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Oji Fibre Solutions People Plan2017-2019

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August 2016

Future Team

Establish a new IR Strategy which helps our

people to perform

Undertake organisation wide workforce planning and proactively mitigate

for our resource risks

Embed our Learning and Development approach across the business to grow the capability of

our people

Articulate a compelling employment story to candidates so people want us on their CV

Culture

Establish and operationalise an

internal comms model that helps our people to

see the path

Build and roll out a culture plan with a

particular focus on self, team, family,

community. It will enable our people to

rationally and emotionally engage more and drive to “I love working here”

Leadership

Articulate what it means to be an Oji Fibre

Solutions leader, support and reinforce those

expectations

Establish being a “team player” as a fundamental cultural construct for all

of our people

Provide a structured and successful development

path to grow our leadership capability, ensuring a consistent leadership experience

for our people

People plan for 2017-2019

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August 2016

Summary of the People Plan 2017-2019Theme Intervention Goal Areas of focus

Future Team

IR Strategy Turn the high union membership rates into a lever for success

• Change the model• Establish a more effective model that delivers

organisational performance

Workforce Planning Ensure that we are actively shaping our workforce so that they match the organisational needs in 2019 and beyond

• Aging workforce• Diversity• Skills and capability

• Talent and succession• Career mapping

Learning and Development

High performing organisations come from high performing people

• Plan and visibility of development across the business for focus and efficiency

• Programme for technical and transferrable skills which support business success developed and delivered

Recruitment Make Oji Fibre Solutions a company that people want on their CV

• Develop and deliver new collateral and channels• Develop and license managers to hire• Deliver great candidate care

Culture

Internal communications

Help our people to understand the things that matter

• Develop and deliver annual internal communications plan, using innovative channels

Culture and Engagement

By 2019, Oji Fibre Solutions has world class engagement

• Plan, build and deliver a three year programme focussed on culture and engagement which delivers organisational success

Leadership

Set expectations for leadership

Set expectations of the way we lead and hold our People Managers accountable

• Clearly articulate what it means to be a leader here and hold our People Managers accountable for their delivery

Establish Team player model

We play in position and back our team-mates

• Plan, build and deliver resources which help our people to be better team players

Development for leadership

High performing People Managers have high performing teams

• Development programme built and delivered based on The Way We Lead to enable our People Managers to be high performing leaders

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August 2016

Future Team – Industrial Relations Strategy

2017

• Deliver design thinking session with the lead team members with IR accountability;

• Deliver session with the site delegates also based on design thinking model;

• Review results of sessions and plan approach;

• Build collaboration approach by bringing lead team and delegates together;

• Develop new model;• Deliver new model at

Tasman;• Review new model, plan

and build improvements.

2018

• Deliver models at:• Packaging NZ;• Paper Bag;• Kinleith; and• Foodservices.• Review new models, plan

and build improvements.• Deliver improvements on

Tasman model.

2019

• Deliver models at• Penrose; and• Corrugated (Lansvale and

Noble Park).• Review new models and

build in improvements.• Deliver improvements on

2018 models.• Review Tasman for

medium term results and plan and build improvements.

Build

DeliverReview

PlanThe goal: Turn the high union membership rates into a lever for success

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August 2016

Future Team – Workforce Planning

2017•Review workforce planning model and adjust for a single Oji Fibre Solutions approach;

•Plan, build and deliver utilisation of a joined-up workforce plan across Oji Fibre Solutions;

•Plan, build and deliver aging workforce model across the business, including retirement planning;

•Review talent and succession planning activity for measures of success;

•Plan and build “competencies of the future” model across the business;

•Plan and build career mapping model and resources.

2018•Plan, build and deliver approach to achieve greater levels of diversity in the company;

•Plan, build and deliver adjusted talent and succession planning model;

•Deliver model focussed on “competencies of the future” – link to Future Team – Learning and Development Approach; and

•Deliver career mapping model.

2019•Deliver model focussed on “competencies of the future”;

•Review aging workforce model and plan and build improvements;

•Review diversity model and plan and build improvements;

•Review career mapping model and plan and build improvements; and

•Review workforce planning model.

Build

DeliverReview

PlanThe goal: Ensure that we are actively shaping our workforce so that they match the organisational needs in 2019

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August 2016

Future Team – Learning and Development Approach

2017

• Review Strategic Approach to Training model and adjust for a single Oji Fibre Solutions approach;

• Plan and build the L&D purpose, framework and priorities for Oji Fibre Solutions;

• Plan L&D focus areas for Oji Fibre Solutions in technical and transferrable skills; and

• Build, deliver and review learning opportunities determined by the plan.

2018

• Build, deliver and review learning opportunities determined by the plan; and

• Plan and build the “Oji Fibre Solutions University”.

2019

• Build, deliver and review learning opportunities determined by the plan;

• Review contribution of the L&D plan to Oji Fibre Solutions performance measures; and

• Plan adjustments to the L&D framework and offerings based on the findings of the review.

Build

DeliverReview

PlanThe goal: High performing organisations come from high performing people

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August 2016

Future Team – A compelling recruitment story

2017

•Plan and build the Employee Value Proposition (EVP) of working at Oji Fibre Solutions;

•Build collateral that gives candidates insight into Oji Fibre Solutions;

•Review the recruitment experience from the candidate perspective;

•Plan, build and deliver a candidate care model which makes Oji Fibre Solutions stand out amongst employers;

•Plan for new recruitment tools; and

•Plan and build an international secondments model with Oji Group for Oji Fibre Solutions employees.

2018

•Review hiring manager capability and plan, build and deliver on a “license to hire”;

•Deliver on international secondments;

•Build and deliver recruitment tools which make it easy for candidates;

•Plan an awards programme; and

•Plan and build a digital strategy for employees to communicate more effectively with candidates;

2019

•Deliver on awards aspirations; and

•Link to the Career Mapping model (workforce planning) and plan, build and deliver a communication strategy and resources telling the story on multiple career pathways (waged, technical, professional, management).

Build

DeliverReview

PlanThe goal: Make Oji Fibre Solutions a company that people want on their CV

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August 2016

Culture – Internal Comms

2017

•Plan, build and deliver the annual communications calendar, including key messages;

•Build the communications capability of leaders;

•Plan and build the utilisation of innovative practices that use technology for message impact;

•Plan and build an internal communications community to deliver consistency of message and standard and efficiency of resources; and

•Review the impact of the internal communications and the high impact channels.

2018

•Link to Grow Engagement – plan, build and deliver a great place to work plan;

•Deliver and review the annual communications calendar; and

•Deliver and review the outcomes of the internal communications community.

2019

•Link to Grow Engagement – plan, build and deliver a great place to work plan;

•Deliver and review the annual communications calendar; and

•Deliver and review the outcomes of the internal communications community.

Build

DeliverReview

PlanThe goal: Help our people to understand the things that matter

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August 2016

Culture – Grow engagement

2017•Plan and build the three year culture and engagement plan;•Deliver year one of the plan;•Plan, build and deliver engagement survey; and•Plan and build a model of engagement coaches.

2018•Review engagement survey results and plan and build new engagement plan for 2018;•Deliver the model of engagement coaches;•Deliver year two of the plan; and•Plan, build and deliver engagement survey;

2019•Review engagement survey results and plan and build new engagement plan for 2019;•Deliver and review the model of engagement coaches;•Deliver year three of the plan;•Plan, build and deliver engagement survey; and•Review culture plan for success.

Build

Deliver

Review

Plan

The goal: By 2019, Oji Fibre Solutions has world class engagement

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August 2016

Leadership – What it means to be a leader here

2017•Plan, build and deliver monthly communication resources for all People Managers.•Plan and build a resource with the lead team which clearly describes “what it means to be a leader here”;•Plan and build communications and support resources for all People Managers; and•Deliver “the way we lead” resources.

2018•Deliver “the way we lead” resources, with a focus on performance leadership – KAs, surveys, reward and recognition models; and•Review and plan improvements for the resources.

2019•Deliver “the way we lead” resources, with a focus on innovation; and•Review and plan improvements for the resources.

Build

Deliver

Review

Plan

The goal: Set expectations of the way we lead and hold our People Managers accountable

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August 2016

Leadership – grow a “team culture”

2017•Plan and build resources which articulate a “team culture” – link to Culture – Grow Engagement; and•Deliver pilot.

2018•Review pilot;•Plan improvements and roll-out across the business; and•Build resources and plan for full organisational roll-out.

2019•Deliver the “team culture” development resources; and•Review impact of team culture development.

Build

Deliver

Review

Plan

The goal: We play in position and back our team-mates

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August 2016

Leadership – Grow our leadership capability

2017•Plan and build resources which enables individuals to have the skills to deliver “what it means to be a leader here”; and•Deliver the leadership development programme.

2018•Review leadership development programme and measure leadership performance;•Plan, build and deliver 2018 leadership programme, including annual conference for all People Managers; and•Build a support framework including cohorts of leaders, career pathways and external professional support.

2019•Review leadership development programme and measure leadership performance; and•Plan, build and deliver the 2019 leadership programme, including annual conference for all People Managers

Build

Deliver

Review

Plan

The goal: High performing People Managers have high performing teams