Cranford H. Burns

Middle SchoolAn Engineering and Technology School

Engage, Explore, Summarize, Redesign

TRAILBLAZERS

Faculty Handbook

2016-2017“A caring community school with dedicated servants giving every

child every chance”

TABLE OF CONTENTS

Mobile County Public School Calendar 5Burns Middle School Bell Schedule 6Discrimination Statement 7

SECTION I - EMERGENCY PROCEDURES 8

A. Fire Drill Procedures 9B. Tornado Drill Procedures 9C. Tornado Instructions 9D. Lockdown Procedures 9

SECTION II - STUDENT PROCEDURES 10

A. Student Attendance 111. Faculty Procedures for Student Absenteeism 112. Recording Student Attendance 113. Admission Slips 114. Early Dismissals 115. Attendance Responsibilities 12

B. Student Discipline 131. Hall Pass 132. MCPSS Student Discipline Referral Form 133. Uniform Requirements 14

C. Illness or Injury 14D. Grading Procedures 14E. Make-up Work 15F. Progress Reports 15G. After-school Supervision 15H. Student Use of Internet/Computers 16

SECTION III - FACULTY INFORMATION 17

A. General 181. Employee Dress Code 182. Announcements 183. Board Policy Book - Educational Media 194. After Hours Alarm Code 195. Care of Property 196. Dress Code - Staff 197. E-mail 198. Faculty Meetings 189. Illness or Injury 18

10. Lounge 1911. Mailboxes 2012. Payroll Calendar 2013. Supplements 2014. Part-time Employment 2015. Proofreading 2016. Syllabus 2017. Unauthorized Persons at School 2018. Use of Facilities 2119. Test/Assessments 2120. Staff Development 21

B. Funds 211. Collection and Expenditures of Funds 212. Collections 213. Expenditures 224. Payments 225. View Master Deposits 226. Fixed Assets 227. Fund Raising 22

C. Copy Machine 22D. Custodial or Repair Services 23E. Daily Attendance, Teacher Absences and Leave 23F. Records 23

1. INOW/Plan/Grade Binder 242. Testing/Assessments 243. Confidentiality of Records 244. Permission to Photograph Students 245. Demographics 25

G. Educational Excursions 25H. Academics 25

1. Grade Reporting 252. Lesson Plans 263. Pupil Progression 264. Courses Leading to Promotion 265. Promotion 276. Remediation 277. Acceleration 278. Special Education Student 27 Accommodations/Modifications 279. Extracurricular Activity - Academics First 2710. Advanced Classes – Placement 2811. IEP-EL Grading 28

SECTION IV – APPENDIX 29

1. Application for Leave-HR 124 30

2. MCPSS Student Discipline Referral Form 313. Teacher Schedule 324. Student Conference Review Form 335. Field Trip Guidelines 349. Field Trip Checklist 35

10. Field Trip Permission Slip 36 11. Educational Excursion/Bus Authorization Form 37 12. Request for Driver Form 38

13. Procedures for Purchase Orders 39 14. Cash Receipts 39 15. Fax Machine Instructions 40 16. Copyright Policies 40 17. Safety Plan – Staff Instructions 41-50 18. Duty Rosters 51-53 19. Teacher Leadership Roles 43 20. MCPSS Mission Statement 54 21. Donated Materials & Supplies 55

Cranford Burns Middle SchoolBell Schedule

2016-2017

Take-In Bell 7:15HR 7:25-7:35 (10 Minutes)1st Period 7:39-8:39 (60 Minutes)2nd Period 8:43-9:43 (60 Minutes)3rd Period 9:47-10:47 (60 Minutes)4th Period 10:51-12:15

(60 minutes plus lunch)5th Period 12:19-1:19 (60 Minutes)6th Period 1:23-2:25 (60 Minutes)

Teacher Duty Times Supervise your students to P.E. Supervise class changes by being in the halls, not in your room. All teachers have an assigned duty station for morning and/or afternoon

duty. Be sure you tell your sub where your duty is and remind them they are supposed to do your duty.

Supervise students to and from lunch. Please do not SEND your class to lunch, escort them.

Morning DutyBe at assigned duty station by 7:05 AM. Remain on duty until take in bell if

a homeroom teacher, all others on duty should remain until tardy bell and halls are

clear. Afternoon Duty

Stay on duty until 2:47.

DISCRIMINATION STATEMENT

The Mobile County Public School System (MCPSS) does not discriminate on the basis of race, religion, color, national origin, sex, age, or disability in employment or educational services, activities, and programs. This district complies with all federal and state laws and regulations regarding discrimination. Employment related inquiries and/or grievances should be directed to the Assistant Superintendent or Executive Manager for Human Resources or the Personnel Administrator for Employee Relations at P.O. Box 180069, Mobile, Alabama, 36618 or call (251) 221-4531. Student related inquiries and/or grievances should be directed to the Assistant Superintendent of Student Services, P.O. Box 180069, Mobile, Alabama, 36618 or call (251) 221-4245.

SECTION I

Emergency Procedures

Go to the Appendix, page 52, for full Safety Plan and Emergency Procedures for Faculty and Staff

I. EMERGENCY PROCEDURES

A. Fire Drill Procedures:

Fire drills will be held monthly during the school year. The signal will be ringing of the bells in a distinctive manner. The difference between a fire drill and a tornado drill will be demonstrated by the administration. Teachers and staff will escort students from the building following the green evacuation routes marked on the Emergency map. Take time to instruct all your students in the Fire and Tornado Drill procedures the first few days of school. These instructions are listed on the Emergency Map located by the doorway in every room in the building.

B. Tornado Drill Procedures:

Tornado drills will be held periodically during the school year. The signal will be ringing of the bells in a continuous manner. The difference between a fire drill and a tornado drill will be demonstrated by the administration. Take time to instruct all your students in Fire and Tornado Drill procedures when teaching your classroom procedures during the first few days of school. Be sure your Tornado/Fire Map is posted by the doorway in your room.

C. Tornado Instructions:

During the warning, the students kneel on the floor facing the wall with hands covering the head and with their backs to the corridor walls or glass areas. Coats and jackets could be used to cover heads, arms and legs, so as to reduce the number of injuries from flying missiles of glass and other debris.Exterior doors leading into the tornado resistant areas should be opened against the adjacent wall. Students should be located as far as possible from all exterior walls in corridors, particularly if they contain windows or doors.The tornado resistant area required for the students in this school was based on an allowance of five square feet of floor area per student. It is recommended that a test be made to determine the maximum number of students that can be located in the more resistant areas.

D. Lockdown Emergency- When it is announced that the school is in Lockdown the following procedure should be followed by the classroom teachers:

1. Lock your doors. 2. Cover door window and any exterior windows where someone could see in. 3. Check to see who is out of the room and notify the office with a list of these students.

DO NOT send students out to get these students. 4. Keep students away from windows and remain calm and silent. 5. Follow Lockdown procedure until the administration notifies you that it is safe

to resume normal activity. Communication may be by: intercom system, Remind 101 text

SECTION II

Student Procedures

II. STUDENT PROCEDURES

A. Student Attendance:1. Faculty Procedures for Middle School Absenteeism

Each student is responsible for reporting to school and to each class in accordance with his approved schedule.

Each teacher shall be responsible for checking the rolls daily in their assigned classes and properly recording the student’s attendance.

A student approved by the principal or his designee to participate in or attend a school sponsored or other approved activity during the school day shall be counted present.

Students are responsible for all assignments missed while participating in or attending approved activities.

The principal shall notify teachers in advance of students who will be attending approved activities so they will be counted present.

In cases of prolonged absence due to illness, the parent or guardian shall seek assistance from the special education homebound program through Student Services or make other reasonable arrangements with the principal.

The principal or his designee should make reasonable efforts to contact (by telephone, school messenger or in writing) the parents of any absent student.

2. Recording Student Attendance Homeroom teachers will record student absences using the INOW classroom module. Attendance records should be accurate and up to date. If a student is absent when the roll is called, post the absence in INOW. Students reporting to school tardy should come to homeroom with a tardy slip from the office. At the end of homeroom, post attendance on the Classroom Module (no later than 9:00am.). The office will prepare a daily absentee list.

A student absent the previous day will bring a note from a parent or guardian, which will give a reason for the absence. Students have three days to bring a note for their absence. (Keep notes on file for the entire school year). Code the absence with the appropriate symbol.

The office staff is available to assist with attendance questions or issues. However, the teacher is responsible for keeping updated and accurate attendance records and for making all corrections when needed. When a parent/guardian is summoned to truancy court, your records will be used as evidence and in some cases the teacher may be asked to testify to the accuracy of the records.

3. Admission SlipIf a student arrives at school after homeroom period, they are to report directly to the office for a blue admission slip. If a student’s name is on the absentee list, do not admit him to your class without an admission slip from the office.

Homeroom teachers will issue an admission slip to all students absent from school the previous day. Indicate the proper code for the absence. Each teacher will sign the admission slip for the appropriate class period and return it to the student. The last teacher signing the admission slip will return it to the homeroom teacher’s box in the lounge. If a student does not bring a note, issue him a temporary admission slip and indicate on the blue slip that it is temporary.

4. Early DismissalsNo early dismissals after 2:00 p.m. Early Dismissal Check-out times are posted in the office & Web site to protect instructional time.

5. Attendance ResponsibilitiesResponsibility of Parent - Grades K-8A. Students are required to be on time for school. It is the responsibility of parents or guardians to assure that their children arrive on time each day.

B. Any time that a student is absent, the parent or guardian must send a written note to school satisfactorily explaining the absence. A satisfactory note from a parent or guardian meets the following state guidelines: illness; death in the immediate family; inclement weather which would be dangerous to the life and health of the child as determined by the principal; legal quarantine; emergency conditions as determined by the principal; and prior permission of the principal and consent of the parent or guardian. The note or doctor's excuse must be sent to school within three days of the student's return to school to be counted as an excused absence.

C. A written note from parents/guardians, as described above, will excuse absences for up to but not exceeding (8) eight absences. Homeroom teachers are responsible for notifying the student/parent when they have used all 8 parent excuses.

D. Parents/guardians of a student who is absent (9) nine or more times must present a doctor's excuse to the school in order for the absence to be excused.

E. Parents/guardians of any student with a chronic ailment that may cause the child to miss school during the year are required to provide the school with a doctor's statement verifying the child's condition. This must be done as soon as the problem occurs and repeated at the beginning of each semester.

F. Excused absences for family vacations are strongly discouraged and will be permitted only if there are unusual circumstances that, within the principal's discretion, merit an excused absence. Further, an excused absence will not be granted unless the parent obtains prior permission from the principal.

G. Students must be in attendance one-half of the instructional day to be counted present, either 7:25-11:00 or 11:00-2:32. Tardies and early dismissals are strongly discouraged and can affect a student’s grades.

Head lice: Students are allowed three excused absences for each occurrence of head lice.

Suspension: Suspensions are unexcused absences and can result in referral to the Early Warning Truancy Program. Students are allowed to make-up work when suspended from school.

Responsibility of School Official - Grades K-12The principal must assure that the following measures are taken to correct attendance problems prior to action by Student Support Services:A. The school messenger system will make a concerted effort each day to contact the parent or guardian of any child who is absent. B. On the first unexcused absence, the system automatically sends a letter to the parent/guardian. C. Suspension days are excused absences. All suspended students must be given any assignment they will miss during their suspension.

B. Student Discipline 1. Yellow Hall Pass

To control the movement and location of students in the building teachers must issue yellow hall passes Located in the front office or see an administrator. Passes are issued to students EVERY time they leave your class but should only

be issued during the first 5 mins. of class. Passes are not to be issued during homeroom period (except on your HR library day).

Passes must be filled out with student’s name, the time, destination and teacher’s signature

Passes are not to be issued after 2:15. Students should be listening for afternoon announcements.

No student should be given a pass out of your class unless you approve it.

2. Student Discipline Referral FormsIn situations involving classroom discipline, every teacher is expected to do the following:1. Provide a classroom atmosphere that promotes and models respectful and

productive behavior.2. Keep a record of discipline and steps taken to improve behaviors, which should

always include parent contact.3. Students are not to be put out of the classroom for any reason. Call an

administrator if a student needs to be removed.4. Never just tell a student to get out. You are expected to supervise every student

scheduled for your class. If they are outside the room you are not supervising, but you are still responsible for them.

5. Never send a student to an administrator. Send a discipline referral form by a reliable student. The administrator will assist as soon as possible.

3. Discipline Plan Teacher Interventions: Administrative Interventions:

Verbal Warning Administrative contact with parent

Parent Contact RetractTeam Meeting Refer to PST for Formal supportTeam Conference SuspensionAdministrative Referral Alternative Placement

1. Document your consequences.2. Contact parent/guardian to ask for assistance with the problem behavior.

Document what was discussed and action plan for correcting behavior. 3. Set up a conference where the issues can be discussed with the student,

parents and an administrator, if needed. 4. Fully complete a MCPSS Student Discipline Form.5. Teachers should handle all type A offenses. Reoccurring type A offenses

should be documented and all documentation must be turned in with the office referral.

6. Students are not to be put out of the classroom for any reason. Call for an administrator if a student needs to be removed.

The process for disciplining any student is intended to be instructional and corrective, not just punitive.

Students should never be allowed to have inappropriate behavior in your class. Address it with corrective strategies the first time it occurs. Trying to undo inappropriate behavior once it has been allowed is impossible for most teachers. The following suggestions may help correct inappropriate behaviors:

Talk with the student in private at the first sign of inappropriate behavior. Be stern so they know you are not going to allow them to be disruptive.

If inappropriate behavior continues take disciplinary action. You may need to look into underlining problems (ex. learning difficulties) and contact parent/guardian.

In cases of physical aggressive, drugs or weapons notify administrators as soon as you are aware of the problem.

Teachers should never leave their class unsupervised to take a student to the office.Zero Tolerance

Fighting Threatening a Teacher Possession of a weapon Possession of a controlled substance Stealing Smoking

Out of School Suspension:Students who are suspended may not attend any school function or be present on campus while under suspension. Parents MUST be notified of the suspension by the administration.

4. Uniform ViolationsHomeroom Teachers are responsible for checking students for correct uniform during homeroom every morning and addressing uniform violations according to Burns’ policy during homeroom.

1 st Violation – Verbal warning2 nd Violation –Student is given the Uniform Violation Letter to return with parent signature3 rd Violation – Teacher calls and speaks with parent and gives a 2nd Uniform Violation Letter to return with parent signature.4 th Violation -Student is referred to administrator with copies of previous uniform violation letters. Parent contact or conference will be schedule.5 th Violation -Student is referred to administrator.

Reoccurring uniform violations are considered willful acts of disobedience. Previous attempts to get student and parent to comply with policy should be documented so that administrators can discipline accordingly. The Administrative Staff has the final authority in interpreting the school’s Uniform Dress Code Policy

5. Tardy Policy and ProcedureALL tardy students should be required to sign the class tardy log upon entering the classroom. Administrative steps cannot be taken unless this policy is enforced.

First tardy to class - Teacher disciplinary action – classroom consequenceSecond tardy to class – Teacher talks or meets parent/guardianThird tardy to class - Referral to administrators-complete the discipline form and forward to administrator with dates of previous tardies and discussion with parent.

*Students who are tardy to class in period 2-6 must be admitted to class and not sent elsewhere for a tardy pass.*The Tardy policy will be evaluated during the school year and changes may take place.

C. Illness or InjuryIf a student should become seriously injured or become seriously ill while under your supervision, please notify the office prior to moving the student. Injuries and accidents must be reported by the teacher on an accident form and turned in to the office as soon as possible. Your accurate written account of the incident is vital in the report.ALL injuries should be reported to the office.

D. Grading Procedures:Your grade book should set up so that 60% of the student’s grade comes from major tests, 10% for homework, and 30% represents other forms of assessment. Please check to be sure you are assessing students’ academics, not compliance. Grades should be entered into the grade book weekly. A minimum of 5 MAJOR grades per quarter are required,

with a minimum of 14 total grades per quarter. Grades should be updated weekly in INOW so parents have an accurate accounts of their child’s progress.

E. Re-Teach – Re-Test Policy Class averages for any summative assessment with less than 70% proficiency require

teachers to re-teach and re-test the class. This is MCPSS policy. Students scoring below 60% will be re-tested after a period of re-teaching. The original grade will be replaced by the re-test grade not to exceed 70%. All re-teaching and Re-testing MUST be documented.

F. Make-Up Work:Students with excused absences, absences due to out of school suspension, or absences due to school activities have a right to complete make up work. Your procedure for getting make up work should be included on your syllabus and on your website section. The student should take the initiative in this endeavor. Make up work is to be requested within three days of the absence. Arrangements are individually made between teacher and student. After 3 days, students may make-up work for 50%-70% of credit (Power of “I”). Students re-taking tests may be given up to 70% of full credit for the test.

G. Progress Reports:Progress reports are distributed (students should sign for them) after the first four weeks of each quarter. All reports are generated through INOW. Teachers are required to have a minimum of 7 grades posted by progress report time, two of which should be major test or project grades. All students receive a progress report in order to keep parent/guardian informed of academic progress. Be sure students sign that they received their progress report. Keep it on file.

G. After-School Supervision:Supervising teacher(s) and coach(es) have the sole responsibility for every student remaining after school for an extracurricular activity under their supervision. Supervising teacher(s) and coach(es) must remain with students until they are picked up by a parent. Students are never to be left at school waiting for a parent/guardian without supervision by the sponsor.

All teachers must see that all students have vacated their area by 2:50 p.m. except those students remaining for their scheduled activity. Students must be given a 24 hour written notice before being kept after school. Any time you have an after school activity be sure administrators and office staff are aware of it and have the particulars so they can answer questions that may arise from phone calls by parents/guardians. In the event the activity is cancelled, notify the office as soon as possible so students can call parents/guardian about the cancellation and to make transportation plans. This especially affects bus students as many of their parents do not get off work early enough to pick them up from school. They need to be sure they ride the bus home.

H. Student Use of Internet/Computers:

System personnel must enforce Board Policy IFAD-Internet Acceptable Use, which requires a student and his/her parents to sign a contract regarding the use of the Internet prior to the student using the Internet. Do not allow students to go to games and WEB sites that are not educational. Keep students on subject software and WEB sites.

SECTION III

Faculty Information

FACULTY INFORMATION A. General:1. Employee Dress Code

Staff members shall dress in keeping with good taste and with professionalism in mind. Dress that is in violation of the Employee Dress Code is not professional. Remember that we are to be role models not only in behavior, but also by the way we dress. The Employee Dress Code, adopted November 18, 1997, is # 1 of this section.

A general guideline covering an employee dress code is established in order to uplift, enhance and promote the professional image of the school system employees. These guidelines should be reviewed by supervisors with the staff members each year before the opening of school.

In departments where uniforms or uniformity in dress is prescribed by the Board of School Commissioners, all effected personnel are required to abide by direction and procedure.

All employees (professional, administrative, and support personnel) should be professionally and appropriately attired when conducting school system business.

Immediate or site supervisors may approve exceptions to this code for special or occasional activities.

Reasonable accommodation should be made for religious beliefs if such accommodation would not unduly interfere with the effective functioning of the schoolroom.

Restrictions: An employee’s dress may not be unusual, inappropriate or lacking in cleanliness causing any to disruptions in the classroom or learning activities.

Examples of inappropriate attire for school employees include but are not limited to:

Jeans (except for custodians and bus drivers and as allowed for special occasions or special work as approved by the immediate or site supervisor)

Overalls Shorts (except for P.E. teachers, bus drivers and custodians and as allowed for special occasions or special work as approved by

the immediate or site supervisor) Athletic type shoes (except as allowed for special occasions or special work as approved by the

immediate or site supervisor). Please provide a doctor’s prescription if it is necessary for you to wear athletic shoes.

Spandex or bicycling type attire as outer wear. This includes leggings unless your dress is long enough to cover appropriately. Please do not wear spandex with only a blouse-length top.

Visible piercing except to the ears Blouses or shirts with low necklines , bare midriffs and excessively tight clothing. Remember you are

teaching adolescent boys! Visibly torn or ragged attire Sweat suit attire (except for P.E. teachers, bus drivers, and custodians) Footwear such as flip flops, soft plastic (Crocs), bedroom shoes, or slippers (Any footwear that

may cause injury to the wearer or others may not be worn).

OTHER RESTRICTIONS:Clothing that promotes alcoholic beverages, tobacco, or the use of controlled substances by words or symbols.Provocative, revealing, indecent, vulgar, or obscene clothing.Clothing that contains profanity or nudity, depicts violence, or is sexual in nature by words or symbols.Undergarments worn as outer garments or any see through clothing.Any item of clothing or jewelry that creates a disruption of the school environment/learning activities.Any item that poses a threat to the safety and well-being of students and staff should not be wore at school or school activities.Baseball style caps should not be wore in the building during the instructional school day. They are appropriate for wearing during outside sports/extracurricular activities only, except for PE teachers.

Required: Collared or dress shirts for malesEach department/school will evaluate this policy at the end of the school year. The system will review the results of these evaluations and present proposed changes to the Board as appropriate.

2. AnnouncementsAnnouncements to be made over the intercom system must be written, dated, and signed by the teacher. All announcements will be made during homeroom period and at the end of the day. Teachers are responsible for getting announcements to the office no later than 7:15 and 2:20.

3. Board Policy Book – Educational MediaCopies of the Mobile County School Board Policy Book and the Materials Center Catalog of Educational Media are available in the library for teachers to use. Teachers should familiarize themselves with the contents of these books and refer to them as the need arises. There is also a copy of the policy book in the principal’s office.

4. After Hours Alarm CodeIf you have to be in the building after hours or during the weekend. Contact Dr. Laffitte to make sure that the alarm has been disarmed.

5. Care of PropertyTeachers have the responsibility for caring for and exercising supervision over the use of all property and equipment. Regular inspection should be made and any damage or destruction should be reported immediately. Any facility damage should be reported directly to Dr. Laffitte.Teacher supplies bought with local allocated money stay at the local school if a teacher transfers or leaves for any reason.

6. E-mailE-mail is the school’s communication tool for delivery of messages during instructional time. ALL teachers and other staff are asked to check email daily, preferably several times a day for parent and administrator messages. The use of e-mail as a form of parent contact is recommended. If you experience any trouble with receiving or sending, please see Ms. Nordmann or Dr. Laffitte. Your e-mail is public and is monitored by MCPSS.

7. Faculty MeetingsBoard policy states that every Monday, immediately after school, time will be allowed for faculty, departmental and in-service meetings. Teachers shall NOT make commitments that conflict with this obligation. Faculty members may need to meet at other times in addition to the Monday meeting, but an effort will be made to announce other meetings in advance in order for personal arrangements to be made.

8. Student Illness or InjuryIf a student becomes injured or ill while under your supervision, notify the office prior to moving the student. Injuries and accidents must be reported by the teacher on an accident form and turned into the office as soon as possible after the incident. Your accurate written account of the incident is vital in the report.

9. Staff LoungeThe staff lounge is for the use of Burns’ employees. No staff member is allowed to send students to the lounge for any reason.

10. MailboxesIndividual mailboxes for teachers and staff are located in the copy area of the main office. Teachers should check their mailbox daily for information and messages. Messages received during the day are placed in your box, but in the case of an emergency you will be contacted by the office staff. Teacher boxes are protected under privacy laws. Please obtain permission from the teacher if you need to be in someone else’s box. Since students are not allowed in this office area without supervision please do not send them to the office to check your box.

11. Payroll CalendarA list of payroll reporting periods and the mailing dates for paychecks is posted on the bulletin board in the office.

12. SupplementsSupplements are assigned on a yearly basis and end on the last day of school. You may be asked to sign a form acknowledging that the supplement has been terminated before the last day of school. Failure to fulfill the minimum requirements for supplements will result in forfeiting the entire supplement.

13. Part-time EmploymentAccording to the policy of the Board of School Commissioners, all full-time employees, both certified and classified, must annually obtain approval, first from the supervising administer and then from the assistant superintendent in charge of personnel, to engage in part-time employment over and beyond duties performed for the Board.

14. ProofreadingTwo (2) proofreaders should review any items going home or published. Sometimes we read what we think, not what we write.

15. Syllabus

A course syllabus must be distributed to all students every year and posted on the school website in your section. Teachers must provide administrators with a copy of their syllabus at the beginning of the school year. Syllabus must include: grading system, testing, re-teach and re-testing procedures, absences, homework, make-up work, planning/conference time, procedures, projects, fees, extra credit opportunities, deadlines/timelines, and any other information relative to your course. Students shall sign for the syllabus and a copy of the sign in sheet shall be filed in the office. If you teach an advanced or honors course your syllabus should reflect the advanced instruction.

16. Unauthorized Persons at SchoolState law requires that all visitors report to the school office. Persons who enter the school grounds or buildings and cause a disturbance or disrupt the school program will be banned from school and face possible prosecution. Authorized visitors should have a blue visitor’s pass. If they do not, they should be considered unauthorized and their presence should immediately be reported to the office. Don’t make assumption regarding anyone on campus that does not have a visitor’s pass. All staff share a responsibility in keeping everyone safe.

17. Use of FacilitiesThe principal, Dr. Laffitte, gives permission for the use of the school facilities during non-school time or for non-school activities. A “Use of Facilities” application must be completed by all organizations not affiliated with the school. The procedures outlined by the Board of Education in the “After Hour Use of School Facilities” policy will be followed. There is a $500 per day fee for facility use.All school activities are to be scheduled with Dr. Laffitte by submitting an Activity Request Form. If a request is approved, Dr. Laffitte will work with the advisor and school personnel to prepare the facility. Request for student activities should be scheduled well in advance. No school activities will be scheduled on Sunday, except under extenuating circumstances.

18. Tests/AssessmentsAll tests and assessments must be kept and filed by the classroom teacher. Test/assessments need to be easily accessible for parent conferences and in the event of a grading conflict.

19. Staff DevelopmentRegistration for all staff development must now be done using STI-PD. To register you must complete the following steps:

1. Go to the MCPSS website and click on Federal Programs. Click on Staff Development. Click the STI-PD icon or on the blue side bar.2. LOG-IN: User name is your first and last initial (lower case) and the last 6 digits of your Social Security number. PASSWORD: Password is your birthday (must be 2 digit numbers for each, example: 06-05-70). LEA is Mobile County.

3. Click LOG-IN.

4. To enter your data (this only has to be done the first time) go to HOME, click My Profile tab, View/Update. They recommend you use your e-mail user name, but change your password to something different.5. Click on Contact Information. Scroll down and enter your MCPSS e-mail address so you can receive course confirmation.6. To register for a specific course go to PD Titles tab, click on view schedule, choose class and click Enroll Now. Click on CONFIRM.7. You should receive a confirmation on your MCPSS e-mail.

B. Funds1. Collections and Expenditure of FundsAll matters relative to the collection and expenditures of funds are handled by the bookkeeper. No bills will be honored for payment unless all procedural conditions have been followed. Any money collected must be turned into the bookkeeper the day it is collected. NEVER keep money in unsecured areas. You are being watched and are responsible for any monies lost or stolen while in your possession. TURN IT IN!!!

2. Collections Teachers must issue receipts for all funds received using the teacher-sponsor receipt book. All funds received by any and all activities whatsoever are to be acknowledged by the bookkeeper. This must be done for all funds handled by the school. All funds collected are to be delivered by the teacher to the bookkeeper by 12:00. Funds are to be turned in daily with a yellow receipt.All funds received by the bookkeeper must have a receipt given and that amount shall be credited to the account of the teacher or organization.

3. Expenditures Each person responsible for making purchases for a department, club, or organization may pick up a local P.O. from the bookkeeper. List the date, vendor, quantities, items, and prices. Sponsors and heads of departments only are to sign Purchase Orders. Completed purchase orders are given to the bookkeeper for approval by the principal. After approval, your requisition will be issued a purchase order number. At this time the items may be ordered. Items ordered without getting a purchase order number will have to be paid for by the person who ordered them.

4. PaymentsIt is imperative that all who handle funds remember that under no conditions should cash be expended from these funds. All bills must be paid by check.

5. View Master Deposits Daily master deposit slips can be viewed in the bookkeeper’s office. Please sign in when you view daily receipts.

6. Fixed AssetsAll items that cost more than $5000 and anything electrical or electronic over $50, are to be numbered with property numbers. Any item not numbered by Central Receiving shall be reported to the assistant principal with item, serial number, and invoice to request a property number. Central Receiving will assign and label all property numbers. Disposing of assets should be addressed to the assistant principal. A Form B-6, Asset Inventory Transfer Request is used to record items being added or taken off inventory. The form should then be sent to the Distribution Center.

7. Fund RaisingAll fund raising activities must be applied for and approved by the Principal. It will then be placed on the administrative school calendar. All funds raised through school fundraising sales must be receipted by the bookkeeper and placed into individual accounts. No fundraising efforts can involve the sale of candy on campus.

C. Copy Machine:Arrange your schedule so that you can use the machines in the teacher’s lounge during your planning period…not between classes, during class, or when you have assignments elsewhere. Students are not to use copiers. Some copiers may have specific instructions to limited or bulk copies that may be run. Please check with the office if you have a question concerning this matter.

Please note: ON campus copies on school MFD’s are limited to 300 per quarter. ALL other copies must be ordered through Print shop.

Due to limited staff, office clerks CANNOT make copies for teachers. Please do not ask. Use your planning period wisely and plan ahead. Volunteers can also be used.

Teachers who use the copy machines are expected to clean up after themselves and help maintain proper care of copiers. DO NOT leave a copier jammed.

90% of printing should be done through WEBCRD. Go to http://webcrd.mcpss.com (you can only access this area from a MCPSS network computer). Use your MCPSS user

name and password to log in. Make sure the ACTIVE DIRECTORY is selected above the user identification. If you are unsure how to use WEBCRD, go to the MCPSS homepage and clink on the link to the ZEROX portal (the 13 th link on the right). On the left side of the ZEROX page is a link for the training video. The password is “training”.

DO NOT OPEN AND WORK ON COPIERS! Call Ms. Shaw

D. Custodial or Repair Services:When teachers have need of custodial repairs or services, requests should be submitted in writing to the office desk or put on a yellow work request form in the plant engineer, Mr. Martin’s box. Request forms are located in the mail room.

E. Daily Attendance and Record of Teacher Absences and Leave: Teachers should notify Dr. Laffitte by phone, text, or email in addition to following the

AESOP protocol. Teachers shall check-in using the Kronos clock system in the teachers’ lounge. Clock in

every morning as soon as you arrive on campus. Homeroom teachers are to be stationed in their hall/pod areas at least 15 minutes before

the take-in bell each morning (7:05 a.m.). Other teachers, who have morning duty, are to report to their duty station at least 15 minutes before the take-in bell each morning (7:05 a.m.). All teachers should be on campus ready no later than 7:05. BE SURE YOUR SUB IS AWARE OF THIS TIME.

Teachers remain ON CAMPUS AND DUTY until 2:50 p.m. each day. Teachers should report their absence on AESOP PRIOR to the absence. Teachers are responsible for getting their own sub prior to the absence and for notifying

an administrator of their absence. If you cannot reach an administrator, you can call the school at 7:05 a.m. (221-2025), but it is TOO LATE for looking for a sub. CALL or text an administrator or get a sub!!!

Written lesson plans must be provided for the substitute for each day you are out. Lesson plans are to be placed in the office or on top of your desk. Each teacher is required to have emergency lesson plans in PowerPoint or in hard copy form for students. In an extreme emergency, contact your department chair or a co-worker to provide instructions for the substitute.

Each teacher shall provide a packet of information for substitutes in advance in a folder or notebook. You need to have homeroom and class rolls, teacher’s duties, sub report form, and assignments in the sub folder.

An HR 124 absence report form must be completed and submitted for each employee who is absent for any reason. If an employee is absent for more than one day during a payroll period, all absences may be reported on one form except for personal days (HR 124 or Sick Day form). (see appendix)

Please fill out your absence forms on the day of your return to school (HR 124).Teachers are to have personal days approved by the principal ahead of time. Teachers are responsible for their own forms. If you do not fill out a personal day form, you will be charged with a sick day.

Teachers are required to be on campus all school day. In the event of an emergency, contact

Dr. Laffitte and sign the log located in the main office.

F. Records:1. INOW/ Plan and Grade BinderA complete record of attendance and academic progress must be maintained in INOW for each student enrolled in your class. An electronic copy of your grade book and lesson plans will be turned in to the assistant principal at the end of the year. Under no circumstances should students enter any information in grade book or have access to any grades except his/her grades. Textbook numbers must be entered in INOW for each textbook you issue.

All grade entries must be identified. According to Board policy, at least 4 major grades must be entered per quarter with at least two major grades entered by progress report time. Dr. Laffitte requires a minimum of 1-3 grades per week. At the end of nine weeks, a student should have earned at least 14 to 18 grades. Grading scales and explanations for grading are required in your syllabus. Grades should be entered weekly. All Alabama College and Career Readiness Standards’ Objectives and Activities will be identified so parents are aware of what student was graded on.

BURNS TEACHER PLANBOOK/GRADEBOOK BINDER ITEMS

1. Pacing Guide2. Objective Documentation Form3. Lesson Plans (Cycle of Instruction) Put on a jump/flash drive at end of the school year.4. End of the Quarter Grades –printed each quarter.5. Instructional Planning Packet.6. Grading Rubrics for Projects and Labs7. Data Meetings/ PST Student Lists8. Collaboration Sheets9. Your Student data / ASPIRE, Star Math and Reading Scores, if applicable. 10. List of special education students and accommodations or modification required by

IEP.

Attendance must be entered for all class periods into INOW grade book. INOW grade book is a legal document. Please treat it as such. Only teachers may record grades, produce progress reports, hold conferences regarding student grades and scan grading reports. Paras, substitutes, or volunteers shall not enter, compute, scan or verify any grades. INOW grade books will be checked periodically. When grade books are checked, you may submit an up to date printout or it may be reviewed from the Administrative INOW access. All teachers should print grades quarterly and place in your plan/grade/data binder.

2. Tests/AssessmentsAll tests and assessments must be kept and filed by the classroom teacher. Test/assessments need to be easily accessible in the event of a grading conflict.

3. Confidentiality of RecordsStudent records are accumulated by teachers and other school personnel in accordance with the Public School Laws of Alabama, the rules and regulations of the Alabama State Department of Education and Mobile County Public Schools. Parents and students have the right to inspect and review all official school records. Keeping student’s grades and records confidential from other students, aides and non-authorized personnel is a priority and legal obligation.

Requests for access to records will be granted within a reasonable time at the convenience of the administration or the guidance department. No school records will be released without the consent of parents or legally aged students. SPED records need to be signed out through the office and returned by the end of that school day. Do NOT keep records out overnight. Check them out again if you need additional time.

4. Permission to Photograph StudentsHomeroom teachers must ensure that permission has been given to take or use photographs of a student. Homeroom teachers may find this information on the back of the student’s enrollment form. A list of students where PERMISSION to PHOTOGRAPH HAS BEEN DENIED should be submitted to Dr. Laffitte . A list will be compiled and sent to all faculty members. Please reference this list before photographing students.

5. DemographicsDemographic information is confidential. Social security number, address, telephone number, parent name or any other information concerning the student is NOT to be released to anyone. Make sure that you do not leave any listings in view for others to obtain information. Any student changes (addresses or guardianship) should be reported to Ms. Parker.

G. Educational Excursions/Field Trips:Teachers, who are planning a field trip, should first get approval from the principal. After he approves the trip form C-103 (Educational Excursion and Bus Authorization Form) must be filed with the bookkeeper. (See appendix, pg. 46).

All forms should be submitted four weeks prior to the date of the trip, along with lunch request forms of all free and reduced and paying students, if needed. Out of county field trips must have central office approval two weeks before the trip. (See appendix, pg. 43-47)

Teachers report your absence in Subfinder a week before the trip if you need a substitute. The teacher is responsible for securing the substitute in advance and the sub should be paid out the funds required for the trip.

If you need buses, contact the assistant principal 4 weeks prior to your trip for a list of possible drivers and buses. Before leaving campus, a bus roster must be provided to the administration. Bus rosters should not change on the return trip.

H. Academics:1. Grade ReportingYou will be provided with a timeline for turning in or posting grades each quarter. Please be punctual in following these timelines. Also, please update/complete the following each quarter:

Submit any student’s schedule to the counselors who do not have correct schedules in INOW.

GET grades for new students from their previous school. Input all quarter grades into INOW - Mrs. Parker keeps a folder with new student’s grades in the office. The office staff will be available to assist you with locating grades, but you have to ask.

Check your rosters for accuracy to assure an accurate grading period. DO NOT give grades to students who ARE NOT in your class. This you should know if you are checking attendance.

Quarterly grade expectations:1. Correct class rosters and grades2. Send a copy of class rosters and grade verification changes to Ms.

Parker3. Correctly printed report cards

If you have any questions, the office and administration will be glad to help.

Each teacher must have at least 4 major grades (60% weight) per quarter. Dr. Laffitte requires a minimum of one to three grades per week. Teachers may not give extra credit to improve a student's grade. At the end of nine weeks, a student should have earned 14 to 18 grades. Tests and quizzes account for at least 60% of a student's final grade. Grades should be entered into INOW weekly. Teacher grade books must be turned in at the end of the year in electronic format.

Power of “I” – Students must turn in all work. Students completing and turning in work after the due date will receive 50% to 70% credit. Students who have excused absences should be given time to complete make-up work for full credit.Re-test – Students may be given up to 70% of full credit.

2. Lesson PlansLesson plans are to be kept daily in an approved lesson plan format or on INOW. When you know that you are going to be out, leave a copy of your lesson plans with your department chair and also leave a copy in your mailbox or sub folder for the sub. You may also record instructions in AESOP when you report your absence. Lesson plans will be checked periodically and should be kept on your desk at all times. Your lesson plan shall include objectives, activities, procedures, Stanford strategies, Course of Study

objectives, varied assessments and any other information you may need for effective instruction of each student. A copy of your lesson plans should be posted near the entrance/door of your classroom. Lesson plans must be turned in at the end of the year in electronic format.

3. Pupil Progression Middle Schools Grades 6-8 Overview

The pupil progression plan is designed to conform to the mission and goals of the Mobile County Public School System.

The mission of schools in Mobile County is to produce a literate lifelong learner who is visionary and productive, aware of self, accepting of cultural differences, sensitive to others and who applies knowledge to make morally responsible decisions in an ever changing global society. We will accomplish this mission by providing a challenging, relevant, multicultural, integrated curriculum taught by caring competent, motivated, accountable staff committed to the success of all students in a safe, orderly environment conducive to learning.

4. Courses Leading to PromotionTo fully embrace the Mobile County Public School System’s commitment to success for all students, we advocate the use of prescriptive educational services in helping students to master required skills instead of retention. All students will be enrolled in the following courses: Language Arts Mathematics Science Social Studies Physical Education Elective Courses, which may include remediation courses if needed.

5. Promotion

To be promoted, all middle school students must maintain a yearly average of sixty (60%) percent or above for each of the core courses: Science, Social Studies, Language Arts, and Mathematics.

6. Remediation Prevention Students who are in need of assistance in mastering the Alabama state standards in the core courses will be provided intervention classes. Special focused programs in math and reading, computer assisted instruction, after school tutoring, and counseling services are some of the intervention services available for struggling students.

7. Special Education StudentsSpecial Education students shall be promoted upon passing required regular courses or be placed in the appropriate grade level as determined by the individual education program (IEP) team.

Accommodations: Accommodations do not change the regular curriculum, but allows for certain changes while still teaching grade level standards of the curriculum. An IEP team consisting of the general, resource, and paraprofessional teachers collaborates to develop accommodation while the regular classroom teacher will be the primary person responsible for implementation of the accommodations in each subject area. The resource teacher may pull students to a small group setting for second delivery of material, but only after the student has had first delivery by the regular classroom teacher.

Modifications: A student must be classified in need of modifications to have their curriculum modified, since this means the students are not being held accountable for grade level standards. Please check with the student’s case manager before modifying the curriculum for any student. Modifications meet the student’s instructional level needs. An IEP team consisting of general, resource, and paraprofessional teachers will design the modified curriculum to meet the needs of individual students.

Grading Modified Curriculum:The IEP team will decide prior to scheduling which grading scale will be implemented for each student.

An EQT does not count unless it improves the grade Students complete work based on ability Grading scale may be a different grading scale for a student with modified grades. Students with modified grades should always be successful since their curriculum

continues to be modified until they reach the point where they are successful.

9. Extracurricular Activity Participation - Academics First

1. Extracurricular activities associated with athletics are defined as those recognized and sanctioned by the Alabama High School Athletic Association, and other extracurricular activities are defined as those that are sanctioned by a public school, which are not related to a student’s academic requirements or success in a course(s).

2. Regular curricular activities are defined as those that are required for satisfactory course completion.

Eligibility Requirements.1. Students entering Grades 8 and 9 must, for the last two semesters of attendance

and summer school, if applicable have a passing grade in five (5) subjects with a composite numerical average of 70 with all other rules applying the same as to students in Grades 9-12. Students promoted to the seventh grade for the first time are eligible. A semester is defined as one-half of a school year as defined by the Board’s adopted school year calendar.

2. Physical education may count as only one (1) unit per year.3. If subject(s) is repeated in summer school, the higher numerical grade for the

subject(s) may be used to compute the composite grade average.

10. Advanced Classes – PlacementStudents will be assigned to advanced classes based upon teacher recommendations, past grade performance and data from state testing and universal screening. A student who does not qualify after reviewing this data can only be placed into advanced classes by parent written request. If the student does not maintain a “B” in any advanced or honors’ course, the student will be removed after 1st quarter and up to the end of second quarter.

11. LEP – EL GradingIf a teacher modifies the curriculum for any LEP 1 or LEP 2 student, remember to add comment 79 to the student’s report card. Remember, too, that if an LEP 1 student’s EQT grade lowers their final quarter average, that grade may not be counted. You record no grade in the EQT column and add comment 79.

SECTION IV

Appendix

1. Application for Leave –HR 124 292. MCPSS Student Discipline Referral Form 303. Teacher Schedule form for posting 314. Student Conference Review Form 325. Field Trip Guidelines 376. Field Trip Checklist 38

7. Field Trip Permission Slip 39 8. Educational Excursion/Bus Authorization Form 40 9. Request for Driver Form 37 10. Procedures for Purchase Orders 38 11. Procedures for Cash Receipts 38 12. Fax Machine Instructions 39 13. Copyright Policy 39 14. Safety Plan – Staff Instructions 41-49 15. Duty Rosters and Responsibilities 50-54

16. MCPSS Mission Statement, Vision and Beliefs 55

Cranford Burns Middle School

2016-2017 TEACHER SCHEDULE

Teacher: ___________________ __________

Room: ___________ HR Section: _________

Period Subject TimeHR Homeroom 7:25-7:351ST Period 7:39-8:392nd Period 8:43-9:433rd Period 9:47-10:474th Period 10:51-12:155th Period 12:19-1:196th Period 1:23-2:25

MCPSS STUDENT REVIEW of PERFORMANCE FOCUS AREAS2016-2017

Student Conference Review Form

STUDENT NAME: __________________________________DATE: _____________

PARENT SIGNATURE:_________________________________________________

***Test Trax should be used to provide test data

Data from EQTs, STAR math/reading, Aspire

STRENGTHS Opportunities for Improvement (OFI)

MATH

LANGUAGE

SOCIAL STUDIES

SCIENCE

STEM SkillsGaming, Coding, 3D Design, Team work, Digital Projects, Literacy

Attendance:Lost Instructional Days

Tardies:

Absences:

Additional information relevant to academic progress:

Cranford Burns Middle School

Field Trip Guidelines

Please use the following step by step guide when planning for a field trip. It is very important that the necessary people approve and assist you during the process.4 – 6 WEEKS PRIOR TO YOUR TRIPGain permission from Mr. Adams – Have a destination, the group you wish to take, a date, and times (departure and return to campus). Have a back-up date. No field trips should be planned for the last 2 weeks in the quarter.

1. Determine the cost of the field trip. Remember to consider: Entry/Admission fee per student - add extra to cover fees for chaperones and

bus drivers. Bus driver and mileage (Complete form C-103) - see Ms. Shaw for approximate

cost. Divide the total number of students going by 50 students per bus. Ex: 200 students are going on the trip (200/50) so you need 4 buses. If each bus will cost $150 then you need to allow $600 total for buses.

Costs for substitutes for teacher chaperones – see Ms. Shaw2. Get with the assistant principal for list for getting bus drivers.3. Complete field trip forms with Ms. Shaw. Also, complete purchase orders for

admission fees.4.

2 WEEKS PRIOR TO YOUR TRIPProvide the cafeteria manager with the number of bag lunches you will need. Each child must be given the opportunity to request a cafeteria lunch.

1 WEEK PRIOR TO YOUR TRIP1. Provide the office staff, administrators, and teachers with a list of students attending

the trip. If there are changes, make sure to let everyone know.2. Make plans for students not attending the trip. This includes making a schedule of

where students will be and with whom. Provide this schedule to administrators, office staff, and teachers that will be supervising students left behind.

3. See the school nurse to make provisions for students that have medical needs.4. Determine guidelines for uniform dress and get approval from Mr. Adams.5. DO NOT tell students not attending the trip that it is O.K. if they do not come to

school.

In the event of bus trouble or any other misfortune that may occur, the teacher should contact the principal immediately. Teachers acting as chaperones should leave cell phone numbers with the office staff for emergency purposes. Leave a copy of the bus rosters with Mr. Adams and the office staff.

Cranford Burns Middle School

Field Trip Check List

1. _____Field Trip Approved by Principal

2. _____Student excursion permission forms signed by parents and returned.

3. _____Bus excursion form filled out (C-103) – attain from Mrs. Shaw. Give this form to the bus driver the morning of the

trip.

4. _____Collect field trip cost from students and deposit into account before the trip.

5. _____Turn in PO for trip and get check for admission to event from Mrs. Shaw.

6. _____Teacher HR-124’s turned in and substitutes confirmed.

7. _____Teachers will secure drivers from the field trip bus driver’s list (you may get this list from Mr. Everett).

8. _____Provide the cafeteria manager (cafeteria) with a lunch count and roster of lunch numbers 2 days before your trip.

9. _____Ice chest for drinks and milk.

10._____Student medications and guidelines from school nurse.

11._____Provide the office with a schedule for students not attending the field trip.

12._____Provide Mr. Adams and the office staff with a copy of the student bus rosters.

13._____Provide Mr. Adams and the office with cell phone numbers of teacher chaperones for emergency purposes.

Have a GREAT time!

Cranford Burns Middle School

FIELD TRIP PERMISSION SLIP for IN-COUNTY TRIPS

(Student’s Name) ________________________________, has my permission to attend a field

trip to ______________________________________ on (date) _______. We will leave at

(time) _______ and return to the school at (time) ________.

I understand that all reasonable precautions have been and will be taken for the safety of

my child. I further agree to hold harmless the Mobile County School System, its agents, servants

and employees against any and all liability, loss, damages, costs or expenses which the above

named child may sustain or incur as a result of any act or inaction of any agents, servants, or

employees of the Mobile County School System.

_____________________________________________

Parent/ Guardian’s Signature

Parent Telephone Number ________________________________

Emergency Telephone Number ____________________________ ___Yes, please contact me. I would consider assisting as a chaperone for this field trip.

___I do not wish to chaperone this field trip.

Students Name:___________________________________ Teacher:_____________________

CHECK ONE:

_____ I would like for the school to provide my child with a bag lunch at the cost of his regular daily lunch. Lunch code # ________________

_____ I choose to provide a bag lunch for my child.

_____My child has a specific medical condition requiring medication or special care during the school day. (Students requiring medication or the nurses’ assistance during a

field trip must have the proper paperwork on file in the nurse’s office). Please list the medications needed or the assistance needed: _________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

MOBILE COUNTY PUBLIC SCHOOLS

Educational Excursion and Bus Authorization Form

1. School __________________________ Date of Excursion_______________

2. Destination_________________________________________________________

3. Grade(s) and/or Subject Area___________________________________________

4. Time: Departure___________________ Return________________________

5. Number of Participants: Students_____________ Adults__________________

6. Mode of Transportation: County Bus_______________ Private Bus___________

Car___________________

7. Cost: Transportation per pupil $_____________Admission per pupil $_________ Total charges per pupil $ _____________Total cost of excursion $_______

8. Participating Teachers: _____________________________________________________________

________________________________________________________________________________

9. __________________________________Signature of Principal

BUS DRIVER REPORT

10. School Bus Number:_______________ Driver: ____________________________

11. Start Time: ____________ End Time:_____________ Total Time:__________

12. Total Miles (Round Trip)_______________________________________________

13. Amount due: $__________________________ Amount paid: $_____________

___________________________________ _______________________________ Signature of Driver Signature of Principal

Note: A copy of this form must be attached to the payroll for each MCPSS bus.

Refer to The Elementary Curriculum Manual; Elementary Field Trip Guide; and The Secondary Principal's Handbook

WHITE: Attached to payroll YELLOW: School Copy PINK: As needed

Procedures for Purchase Order

All matters involving money should be address with the bookkeeper, Ms. Shaw.

Instructions for completing purchase orders:

1. VENDOR - The company or person (address) that is to be paid2. QUANTITY - The number (amount) of the item you wish to purchase.3. ITEM and DESCRIPTION - item number, description of item, and page number4. LIST PRICE - the amount the item costs5. EXTENSION - the quantity x the list price6. REQUISITIONED BY - employee name7. APPROVED BY - Principal (Mr. Adams)8. FOR - account to be charges (allocation, club, activity, etc.)9. DATE REQUISITIONED - The date you write the purchase order10. DATE APPROVED - the date the principal signs purchase order11. PURCHASE ORDER NUMBER - bookkeeper will assign number

ALL purchase orders must be approved by Principal before ordering. Ordering with the principal’s approval makes you liable for the bill.

ALL purchase orders must be written legibly, in black or blue ink or it will be returned to you.

Allocation money may be spent with any vendor that will accept a purchase order from the school system.

Procedures for Cash Receipts

Instructions for writing cash receipts:

1. DATE - the date you write the receipt2. RECEIVED OF - name of student or person giving money3. THE SUM OF - the amount of money received4. FOR - what account does money go into (field trip, school fees, athletics, etc.)5. SIGNED - employee name (your signature)6. TOTAL - amount of money received7. Receipts must be filled out in blue or black ink

Instructions for turning money in to bookkeeper:

1. Money must MATCH your receipts2. Pull yellow receipts out of receipt book in sets of three3. Bookkeeper must COUNT money before you leave4. Teacher must SIGN when leaving money5. All checks must have

Phone numbers- Home and work Student's name Teacher's name What the money was collected to pay (field trip, band, art, etc.)

6. Money must be turned in before 12:00 on the day you receipt it!

Important things to remember:

ALL money pertaining to any school function must be receipted.

ALL money taken from a student must be receipted.

ALL money must be locked in a secure place. DO NOT leave money on top of your desk, in an unlocked desk or on the floor. You are responsible for it in case of lost or theft and they are watching!

ALL money must be turned in on the day it is received! DO NOT keep it overnight.

For receipt books with more than one teacher assigned, the first teacher’s money must be receipted before giving the receipt book to another teacher.

Voided receipts must have all three copies attached.

Fax Machine

Instructions for sending a fax:

1. You must use the copy machine in the main office (by Dr. Laffitte’s door)2. Press the Services Home button (top left)3. Press Fax then enter the number as follows:

(Local) Enter 9, then the telephone number – press ADD (800 number) Enter 9 - 1 - 800 - telephone number – press ADD (Long distance) Enter 9 - 1 - area code - telephone number – press ADD

4. Place document FACE UP5. Push the Green START button6. The fax machine will automatically print out a confirmation page.

If you have a fax transmission sent to the school (221-2021), an email will be sent to Dr. Laffitte, Ms. Shaw, and Ms. Parker to notify the school of an incoming fax. See one of them to have the fax sent to you via email.

IFAECOPYRIGHT POLICY

The Mobile County Public School System recognizes that federal law states that it is illegal to duplicate copyrighted materials without authorization of the holder of the copyright, except for certain exempt purposes. Severe penalties may be imposed for unauthorized copying of audiovisual or printed materials, and computer software, unless the copying or using conforms to the "fair use" doctrine.

The Mobile County Public School System (MCPSS) encourages its staff to enrich the learning programs by making proper use of supplementary materials, it is the responsibility of the MCPSS staff to abide by the MCPSS's copying procedures and obey the requirements of the law. In no circumstances shall it be necessary for MCPSS staff to violate copyright requirements in order to perform their duties properly.

Any staff member who is uncertain as to whether reproducing or suing copyrighted material complies with the MCPSS's procedures or is permissible under the law should contact the MCPSS library media services. The library media services department will also assist staff in obtaining proper authorization to copy or use protected material when such authorization is required.

In accordance with copyright compliance, copyright regulations will be prominently posted at all areas where materials may be reproduced without supervision.

Legal Reference: Title 17, United States Code, Sonny Bono Extension Act

Ms. Peek Notes for the 2016-17 School Year

Effective Schools Clear Mission High Expectations Strong Instructional Leadership Effective Instruction Opportunity to Learn – Time on Task Frequent Monitoring of Student Progress Safe and Orderly Environment Strong Home-School Relationship

A-F School Report Cards – First Report Card Issued December, 2016 K-8: Achievement, Learning Gains, Local School Indicator 9-12: Achievement, Graduation Rate, Local School Indicator

Focus on Reading PK-2 – Foundation for Reading Goal Set by SDE - Reading on Grade Level in Third Grade

Tier I Schools/3rd Grade Reading Proficiency Above State AverageTier II Schools/3rd Grade Reading Proficiency Below State Average

Common Formative Assessments (CFAs) Reading/Mandatory–Other Subjects/School Choice Basal Textbook Adoption - Elementary Review of Reading Programs and Instructional Support – Principals

Learning and Review Opportunities ACT Summative Data Review- August 1-3 – Register in STI-PD:ACT Aspire Summative Data Review (#SummativeDataReview) Reading Support Review – Principals Only/Optional – Review of Data and All Available Reading

Instructional Support Programs, Assessments, Strategies – August 18 & 19 – Session Information Sent by Academic AffairsThursday, August 18 – High/8:00-11:00 a.m. – Middle/ 12:00-3:00 p.m.Friday, August 19 – Elementary 8:00-11:00 a.m. or 12:00-3:00 p.m.

Major System Reviews Alabama State Department of Education Compliance Monitoring – March 27-30

AdvancED Accreditation Review – May 7-10

Management and Operations School and Campus Cleanliness Dress for Success –Adults/Professionals and Students/Uniforms Community Involvement United Way Campaign Communication Social Media – Website – Facebook Home – School Relations/Communicate with Parents Grades Posted