peoplesoft user group 20151111.pptx [read-only] · 11/11/2015 · entries” to make corrections....

PeopleSoft User Group

November 11, 2015

Veterans Day

Thank You for your service

User Group Agenda

• Checking for Journal Errors • Budget process• nVision Report – Statement of Operations W/ Schedules

• Forecast ledger• 1099 Electronic Filing• Updating the Journey To Excellence

Checking for Journal Errors


When Journals have an error and can not post to the General Ledger it will stay in an error state until you go to “Create/Update Journal Entries” to make corrections.

Budget Analysis – Prior Budget

Budget Analysis – Prior Budget

• Adds Prior Year Budget• Removes one Future Year Budget

– Report ID BUDALR2 (Budget Analysis Summary #2)– Report ID DBANALR2 (Budget Analysis Detail #2)

New Query

• Posted Detail by account & project range for Budget ledger

New Query• Posted Detail by account & project range for Budget ledger

• LC_POSTED_DTL_BY_PBJ_BUD_RANGE

Budget Preparation• Chapter 14 of the user guide• Recorded webinar on Finance Impact Site www.scouting.org/financeimpact

• Tools available – Queries

• LC_ACTUAL_SPREADSHEET_FIS_YR• LC_BUDGET_FISCAL_YR – the starting point for budget

– Report • Detail Budget Analysis – Scope

– Run on 12‐31‐15– Provides current plus 2 years of history and budget

Budget Preparation

• Build out your tree• Make “nodes” for each budget participant• Create two “scopes” for each “node”

– Summary (page 8‐21 in PeopleSoft User Guide)– Individual (page 8‐22) in PeopleSoft User Guide)

• Define report request and use email feature to send Detailed Budget Analysis‐Scope reports

Starting Your Budget

Actual Spreadsheet

Budget Report

www.scouting.org/financeimpact

nVision ReportStatement of Operations W/

Schedules

nVision ReportStatement of Operations W/ Schedules

Forecast Ledger

Forecast Ledger

• PeopleSoft is ledger based• Actuals, Budget, Forecast • Similar to budget ledger but used for future period forecasting

• Journal entries don’t need to be balanced• Can upload Forecast similar to Budget

Forecast Ledger

Forecast Ledger

• Two Reports Available– FCBDTLF1 – Forecast with Budget – Detail– FCBSUMF1 – Forecast with Budget ‐ Summary

Journey to Excellence Submission


• Submitting JTE• Populate the Finance Facts database• This is not an automatic process• Part of the month‐end process• After making Audit Adjustments


• Using the “Refresh” button, wait until status is complete with “Success” in the Run Statuscolumn and “Posted” in the Distribution Status

• If this process completes with an “Error” in the Run Status, contact the Member Care Contact Center to report this condition.


• Close Each Month• Close again if you make prior period adjusted• Close again if when you make Audit adjustments (you would re‐close each month)

• If you are doing multiple monthly closes in the same day you’ll need to wait four hours between submissions

1099 Electronic Filing

1099 Electronic Filing

• Transmitter Control Code (TCC) number required

• IRS Form 4419 (Application for Filing Information Returns Electronically (FIRE)

• Create an online FIRE system account– https://fire.irs.gov/firev1r/default.aspx

Member Care Contact Center

• Needs User Guide• Best practices • Accounting calls have a special queue• Three care members rotate on calls• Reviewing how calls will be handled next year

• For assistance, please contact the Member Care Contact Center through the online Support Center site in MyBSA or at (855) 707‐2644

Feedback Time

• Questions• Best practices • Needs • Requests for future user group topics email [email protected]

peoplesoft user group 20151111.pptx [read-only] · 11/11/2015 · entries” to make corrections....

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