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  • July 2011 National Biosolids Partnership BMP Implementation Planning 1

    G u i d e

    NBP Biosolids Management Program (BMP)

    Implementation Planning

    For organizations participating in the National Biosolids Partnership Biosolids Management Program

    Updated July 12, 2011

  • July 2011 National Biosolids Partnership BMP Implementation Planning 2

    BMP Implementation Schedule at a Glance: Class of 2011-12

    July 15, 2011: NBP sends this Implementation Planning document and Implementation Schedule to each trainee organization.

    Next step: Establish BMP Coordinator, mentor, and implementation team (Step 1 in The telephone consultation and site visit, below).

    July 21: 1st Webinar (attended by BMP Coordinator and implementation team)

    Next step: See The telephone consultation and site visit, below, and complete all steps, including initial answers to questions.

    Next step: Review the template BMP Manual that you will adapt to your organization and other NBP documents. Your NBP representative will provide you with the documents.

    by August 10: Conduct first telephone consultation call with NBP representative (and mentor); discuss pre-site-visit questions.

    Next step: Complete answers to questions and other preparations for site visit (see details below). Begin developing your BMP Manual.

    August - September: 1st site visit by your NBP representative and, if applicable, a representative of your mentor BMP agency. Attendance will include BMP Coordinator, implementation team, and, for a limited time, upper management. See below for details.

    Next step: With NBP representative support, finalize implementation plan and begin implementing the plan on schedule.

    Next step: Complete your draft BMP Manual. October 4 & 5: First Workshop, Alexandria, VA Participants come with completed draft Manual.

    October, 2011 March, 2012: Hone your BMP Manual. Ensure implementation and documentation of each Element and procedure, building a functioning system of interacting Elements, in accordance with your implementation plan.

    Late winter/early spring 2012: Second Workshop, Alexandria, VA Training on BMP system function and internal auditing.

    Late spring/early summer 2012: Second site visit by NBP representative; conduct first internal audit to test whether BMP is ready for 3rd-party audit.

  • July 2011 National Biosolids Partnership BMP Implementation Planning 3

    Overview of the NBP BMP implementation telephone consultation and first site visit

    This document has been developed to provide you with the necessary background information to prepare for your upcoming consultation with your NBP Biosolids Management Program (BMP) representative and implementation planning visit. Included in this package are the following:

    1. Purpose and Background A description of the purpose of telephone consultation, the site visit and background on the NBP BMP program and the implementation process

    2. Proposed Agenda What you can expect for the two-day visit

    3. Preparation and Applying the Results Suggestions on how to prepare in advance of the visit and what to do with the results. The more work done before the site visit, the greater the benefit.

    4. Questionnaire A list of discussion questions that should be answered and discussed with your NBP representative before the site visit.

    5. Additional Resources and Glossary of BMP Terms Documents to support the preparation of your NBP BMP.

    Purpose of the BMP telephone consultation and implementation planning visit

    Key objectives are listed below.

    1. To provide advice and guidance for BMP development and implementation.

    2. To develop your BMP implementation plan and prepare you to be able to have a first draft of your NBP BMP Manual for the October 4 & 5 workshop in Alexandria, VA.

  • July 2011 National Biosolids Partnership BMP Implementation Planning 4

    Background

    Your organization has committed to participate in the National Biosolids Partnerships (NBP) BMP Program. The NBP is a not-for-profit alliance formed in 1997 with the Association of Metropolitan Sewerage Agencies (AMSA) (now the National Association of Clean Water Agencies [NACWA]), Water Environment Federation (WEF), and U.S. Environmental Protection Organization (EPA). The NBP is committed to helping organizations to do a good job in managing their biosolids. The NBP promotes public participation in biosolids programs to enhance the credibility and public acceptance of beneficial reuse of biosolids.

    Biosolids managers face tremendous challenges dealing with public awareness and concerns, managing contractors, complying with regulations, and enhancing program competitiveness. A Biosolids Management Program (BMP) provides a strategic and credible framework for addressing those challenges.

    What is a National Biosolids Partnership Biosolids Management Program (BMP)? How does it foster public trust and confidence of your program? A BMP is a management framework for reducing environmental impacts and improving organizational performance over time. The program is designed to manage potential environmental impacts that may not be regulated. Impacts such as odor can cause problems that result in significant public concern. Implementing a BMP is voluntary; therefore, the BMP framework can be adapted to support the needs, priorities, and circumstances of the implementing organization. The NBP BMP framework supports continual improvement in four key outcome areas that will help an organization foster public trust and confidence. These outcome areas are listed below.

    Quality management practices

    Regulatory compliance

    Better relations with interested parties

    Environmental performance

    The BMP approach is based on the "plan-do-check-act" continual improvement cycle of total quality management (TQM) and involves a set of planning activities, procedures, performance monitoring and review to allow an organization to improve business processes over time.

  • July 2011 National Biosolids Partnership BMP Implementation Planning 5

    How does an NBP BMP work? The NBP developed a BMP framework that consists of 17 building blocks, or Elements, for developing and implementing a BMP. These are the requirements of the NBP BMP. Taken together, these Elements provide an interwoven system for helping your organization:

    Establish guiding policy and principles for your biosolids management program,

    Set goals for continual improvement,

    Implement procedures for ensuring consistent product and service quality,

    Engage stakeholders/interested parties to demonstrate that your program is committed to protecting the environment and carrying out your stated mission,

    Correct and prevent problems, and

    Measure and report performance improvements, and act on lessons learned and opportunities for additional improvements.

    The 17 Elements, shown below, are grouped into five categories. The Elements are closely linked together into a complete system, and a strong Biosolids Management Program has strong connections between the Elements.

    Ensuring Consistent Product and Service Quality The success of a biosolids program depends primarily on the consistent production of a quality biosolids product intended for end use/disposal markets. The NBP uses the term biosolids value chain to describe the sequence of events from pretreatment through use/disposal of the biosolids all of which affect the quality of the final product.

    The biosolids value chain is different for each wastewater treatment plant. Focusing on the biosolids value chain helps an organization define exactly how it produces its biosolids product and what key processes it needs to manage to ensure quality

    Overview and Policy Element 1 BMP Manual Element 2 Biosolids Management

    Policy Planning Element 3 Critical Control Points Element 4 Legal and Other

    Requirements Element 5 Goals and Objectives Element 6 Public Participation in

    Planning

    Implementation Element 7 Roles and Responsibilities Element 8 Training Element 9 Communication Element 10 Operational Control of

    Critical Control Points Element 11 Emergency Preparedness

    and Response Element 12 BMP Documentation,

    Document Control, and Recordkeeping

    Measurement and Corrective Action Element 13 Monitoring and

    Measurement Element 14 Nonconformances:

    Preventive and Corrective Action Element 15 Biosolids Management

    Program Performance Report Element 16 Internal BMP Audit

    Management Review Element 17 Management Review

  • July 2011 National Biosolids Partnership BMP Implementation Planning 6

    requirements are met. The focused evaluation of your biosolids quality and the supporting processes in your biosolids value chain are the foundation for building a practical and effective BMP. Part of evaluating the biosolids value chain is identifying critical control points (CCPs) steps in the biosolids value chain that are most important in ensuring biosolids quality and protection of public health and the environment.

    By beginning with the end in mind and identifying your biosolids quality and use/disposal requirements and goals, you can more easily define your critical control points and develop a BMP that focuses on the management and control of those processes and activities.

    Agenda for the Implementation Planning Visit

    You and your NBP representative will arrange