Sa '~.h ABBOTSFORD

Report No. PDS 129,2014

Date: File No:

To:

October 9, 2014 3800-20/14-133507

Mayor and Council

COUNCIL REPORT

EXECUTIVE COMMITTEE

From: Subject:

Bill Ozeroff, Manager, Building Permits and Licences Proposed telecommunication Tower, 416 Clearbrook Road

RECOMMENDATION

THAT Council endorse the proposal by Cavalier Land (Rogers Communications) to install a 30 meter telecommunication tower at 415 Clearbrook Road .

SUMMARY OF THE ISSUE

Cavalier Land working with Rogers Communications Inc. is proposing to install a 30 meter telecommunication tower at 416 Clearbrook Road. This installation would provide increased coverage for users of wireless devices in the area . This location was selected based on customer feedback for users living and travelling through the area of the proposed tower.

BACKGROUND

Cavalier Land (Rogers Communications) proposes to install a 30 meter self-supporting tower at 416 Clearbrook Road. The proposed tower will be located in the northeast corner of the property adjacent to an existing road on the property which provides access to a gravel pit located at 351 Columbia Street. The proposed tower would be approximately 380 meters from Clearbrook Road (see Attachment "A").

The property is located in the Agricultural and Resource Processing Zone (A3). The proposed radio communication facility is defined as a Public Service Use, which is permitted in all zones, and is not subject to height, setback or other sim ilar criteria pertaining to that zone. The proposed telecommunication tower will expand wireless communications for Rogers Communications. The Agricultural Land Commission permits a maximum area of 100 square meters to be used without requiring an exclusion from the Agricultural Land Reserve. This proposal will not exceed 100 square meters and the tower will be located along the access road not removing any farmable land from the property. The attached plans describe the proposal.

Council Policy 400-1-02 requires that, prior to the issuance of a Building Permit for a federally regulated radio communication facility greater than 12 meters in height, notification must be sent to area residents, and that Council be informed of the responses to the notice.

DISCUSSION

Information letters were sent to 162 property owners within a one kilometer radius of the subject property as prescribed by Council Policy 400-01-02. Staff received no responses from area residents (see Attachment "B").

Report No. PDS 129 -2014 Page 2 of4

Newspaper advertisements were in The Abbotsford News advertising the Open House (see Attachment "C"). The public Open House was held at the South Abbotsford Church on Wednesday, August 27, 2014 between 6:00 and 8:00 pm. Two people attended the open house (see Attachment "0"). The attendees were given the opportunity to submit written comments but declined the offer as they were satisfied with the information provided.

Radio communication, including the technical aspects of broadcasting , is under the responsibility of the Federal Government which has the power to establish standards, rules, policies and procedures regarding radio communication. Industry Canada, under this authority, requires all radio communication and broadcasting installations to comply with Safety Code 6 which is published by Health Canada. Safety Code 6 regulates the limits of human exposure to radio frequency electromagnetic energy on an ongoing basis so that the general public is not subjected to exposure levels beyond the limits set by Safety Code 6. Industry Canada will verify that the radio communication or broadcasting proponent/operator has taken the necessary mitigation measures to ensure compliance with Safety Code 6.

The proposed tower requires approval from Navigation Canada and Transport Canada. Written approval from Nav. and Transport Canada is required prior to the issuance of a building permit.

Based on the above, staff recommends that the installation of a new telecommunication tower be supported .

FINANCIAL PLAN IMPLICATION

Fees collected from the application fully cover the expenses associated with the processing of the application.

\>..\1 v Revie~a~roved by the : Chief Financial Officer

IMPACTS ON COUNCIL POLICIES, STRATEGIC PLAN ANDIOR COUNCIL DIRECTION

The applicant has notified property owners and occupants about the proposed installation of a telecommunication tower in accordance with Council Policy No. 400-1-02. Staff received no responses regarding the application.

Report No. PDS 129 -2014 Page 3 of 4

SUBSTANTIATION OF RECOMMENDATION

. Cavalier Land (Rogers Communications) proposes to install a 30m telecommunication tower at 416 Clearbrook Road to expand wireless communication services for Rogers Communications and their customers. The proposed tower will be located in the northeast corner of the property adjacent to an existing road on the property which provides access to a gravel pit located at 351 Columbia Street. The proposed tower would be approximately 380 meters from Clearbrook Road.

Staff undertook public consultation regarding the installation of the proposed tower. Information letters were sent to 162 property owners within a one kilometer radius of the subject property as prescribed by Council Policy 400-01-02. Staff received no responses from area residents and two people attended the Open House.

ermits and Licences

ATTACHMENTS

Siri Bertelsen General Manager, Planning and Development Services

Attachment "A": Circle Map. 1 km. Radius from base of Tower. Attachment "B": Public Consultation Package-Mail Out. Attachment "C": Newspaper Advertisement for Open House. Attachment "0": Open House Sign In Sheet. Attachment "E": Radio Site Qualification Map, Before and After. Attachment "F": Additional Photos (Before and After).

/

Base of Communication Tower

Notification Map Radius 1 km. From Base.

416 Clearbrook Rd Communications Tower

Development Services

N

A Circle Map: 14·133507

Buffer Distance 1000m

Number of Properties; 79 Number of Records Checked by __

• j...--.A 32315 South Fraser Woy ABBOTSFORD Abbotsford, Be V2T 1 W7

www.abbotsford.ca

Important Public Consultation Information Enclosed

Attachment "8"

o ROGERS'" Attachment "S"

July 21, 2014

To Whom It May Concern,

Like many areas, your community is experiencing a growing demand for wireless services and the associated devices, like smart phones, tablets and laptops. In response, and in order to ensure dependable wireless service, Rogers Communications Inc (Rogers) has been working with the City of Abbotsford to find a suitable location for your community's consideration. Rogers is proposing to construct a new monopole tower at 416 Clearbrook Road, Abbotsford, BC, which would improve wireless coverage in the area and meet the growing demand for improved wireless services.

As part of the public consultation process, you are invited to comment in writing on the WIND proposal before September 03, 2014. Following Abbotsford Policy, all residents within 1,000 metres of the proposed tower location must receive a copy of this Public Consultation Information Package, All written comments are to be directed to the City of Abbotsford to the attention of:

Mr. Bill Ozeroff Manager, Building Permits and Licenses 32315 South Fraser Way Abbotsford, BC V2T 1W7 E-Mail: bozeroff@abbotsford.ca

This package contains detailed information about the proposed structure, the consultation and approval process as well as contact information available to you during the consultation

process.

The community is also welcome to attend a Public Information Meeting to be held at: South Abbotsford Church 32424 Huntingdon Road, Abbotsford

t h -Wednesday, August 27 , 6pm - 8pm

More information about the proposed tower will be available and representatives from Rogers will be in attendance to answer any questions you may have,

Rogers is committed to working with your community to locate a telecommunications facility that takes into consideration the comments provided by the public, as well as meeting Rogers' technical requirements in order to provide the community with high quality service that can be depended on for personal, business and emergency services.

Thank you,

Rogers Communications Inc.

o ROGERS'

Public Notification Information Package

Wireless Telecommunications Installation

Attachment "8"

Location : 416 Clearbrook Road, Abbotsford, BC V2T SW9

(East of the Abbotsford International Airport)

Rogers Site: W2908

Attachment "s" What is being proposed?

In order to enhance wireless voice, data and internet service, Rogers is proposing to build this new tower site which consists of a 30.0 metre monopole that will support antennas, along with ancillary radio equipment placed at the base of the tower.

A robust and enhanced network is required if wireless customers are to be able to access advanced technologies for personal, business and emergency communications.

When the demand for wireless services in an area grows, a network weakness is often identified. The first steps taken by Rogers' radiofrequency engineers are to explore and all opportunities to add additional equipment on nearby towers or to mount new antennas on existing buildings. Rogers only considers proposals for new towers after every other alternative has been exhausted. In this case, Rogers' engineers have determined that there are no suitable structures in the area. As a result, a new 30.0 metre tower is proposed to solve the network weakness in this part of your community.

Where is the proposed tower site?

• Geographic coordinates: N 49' 00' 37.20", W 122' 19' 56.14"

• Civic Address: 416 Clearbrook Road, Abbotsford, BC V2T 5W9

• Adjacent Streets: between Clearbrook Rd and Columbia St, South of King Rd

Attachment "8"

Additional Site Location Information

The proposed site for the installation is the northeast corner of 416 Clearbrook Road. The property is zoned A3 {Agricultural & Resource Processing} and is within the British Columbia Agricultural Land Reserve {ALR}. Although towers are permitted, subject to regulation, on land within the ALR, special care has been taken to minimize the amount of land used , any disturbance that will occur during construction and to comply with all environmental regulations. Furthermore the proposed site is to be located adjacent to an existing access road for the gravel pit located at 351 Columbia and will not remove any land from cultivation.

Why is this new structure required?

This new structure is required to support telecommunications antennas and equipment, which will improve wireless service for this area of your community. Rogers constantly works to improve coverage and network quality for our customers and must respond to the growing demand for wireless voice and data services. This is particularly important for area where we have existing service and where demand is increasing.

Customers using smartphones, portable devices like tablets and computers with wireless internet adaptors all require fast, reliable service. These "smart devices" place an increased demand on the wireless network and requires our on-going investment and expansion in order to maintain service quality.

The table below illustrates how devices that transmit and receive data information need much more network capacity than standard mobile phones common just a few years before. For example, one smartphone requires the same network capacity as 35 standard mobile phones, and other smart devices require even more.

Ever Increasing Demand for Enhanced Services

Handheld Gaming

Consoles

Tablets I • MOll thly basic mobile phone data traffic

= 42* x &,~ '$;:~ .,%

= 120* x I Smartphones

Laptops

A I! jl.j = 50* x J.!j

= 368* x t' Source: Cisco VNI Mobile Forecast, 2013

Attachment "8"

How do wireless networks work?

Wireless networks work by dividing geographic areas into "cells" . Each cell is served by a base station (in this case, a tower supporting telecommunications equipment). Mobile phones communicate with each other by exchanging radio signals with base stations. In turn, base stations connect into wired communication networks that enable world-wide communication

to occur.

As more mobile phones and devices use the network, the "footprint" of service offered by a base station, like this proposed tower site, shrinks. This results in reduced coverage and gaps in service. Gaps in coverage can result in dropped calls and unreliable service. The drawings below illustrate how gaps in service develop as well as how additional equipment (or the addition of base stations) will enhance service.

As the demand for increasingly more sophisticated devices grows, Rogers must invest in new infrastructure to meet the needs of local residents, businesses, emergency responders and others. Similarly, as society comes to rely more heavily on these types of devices, network availability and reliability become even more important - particularly in times of emergency, but also to ensure that fast and reliable communications may occur at all times. This site will provide significant additional network capacity to the area. It is important to understand that during times of emergency - when communications are most critical - call volumes increase

dramatically.

A cellular service network with gaps

----Continuous wlntlOH .orvlce • Each cell only torte •• fb.cd number 0 1 calls

Continuous cellular network restored by fi lling gaps New towers constructed to fill in the void areas, restoring continuous wireless service

: .. -----!:......::!:'. ~.'~

i

-- .-... -~ ..........

" . .. ",Id_

Conlln~. win:IeA service

Attachment "8"

What will the site look like?

Below is a photo simulation where the proposed tower design has been transposed on a picture taken from King Road looking south towards the proposed tower location.

Existi View:

View:

Please note that the photo simulations are intended to be a close representation and are for conceptual purposes only. Best efforts have been made to represent the tower accurately.

Attachment "S"

What will the area look like when it is finished?

The site has been designed to accommodate the structure and associated radio equipment shelters and power infrastructure. The area will be no greater than 100m2

Access to the site will be via the gated main property access. The secure site area will be enclosed by a fence that will be approximately 1.8m (6') in height with one locked gate access point. The site will also be equipped with an alarm system. The walk-in equipment shelter will contain radio equipment, back-up battery power, maintenance tools, manuals and a first aid kit. Specific dimensions and access to the site equipment will be determined following consultation, project review and potential approvals.

Tower Elevation (not to scale) Compound layout (not to scale)

10.Cm

I, em !

~:.J;::=;=::;::Jln- ~ ! 5 T ~

I ,

~1

CQUPOl) Q ! AYQlIf

Walk-In Cabinet (not to scale)

Attachment "8"

What is the consultation and approval process and who is involved?

Industry Canada has the final authority to approve towers under the Rad iocommunications Act. However, Industry Canada requires the proponent, in this case Rogers, to follow a community consultation process inviting the community to comment on the proposed tower site.

This notification package is part of the required consultation process under the City of Abbotsford Telecommunication Tower Policy, where the community is invited to comment within 21 days. The City of Abbotsford is seeking comments from the community, including residents, businesses, community groups, elected officials and other interested parties. During this process, the City of Abbotsford and Rogers will work to answer your questions.

Rogers will also consider and respond to all comments gathered and to make and reasonable adjustments to the proposal.

How safe is this tower?

Rogers relies on the health experts to set radio frequency standards and oversee acceptable levels. In fact, adherence to national health standards is a condition of our operating license. As a wireless provider, Rogers is responsible for ensuring that all of these safety standards are met and maintained.

In Canada, Industry Canada has adopted Health Canada 's Safety Code 6, which establishes the safe limit for all devices that emit radio frequency waves and ensures public safety. The consensus among Canadian health organizations and the scientific community is that wireless antennas are safe. Here in BC, the BC Centre for Disease Control has reviewed the scientific data and supported the safety of wireless installations. List below are a number of web links to helpful information on this topic.

Base stations, like this tower site, operate at a very low power. Typically the maximum power density levels from tower structures over 30 metres are less than 1% of Health Canada's Safety Code 6 standards when measured at ground level.

In addition, Rogers adheres to a number of Canadian safety standards:

Health Canada's Safety Code 6 Compliance Rogers attests that the radio antenna system described in the package will at all times comply with Health Canada's Safety Code 6 limits.

Canadian Enviranmental Assessment Act Rogers attests that the radio antenna system as proposed for thi s site will comply with the Canadian Environmental Assessment Act.

Attachment "8"

Engineering Practices Rogers attests that the radio antenna system proposed for this site will be constructed in compliance with all applicable safety and building standards and comply with good engineering practices including structural adequacy. Preliminary tower profile and equipment layout plans have been included in this notification package.

Transport Canada's Aeranautical Obstructian Marking Requirements Rogers attests that the radio antenna system described in this notification package will comply with Transport Canada / NAV Canada aeronautical safety requirements. Rogers made all necessary applications to Transport Canada and NAV Canada and confirms that all requirements for towers within the Abbotsford International Airport's "Outer Surface" zoning will be adhered to.

Where can I get more information?

The following web links are provided for your information. We are also happy to answer any questions you may have:

Canadian Wireless Telecommunications Assoc. - Wireless Antenna Towers Siting http://www.cwt a.ca/CWTASite/english/towers.htm I

Industry Canada: Spectrum Management and Telecommunications http://strategis.ic.gc. cal anten n a

Industry Canada: Antenna Towers in Your Community: Frequently Asked Questions (CPC-2-0-03 - Radiocommunication and Broadcasting Antenna Systems) http://www.ic.gc.ca/epic/s ite/smt -gst.nsf/en/sf08788e.htm I

Health Canada: Safety Code 6 http ://www.hc-sc.gc.ca/ewh-semt/ pubs/ radiation/radio_guide-Iignes_di rect-eng.php

World Health Organization Electromagnetic fields and public health

http://www. who. i nt/ m ed iacentre/factsh eets/fs304/ en/

Vancouver Coastal Health http ://www.vch.ca/a bo ut_ us/news/arch ive/2011-news/concern s _ about_cel l_phone _ towe r _rad iation _add ressed

Your role

Rogers and the City of Abbotsford seek your comments about the proposed site to ensure consideration is given to all the needs of the community, including improved wireless services for the area. As this is a formal consultation process, your comments are required in writing and should be directed to the City of Abbotsford - either bye-mail or posted letter within 21 days of the date of this notification, which is September 03, 2014.

Attachment "6"

City of Abbotsford

Rogers has been working with the City of Abbotsford to identify appropriate site options and address any engineering challenges, such as gas lines, sewers and upcoming projects which could impact the site positioning.

Industry Canada

Industry Canada, as the regulator for all wireless providers across the country, sets out the rules and policies for our business. In addition to Industry Canada, we work closely with municipal and provincial authorities to see their support to identify appropriate site options and if needed, to obtain any necessary permits and approvals.

Contact Information

We would like to hear your comments and answer your questions. You are invited to provide your feedback by mail or electronic mail. Please send your comments and questions to the City of Abbotsford at the address below by the close of business on September 03, 2014.

Bill Ozeroff Manager, Building Permits and Licenses

32315 South Fraser Way Abbotsford, BC V2T 1W7 E-mail: bozeroff@abbotsfo rd.ca

For additional information regarding the proposal, please contact:

Rogers Communications Inc. at:

Cavalier Land Ltd. Agents for Rogers Communications Inc. Attention: Michael Cameron, Municipal Affairs Specialist 440 - 400 2nd Avenue SW Calgary, AB T2P 5E9 E-mail: comments@cavalierland.ca

Industry Canada

Radio Licensing Spectrum Management 1700 - 13401108th Avenue Surrey, BC V3T 5V6

Attachment "8"

Public Comment for Proposed Wireless Structure

Location: 416 Clearbrook Road, Abbotsford, BC V2T 5W9 (East of Abbotsford International Airport)

Rogers Site: W2908

Please submit your comments by September 03, 2014 to:

Bill Ozeroff Manager, Building Permits and Licenses 32315 South Fraser Way Abbotsford, BC V2T 1W7 E-Mail: bozeroff@abbotsford.ca

COMMENTS

Name: ____________________________________________________________ _

Address: __________________________________________________________ _

Phone: _______________ E-Mail: _____________ _

Please provide your comments, suggestions or requests for additional information about the proposed wireless structure below:

Thank you for your comments. Your feedback is appreciated.

The community is also welcome to attend a Public Information Meeting to be held at:

South Abbotsford Church 32424 Huntingdon Road, Abbotsford Wed nesday, August 27'h, 6pm - 8pm

More information about the proposed tower will be available and representatives from Rogers will be in attendance to answer any questions you may have.

Attachment "e"

Public Notice Proposed Rogers Communications Inc

30m Telecommunication Tower

SUBJECT: ROGERS COMMUNICATIONS INC FilE #W2908

30m telecommunications tower. This proposed site will provide enhanced wireless voice and data services to an area south of Highway 1 and east of the Abbotsford Int'I Airport.

Location: 416 Oearbroak Road, Abbotsford Coordinates: N 490 OO'37.2'~W12JO 19' 56.1" - Site Is zoned A-3 The facility will include a locked equipment shelter within a fenced compound that will be secure from public access via lock and key located on a 100m2 leased area. All necessary Transport Canada and NAV Canada approvals will be obtained by Rogers Communications Inc and provided upon request to any members of the community. With respect to th is matter, the pUblic is invited to proVide wri tten comments by September 03, 2014 to the City of Abbotsford as shown below:

Mr. Bill Ouroff Manager, Building Permit. and Licenses

32315 South Fraser Way Abbotsford, BC V2T lW7

e-mail: bozeroff@abbotsford.ca If you have any questions regarding the policy and installation of tele<ommunication facilities please contact:

Industry Canada ~ Spectrum Management and Telecommunications

Lower Mainland District Office 13401-10BthAvenue, 17th Floor

Surrey, BC V3T 5V6 Telephone: 1-800-667-37S0

e-mail: vancouver.district@lc.gc.ca Additionally, the community is welcome to attend a Public Information Meeting to be held at:

South Abbotsford Church 32424 Huntingdon Road, Abbotsford Wednesday, August 27th, 6pm - Spm

< TYPICAL TOWER PROFILE

o ROGERS "

1

2

3

4

5

6

7

8

9

10

11

12

13

14

Attachment "0" o ROGERS" SIGN-IN SHEET

(Site W2908) (Judson La ke) Public Open House & Information Session Wednesday, August 27, 2014

This information will not be used for marketing purposes

NAME ADDRESS

1::,}J j 4- LlJ JS7V f P/iVL-5 6sc) C u L () !vt '/?I t2 3 -;-·,

ROGERS WIRELESS RADIO ENGINEERING DEPARTMENT

RADIO SITE QUALIFICATION

SITE NAME: Judson Lake

CANDIDATE SITE ADDRESS! LOCATION 416 Clearbrook Rd, Abbotsford, BC

CANDIDATE SITE GEOGRAPHIC COORDINATES: 490 00' 37.20" N 1220 19' 56.14" W

SITE DETAILS! CONDITIONS:

LOCATION CODE: W2908

This macrocell site is to provide coverage to the following boundaries: Hamm St., Short Rd. , Huntington Rd. and the U.S. border.

For a tower height of 30m, this site will nearly meet all primary coverage objectives and will integrate into the network well relative to adjacent sites. In­building grade coverage will not quite extend to Hamm St to the west, but all other coverage objectives are met.

» ~ n :::T 3 (I) ::::J ....

~

ROGERS WIRElESS RADIO ENGINEERING DEPARTMENT

RADIO SITE QUALIFICATION

COVERAGE: BEFORE

g n :::r 3 (1) ::I ... ~

ROGERS WIRELESS RADIO ENGINEERING DEPARTMENT

RADIO SITE QUALIFICATION

COVERAGE: AFTER

C Q:

~ 2 (/J

SITE LOCATION

g n :T 3 CD :J ... ~

ROGERS WIRELESS RADIO ENGINEERING DEPARTMENT

RADIO SITE QUALIFICATION

I L

Max Download Rate: BEFORE

i 3 ~ ~ .... ~

ROGERS WIRELESS RADIO ENGINEERING DEPARTMENT

RADIO SITE QUALIFICATION

Max Download Rate: AFTER

~ (") ::T

~ ~ ... "J

Attachment "F"

W2908 Judson Lake - Visual Analysis

REFERENCE MAP

CAVALIER

~~s~~mpa~

400, 440 - 2 Avenue SW , Calgary ' Albe rta' Canada ' T2P 5E9 • P: 587.952.8282 • F: 587.952.8371 • www.divestco.com/cavalierland

PHOTO A (Original) LO()KlrIQ EAST - Distance is

Attachment "F"

<OITg1\1 385m.

CAVALIER ~~s~Pompa~

-=--------~~------~----------------------,

400. 440·2 Avenue SW ' Calgary ' Albe rta ' Canada ' T2P 5E9' P: 587.952.8282 · F: 587.952.8371 • www.divestco.com/cavalierland

Attachment "F" CAVALIER

~~s~Pompa~

400, 440 - 2 Avenue SW ' Calgary ' Alberta ' Canada· T2P 5E9 ' P: 587.952.8282 ' F: 587.952.8371 • www.divestco.comicavalierland

Attachment "F" CAVALIER

~~s~~pa~ PHOTO B (Original) Lo()KlrIO SOUTH - Distance is a 685m.

400, 520 · 3 Avenue SW · Calgary · Alberta· Canada · T2P OR3 • P: 587.952.8282· F: 587.952.8371 • www.divestco.com/cavalierland

Attachment "F" CAVALIER ~~s~2npa~

PHOTO B

400,520 - 3 Avenue SW' Calgary ' Alberta' Canada ' T2P OR3 ' P: 587.952.8282 ' F: 587.952.8371 • www.divestco.com/cavalierland

Attachment "F" CAVALIER ~~s~Pompa~

PHOTO C (Original) Looki WEST - Distance is annrnvi,rn!:>''':>'\1 415m.

400, 520 - 3 Avenue sw· Calgary · Alberta · Canada · T2P OR3 • P: 587.952.8282 · F: 587.952.8371 • www.divestco.com!cavalierland

Attachment "F"

CAVALIER ~~s~2npa~

PHOTOC mulation

400, 520 - 3 Avenue SW· Calgary · Alberta · Canada · T2P OR3 • P: 587.952.8282 · F: 587.952.8371 • www.diveslco.com/cavalierland