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Pushpa Gujral Science City: / Gate Structure

CONCEPT, DESIGN, FABRICATION,

SUPPLY & INSTALLATION OF

SCIENCE BASED

GATE STRUCTURE

TN/PGSC/2013-14/7/GATE STRUCTURE

AT

PUSHPA GUJRAL SCIENCE CITY

KAPURTHALA (PUNJAB)

Head Office:

Pushpa Gujral Science City

SCO 60 – 61, 3rd Floor, Sector 34 – A

Chandigarh 160022

Telephone: 0172 – 5077073 /

2603183

Fax: 0172 – 2612914

Site:

Pushpa Gujral Science City

Jalandhar – Kapurthala Road,

Kapurthala, Punjab

Telephone: 01822 – 501963 /

501964


Pushpa Gujral Science City Jalandhar – Kapurthala Road, Kapurthala

TABLE OF CONTENTS

S. No. Particulars Page

1. Advertisement 3

2. Covering Letter 4

3. Particulars of Tender 5

4. Scope of Work 6 – 8

5. Instruction 9 – 11

6. General Conditions of contract 12 – 15

7. Price Schedule of Work 16

ANNEXURES

9. General Particulars of Tenderer (Annexure: I) 17

10. Drawing of Main Entry Gate (Annexure: II) 18

11. View of Main Entry Gate (Annexure: III) 19


ADVERTISEMENT

PUSHPA GUJRAL SCIENCE CITY SCO 60-61, 3rd Floor, Sector 34-A, Chandigarh

Tel. No.: 0172-5077073, 2603183 Fax: 0172-2612914

TENDER FOR

SCIENCE BASED: GATE STRUCTURE

Sealed offers are invited from experienced and reputed Agencies, Architects, Artists for

CONCEPT, DESIGN, FABRICATION, SUPPLY & INSTALLATION of SCIENCE BASED GATE

STRUCTURE representing various facets of science & technology at the entry of Science

City, Kapurthala, Punjab. Earnest Money: Rs. 20,000/-; Time Period: 03 Months,

Detailed Document is available from PGSC, Chandigarh or can be downloaded from

www.pgsciencecity.org.

Pre-bid Meeting at PGSC, Chandigarh: July 17, 2013 (1500 hours) Last Date for Submission at PGSC, Chandigarh : July 26, 2013

(1430 hours)

http://www.pgsciencecity.org/


COVERING LETTER

From,

(Full name and address of the tenderer)

M/S…………………………………………….. ……………………………………………..

…….……………………………………………. …………………………………………………..

To,

The Director General,

Pushpa Gujral Science City,

S.C.O. No. 60-61, 3rd Floor Sector 34-A,

Chandigarh.

Subject: CONCEPT, DESIGN, FABRICATION, SUPPLY &

INSTALLATION of SCIENCE BASED GATE STRUCTURE at

Main Entry Gate in the Science City.

Sir,

We hereby submit our offer in full compliance with terms &

conditions of the attached tender. The tender is submitted in three separate

and sealed envelopes marked Part-I, Part-II & Part-III.

(Signature of tenderer)

With seal


Particulars

CONCEPT, DESIGN, FABRICATION, SUPPLY & INSTALLATION of SCIENCE

BASED GATE STRUCTURE and associated civil, electrical & mechanical work

etc required to complete the work at PGSC, Kapurthala.

Date for Pre-Bid Meeting : July 17, 2013 (1500 Hours)

Place for Pre-Bid Meeting : Pushpa Gujral Science City,

SCO 60 –61, 3rd Floor,

Sector 34 – A, Chandigarh

Last Date for submission of Offer : July 26, 2013 (1430 Hours)

Place for submission of Offer : Pushpa Gujral Science City,

SCO 60 –61, 3rd Floor,

Sector 34 – A, Chandigarh

Validity of the Offer : 3 (Three) Months from the last date of

submission of Tender

Time Schedule for completion of

work

: Three (3) months from the award of work.

Earnest Money Deposit : Rs.20,000/- (Rs. Twenty Thousand Only)

Through Demand Draft in favour of

“Pushpa Gujral Science City”, payable at

Chandigarh

Budget: : Rs. 10 Lakhs (Approximately)

Particulars of Tenderer : Tenderer is requested to fill their general

particulars as per Annexure: I

NOTE:

Agencies who had earlier done any job / work for Pushpa Gujral Science City in the

past have to compulsorily submit a Certificate of Satisfactory Performance

otherwise tender will be rejected.


SCOPE OF WORK

Concept, Design, Fabrication, Supply and Installation of Science based Structure

(Entrance Gate) representing various facets of science & technology for the main

entry to the Pushpa Gujral Science City, Kapurthala along with all associated works

of civil, electrical, plumbing and mechanical on turnkey basis.

Location:

At the main entry to the Science City from Jalandhar – Kapurthala Road. Please

find enclosed drawing for the existing security posts at the entrance Annexure: II

and view of the gate Annexure: III for your reference.

Concept and Design:

Concept and Design of the structure should represent various facets of science &

technology. Basically symbolizing what science city holds for the visitors inside.

The subjects such as Space, Aviation, Health, Bio-technology, Basic Physics,

chemistry, Mechanics, Computers, evolution of earth, dinosaurs, man and

environment may be taken into consideration while designing the structure.

The Gate Structure should include at least 3 subjects.

The Gate Structure may be erected as an entirely separate entity without using the

existing structures (security posts). It will be stand-alone structure.

or

The Gate Structure may make use of the existing structures (security posts) as part

of the design. Though the security posts are constructed with pillars at the corners,

still they have limited load bearing capacity. The load bearing capacity of pillars is

not known. Therefore, load bearing capacity of existing posts has to be judged by

the tenderer. The complete responsibility will lie with the tenderer. Minor changes

can be done to the existing structures.

Designs approved by PGSC will become the property of Pushpa Gujral Science City

and all the copy rights will be held by PGSC.

Agency can submit more than one design option. Each design has to be submitted

along with corresponding separate financial bid.

Dimensions:

The structure should be conspicuous, attractive and iconic for the Science City, so

that visitors as well as the persons commuting on the Jalandhar-Kapurthala

highway acknowledge the structure. This structure should give them glimpse what


Science City holds for them. The structure should have such dimensions that it is

stupendously visible and grace its existing surroundings, landscaping.

The suggestive dimensions are

Minimum clearance height: 6 meters (20 feet)

Minimum length span: 20 meters. (Covering the Gate Span)

Width: As per suggested design, which can support the structure as per

above mentioned two dimensions

Materials:

The materials which can be used are as follows:

STAINLESS STEEL (SS), Aluminum Composite Panel (ACP), Mild Steel (MS)

or combination of these materials. The material should be rust proof, well

coated with primer and painted. The materials to be used for fabrication should be

of ISI standards, wherever applicable. The material should be able to stand all the

weather conditions viz. rain, sun light (UV protection), hot and cold) of this region.

Fabrication:

Workmanship and fabrication should be of high class and technical standards.

Installation:

All the associated works required for the installation Gate structure such as civil

works, electrical works, mechanical works and plumbing works etc is the

responsibility of the bidder. Electric Power is however, available at the existing

structure and will be made available free of cost. The required transportation /

cranes for the installation of the are the responsibility of the bidder.

If any damage occurs to existing objects / items while on-site fabrication or

installation of the structure, the Agency will get the damaged things rectified at

their own cost immediately.

If any mishappening occurs, while accomplishing the work, PGSC will not be held

responsible and entire responsibility will be of the Agency.

Warranty:

Agency has to give minimum 3 years of warranty from the date of successful

installation of the structure to the satisfaction of PGSC. The warranty would be

against the manufacturing defects, cracks, colour fading or any other discrepancies

found from the approved design. The Agency will provide warranty for the same in

the form of Bank Guarantee.

Budget:

Budget for the above mentioned work is Rs. 10 Lakhs (Approximately)


Note:

Agency representatives are advised to:

Visit the site (Pushpa Gujral Science City, Jalandhar-Kapurthala Road,

Kapurthala, Punjab) before designing the structure on any working day

between 1000 hours to 1700 hours.

Check the dimensions of the existing objects and items in the surroundings.

Take the photographs from all the angles of the site for reference.


INSTRUCTIONS

CONCEPT, DESIGN, FABRICATION, SUPPLY & FIXATION of GATE

STRUCTURE at Entry Gate, Pushpa Gujral Science City, Kapurthala, Punjab.

1. The offer should be submitted in three separate envelopes.

Part - I (Envelope - I): containing Earnest Money Deposit

Part – II (Envelope - II): containing Technical Bid / DESIGNS

Part – III (Envelope - III): containing Financial Bid

2. The procedure for submitting the tender shall be as under: -

ENVELOPE – I: superscribed “EARNEST MONEY DEPOSIT” should contain

Earnest Money Deposit in the form of Demand Draft

Tender submitted without the Earnest Money will be summarily rejected.

The earnest money deposited with PGSC will be refunded to the

unsuccessful tender after finalization and the award of work as per terms

& conditions of the contract.

In case of successful Tenderer, the Earnest Money will be retained as part

of the Security Deposit/ Retention Money for satisfactory execution of the

contract. In case the Tenderer does not return the signed copy of the

work order within 15 days of the award of work, the earnest money shall

be forfeited by the PGSC.

No interest will be payable on the EMD.

ENVELOPE - II: superscribed “DESIGN / TECHNICAL BID” should contain

Company Profile

General Particulars of Tenderer (Annexure: I)

Experience (Relevant Project(s) completed)

Other related Documents in support of work already done by the

company.

Design should have the following information:

o Sketch design

o 3D View of Design

o Photographic morphed representation of Gate Structure along

with the actual surroundings and objects.

o Explanation of design’s objective

o Dimensions

o Materials to be used with technical specifications

o A power point presentation

Agency can submit more than one design option (Option: I, II ,..). Each

design has to be submitted along with corresponding separate financial

bid (for Option: I, II ,..). Only one common earnest money need to be

sent.


ENVELOPE III: superscribed “FINANCIAL BID” should contain only the

price bid. The price bid shall be opened on the date and time as decided by

the Committee to be constituted by the PGSC for this purpose.

Budget: Rs. 10 Lakh (Approximately).

However, the Committee has the right to accept higher bids than the

budgeted amount mentioned in the tender document depending upon the

selected design, suggested materials and overall appeal of the design.

All the envelopes mentioned above should be submitted in a larger envelope

double-sealed cover, super-scribing the Tender for CONCEPT, DESIGN,

FABRICATION, SUPPLY & INSTALLATION of SCIENCE BASED GATE

STRUCTURE at Pushpa Gujral Science City, Kapurthala, Punjab.” within due

date.

3. PROCEDURE

The procedure of opening the tender shall be as follows:

Envelope – I shall be opened in first instance. Bids without proper Earnest

Money shall be out rightly rejected and Envelope – II and III shall not be

opened.

Envelope – II shall only be opened with Earnest Money in Envelope–I as

required.

The Design /Technical Bid will be evaluated by Technical Evaluation

Committee.

Selected Agencies will be requested to make power point presentation

before the committee on a date and time to be decided by the

Committee.

Envelope - III of only that bidder(s) shall be opened who have been

qualified by the Technical Evaluation Committee.

Conditional bids will be out rightly rejected.

4. SELECTION CRITERIA

The Financial Bids of only those companies will be opened who will be

recommended by the Technical Evaluation Committee. The overall score of the

Agencies (Technical, Presentation and Financial) will be calculated as under:

4.1 TECHNICAL SCORE (ST): MAXIMUM MARKS: 25

The criterion for evaluation of Technical proposal submitted by the Agencies

is as follows:

Evaluation Criteria Maximum

Marks 25

Tenderer to submit following

documents the Technical Bid.

1. Past Relevant

Experience

20 Satisfactory Completion Work /

Experience Certificates. Attach copies


Photographic Reference of earlier

relevant works such as dioramas,

fibre glass models, exhibits

2. Number and Profiles of

Personnel constituting

the Design team

05 Copies of CV of persons Constituting the

Design team and their profiles and

experience.

TOTAL 25

Note: The bidders may please note that their offers will be evaluated as per the

documents submitted along with their tenders. However, PGSC reserve the

right to such clarifications / additional documents after opening at the bids.

4.2. EVALUATION OF DESIGN SCORE (SD): MAXIMUM MARKS: 50

The presentation would include:

i. Science based Design of Sculpture 25 marks

Design -Sketch

3D View of Design

Explanation of Designs Objective

Subjects Covered

ii. Structure, Appeal, Appearance with total ambience 25 marks

Structure’s dimensions, engineering and robustness

Appearance with total ambience - Morphed Photograph

representation of structure along with actual surroundings

Overall Appeal

Agencies will make presentation before the Technical Evaluation Committee

as and when asked for.

Note: A soft / hard copy of the presentation would be submitted at the time

of presentation.

4.3 FINANCIAL SCORE MAXIMUM MARKS: 25

Financial Scores (SF) will be calculated as under:

SF = (100 x Fm / F) x 0.25

Fm – Lowest bid received.

F – Price quoted by the bidder under consideration.

4.5 OVERALL SCORE (SO) MAXIMUM MARKS: 100

The sum of Technical Score & Presentation Score and Financial Score.

SO = ST + SD + SF

The agency having maximum overall score will considered for award of

work.


GENERAL CONDITIONS OF CONTRACT

1. WORKING CONDITIONS

1.1 The contracting firm has to work under the guidance / supervision of the

officer(s) authorised by the Director General / Director, PGSC.

1.2 The standard quality of materials / components and ISI marked, wherever

applicable, will only be allowed for use in the fabrication.

2. Inspections

2.1 Should any inspected or tested goods fail to conform to the specifications, the

PGSC may reject them and the supplier shall either replace the rejected

goods or make all alternations necessary to meet specifications requirements

free of cost to the purchaser.

3. PAYMENT SCHEDULE

3.1 No advance payments will be made at the time of placing of firm order.

3.2 90% payment of the quoted amount will be released after the supply and

installation of the Gate Structure at PGSC, Kapurthala to the satisfaction of

the PGSC.

3.3 Remaining 10% payment will be retained as performance warrantee for a

period of three (3) years and would be released after receipt of Bank

Guarantee of equivalent amount valid for next three (3) years.

3.4 TDS and/or any other tax will be deducted as per rules.

4. TIME SCHEDULE AND DELAYS

4.1 Contract time: The time of completion of the work would be 3 months from

the award of work.

4.2 Within one fortnight of the occurrence of any of the following, which the

contractor might regard as impediments in the progress of work, the

contractor shall apply in writing to the Director, PGSC for extension of time,

setting out the reasons for delays sought to be condoned.

a. Addition, alteration or substitution ordered in the work, which could

have a significant time impact and issued to the contractor under an

official change order only.

b. Act of God or force majure, i.e. a situation arising out of any

occurrence totally beyond the control of the contractor, and explicitly

excluding consequences of actions of the contractor or his staff or

agents.

c. Forced closure of the works by a general political strike and unrest not

related to contractor’s labour or personnel.


4.3 The contractor’s application for extension of time in any of the above

circumstances shall be considered by DG, PGSC and his decision shall be final

and binding.

4.4 The granting of any extension of time shall not entitle the contractor to claim

any additional remuneration or consideration whatever for costs incurred as a

result of such delays or due to cost escalation.

4.5 Compensation for Delay: The time allowed for carrying out the work as

entered in the Tender shall be strictly observed by the Contractor and shall

be reckoned from the date on which the order to commence work is given to

the Contractor. The work shall throughout the stipulated period of the

Contract be proceeded with all due diligence and the contractor shall pay as

Liquidated Damages and not by way of penalty an amount equal to one

percent of accepted Tender for every week or part of a week that the

work remains uncommenced or unfinished after the expiry of the

completion date.

Provided always that the entire amount of compensation to be paid under the

provisions of the clause shall not exceed ten percent of the value of the

accepted Tender. Director General, PGSC may on representation from the

Contractor reduce the amount of compensation and his decision in writing

shall be final.

5. PGSC RIGHT TO TAKE OVER WORK OR TERMINATE CONTRACT

5.1 PGSC shall be entitled to take possession of the site and works and to

remove the contractor giving to the contractor seven days notice under any

of the following circumstances:

i. If in the opinion of the PGSC, the contractor has failed to proceed with

the work with due diligence and failed to make such progress as would

enable the works to be completed within the stipulated time.

ii. The Contractor has suspended the work in contravention of the

conditions of the contract and failed to resume the work within seven

days of a receipt of such notice from the Director, PGSC.

iii. The contractor has abandoned the work.

iv. The contractor has neglected or failed persistently to implement

instructions of the Director after due written warnings.

v. The contractor has sub-let or assigned the work or any part thereof

without the written consent of the Director.

vi. The contractor has become or is adjudged to be insolvent.

5.2 Use of completed portions: PGSC shall have the right to take possession

of any use any completed or partially completed portion of the work not

withstanding that the time for completing the entire work may not have


expired. Possession and use shall not be deemed acceptance of any work

completed in accordance with the terms of this contract.

5.3 In the above circumstances the contractor shall neither claim compensation

of the use of his property by PGSC nor other agency completing the work,

nor shall he claim any losses on account of damage to or wear and tear to his

property.

5.4 Should it become necessary for PGSC to take over the works under the

above circumstances the contractor shall be liable to make good all

construction costs exceeding the agreed rates in the contract and also

incidental expenditure of every nature incurred in completing the Work and

duly certified by the Director.

5.5 The total sum payable by the contractor to PGSC by way of costs incurred in

completing the works, damages, and compensation shall be deducted from

amounts payable to the contractor. If the amount payable to the contractor

is not sufficient to cover the sum due to PGSC, the contractor is bound to pay

the difference to PGSC.

6. PERFORMANCE WARRANTY

6.1 In case the structure develop cracks or defects within 3 years from the date of

supply the Tenderer will have to replace / rectify the same without claiming

extra charge whatsoever. A specific undertaking to the effect is to be included

along with the tender.

6.2 The decision of the DG, PGSC will be conclusive and binding on the tenderer in

so far as the quality of the goods / material and installation and of

workmanship are concerned.

WARRANTY / QUALITY: 6.3 The Warranty period shall be 3 years after successful installation of the Gate

Structure at the site. 6.4 The supplier firm shall rectify defects developed in the system within

guarantee period within 5 days of occurrence of any fault promptly. In case the supplier firm does not rectify with the defects in further 10 days, PGSC shall have full liberty to restore the system in working condition. The

expenditure so incurred by PGSC shall be deducted from the supplier firm pending claims, security deposit or in other law full manner.

7. PATENT RIGHT AND ROYALTIES:

The tenderer shall indemnify the PGSC against all third party claims of

infringement of patent, royalties’ trademark or industrial design rights arising

from use of the goods or any part thereof.


8. GENERAL

8.1 Director General, PGSC reserves the right to increase or decrease the quantity

or delete some of the items depending on the needs of the institute.

8.2 The Director General, PGSC reserves the right to reject any or all tenders

without assigning any reason whatsoever.

8.3 All damaged or unapproved goods shall be returned at the risk and cost of the

tenderer and the incidental expenditure thereupon shall be recovered from the

concerned party.

8.4 Any damage which may occur on the Site, while transporting, installation of

will have to be rectified by the firm or paid in lieu of, as decided by the

competent authority.

8.5 Water and Electricity will be supplied free of cost at the site.

8.6 Legal jurisdiction will be judicial courts of Kapurthala District.

8.7 No accommodation shall be provided by PGSC for storage of materials or for

labour and the Agency shall have to arrange it at its own cost.

8.8 All disputes and differences arising out of or in connection with, touching or

concerning this work shall be referred to the sole Arbitrator appointed for the

purpose by the Director General. The decision of the Arbitrator shall be final

and shall be binding on both the parties subject to the provisions of the Indian

Reconciliation and Arbitration Act, 1996 or any statutory modifications or

reenactment there of and the rules made thereunder and for the time being in

force shall apply to the arbitration proceeding under this clause.

8.9 Clean up of the site after completion of work will be the entire responsibility of

the contractor.


FINANCIAL BID

Option:_____

Concept, Design, Fabrication, Supply and Installation of GATE STRUCTURE

at Main Entry Gate, PGSC, Kapurthala

Amount in Indian Rs.

Item of work Amount in

Figures

Amount in Words

Concept, Design, Fabrication, Supply and Installation of Gate Structure at

the Main Entry Gate, Pushpa Gujral Science City, Kapurthala, Punjab as

per specifications

Concept & Design Cost:

Fabrication Cost:

Installation Cost:

Any other Charges:

(including taxes,

transportation etc.)

1.

2.

3.

4.

5.

TOTAL

The above quoted prices will be NET PAYABLE AND SHALL BE INCLUSIVE

OF ALL TAXES AND DUTIES ETC.

Name, Signature & Seal of Tenderer

Note:

1. The Employer (PGSC) reserves to itself the right of omitting altogether or any

item of work at the time of award of the work or at later date and the contractor

shall not be entitled for any compensation due to this omission.

2. Conditional Bids may be out rightly rejected.


Annexure: I

GENERAL PARTICULARS

Use Additional Sheet if necessary

S.No

1 Name of Agency

2 Postal Address

E-mail address

Telephone No.

Fax No

3 Name and designation of the

representative of the Agency to whom all

references shall be made

Mobile No.

4 Has the tenderer executed similar

nature of work? (attach copies of work

orders & references and photographs)

5 Has the contractor/firm been ever debarred

/ black listed by any Government

Department /Undertaking? Give details.

6 Details of the offer. Please mention number

of pages and number of drawings attached

with the Tender.

(Name & Signature of Agency)

With Seal


Annexure:II

Drawing the Main Entry Gate showing proposed location of


Annexure: III

View of Main Entry Gate