks and Sections

OverviewMicrosoft Word includes word processing tools that help you create documents that are accurate, easy to read and visually appealing. Headers, page numbers, and text alignment are some examples of tools that can enhance the look and feel of a document.

Set Page Format

Word comes with a default page setup—which includes margin settings, page orientation (landscape vs. portrait), page size and other more advanced features. Margins can be changed to accommodate more or less text on a page.

Note: Changing the margin affects the entire document (unless you create sections to your document—an advanced feature not covered now).

To change the margins for only a block of text, use the features of the Paragraph group. Indenting paragraphs will be discussed below in "Setting Tabs and Indents."

Changing the Margins, Paper Orientation, and Paper Size

Class Demo/Walkthrough 5.11. Open c:\My Documents\Word 2007 Basics\Master Walkthrough

2. Click the Page Layout command tab in the ribbon and click the arrow in the lower right-hand corner of the Page Setup group. This reveals the Page Setup dialog

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box. (NOTE: A shortcut to get the Page Setup dialog box - double click on any of the margins in the ruler.)

3. To change margins, click on the up or down arrow to the desired margin size or type a new value into the field. The higher the number, the larger the “white space” in that margin.

4. Click on the Top up arrow. Change it to 2 (inches). Notice the change in the Preview.

5. Change the Left and Right Margins to .5 inches. Notice the difference.

6. Click OK.

7. Click Undo until back to default.

8. You can setup a document to print Portrait (the default) or Landscape.

9. Go to Paper tab.

10. To change paper size, click the first down arrow under Paper Size and select a size.

11. Practice using the Page Setup to change the document format.

Student Practice 5.2

1. Open c:\My Documents\Word 2007 Basics\Module5\Student Practice 5.2 and save to your personal folder.

2. Follow the instructions on the page

3. Save the changes.

12/05/2010 PRC Computer Literacy Program

Page Layout tab

Arrow

Page Setup dialog

27


Align Text

A block of text can be aligned to the left, right, and center of the page. It can also be justified on both sides (newspaper column style). This works on a paragraph basis. To align or justify, select a block of text (in one or more paragraphs) and select the desired icon in the Paragraph group of the Home command tab in the ribbon.


2. Save it as Student Practice 5.3 in your personal folder.

3. Use the Left, Center, and Right icon button to align or justify titles and text accordingly.

Student Practice 5.41. Open c:\My Documents\Word 2007 Basics\Module5\Student Practice 5.4.

2. Save in your personal folder with the same name.

3. Follow instructions.


Setting Tabs and Indents

Tabs and indents often seem confusing. A rule of thumb puts things in perspective. Tabs use the tab key on the keyboard. Indents do not.

An indent is normally used to move an entire paragraph to the right in increments. There are two controls for indents in the ribbon, within the Paragraph group of the Home command tab. These are Increase Indent and Decrease Indent. Each time Increase Indent is clicked, it indents a selected paragraph or paragraphs by a default increment. The default is indicated by small tic marks under the horizontal ruler. For example, if the default is 1/2 inch, clicking the Increase Indent once will indent a selected paragraph 1/2 inch. Clicking Increase Indent twice will indent the paragraph 1 inch.


Alignment andJustification Icons

28


Tabs are usually used on the first line of a paragraph. Place the insertion point at the start of the first line of a paragraph and hit the tab key on the keyboard. The line will be tabbed according to the default. The default is the same as that for indents, (typically 1/2 inch). Hitting the tab key again will increase the tab by another default increment (hitting the tab key twice results in a 1 inch tab).

The default for indents and tabs can be changed. To do so, click the arrow at the lower right of the Paragraph group. In the resulting dialog, click the Tabs button in the lower left. This brings up the Tabs dialog where the default can be changed.


2. Save it as Student Practice 5.5 in your personal folder.

3. Walkthrough tabs defaults. Click the arrow at the lower right of the Paragraph group. In the resulting dialog, click the Tabs button in the lower left.. The default can be changed, if desired. Change the default to 1" and click OK. Notice what happens. Tabs are typically used to indent the first line of a paragraph. To indent all text in a paragraph, use the Increase Indent button. The same default applies.

4. Change the default back to 0.5" and click OK. The document should be back to normal.

If time permits, instructor will demonstrate different kinds of tabs: left tab, right tab, center tab, and decimal tab.



2. Follow the instructions and save changes with the same name.


Increase Indent

Decrease Indent

Default (every 1/2 inch)

29

Bullet Button

Number Button


Create a Bullet or Number List

You can create lists using with bullets or numbers using Bullets icon or the Numbering icon respectively in the Paragraph Group in the Home tab of the ribbon. If you click one of these icons and start typing, a bullet or number is automatically created each time you press the Enter key to create a new paragraph. You can also create a list bulleted or numbered list afterwards by selecting the text in a set of paragraphs and clicking on one of these icons. The important thing to remember is that every bulleted or automatically numbered item must be a distinct paragraph.

Class Walkthrough 5.7

1. Open c:\My Documents\Word 2007 Basics\Module4\Student Practice 4.2.

2. Create a New Document.

3. Copy the list of names and paste into the new document.

4. Save the new document as Student Practice 5.7 in your personal folder.

5. Walkthrough the Bullets icon and Numbering in the Paragraph group within the Home tab in the ribbon. Select the list of names and click on the Bullets button, then Undo, and click on the Numbering icon.

6. To insert a number (or bullet) within a list, place the cursor at the end of the line above where you want to insert and press the Enter key. Notice how the numbers automatically update.

7. Delete one of the names. See what happens to the numbering.

8. Practice inserting and removing names from the list.

9. Change the list from numbers back to bullets

10. To change the bullet styles and fonts, click the arrow at the right of the bullet icon. You can select from the displayed bullets, or click on Define New Bullet. In the resulting Define New Bullet dialog, select either Symbol or Picture. The meaning of "symbol" in this context is a character. In fact, a bullet can be any character in any font! Once you select Symbol, you are presented with the ability to choose a font and a character from that font as the newly defined bullet. Though a bullet may come from any font, they are usually special characters from fonts containing interesting symbols. Typical fonts for this purpose are Symbol, Webdings, or any of the Wingdings fonts. Once you choose a font, choose a



character for the bullet and click OK. If you choose the Picture option, you can pick a bullet from a set of pictures provided by Microsoft Word. These are colorful and some have a 3-dimensional look.

11. To make the bullet a different size, click on Font in the Define New Bullet dialog. (You can even make a bullet bold or italic!)

12. Practice changing the bullet styles and font size.

Create a Bullet/Number List as you Type

1. Create a new Document.

2. On the top of the page, type “Days of the Week”. Center the text. Change the font to Cooper Black bold. Press the Enter key twice.

3. Click of the Bullet button. The button is now highlighted which means it is active.

4. Type the days of the week, making sure you are press Enter after each line.

5. To turn off the bullet feature, press the Enter key twice. This creates a new “normal” paragraph. Alternatively, you can click on the Bullet button again (works like a toggle switch).

6. Practice adding additional lists---colors, numbers, list of names, etc. as you type.

7. Change the Days of the Week list to numbers.

8. Change back to bullets.

9. Make the bullets into Right Arrows with a font size of 10. (Hint - Look in the Wingdings font.)

Troubleshooting Numbered Lists (Demo Only)

Sometimes, after you edit or cut/paste text with numbered lists, the starting number is wrong. To correct, select the first numbered paragraph in the list, click the down arrow at the right of the Number icon and click Set Numbering Value. In the dialog that appears, change the Set Number to field to the desired number for the first item in the list. Note some of the other options provided by this dialog.




1. Open c:\My Documents\Word 2007 Basics\Module5\student Practice 5.8 and save to your personal folder. Follow the directions.


Spell Check a Document

You can have the computer check your spelling to ensure accuracy at the click of a button. However, this does NOT replace the need to proof read documents. Spell check does not correct words that are spelled correctly (i.e. the vs. thee) but used incorrectly.

There are several ways to run spell check:

Method 1 - Spell check as you type. In this mode, possible spelling errors are underlined with a red squiggle and grammar errors underlined with a green squiggle (if grammar checking is turned on). These options are activated through the Office Menu. In the Office Menu, select Word Options at the bottom. Now select Proofing from the left column. Select the check boxes Check spelling as you type and optionally, Mark grammar errors as you type. Then click OK.

Class Walkthrough 5.9

1. Turn on the options for checking spelling and grammar as described above.

2. Open c:\My Documents\Word 2007 Basics\Module5\Practice 5.9

3. Save it to your personal folder with the same name.

4. Look for the red and green squiggles.

a. Right-button click on these possible spelling and grammar error.

b. Most often, but not always, the list of suggestions which appear contains the correct spelling. If so, click on it to correct the error.

c. If you believe that what you have is not really an error, you can use the Ignore, Ignore All or Add to Dictionary features. These options will be discussed.


c. Other PossibleActions

a. Right-button click on potential errorb. Click on of the Suggestions


5. After the spell check, proof read the document. Notice that some errors may not have been detected. Correct those changes manually.

6. Save when done.

Method 2 - Sequential Spell Checking.The second method of spell checking does not use the red and green squiggles, but rather, stops at each possible error for your consideration. To use this option, uncheck Check spelling as you type and, Mark grammar errors as you type. Optionally, leave Check grammar with spelling on. To do spell checking this way, the Spelling and Grammar icon needs to be in the Quick Access toolbar. Your instructor will demonstrate how to add a command to this toolbar.

Class walkthrough 5.10

1. Open c:\My Documents\Word 2007 Basics\Module5\Practice 5.10 and save to your personal folder.

2. Put the insertion pointer at the beginning of the document.

3. Click the Spelling and Grammar icon in the Quick Access Toolbar.

4. A box will appear with the first possible spelling or grammar error in context. There will also be a list of suggestions.

a. If one of the suggestions is what you intended, click it

b. click Change

5. The next spelling or grammar error will appear. You also have the choices of Ignore Once, Ignore All, or Add to Dictionary. Sometimes Microsoft Word doesn't guess correctly (none of the suggestions are correct). In this case, you can edit the misspelled right in the box rather than in the main document.


a. Choose from the suggestions(click it)

Alternately, take one of these actions

Edit here if necessary

b. Click Change


6. Proceed to spell check the whole document.

7. Proof read the document. Are there any mistakes that Word missed? If so, correct any remaining mistakes.

8. Save when done.



10. Spell check the document using the ABC icon in the Quick Access Toolbar (uncheck Check spelling as you type and Mark grammar errors as you type but leave Check grammar with spelling checked).

11. Proof read the document and correct any other mistakes. What did spell checking miss?

12. Save when done.


Click on Replace

This results in the Find and Replace dialog

Options include Replace (once) and Replace All


Find and Replace

You can search for text and replace a word or many words automatically using the Find and Replace functions.


2. Save it as Student Practice5.12 in your personal folder.

3. Instructor will walkthrough Find and Replace functions, including Replace Once or Replace All. These are found in the Editing group under the Home command tab in the ribbon. Click on Replace for the Find and Replace features.

4. In the Master Walkthrough document, use Find and Replace to change the word the word Highlight to the word Select.

5. Find and Replace the words insertion point to cursor where applicable.


6. Open c:\My Documents\Word 2007 Basics\Module5\Student Practice5.13 and save to your personal folder and follow the instructions.

7. Save with the same name.



Insert a Page BreakTo force the start of a new page, set the insertion pointer in front of the text which you want at the top of the new page, click the Insert command tab on the ribbon, then click Page Break.

Add Header and Footer

Headers and footers include content for the top and bottom of every page of a document. As an example, this Student Guide has a header and footer.

In past versions of Microsoft Word, headers and footers came together, you had neither or you had both. In Word 2007, you can choose Header, Footer, or both. In the Header and Footer group of the Insert command tab, choose the Header or Footer icon. Also new to Word 2007, you will see a number of pre-formatted headers or footers. For the following walkthrough, we will use the first: Blank header or Blank footer.

Adding a header and footer to a document helps to make the document easier to use.

Class Walkthrough 5.141. Open Master Walkthrough.

2. Click the Insert command tab on the ribbon.

3. Click the Header icon. In the gallery, select Blank.


Header and Footer icons

Blank Header or Footer

36


Your document will look like this.

4. For the header, there are pre-defined tabs: a center tab and a right tab. This makes it easy to create a typical header with content at the left, center, and right. Type some text to appear at the left, hit the tab key, type text for the center, hit the tab key again, and type some text to appear on the right.

5. Add the following header information in Bold Italicize Ariel 14:

Microsoft Word 2007 (left justified)Master Walkthrough Document (centered)Walkthrough 5.14 (right justified)

6. Insert a Footer.

7. An additional capability, often used in footers is automatic page numbering. The Page Number icon is next to the Footer icon. When clicked, several options appear. In this case, we will use Current Position and Plain Number.


Header area

Tabs

37

Page Number icon

Current Position

Plain Number


8. Populate the Footer in Bold Italicize Ariel 14:

Word 2007 Basics (left justified)Page number - CenteredPeople's Resource Center

Explore On Your Own1. Try some of the other header/footer formats other than the Blank format used

above.


1. Open c:\My Documents\Word 2007 Basics\Student Practice5.9 and save it as Student Practice 5.15 to your personal folder.

2. Create a header as follows:Student Practice Guide (left justified in Bold, Ariel 10)(nothing in the center)Module 5 (right justified in Bold, Ariel 10)

3. Create a footer formatted in Ariel 10 Bold as follows:MS Word 2007 Basics (left justified)Page number (centered)Today’s Date (right justified) (Hint: Use the Help feature to figure out how to

insert the current date automatically.)



4. When done, edit the footer. Remove the date and move the Page Numbering from the center to right justified.

5. Save when done.



Module 6 – Create Tables, Borders, Shading, Text Boxes & Graphics

Performance Objectives: Create and edit a table

Create and use text boxes

Create Borders and Shading

Insert a graphic

Use templates to create memos and letters

OverviewIn Word, you can create tables to make column lists of information instead of using Tab or Indent.

Create a Table

To create columns in a table format, you will use the Insert control tab and the Table icon. You can set how many column and rows you want, and then later you can insert or remove rows columns as needed. A “box” in the table is referred to as a “cell”. You move through the cells and create new rows by using the Tab key. The Enter keys allows you to add lines (actually paragraphs) within a cell.

Class Demo/Walkthrough 6.1

Instructor will demonstrate creating this table, a small part of a People's Resource Center computer class schedule.

Class Schedule

Location Day Time Class LevelCTC Tuesday 7:00 p.m. Word IntermediateDG Wednesday 7:00 p.m. Excel IntermediateCTC Friday 8:00 a.m. Windows

FundamentalsBeginning


a. Insert tab

b. Table icon

Highlight rows and columns


1. Create a blank document. 2. Type the name of the table (Class Schedule) and press Enter two times. Center

the name.3. Create the blank table

a. Click the Insert command tab in the ribbon.b. Click Table icon in the ribbon and highlight the numbers of rows and

columns. (In this demo, use 3 rows and 5 columns, even though the table actually has 4 rows. (Adding a new row at the bottom as the table is filled in will be demonstrated.)

4. Click in the first cell (upper left). Type the contents of that cell (the word "Location").

5. Use the Tab key to move to the next cell. Type its contents.6. Once the first row is filled in, the Tab key will automatically take you to the first

cell in the next row.7. Once the last cell of the last row is filled in, the Tab key will automatically

generate a new row.8. At any time, click the mouse in any cell to add content. Select text in a cell to edit

or format it as you choose. Each cell acts as a "mini-document". You can use the Enter key within a cell to create multiple lines (actually, multiple paragraphs) within the cell. Notice that the height of the cells in the whole row will adjust to fit the text. Also, text wraps within a cell (as was the case for the cell containing "Windows Fundamentals".

9. The following additional features will be demonstrated:

a) Selecting an entire row: Move the mouse to the left of the table, next to the row to be selected. The mouse pointer becomes an arrow, pointing up and to the right. Click the left button once. The whole row can now be formatted. Using this method, make the title row bold.

b) Insert a column anywhere in the table. For this demo, insert a column for Instructor Name to the right of the Class column. Click anywhere in the Class column. A new Layout tab appears in the ribbon. Click the Layout tab. Click the icon for inserting a column to the right (of the column with the insertion pointer). Now, fill in the cells of the new column.

c) In a similar manner, a row may be added anywhere in the table. For this demo, insert a row under the Wednesday class for a Thursday class.



d) Any row or column may be deleted. Place the insertion pointer anywhere in the row or column, and click the Layout tab. Click the Delete icon and then select Delete Rows or Delete Columns as desired. Note: You can even delete the entire table.

e) Change the width of a column with the mouse. Place the mouse pointer on a vertical grid line, hold the left mouse button and drag.

f) Manually, select the entire table with the mouse using the small square at the upper left of the table. This can be used to move or delete a table.

Explore On Your OwnTables can be enhanced with Built-In designs (called Table AutoFormat in previous versions of Word). These designs result in various shading of cells and treatments of the grid lines.

1. Create a table.2. Select the table with the small square in the upper left.3. Click the Design control tab.4. Select from the designs in the Table Styles group. (Use the down arrow to see

them all).

Student Practice 6.21. Create a new document.

2. Create the table below using the default column and row sizes,

3. Save to your personal file as student Practice 6.2

Weekly To Do List

Weekday Daytime Evening Monday Call Doctor

Lunch with SusieLaundry

Attend Town Meeting

Tuesday Visit Mom Call TomWednesday Work Church MeetingThursday WorkFriday Work

Pickup LaundryMeet Ann for dinner


1. Open up Student Practice 6.2 table.

2. Make the following changes based on the table below. You will be inserting rows and columns, and changing the columns.



3. Make the first column narrower. Adjust other column widths as necessary.

4. Add two additional rows at the end.

5. Save to your personal file as Student Practice 6.3

Weekly To Do List

Weekday Daytime Afternoon Evening Monday Call Doctor

Lunch with SusieLaundry Attend Town

MeetingTuesday Visit Mom Baby-sit Lily Call TomWednesday Work School pickup Church MeetingThursday Work School pickupFriday Work

Pickup LaundryCall Travel Agent Meet Ann for dinner

Saturday Art Museum Movie with ToddSunday Church Brunch

Create a Text BoxText boxes allow you to place text anywhere on a page. They are particularly useful for making flyers or for other desktop publishing projects such as newsletters.


1. Open a blank document.

a. Click the Insert command tab in the ribbon.

b. Click the Text Box icon. You will see a number of pre-formatted text boxes which are new to Word 2007, but for this demo, we will do text boxes the "old fashioned" way.

c. Move the mouse to and click on Draw Text Box at the lower left.


a. Insert Tabb. Text Box icon

c. Draw Text Box


2. With the mouse, draw a box of any size by starting at the upper left, holding the left mouse button down and moving to the lower right. Alternately, just pointing into the document and clicking the left mouse button creates a square text box.

3. Obviously, you can type text into the text box! Text will wrap within the box.

4. Text boxes can be moved anywhere on the page and can also be resized.

a. To move a text box, click anywhere on its border (other than on one of the little handles), hold the left mouse button down and drag the box.

b. To resize a text box, click on one of the handles, and while holding the mouse button down, drag. The handles in the middle of the top, bottom, or sides allow for resizing in one dimension (horizontal or vertical). The handles at the corners allow resizing in both dimensions.

5. You can change text to a vertical orientation within the box. Click on the border of the text box to select it. This automatically displays the Format command tab in the ribbon. Click on the Format tab. Now, click on Text Direction in the Text group. One click aligns the text top-to-bottom. A second click aligns it bottom-to-top. A third click returns the text to horizontal.

6. You can change the border of a text box, using different line styles (such as dashes) and different colors, or no visible border at all. These options are all available through the Text Box Styles group of the Format command tab. Click Shape Outline for these options. You can also change the fill color and style be clicking Shape Fill.

7. Text box within an existing document. Open Master Walkthrough. Insert a text box. Notice that the text box obscures the text behind it. Select the text box by its


Attention Ben Franklin Families!Please come to the annual

School Kickoff

September 2nd at 7:00pmSchool Gym

Lots of food, entertainment, raffles, games, and more. Come meet your new classmates and teachers.


border, bringing up the Format command tab. From the Arrange group, select Tight. Now the text of the original document wraps around the text box. Move the text box around and notice the effect.

Explore On Your Own

1. Try some Built-In text boxes. (Click the Insert control tab, click the Text Box icon in the Text group and select from the Built-In text boxes.

2. Change the shape of a text box. Select the text box, click the Format control tab and click Change Shape. Choose from the numerous possibilities!


1. Create a new document.

2. Type the following.

3. Save as Student Practice 6.5

To: PTA BoardFrom: Social CommitteeDate: August 22, 2004

Below is the draft of the poster for the upcoming school activity night.

Please proof read and reply with any changes or feedback to the committee no later than 8/25/04. We appreciate your prompt reply.

The Ben Franklin Social Committee




1. Create a blank document.

2. Add a text box. Adjust the size so that the words “This is a text box.” in size 48 Times Roman font, fit as shown in the example below.

3. Reshape the text box, making it narrower and longer so that the word wrap changes (for example, only the word “This” fits on the first line).

4. Practice moving the text box around the page into different positions.

5. Use the Text Direction within the Format command tab to make the text vertical. (Note: it can be bottom to top or top to bottom.) Resize the text box making it long and narrow so that the text fits in one vertical column as shown below.


This is a text box.

This

is a

text

bo

x.

46


6. Use the Shape Outline within the Format command tab to make the outline of the text box invisible.

7. Open Master Walkthrough.

8. Create a text box on page 1 with wording of your choice in the box.

9. Use Text Wrapping within the Format command tab and select Tight.

10. Experiment moving the text box around the page. Note how the document text wraps around the text box.

Add Borders and Shading


You can enhance the look of your documents with borders and shading. You can add a border around a word, a paragraph, table, and even to a whole page. Borders can be in different line styles and different colors. In addition, you can add shading to a word, paragraph, a cell in a table or even a whole page (the latter is a huge waste of ink if the page is to be printed).

Borders and shading are added through Page Borders button in the Page Background group of the Page Layout tab. This button has a confusing name since it is used for both borders and shading and since it includes the options for words, paragraphs, tables, and whole pages.

To add a border around:

a. a string of text - select the text.b. a paragraph - place the insertion pointer anywhere in the paragraph.c. an entire table - select the table (with the square at the upper left).

1. Click the Page Layout tab

2. Click the Page Borders icon. This brings up the Borders and Shading dialog box.

3. Within the dialog box, select the Borders tab.

4. Select the Box icon.

5. Choose a line style, color, and width.

6. Click OK.


Shadingtab

Page Layout tab

Page Borders icon

Borders and Shading dialog box

Box icon

Line Style

Borders tab

Color

Width

Page Border tab


To add a border around a whole page (actually, each of the pages of your document):


2. Click the Page Border icon. This brings up the Borders and Shading dialog box.

3. Within the dialog box, if the Page Border tab is not selected, click it.4. Select the Box icon.

5. Choose a line style, color, and width.

6. Click OK.

7. As an alternative to steps 4 and 5, choose a border from the Art pull-down list and click OK.


1. Open Student Practice 6.8.

2. Follow the instructions.

3. Save the document as Student Practice 6.8 in your personal folder.

To shade:

a. a string of text - select the text.b. a paragraph - place the insertion pointer anywhere in the paragraph.c. a cell in a table - select the contents of the cell d. an entire table - select the table (with the square in the upper left).




2. Click the Page Borders icon. This brings up the Borders and Shading dialog box.

3. Within the dialog box, select the Shading tab.

4. Select a Fill or select one of the Patterns (Style and Color).

5. Click OK.


1. Open Student Practice 6.9.

2. Follow the instructions.

3. Save the document as Student Practice 6.9 in your personal folder.

Inserting a Graphic


To enhance the look of a document, you can insert graphics (photos or clip art) into a document. Clip art is available from Microsoft. Photos can be obtained in several ways:

a. A digital camera. Instructor will demonstrate importing a photo from a digital camera.

b. Through email.c. From the Internet. Instructor will demonstrate finding and saving a photo

from the Internet.

1. Open the document into which you will insert the graphic. We will use Master Walkthrough. Place the insertion pointer at the approximate place where you want the picture.

2. To insert a picture, click the Insert tab in the ribbon and click the Picture icon.

3. Navigate to the picture file (typically in the My Pictures folder) and click Insert.

4. The picture appears in the document. Resize the picture with your mouse using one of the handles. If you use a corner handle, the aspect ratio of the picture will be maintained (the picture will not distort). If you use a handle in the middle of the side, top, or bottom, you can stretch or squeeze (distort) the picture - an easy way to make a picture of a person look thinner (or fatter)!


Insert tab

Picture icon

49

Format tab

Text Wrapping icon

Tight

Text flowing around picture


5. The picture can be moved by placing the mouse pointer anywhere within the body of the picture, holding down the left mouse button and dragging. Note the difference between a picture and a text box. To move a text box, place the mouse on the border. To move a picture, place the mouse pointer within the picture.

6. At this time, it is difficult to move the picture freely. To allow the picture to be moved easily within the document, double click on the picture. This causes the Format tab to appear in the ribbon. With the Format tab selected, click the Text Wrapping icon and select Tight. Now the picture can be moved easily. Furthermore, the text of the document flows around the picture. Notice the effect of moving the picture around the document.

7. Even in cases where you are inserting a picture in a document with no text, selecting Text Wrapping and Tight wrap is useful in that it makes the picture easy to move.

8. A picture can be removed from a document by selecting it and pressing the Delete or Backspace key on the keyboard.


1. Find a picture from the Internet and save it in your My Pictures folder.

2. Open Master Walkthrough.

3. Insert your picture into Master Walkthrough.

4. Resize the picture to your liking.

5. Wrap the text of the document around the picture.

6. Practice moving the picture around the document.



7. Save the document as Practice 6.10 in your personal folder.

WordArtWord Art is a quick way to create stunning effects with text in your documents.


1. Open a blank document.

2. Click the Insert tab in the ribbon.

3. In the Text group, click the WordArt icon.

4. The WordArt gallery appears, click on a style.

5. You are presented with a box for entering text. Enter the desired text and click OK. The WordArt appears in your document.

6. Select the WordArt text with your mouse. This brings up the Format tab in the ribbon. With this tab selected you can:

a. Apply text wrapping, which works the same as it does for pictures. Select the Text Wrapping icon from the Arrange group and click on Tight Wrap. Your WordArt is now easy to move anywhere in the document. Grab it with your mouse and drag.

b. Resize and/or stretch your WordArt with the handles.

Explore On Your Own

1. Create a piece of WordArt and apply text wrapping.

2. With the WordArt selected and the Format control tab selected, change to one of the other WordArt styles. You are not tied to the one you chose originally.

3. Use Shape Fill to change the fill color of the WordArt text.


Insert tabWordArt

icon

WordArt gallery

51


4. Use Change Shape to create some amazing effects!

5. Experiment with Shadow Effects.

6. Try 3-D Effects.

7. The possibilities are limitless. You have to try it to appreciate it!

Use Letter and Memo Templates


We have spent the major part of this course discussing ways to create a document from scratch and the many features for formatting such documents. However, sometimes, it is useful to produce compelling, professional-looking documents without doing all that work. That's where templates come in. Templates are complete, pre-formatted documents of various types: (letters, resumes, etc.) You simply open the template, edit the existing text to suit your needs, make additions or deletions as required, and save the final document.

Microsoft Office 2007 makes many templates available, both pre-installed and online. To find these templates, click the Office Button and then New.

1. Select Installed Templates. You will see a collection of templates to the right.

2. Double click on a desired template to open it. To edit the template, click on designated fields to select and type your text.

3. Alternately, to choose an on-line template, click on any of the template topics beneath the phrase Microsoft Office Online. Again, select a specific template by double clicking on it. Note: You need an Internet connection to use this option.


1. Click here for installed templates

2. Double click on a template. (Use the scroll bar to see them all.)3. Alternately, click on an on-line template topic



1. Using the memo template of your choice, type a memo to the instructors informing them of your favorite movies.

2. Using the letter template of your choice, type a letter to the instructors informing them of your favorite foods.
