PCCYFS Children’s PCCYFS Children’s Services Policy DayServices Policy DayOffice of Children, Youth and FamiliesOffice of Children, Youth and Families

Richard J. Gold, Deputy SecretaryRichard J. Gold, Deputy Secretary

October 18, 2010October 18, 2010

Fostering ConnectionsFostering Connections

Proximity and AppropriatenessProximity and Appropriateness Ensure Same SchoolEnsure Same School Immediate EnrollmentImmediate Enrollment Enrollment and AttendanceEnrollment and Attendance

Proximity and AppropriatenessProximity and Appropriateness

The child’s case plan must include “assurances The child’s case plan must include “assurances that the placement of a child in foster are takes that the placement of a child in foster are takes into account the into account the appropriatenessappropriateness of the current of the current educational setting and the educational setting and the proximityproximity to the to the school in which the child is enrolled at the school in which the child is enrolled at the time of placement.”time of placement.”

School StabilitySchool Stability

The child’s case plan must include assurances The child’s case plan must include assurances that the local child welfare agency has that the local child welfare agency has coordinated with appropriate local education coordinated with appropriate local education agencies (schools) to ensure that the child agencies (schools) to ensure that the child remains enrolled in the school in which the remains enrolled in the school in which the child was enrolled prior to placement unless child was enrolled prior to placement unless moving is in the child's best interest.moving is in the child's best interest.

EnrollmentEnrollment

If remaining in the same school is If remaining in the same school is notnot in the in the child’s best interest, the child’s case plan must child’s best interest, the child’s case plan must include assurances by the child welfare agency include assurances by the child welfare agency and local education agency provide immediate and local education agency provide immediate and appropriate enrollment in a new school.and appropriate enrollment in a new school.

TransportationTransportation

Permissible to use IV-E funds to pay for Permissible to use IV-E funds to pay for transportation costs which includes transportation costs which includes “reasonable travel for the child to remain in “reasonable travel for the child to remain in the school in which the child was enrolled at the school in which the child was enrolled at the time of placement.”the time of placement.”

Fostering Connections Fostering Connections Older YouthOlder Youth

Transition PlanningTransition Planning Educational Training GrantsEducational Training Grants Extension of Care for 18-21Extension of Care for 18-21

Stakeholder workgroup convened by Pennsylvania Stakeholder workgroup convened by Pennsylvania Partnerships for Children and Juvenile Law CenterPartnerships for Children and Juvenile Law Center

Facilitated by Finance ProjectFacilitated by Finance Project Charged with completion of fiscal analysis and Charged with completion of fiscal analysis and

recommendationsrecommendations

Out of Home Care Safety Out of Home Care Safety Assessment Assessment

Applies ONLY to resource homes and informal Applies ONLY to resource homes and informal arrangements, NOT congregate care settingsarrangements, NOT congregate care settings

County safety lead (CSL) training occurs from County safety lead (CSL) training occurs from September – OctoberSeptember – October Training on Content and Development of Trainers from Training on Content and Development of Trainers from

October – November 2010October – November 2010 CSLs train their staff from February–June 30, 2011CSLs train their staff from February–June 30, 2011 Counties must begin using the tool July 1, 2011 with one Counties must begin using the tool July 1, 2011 with one

full year to become fully implemented and operational full year to become fully implemented and operational

Out of Home Care SafetyOut of Home Care Safety

Letter will be sent to Legal Entity Administrator with Letter will be sent to Legal Entity Administrator with details and request for designated “safety leads” to details and request for designated “safety leads” to become a Trainer-of-Trainerbecome a Trainer-of-Trainer Helps ensure in-house expertiseHelps ensure in-house expertise

Private provider safety lead would attend training on Private provider safety lead would attend training on the tool, training on content and development of the tool, training on content and development of trainer through February 2011trainer through February 2011

Private provider safety lead would train their own Private provider safety lead would train their own agency staff on the tool through June 30, 2011 in agency staff on the tool through June 30, 2011 in order to be ready for July 1, 2011 implementationorder to be ready for July 1, 2011 implementation

Out of Home Care SafetyOut of Home Care Safety

Responsibility for completion of the tool rests with Responsibility for completion of the tool rests with the county children and youth agencythe county children and youth agency

Private providers should be providing information Private providers should be providing information related to the 10 Indicators and other relevant safety related to the 10 Indicators and other relevant safety areas to help inform and assist the county in areas to help inform and assist the county in completion of the formal toolcompletion of the formal tool Private providers can use the standard tool to ensure Private providers can use the standard tool to ensure

consistency, but this is not requiredconsistency, but this is not required

Out of Home Care SafetyOut of Home Care Safety

Present Danger Assessment ToolPresent Danger Assessment Tool Additional tool to assist counties in determining if Additional tool to assist counties in determining if

a home in which the child is being placed is safea home in which the child is being placed is safe Must be done prior to the child being placed in the Must be done prior to the child being placed in the

home for all homes, including those already home for all homes, including those already approvedapproved

Can be done by the private provider on behalf of Can be done by the private provider on behalf of the county agencythe county agency

““Proposed” Private Provider Training Dates – Proposed” Private Provider Training Dates – Western RegionWestern Region

204 Assessing Safety in Out-of-Home Care Training204 Assessing Safety in Out-of-Home Care Training9:00 a.m. – 4:00 p.m.9:00 a.m. – 4:00 p.m.

Date: December 7, 2010Date: December 7, 2010 Location: Monroeville Regional Training Room Location: Monroeville Regional Training Room

Date: December 14, 2010Date: December 14, 2010 Location: Meadville Regional Training Room Location: Meadville Regional Training Room

Date: January 21, 2011Date: January 21, 2011 Location: Monroeville Regional Training RoomLocation: Monroeville Regional Training Room

Training on ContentTraining on Content 9:00 a.m. – 4:00 p.m.9:00 a.m. – 4:00 p.m. Date: December 21, 2010Date: December 21, 2010

Location: Monroeville Regional Training RoomLocation: Monroeville Regional Training Room Date: January 20, 2011Date: January 20, 2011

Location: Meadville Regional Training RoomLocation: Meadville Regional Training Room Date: February 7, 2011Date: February 7, 2011

Location: Monroeville Regional Training Room Location: Monroeville Regional Training Room

““Proposed” Private Provider Training Dates – Proposed” Private Provider Training Dates – Central RegionCentral Region

204 Assessing Safety in Out-of-Home Care Training204 Assessing Safety in Out-of-Home Care Training9:00 a.m. – 4:00 p.m.9:00 a.m. – 4:00 p.m. Date: December 9, 2010Date: December 9, 2010

Location: PA Child Welfare Training ProgramLocation: PA Child Welfare Training Program Date: December 16, 2010Date: December 16, 2010

Location: PA Child Welfare Training ProgramLocation: PA Child Welfare Training Program Date January 13, 2011Date January 13, 2011

Location: Williamsport Regional Training RoomLocation: Williamsport Regional Training Room

Training on ContentTraining on Content9:00 a.m. – 4:00 p.m.9:00 a.m. – 4:00 p.m. Date: January 11, 2011Date: January 11, 2011

Location: PA Child Welfare Training ProgramLocation: PA Child Welfare Training Program Date: January 12, 2011Date: January 12, 2011

Location: PA Child Welfare Training ProgramLocation: PA Child Welfare Training Program Date: February 1, 2011Date: February 1, 2011

Location: Williamsport Regional Training RoomLocation: Williamsport Regional Training Room

““Proposed” Private Provider Proposed” Private Provider Training Dates – Northeast RegionTraining Dates – Northeast Region

204 Assessing Safety in Out-of-Home Care Training204 Assessing Safety in Out-of-Home Care Training

9:00 a.m. – 4:00 p.m.9:00 a.m. – 4:00 p.m. Date: January 25, 2011Date: January 25, 2011

Location: Mayfield Training RoomLocation: Mayfield Training Room

Training on ContentTraining on Content

9:00 a.m. – 4:00 p.m.9:00 a.m. – 4:00 p.m. Date: February 11, 2011Date: February 11, 2011

Location: Mayfield Regional Training Room Location: Mayfield Regional Training Room

““Proposed” Private Provider Proposed” Private Provider Training Dates – Southeast RegionTraining Dates – Southeast Region

204 Assessing Safety in Out-of-Home Care Training204 Assessing Safety in Out-of-Home Care Training9:00 a.m. – 4:00 p.m.9:00 a.m. – 4:00 p.m. Date: January 19, 2011Date: January 19, 2011

Location: Montgomery County Human Services CenterLocation: Montgomery County Human Services Center

Training on ContentTraining on Content9:00 a.m. – 4:00 p.m.9:00 a.m. – 4:00 p.m.

Date: February 3, 2011Date: February 3, 2011 Location: Montgomery County Human Services CenterLocation: Montgomery County Human Services Center

““Proposed” Private Provider Proposed” Private Provider Training Dates – PhiladelphiaTraining Dates – Philadelphia

204 Assessing Safety in Out-of-Home Care Training204 Assessing Safety in Out-of-Home Care Training9:00 a.m. 4:00 p.m.9:00 a.m. 4:00 p.m. Date: December 10, 2010Date: December 10, 2010

Location: Temple University Center City CampusLocation: Temple University Center City Campus Date: December 21, 2010Date: December 21, 2010

Location: Temple University Center City CampusLocation: Temple University Center City Campus

Training on ContentTraining on Content9:00 a.m. – 4:00 p.m9:00 a.m. – 4:00 p.m.. Date: January 10, 2011Date: January 10, 2011

Location: Temple University Center City CampusLocation: Temple University Center City Campus Date: January 26, 2011Date: January 26, 2011

Location: Temple University Center City Campus Location: Temple University Center City Campus

Program Improvement Plan (PIP) Program Improvement Plan (PIP) UpdateUpdate

PA’s PIP was approved by ACF effective PA’s PIP was approved by ACF effective June 30, 2010 June 30, 2010

PIP matrix and narrative have been posted to PIP matrix and narrative have been posted to DPW website at: DPW website at:

http://www.dpw.state.pa.us/PubsFormsReports/http://www.dpw.state.pa.us/PubsFormsReports/ReportsPoliciesPlans/003684358.htmReportsPoliciesPlans/003684358.htm

PIP implementation period is 2 years from date PIP implementation period is 2 years from date of PIP approval (6/30/10 – 6/30/12)of PIP approval (6/30/10 – 6/30/12)

Child, Youth & Family EngagementChild, Youth & Family Engagement Enhancing AssessmentsEnhancing Assessments Timely PermanenceTimely Permanence CollaborationCollaboration Quality PracticeQuality Practice Sustaining ChangeSustaining Change

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Timely response to GPS referralsTimely response to GPS referrals Enhancing child/youth/family Enhancing child/youth/family

assessments to identify underlying assessments to identify underlying issuesissues

Safety Assessment and Management Safety Assessment and Management ProcessProcess

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Concurrent Planning and ActionConcurrent Planning and Action Establishing and achieving timely and appropriate goalsEstablishing and achieving timely and appropriate goals

Increased use of SWAN LSI and unit of service,Increased use of SWAN LSI and unit of service, Expedited review hearings and TPR appeals, Expedited review hearings and TPR appeals, GAL trainings, GAL trainings, Examining and addressing barriers to timely Examining and addressing barriers to timely

permanence, permanence, Transition planning for older youth.Transition planning for older youth.

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Increased use of child, youth and Increased use of child, youth and family engagement strategiesfamily engagement strategies

Attempts to locate kin at all stages of Attempts to locate kin at all stages of the case processthe case process

Increased frequency and quality of Increased frequency and quality of worker visits with the worker visits with the child/youth/familychild/youth/family

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Phased in approach to Continuous Phased in approach to Continuous Quality Improvement (CQI)Quality Improvement (CQI)

Long term statewide information Long term statewide information technology solutiontechnology solution

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A closer look at Continuous A closer look at Continuous Quality Improvement (CQI)Quality Improvement (CQI)

CQI – What it isn’t and what it isCQI – What it isn’t and what it is

CQI is not a time limited project or initiative. It CQI is not a time limited project or initiative. It is the ongoing process by which an agency is the ongoing process by which an agency makes decisions and evaluates its progress.makes decisions and evaluates its progress.

““A framework for implementation” Casey Family Programs & NRCOIA framework for implementation” Casey Family Programs & NRCOI

Phases of CQIPhases of CQI

Technical Assistance Technical Assistance CollaborationCollaboration

Building relationships by learning and Building relationships by learning and understanding more about one another understanding more about one another

Taking a collaborative approach to our work Taking a collaborative approach to our work with counties with counties

Identifying approaches to streamline Identifying approaches to streamline processes and reducing unnecessary processes and reducing unnecessary duplicity by connecting/focusing efforts duplicity by connecting/focusing efforts

Identifying any gaps that are discovered and Identifying any gaps that are discovered and planning together how best to fill themplanning together how best to fill them

A Closer Look at MonitoringA Closer Look at Monitoring: : Quality Service ReviewsQuality Service Reviews

History and backgroundHistory and background

Differences from round one QSRDifferences from round one QSR

County experienceCounty experience

CQI Implementation: Next CQI Implementation: Next StepsSteps

Revisions to PA QSR tool, training, and Revisions to PA QSR tool, training, and process Jan – Oct 2010process Jan – Oct 2010

Phased implementation of CQI across the Phased implementation of CQI across the Commonwealth beginning October 2010 Commonwealth beginning October 2010 (approximately 6-8 counties per phase) (approximately 6-8 counties per phase)

Phase One includes: Allegheny, Butler, Phase One includes: Allegheny, Butler, Lackawanna, Philadelphia, Venango, and York Lackawanna, Philadelphia, Venango, and York counties. counties.

Upon completion of phase, each county will Upon completion of phase, each county will internally drive all 4 phases of CQI, including internally drive all 4 phases of CQI, including an internally lead QSR each yearan internally lead QSR each year

For more information or to get For more information or to get involved, please contact:involved, please contact:

Stephanie MaldonadoStephanie Maldonado

smaldonado@state.pa.ussmaldonado@state.pa.us

Jeanne SchottJeanne Schott

jls192@pitt.edujls192@pitt.edu

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Bulletins –Recently IssuedBulletins –Recently Issued

Act 45 of 2010Act 45 of 2010 Educational Stability and Continuity and Use Educational Stability and Continuity and Use

of Education Screenof Education Screen Developmental Evaluation and Early Developmental Evaluation and Early

Intervention Referral PolicyIntervention Referral Policy Clean Indoor Air ActClean Indoor Air Act Educational Portions of Non-Educational Educational Portions of Non-Educational

Residential PlacementsResidential Placements Shared Case ResponsibilityShared Case Responsibility

Bulletins – Drafts Issued for Bulletins – Drafts Issued for CommentComment

Independent Living ServicesIndependent Living Services Safe Haven ProgramSafe Haven Program

Bulletins – Under DevelopmentBulletins – Under Development

Safety Assessment and Management ProcessSafety Assessment and Management Process Child Fatality and Near Fatality ReviewsChild Fatality and Near Fatality Reviews Disaster PlanningDisaster Planning Concurrent PlanningConcurrent Planning Resource Family Home ApprovalResource Family Home Approval Master Client IndexMaster Client Index Voter RegistrationVoter Registration Permanent Legal CustodianshipPermanent Legal Custodianship

Pending LegislationPending Legislation

Senate Bill 1360Senate Bill 1360 Voluntary post adoption contactVoluntary post adoption contact

DPW, AOPC and JCJC to develop proceduresDPW, AOPC and JCJC to develop procedures Exchange of medical informationExchange of medical information Effective in 180 daysEffective in 180 days

House Bill 2338House Bill 2338 The Children in Foster Care ActThe Children in Foster Care Act Provides basic protections to children in foster careProvides basic protections to children in foster care Effective in 120 daysEffective in 120 days

Safely Reducing Number of Safely Reducing Number of Children in PlacementChildren in Placement

Where we were Where we were

Where we are nowWhere we are now

9-30-069-30-06 21,50021,500 9-30-079-30-07 20,93520,935 9-30-089-30-08 19,38519,385

9-30-099-30-09 16,74016,740 3-31-103-31-10 15,92015,920

Rate per thousand for children and Rate per thousand for children and youth entering careyouth entering care

4-1-05 – 3-31-064-1-05 – 3-31-06 5.195.19 4-1-06 – 3-31-074-1-06 – 3-31-07 5.185.18 4-1-07 – 3-31-084-1-07 – 3-31-08 4.734.73 4-1-08 – 3-31-094-1-08 – 3-31-09 4.494.49 4-1-09 -4-1-09 - 3-31-103-31-10 3.493.49

A closer look at re-entry within A closer look at re-entry within 12 months12 months

Children discharged to parent or relativeChildren discharged to parent or relative

4-1-07 – 3-31-084-1-07 – 3-31-08 28.6%28.6% 4-1-08 – 3-31-094-1-08 – 3-31-09 27.8%27.8% 4-1-09 – 3-31-104-1-09 – 3-31-10 27.0%27.0%

Safely Reducing Number of Safely Reducing Number of Children in PlacementChildren in Placement

Looking back over the past 2.5 years (9-30-07 Looking back over the past 2.5 years (9-30-07 – 3-31-10)– 3-31-10) Statewide – 24% fewer children in careStatewide – 24% fewer children in care 54 counties have seen a decrease 54 counties have seen a decrease

26% fewer children in care26% fewer children in care 13 counties have seen an increase13 counties have seen an increase

7% more children in care7% more children in care

NGA/Casey Family Programs Initiative to Safely Reduce the NGA/Casey Family Programs Initiative to Safely Reduce the Number of Children in CareNumber of Children in Care

County Plans and trendsCounty Plans and trends County specific interventions County specific interventions Sustainability planningSustainability planning Effective In-home service ModelsEffective In-home service Models

OCYF’s Special Grant InitiativesOCYF’s Special Grant Initiatives

In State Fiscal Year (SFY) 2010-2011 OCYF In State Fiscal Year (SFY) 2010-2011 OCYF budgeted $43,454,429 for 252 Special Grant budgeted $43,454,429 for 252 Special Grant Initiatives (SGI) in 67 countiesInitiatives (SGI) in 67 counties

SGI CategoriesSGI Categories

1.1. Evidence-Based Programs (EBP)Evidence-Based Programs (EBP)

2.2. Pennsylvania Promising Practices (PaPP)Pennsylvania Promising Practices (PaPP)

3.3. Alternatives to Truancy Programs (ATP)Alternatives to Truancy Programs (ATP)

4.4. HousingHousing

EBP CategoriesEBP Categories

1.1. Multisystemic Therapy (MST) Multisystemic Therapy (MST) 2.2. Functional Family Therapy (FFT) Functional Family Therapy (FFT) 3.3. Multidimensional Treatment Foster Care Multidimensional Treatment Foster Care

(MTFC)(MTFC)4.4. Family Group Decision Making (FGDM)Family Group Decision Making (FGDM)5.5. Family Finding (FF)Family Finding (FF)6.6. Family Development Credentialing (FDC) Family Development Credentialing (FDC) 7.7. High Fidelity Wrap Around (HFWA)High Fidelity Wrap Around (HFWA)

EBP FundingEBP Funding

1.1. MST - $5,030,751 in 43 countiesMST - $5,030,751 in 43 counties2.2. FFT - $544,361 in 9 countiesFFT - $544,361 in 9 counties3.3. MTFC - $805,599 in 9 countiesMTFC - $805,599 in 9 counties4.4. FGDM - $13,708,546 in 59 countiesFGDM - $13,708,546 in 59 counties5.5. FF - $453,131 in 3 countiesFF - $453,131 in 3 counties6.6. FDC - $909,761 in 11 countiesFDC - $909,761 in 11 counties7.7. HFWA was unfunded due to budget cut HFWA was unfunded due to budget cut

backs in SFY 2010-2011backs in SFY 2010-2011

EPISCenterEPISCenter

The Evidence-Based Prevention and The Evidence-Based Prevention and Intervention Support Center (EPISCenter) Intervention Support Center (EPISCenter) supports MST, FFT and MTFC through supports MST, FFT and MTFC through technical assistance to the provider sites technical assistance to the provider sites delivering these services.delivering these services.

Quarterly standardized performance measure Quarterly standardized performance measure data is collected from program providers data is collected from program providers through the Inspire System.through the Inspire System.

Youth Served in Pennsylvania Youth Served in Pennsylvania (January 1 – June 30, 2010)(January 1 – June 30, 2010)

MST – 1,502 MST – 1,502

FFT – 1,005 FFT – 1,005

MTFC - 35 MTFC - 35

EBP Funding ContinuedEBP Funding Continued

Family Group Decision MakingFamily Group Decision Making 711 conferences were held by county and private 711 conferences were held by county and private

providers in the first six months of Federal Fiscal providers in the first six months of Federal Fiscal Year 2010 (October 1, 2009 – March 31, 2010)Year 2010 (October 1, 2009 – March 31, 2010)

Family Development CredentialingFamily Development Credentialing Family FindingFamily Finding

SGI Categories ContinuedSGI Categories Continued

Pennsylvania Promising Practices:Pennsylvania Promising Practices:

PaPP Dependent - $6,267,017 in 44 countiesPaPP Dependent - $6,267,017 in 44 counties

PaPP Delinquent - $10,459,957 in 28 countiesPaPP Delinquent - $10,459,957 in 28 counties

SGI Categories ContinuedSGI Categories Continued

ATP – not funded in SFY 2010-2011, begins ATP – not funded in SFY 2010-2011, begins in SFY 2011-12 with $954,060 in 11 countiesin SFY 2011-12 with $954,060 in 11 counties

Housing - $4,321,246 in 35 countiesHousing - $4,321,246 in 35 counties

Frequency and Tracking of Frequency and Tracking of Visitation for Youth in CareVisitation for Youth in Care

Visitation percentages have risen consistently over Visitation percentages have risen consistently over the past three yearsthe past three years 20072007

Measure 1: 79% Measure 1: 79% Measure 2: 94%Measure 2: 94%

20082008 Measure 1: 81%Measure 1: 81% Measure 2: 97%Measure 2: 97%

-2009-2009 Measure 1: 92% Measure 1: 92% Measure 2: 97%Measure 2: 97%

Caseworker VisitationCaseworker Visitation

Tracking spreadsheets do not require input of Tracking spreadsheets do not require input of qualifying worker distinctionqualifying worker distinction

Through discussions:Through discussions: Private providers appear to be conducting a majority of Private providers appear to be conducting a majority of

visits on behalf of the county agencyvisits on behalf of the county agency More focus should be placed on providing consistent More focus should be placed on providing consistent

reporting of monthly visits (i.e. not waiting until the reporting of monthly visits (i.e. not waiting until the tracking spreadsheets are due to collect visitation data)tracking spreadsheets are due to collect visitation data)

Title IV-E and Act 148 Title IV-E and Act 148 Maximum Allowable Maximum Allowable

RatesRates

Budget ProjectionsBudget Projections2011-20122011-2012

General UpdatesGeneral Updates

DPW/OCYF PrioritiesDPW/OCYF Priorities