peralta community college district information technology committee co-chairs: calvin madlock,...
TRANSCRIPT
![Page 1: Peralta Community College District Information Technology Committee Co-Chairs: Calvin Madlock, Fabian Banga, Bala Sampathraj Facilitator: Karolyn Van Putten](https://reader034.vdocuments.net/reader034/viewer/2022051412/551a4d255503463e778b53a8/html5/thumbnails/1.jpg)
Peralta Community College District
Information Technology Committee
Co-Chairs: Calvin Madlock, Fabian Banga, Bala Sampathraj
Facilitator:
Karolyn Van Putten
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AGENDA
Overview
Technology Goals (FY2012/13)
Major DTC Accomplishments
Future Projections (FY2013/14/15)
Questions
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Overview
District Technology Committee (DTC) Accountability governance committee
Help champion & support IT Strategy
Colleges, district functional, faculty
CIO DTC Chancellor Board
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Technology Goals
Consider human resources/staff for each of the projects in the IT Strategy
To monitor and support the implementation of all priority A projects in the IT Strategy and to keep an eye on the projects in priority B and C
Consider and plan the implementation of a universal portal for:
Remote authentication
Registration
Improve/Formalize communication with the other committees
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Human Resources/Staff
Seven (7) vacant positions within District IT have been filled:
Associate Vice Chancellor (Sep. 2012) Database Administrator* (Sep. 2012) Director of Enterprises Services (Feb. 2013) Director of Technology Services (Mar. 2013) Sr. Applications Software Analyst (2)* (In progress) Sr. Network Coordinator (Feb. 2013) Applications Software Analyst* (May. 2013) Enterprise Project Manager* (Aug. 2013) Help Desk Support Technician II (Aug. 2013) Staff Assistant (In progress)
* Newly Created Positions
District IT has also gained oversight of four (4) consultants contracted through Hicks Consulting Group (HCG)
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Sustainable IT Infrastructure
Priority
Standards Based Procurement A
Rationalize IT – Spend with a Consolidated IT Budget
A
IT Asset & End Device Management A
Web Based Email A
Upgrade to PeopleSoft ver. 9.1 A
Reduce TCO with Lease/Service Agreements
A
Managed Print A
Virtualization of Laptops & Desktops B
Create Cloud Strategy & Virtualization of Data Center
B
Business Intelligence
Financials Data Warehouse A
Bond Program Public Reporting Data Warehouse
B
Update to Student Data Warehouse B
HR Data Warehouse B
Procurement Data Warehouse B
JAN FEB
MAR
APR MAY
JUN
OCT NOV
DEC
JUL AUG
SEP
2 0 1 4
JAN FEB
MAR
APR MAY
JUN
OCT NOV
DEC
JUL AUG
SEP
2 0 1 3
MAY
JUN OCT NOV
DEC
JUL AUG
SEP100%
100%
100%
100%
COMPLETE
COMPLETE
CURRENT DATE
FEB MAR
APRJAN
2 0 1 2
COMPLETE
Sept 2015
PHASE 1
100%
PHASE 2
IT STRATEGY PROJECTSPRIORITY A, B & C PROJECTS 2012 – 2015 P1Peralta Community College
District
Phase 1 Phase 2
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Back Office Efficiency
Priority
Document Management A
Electronic PA Form A
Student Financial Aid A
People Soft Field Service Module B
Classroom Scheduling System B
Adjunct FTEF Tracking B
PeopleSoft Asset Management System B
PeopleSoft Budget Development System
B
PeopleSoft eProcurement C
Time/Labor & Absence Management
Institutional Ability to Deliver
Institutionalize IT Staff training & Professional Development
A
Implement ITIL-Lite at Colleges and at District
A
Create Project Management Office B
Provide Project Management Training for Staff
B
Mobile Learning
Improve Wireless on Campuses A
Streaming Content from Smart Classrooms to Mobile Devices
C
Mobile Templates for PeopleSoft/Passport
C
JAN FEB
MAR
APR MAY
JUN
OCT NOV
DEC
JUL AUG
SEP
2 0 1 4
JAN FEB
MAR
APR MAY
JUN
OCT NOV
DEC
JUL AUG
SEP
2 0 1 3
MAY
JUN OCT NOV
DEC
JUL AUG
SEP
20%
5%
38%
CURRENT DATE
FEB MAR
APRJAN
2 0 1 2
11%
100% COMPLETE
April 2015
55%
IT STRATEGY PROJECTSPRIORITY A, B & C PROJECTS 2012 – 2015 P2Peralta Community College
District
FEB 2015
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Universal Portal
Upgrade of PeopleSoft Portal to 9.1
Opportunity for Identity Management Project
PeopleSoft Database Split – Portal Integration
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Improve Communication
District IT staff on Facilities Committee
Recommend District IT staff for Ed Committee
Attend Planning/Budgeting Council
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DTC Accomplishments
Finalized Decision on Gmail
Define Technology
Memo for BAM Language for Multi-year IT Expenditure Planning
Review of AP3720 Computer/Network Use
Adopted IT Budget Planning Model Budget Template (including Chart of Accounts)
Budget Worksheet & Narrative
Process Flow for Determining IT Needs
Technology Rubric for Prioritizing College/District needs
Evaluation of Distant Education Technology
Total Cost of Ownership (TCO) Checklist
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Technology Maintenance
Electronic PA Forms
EZ Pass (AC Transit – student bus pass)
Staff Development (faculty management)
860 Atlantic
Laney Tower
Allied Health & Science – Merritt
Planning of COA Facility Project
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Technology Projections
IT Strategy Revision/update
Alignment of College IT needs with District IT Strategic Plan
CCC Apply / eTranscript / MIS Reporting
Faculty Grade/Roll Book
Contributor Relations (Alumni)
Academic Advisement / SEP Planner / Progress Probation
Hardware Infrastructure Refresh (data center) Storage Capacity Equipment (servers, firewall, routers, load balancer) Network
Voice Telecommunication System (district-wide)
Pro Rata (payment process for various employees)
Benefits Module / Position Management
Campus Mobile Strategy
Disaster Recovery / Server Virtualization
Identity Management
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Questions & Answers
THANK YOU