peoplesoft 9.2 grants demo · 2017-04-01 · peoplesoft understands the impact this has to...
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3/30/2017 © SpearMC Consulting 1 © 2017 SpearMC Consulting
PeopleSoft 9.2 Grants Demo HEUG Australia
March 30, 2017
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Jessica Mann Practice Director – Grants Management [email protected]
Your Presenters
17 Years – PeopleSoft Consulting Experience
14 Years – Specialty in PeopleSoft Grants Management
Grants Project Costing Contracts Billing Accounts Receivable Commitment Control
Chris Payne Grants Management SME [email protected]
20 Years – PeopleSoft Consulting Experience
14 Years – Specialty in PeopleSoft Grants Management
Grants Project Costing Contracts General Ledger Commitment Control
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Founded in 2004, SpearMC is a technology and professional services firm specializing in
About SpearMC
© 2017 SpearMC Consulting
PSFT FSCM and Grants Mgmt
TOOLS: Fluid, Sys Admin, PUM,
BI Pub, Work Centers, AWE
Oracle Cloud ERP and HCM
Oracle BI: OBIEE, OBIA, BICS
Oracle-PeopleSoft Training
Business Intelligence
Project Management
PTF and Test Automation
PeopleSoft on Oracle Cloud
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About SpearMC
We are PeopleSoft thought leaders and influencers
• Oracle Open World and Quest User Group
• Oracle Higher Ed and Healthcare Industry User Group
• Oracle-PeopleSoft Regional User Groups
• Selected by Oracle to present/demo PeopleSoft to Customers
• SpearMC sponsored Industry Events, Trainings and Regional Forums
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Focus on Higher Ed
© 2017 SpearMC Consulting
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About SpearMC
Over twelve years of sustained and focused growth.
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Grants Demo Agenda
Pre-Award Proposal
Create Proposal and Proposal Budget
Product ID
Integration with Financials and HR
Business Process and Versioning (Copy Proposal)
Proposal Security/Proposal Workflow
Ethics (Protocol)
Negotiate Award
Submit Proposal & Generate Award
© 2017 SpearMC Consulting
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Grants Demo Agenda
Award Set Up and Reporting
Data moved from Pre to Post Award
Award Profile
Supplemental Data
Grants Portal
Grants WorkCenter
Pivot Grids and Query Drilling URLs
© 2017 SpearMC Consulting
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Create Proposal
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What’s new!
© 2017 SpearMC Consulting
Image 18: Added the Grants navigation collection in the PeopleSoft Fluid User Interface. This navigation collection groups common functionalities used in Grants in a single location. You can add the Grants tile to the Fluid Home page using the Personalize HomePage function.
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What’s new!
© 2017 SpearMC Consulting
Added the Grants navigation collection in the PeopleSoft Fluid User Interface. This navigation collection groups common functionalities used in Grants in a single location. You can add the Grants tile to the Fluid Home page using the Personalize HomePage function.
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What’s coming!
© 2017 SpearMC Consulting
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What’s coming!
© 2017 SpearMC Consulting
PeopleSoft Applications are moving to a common look-and-feel that optimizes the user experience for end users. Currently, the PeopleSoft Fluid UI and the PeopleSoft Classic UI look different because they are separate interfaces developed with two different technologies in PeopleTools. To unify the user experience, PeopleSoft Classic UI will be modernized to align with the Fluid UI.
These UI style changes are called Classic Plus. Classic Plus and Fluid pages will still be developed using different technologies; while Classic Plus provides a modern UI, it will not make pages responsive or optimized for use on a mobile device. The Fluid UI continues to be the mobile solution for PeopleSoft.
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What’s coming!
© 2017 SpearMC Consulting
Classic Plus technology will be delivered with PeopleTools 8.56 This continues to support our co-exist strategy where Classic and
Fluid pages will exist in the same PeopleSoft instance Classic pages will have to under-go minor alignment changes in
order to render properly with Classic Plus styles This is a natural progression, in PT 8.54 it was Classic or Fluid, in
8.55 it will co-exist but look different, and in 8.56 it is co-exist and look the same
Applications will update delivered pages to Classic Plus starting in 2017 in PeopleSoft Update Images (after Tools 8.56 is delivered)
There is a global ‘on or off’ switch to enable or disable Classic Plus so customers can upgrade PeopleTools to 8.56 without the Classic Plus impact
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What’s coming!
© 2017 SpearMC Consulting
PeopleSoft understands the impact this has to customized pages. We are looking into options to minimize the impacts.
Applying Classic Plus to a custom component will most likely require adjustments by the customer
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Create Proposal
© 2017 SpearMC Consulting
Customer Example
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Create Proposal
© 2017 SpearMC Consulting
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Create Proposal
© 2017 SpearMC Consulting
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Create Proposal Budget
© 2017 SpearMC Consulting
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Create Proposal Budget
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© 2016 SpearMC Consulting
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Product ID (selected in pre-award)
Bill Plan Detail Template
Bill Type Pre Appr & Dir Inv
Invoice Form Cycle Bill By ID Contract Type (default from Grants BU set up)
CR_NON_LOCX* CR_NON_LOC SCR No GM_CR_CUM MONTHLY CONTRACT XX-XX-XX
CR_LOCX* CR_LOC LOC No GM_LOC MONTHLY LOC XX-XX-XX
MILESTONE MILESTONE PPD No NOPRINT ON-DEMAND
GM_DIR XX-XX-XX
CR_PREPAID CR_PREPAID PPD No NOPRINT ON-DEMAND
GM_DIR XX-XX-XX
NO_CONTRACT N/A N/A
N/A
N/A N/A N/A
XX-XX-XX
Note: Bill Source, Payment Terms, Billing Inquiry, and Billing Specialist use the same value for all contracts *X = CR_NON_LOC1 - CR_NON_LOC5 and CR_LOC1 - CR_LOC6
Product ID Customer Example
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Create Proposal Budget
© 2017 SpearMC Consulting
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Resources
© 2017 SpearMC Consulting
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Professionals
© 2017 SpearMC Consulting
PeopleSoft Grants allows you to maintain data about the professional’s achievements including: Advisor/Advisee Collaboration Education Experience Honors and Awards Key Words Languages Licenses/Certifications Memberships Names Publications
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Professionals
© 2017 SpearMC Consulting
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Professionals
© 2017 SpearMC Consulting
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Professionals
© 2017 SpearMC Consulting
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Professionals
© 2017 SpearMC Consulting
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Professionals
© 2017 SpearMC Consulting
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Certifications
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Reports
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Protocols
© 2017 SpearMC Consulting
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Component
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Setup Level
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Key Words
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Key Words
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Customer Example
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Gender and Minority
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Trainee
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Attributes
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Proposal Security
© 2017 SpearMC Consulting
PI Grants Department Security (Departmental Tree)
Authorized Personnel (You can give users access to specific proposals by
listing them on the Maintain Proposal - Resources page with the role type of Authorized Personnel)
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Grants Workflow
© 2017 SpearMC Consulting
Proposal Component Approval Process (Worklist/E-mail) Proposal Status Notification (E-mail) Protocol Approval (Worklist/E-mail) Protocol Notification (E-mail) Protocol Batch Notification (E-mail) Milestone Notification (E-mail)
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Grants Workflow
© 2017 SpearMC Consulting
Proposal Workflow is fully configurable to allow the customer to control properties and routing of the proposal approval process
Allows complex multi-component, multi-tiered approval Processes Tracks history Workflow can be processed at two levels: “Primary Project” or “All
Projects” depending on the setup. (BU Setup Level - Components is default. Can be overwritten at the Proposal Level.)
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Grants Workflow
© 2017 SpearMC Consulting
Approval/Notification process definition/Routing Rules Key Elements
Proposal Component Approval - Component Proposal Notification – Proposal Status
Detail - Secondary Page where user defines detail information related to current element
Criteria – Used to define criteria for the approval process. User specifies conditions for requiring particular elements
Routing Rules - Whose involved and what kind of action can they perform
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Grants Workflow
© 2017 SpearMC Consulting
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Grants Workflow
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Grants Workflow
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Protocols
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Protocol Management provides an automated system that enables you to document and amend human and animal protocols and to manage the necessary approving authority approval processes.
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Protocols
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Negotiate Award
© 2017 SpearMC Consulting
Notes can be started on Draft Proposal
Customer Example
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Negotiate Award
© 2017 SpearMC Consulting
FHCRC was previously storing notes in several places:
Award Profile – Attributes
Award Profile – Additional Information
Award Profile – Award Modification Comments
Contract Notes
Shifted to consolidate notes on the Negotiate Award page
Delivered values
Customer Example
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Negotiate Award
© 2017 SpearMC Consulting
Updated Negotiation Type Translate Values
Customer Example
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Submit Proposal and Generate Award
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Submit Proposal
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Submit Proposal
© 2017 SpearMC Consulting
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Copy Proposal
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Generate Award
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Award Set Up and Reporting
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Pre-to Post Award
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Generate
Award Create Proposal
Proposal
Submit
Proposal Update Award
Project
Budget ID
Budget
Select Project (s)
Budget ID (s)
Award
Project
Contract
Activity
Budget
Additional Information Location Resources Certifications Reports Attachments Component Keywords Attributes Protocol Gender & Minority Study Trainee
Additional Information Location Resources Certifications Reports Attachments Component Keywords Attributes Protocol Gender & Minority Study Trainee
Terms Milestones
Notepad Award Modifications
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Award Profile
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Award Profile
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Award Profile
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Award Profile
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Award Profile
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Award Profile
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Award Profile
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Award Profile
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Award Profile
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Award Profile
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Award Profile
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Award Profile
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Award Profile
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Supplemental Data
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Supplemental Data
FFATA Reporting: Subject to FFATA and Rationale FH Origin Date – replaces NIH Start Dt Type of Follow-up FHCRC Conversion created to move these values stored on the Attribute to Supplemental Data tables
Customer Example
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Grants Portal
Developed to provide Project Managers/PIs, departments, and grants support staff insight into awards. View high level and detail level Award and Project information
including demographic and budget status information View detailed transactions View summary and detailed personnel costs Provide security access by PI, Division, Award or Project Specialized search functions provided for Award Summary,
Project Summary and Personnel Cost Summary
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Grants Portal
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Grants Portal
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WorkCenters
9.2 Added the Grants WorkCenter, which is designed to quickly identify and act to resolve key process exceptions across grants post award functions so that grants in need of attention can be quickly spotlighted
and addressed.
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WorkCenters My Work: Critical Exceptions/Work you need to complete
Work Area: Workspace to do your work
Links: Other links you may need to use to complete work
Other important Reports/Queries
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WorkCenters My Work: Critical Exceptions/Work you need to complete
Work Area: Workspace to do your work
Links: Other links you may need to use to complete work
Other important Reports/Queries
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WorkCenters
The data in the Projects WorkCenter is created from the list of My Projects for the user. Therefore all exception, pivot grid, and query data is associated with the data in the My Projects list for the user.
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WorkCenters
Auto Populate Auto Populate,
allow override Manual
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Pivot Grids
Pivots grids are based on PS Queries and can display the results in a grid format, a chart format, or both.
You use the Pivot Grid Wizard (Reporting Tools, Pivot Grid, Pivot Grid Wizard) to design how the page is displayed to the user.
Pivot Grids can be added as pagelets (on a user’s Home page) and to the Queries tab in a WorkCenter
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Pivot Grids
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Query Drilling URLs
Querying Results with Drilling URLs When you access the Run page of a query that has a Drilling URL defined, its query results are shown as links
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Query Drilling URLs Customer Example
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Query Drilling URLs Customer Example
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Q&A
89 © 2017 SpearMC Consulting
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Thank You.
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