Revised: 02/05/2019Scanned Copy saved to PeopleSoft Security Access Forms Please complete both pages

Save Form on your computer and open to complete with Adobe Acrobat Pro or Reader

California State University, Chico v PeopleSoft HR Security Authorization FormFill in the blanks under Requester's Information and check the appropriate Access Status, HR Access Type and Departments Requested. On page 2 fill in Student Payroll and Master Payroll/Absence Management information, if applicable. Please sign the form, then have it signed by your Manager / Lead and appropriate Administrator (MPP). Send the original completed form to HRIS Security, Zip 010. Retain a copy for your file. Contact hrsecurity@csuchico.edu with any questions. This form does not modify Campus Solutions (Student Administration) accesses. Contact sasecurity@csuchico.edu for that form.

REQUESTER'S INFORMATION: (Who requires access?)

Print Name of RequesterStaff/Faculty Student AS/Foundation

Chico State ID Department Name

Requester's Phone Ext Dept Zip Campus E-mail Address Manager / Lead Name

ACCESS STATUS: New Change Delete Effective Date: Suspend AccessFrom: Through:

OR

LEVEL OF DETAIL REQUESTED: What type of HR data does the user need to see? Select only 1 (of the highest access needed). Please fill out departments requested on page 2.

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PeopleSoftAccess Type Description Role Name

FOR INTERNAL USE ONLY PeopleSoft-HR SECURITY 4

CSU ID Search Only View employee relationships only, through CSU ID Search and Person Org. Summary. HR_DEPT_CSUID_SEARCH

Student Information View View student employee job information, CSU ID Search & Person Org. Summary. HR_DEPT_STUDENT_DATA

Job Position Info View View Staff/Faculty job information, student employee. job information, CSU ID Search & Person Org Summary. HR_DEPT_JOB_POSN_DATA

ROLE ACCESS: Please check with HRIS prior to marking below this line to make sure you are requesting the appropriate role.

Student Timekeeper Only Ability to enter, but not approve, time to be paid for student employees. Please fill out Student Payroll Departments Requested section on page 2. HR_TMLB_TIMEKEEPER

Student Payroll Attendance Clerk

Please check one

Primary Alternate

Ability to enter time, approve time, manage exceptions and run reports for student employees. Responsible for providing accurate attendance reporting for student employees and following the campus Student Employee policies and procedures. This includes monitoring and maintaining accurate student employee appointment information such as pay rates, job codes, funding sources, positions, eligibility and status. Responsible for verifying that timesheets are signed by both student supervisors and students. Timesheets and PeopleSoft Time and Labor must accurately reflect hours worked as indicated on the student timesheet, as well as be approved by scheduled due dates to ensure pay issues and is available on student pay day. Will have to re-certify each year via Signature Re-Authorization. Please fill out Student Payroll Departments Requested on page 2.

HR_TMLB_APPROVER

Master Payroll Attendance Clerk

Please check one

Primary Alternate

Ability to run Attendance Certification Report and other Payroll/Attendance Reports. Responsible for initiating the monthly Master Payroll Attendance Certification process to provide accurate time and attendance records to the Payroll Office in accordance with attendance procedures by scheduled due dates. Duties include recording personnel actions on attendance certification reports, obtaining Certifier's signature, and performing as a liaison between the Payroll Office and employees or department heads to correct or clarify attendance records. Will have to re-certify each year via Signature Re-Authorization. Please fill out Master Payroll/Absence Management Departments Requested section on page 2.

HR_DEPT_ATTENDANCE_CLERK

Absence Activity Report Attendance Clerks and designees - Ability to run the Absence Activity report. HR_RPTG_ABSENCE_ACTIVITY

Absence Management (AM) Timekeeper

Ability to enter absence takes for employees in your department. Please fill out Master Payroll/Absence Management Departments Requested section on page 2. HR_AMSS_TIMEKEEPER

Roles with an * denote confidential data access and require background check.

Revised: 02/05/2019Scanned Copy saved to PeopleSoft Security Access Forms Please complete both pages

Save Form on your computer and open to complete with Adobe Acrobat Pro or Reader

DEPARTMENTS REQUESTED: (What departments does the user need to see?)Enter ALL Department ID(s) for which you require access to data. Use specific Department ID numbers (e.g. D02100).

STUDENT PAYROLL DEPARTMENTS REQUESTED: (What departments does the user need for student payroll?)If you are requesting Time & Labor access to Time and Labor data, enter ALL the Department ID(s) for which you require access. (e.g. D02100).

MASTER PAYROLL/ABSENCE MANAGEMENT DEPARTMENTS REQUESTED: (What departments does the user need for Attendance & AMSS?)If you are requesting access as Master Attendance Clerk or to Absence Management data, enter ALL Department ID(s) for which you require access. (e.g. D02100). If all departments are to be the same as listed in Student Payroll Departments immediately above, simply check this box.

I certify that I have a business need to see the requested Human Resources data in PeopleSoft. I also have read and agree to comply with all policies and procedures pertaining to confidential data at the following website: http://www.csuchico.edu/isec/index.shtml, specifically CSU Systemwide Information Security Policy and Data Classification and Protection Standards, which outline security practices and the protection of confidential data at California State University, Chico.

Requester Signature Printed Name Date Manager / Lead Signature Printed Name Date

Appropriate Administrator (MPP) Signature Printed Name Date HR Data Owner (or designee) Signature DatePrinted Name

Training is required prior to receiving a UserID and password. Forms must be received by HRIS within two months of training (20 working days for Time and Labor access). Incomplete and/or incorrectly filled out forms will be returned. If requesting first time access to other campus systems, or for help with those systems, contract the ITSS Help Desk at x4357.

For Internal Use only - PeopleSoft-HR SecurityGeneralForm Received on / / x By x Dept Change or Deletion Only

TrainingData Security & Awareness Trng : CSU ID Search Overview (ONL) : / / xWA-Inquiry : / / xT&L Training : / / x

Instr Online x Online x x x

Courses/Dates : / / x : / / x : / / xDUO :

Instr x x x x Other Comments

PS User Access

Date User Profile Est or Upd / / x Date User Contacted re. access / / x

x Initial

User IDRow Sec ID

*Background ck(att)

ROLE ACCESS: Please check with HRIS prior to marking below this line to make sure you are requesting the appropriate role.

WIKI

DIST LIST

INSIG

HT

PeopleSoftAccess Type Description Role Name

FOR INTERNAL USE ONLY CMS/HR SECURITY 4