peoplesoft talent acquisition manager (tam) ambassador's meeting october 17 th, 2006
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PeopleSoft PeopleSoft Talent Acquisition Manager (TAM)Talent Acquisition Manager (TAM)
Ambassador's MeetingAmbassador's Meeting
October 17October 17thth, 2006, 2006
AgendaAgenda
• Development Process Development Process • New Hiring ProcessNew Hiring Process• Differences/BenefitsDifferences/Benefits • What is Not ChangingWhat is Not Changing • Not in PeopleSoftNot in PeopleSoft • Transition to PeopleSoftTransition to PeopleSoft • TrainingTraining• QuestionsQuestions
Development ProcessDevelopment Process
• Who is on the development team?Who is on the development team?
• What is a subject matter expert (SME)?What is a subject matter expert (SME)?
• What is Interactive Design Prototype What is Interactive Design Prototype (IDP)?(IDP)?
• How will testing work?How will testing work?
• Where we are in the process?Where we are in the process?
Questions Questions
• How long does it take to hire someone?How long does it take to hire someone?
• How often do you use rolling deadlines?How often do you use rolling deadlines?
• Do you have resumes come into HR or Do you have resumes come into HR or directly to your department?directly to your department?
• Do you use Cardiff or PeopleAdmin?Do you use Cardiff or PeopleAdmin?
• What is PeopleSoft Talent Acquisition What is PeopleSoft Talent Acquisition Manager?Manager?
PeopleSoft TAM Process FlowPeopleSoft TAM Process Flow
Department creates SR
Approval of SR and Post
to web
SR is removed from the
web
Department reviews
applicants
Department interviews selected
applicants
Department selects finalist
Final offer approved
Department makes offer
to final candidate
Hiring departments submit SR’s for approval electronically
Approval location delivered with PeopleSoft TA
Approval location delivered with PeopleSoft TA
Department submits offer approval electronically
What is different?What is different?Current Process PeopleSoft TAM
How resumes are received Paper, email Online
Rolling deadlinesevery week, every 2 weeks
Can extend deadline
When can department see resumes
Up to 3 days after SR closed
As applicants apply
Number of approvals 3 approvals 2 approvals
Storage of resumes/applications
Paper copies filedApplications stored in system
Contact applicants regarding status
Paper (letter) Email, paper (letter)
ApplicantsApplicants
• Apply onlineApply online• Not accepting unsolicited resumesNot accepting unsolicited resumes• Once set up account, can apply same Once set up account, can apply same
information each time they applyinformation each time they apply• Need email accountNeed email account• SearchingSearching
– Job Families– Key word– Location
What is NOT ChangingWhat is NOT Changing
• How SRs are approved within How SRs are approved within departmentsdepartments
• Background Check/Fingerprint processBackground Check/Fingerprint process
• Will need to complete HPRWill need to complete HPR
• New employee will still complete new New employee will still complete new hire packethire packet
NOT in PeopleSoftNOT in PeopleSoft
• Emergency HiresEmergency Hires
• WaiversWaivers
• Use of Search FirmsUse of Search Firms
““PeopleSoft TAM = Open PeopleSoft TAM = Open Recruitment”Recruitment”
Applicant Advanced Search
Keyword search
Search by location
Search by job family
Managers Screen
BenefitsBenefits
• HPR will go away when PeopleSoft HCM HPR will go away when PeopleSoft HCM is implementedis implemented
• Reposting jobs is easierReposting jobs is easier• Increased reporting capabilitiesIncreased reporting capabilities
• Hiring cycle time• Cost per hire• Advertising costs
• Contacting applicants through emailContacting applicants through email• Web based applicationWeb based application
Future AdditionsFuture Additions
• Departmental workflow for approvalsDepartmental workflow for approvals
• Background checks completed online Background checks completed online by applicantby applicant
• One location for jobs at ASUOne location for jobs at ASU– Students– Faculty
Transition to PeopleSoft TAMTransition to PeopleSoft TAM
• All SRs removed from current system All SRs removed from current system
• SR’s with rolling deadlines will not SR’s with rolling deadlines will not extend past launch dateextend past launch date
• Close SR’s, review pools, repost in Close SR’s, review pools, repost in PeopleSoft if necessaryPeopleSoft if necessary
TrainingTraining
• What’s in the training?What’s in the training?
• What’s available so far?What’s available so far?
• Training calendarTraining calendar
• What will training look like?What will training look like?
Questions?Questions?