PEIMS Submission 4

PEIMS Submission 4Extended Year PEIMS Information

By Candy Haymes & Karen Perry

Click to advancePress ESC at any time to exit71AKAExtended Year SubmissionWho needs to submit?What needs to be submitted?When should I submit?How do I submit?Why should I submit?

Remember to click to advance2OEYP BackgroundUnder Texas Education Code Section 29.082, school districts may apply to TEA for funding of an extended year program for a period not to exceed 30 instructional days to provide academic enrichment for students in K-11 who are unlikely to be promoted to the next grade, or students in Grade 12 who are unlikely to graduate.

3Who needs to submit?Districts that have served students in:Optional Extended Year Program (OEYP)Students likely not to be promotedSee bullet 8 in DS on 407 recordStudents that have failed a specific course (retake)Extended School Year (ESY)Special Education Students (ARD recommended)Bilingual/ESL Summer School

4Records to Submit010 District020 Campus100 Basic Student Information101 Demographic Student Info105 Student ID Number Change407 Optional Extended year Program408 Extended School Year

5Records010 Record- 6 digit County District Number

020 Record 3 digit Campus(es) Number

Related Element TablesRelated Code TableRequired ElementsExample6Records100 Record Basic Student Info District IDStudent IDFirst, Middle, Last Names see birth certificateGeneration (optional)Crisis Code (if determined by state)

7101 RecordStudent DemographicsDistrict IDStudent ID SexEthnicity Date of BirthCareer and Technical n/aCampus ID of Residence

8101 Record continuedLast Date of enrollment-n/aDemo Revision only if making changes in student infoStudent Attribution Code Table 161As of StatusGrade LevelMigrantCampus ID of EnrollmentCampus ID of Accountability

9101 Record continuedBil/ESL Summer SchoolIndicate only if served according TEC 29.060TAC 89.125Not Regular Summer SchoolLEP Students eligible for K or 1st grade in the coming year

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101 Record Student DemographicsSample

Section 3 of Data Standards

Section 4 of Data Standards11105 Record Student ID Number Change

Submitted only if changing a students ID number (do not use Demo Revision)District IDStudent IDPrior Student ID

12407 Record OEYP

District IDStudent IDCampus ID of Enrollment during regular school year or last campus enrolledGrade Level

13407 Record continued3 Types of OEYP See code table C168 in DS1.Extended Day45 minutes or more after or before regular school dayTutorials during the school day do not qualify

14NOTE: color coding407 Record continuedTypes of OEYP See code table C168 in DS2. Extended WeekSaturdays or other non regular school days within the school year 3. Extended YearSummer or intercession

15Number of Days taught-30 day maximumTotal Days Absent407 Record continued

16Total Eligible Days PresentExtended Day Aggregate times 45 minutes or greaterDivide aggregated minutes by 60 to = hours4 hours = 1 dayReport days in whole numbers NOTE: Round down if not even407 Record cont

17How to determine Days PresentTotal Eligible Days PresentExtended Week 4 hour or more a day = 1 day2 to less than 4 hours a day = dayLess than 2 hours may not be countedMore than 4 hours a day sessions may NOT be aggregated407 Record cont

18Calculate Days PresentTotal Eligible Days PresentExtended Year 4 hour or more a day = 1 day2 to less than 4 hours a day = dayLess than 2 hours may NOT be countedMore than 4 hours a day sessions may NOT be aggregated

407 Record cont

19Total up Days Present407 Record cont

Local Student IdOEYP Promotion Retention Code

20Funding for OEYP is dependent on PEIMS Submission 4 dataReporting fewer students than grant application may cause district to give money back to the stateOEYP Information: http://ritter.tea.state.tx.us/opge/formfund/oeyp/407 Record

21407 Record Sample

22407 Record Bullet examplesNumber of Days taught must be less than or equal to 30 and can be different for every student.A districts OEYP funding is based on 10% of the districts at-risk population in grades K-12, as reported in PEIMS.

23408 Record ESY

Special Education Students as determined by ARDMainstream not eligible for funding, but district may serve student w/o fundingDistrict IDStudent IDCampus ID of EnrollmentGrade

24408 Record ESYInstruction Setting 00 for SpeechTotal ESY Contact Hours Report in 30 min. increments Less than 30 min are not reported

25408 Record Sample

26408 Record Bullet SamplesEach ESY student must be recommended for the service by the ARD committee.Mainstream is ineligible for ESY state funding, but they may still be served.

27Summary/Review What needs to be submitted?OEYP DataESY DataBil/ESL Summer School Data

28When do I submit?After OEPY & ESY service is completeEDIT+ is already open for sending filesESC can start accepting files -Aug 10th Manual PIDS due to ESC Aug 19thFiles due to ESC Sept 2rd Resubmission file due to ESC Sept 30th

29How do I submit?Use EDIT+ The ProcessExtract data from softwareLog in to EDIT+ in correct collection(NOTE: must have a TEASE ID)Send data through EDIT+Check PIDs, Edits, & ReportsMake adjustments/corrections as needed-in softwareSend corrected data through EDIT+Repeat steps 4-6 as needed

30How do I submit? (cont.)Use EDIT+ 6. Click Complete when data is correct.ESC will review/compare data to prior yearsESC will notify district to get SAF9. District does Superintendent Approval Form (SAF)10. ESC will Accept file11. District determines if resubmission is needed.

31EDIT+ Sample123

32EDIT+ Reports

Report Explanations

33This report shows a roster of all students who participated in the Bilingual/ESL Summer School program, as indicated by the BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE is set to '1' on the 101 record.

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Data Standards Section 5407 Context Edits

35OEYP Reports in EDIT+PRFED001

OEYP Detail Report by Program Type

36OEYP Reports in EDIT+PRFED004OEYP Program Summary by Program Type

37OEYP Reports in EDIT+PRFED007

OEYP Promotions/ Retentions by Grade

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408 Context Edits- Data Standards Section 5

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PRFED002 ESY Services Roster

40PRFED003

ESY Services by Instructional SettingESY Reports in EDIT+

41PRFED005

ESY Services Summary by Instructional Setting ESY Reports in EDIT+

42Why submit Extended Year?Extended year data is used to:Calculate ESY fundingCalculate BIL/ESL summer school fundingTeaching Units= # of students/18 and round upMonitor special programsPerform desk audits

43WHY to submit (cont.)OEYP fundingLocal education agencies (LEAs) will be eligible for funding if at least 40 percent of their students in K-12 are reported as economically disadvantaged

44WHY to submitOEYP fundingSee TEA OEYP site below for more information:AllocationsCritical DatesList of Ineligible DistrictsJoin List ServeBackgroundhttp://www.tea.state.tx.us/opge/formfund/oeyp/

45WHY to submitOEYP Funding TEA site for eGrants Informationhttp://burleson.tea.state.tx.us/GrantOpportunities/forms/#egrants

46OEYP Allocations Update10% of the LEAs at-risk in K-12 as reported to PEIMS will be used for determining the maximum entitlementA per-pupil amount will be determined by dividing the total 10 % at-risk population K-12 of the eligible LEAs into the total funding allocation for the OEYP

47OEYP Allocations UpdateOEYP funds not requested by school districts will be reallocated to LEAs with 50 % or more economically disadvantaged students in K-12.

48OEYP ReallocationsFor reallocation, a new per-pupil amount will be determined by dividing the total 10 % at-risk K-12 population of participating LEAs with 50% or more economically disadvantaged students into the amount of funds to be reallocated. The amount of reallocated funds divided by the per-pupil amount used for figuring the LEAs original tentative entitlement will determine the number of additional students above the LEAs original 10% at-risk population that must be served due to reallocated funds.

2010-11No OEYP fundinghttp://ritter.tea.state.tx.us/taa/stateinit071310.html

Wrap up for Extended Year PEIMSNow you should be up to date and informedQuestionsPhone (806) 281-5742Email chaymes@esc17.net & kperry@esc17.net

51EvaluationFollow the link below to complete the online evaluation!

Evaluation link

Thank you!

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