perfect pop-up weddings · pdf fileperfect pop-up weddings (utopia and glanville hall,...

Perfect Pop-Up Weddings Utopia @ Waterfall Gully and Glanville Hall

Perfect Pop-Up Weddings (Utopia and Glanville Hall, 2018-19) 2

Simple, affordable, beautiful - choose a Perfect Pop-Up Wedding!

Have you always dreamed of saying your vows in a gorgeous, romantic location…but the worry and expense made your perfect day seem out of reach? A Perfect Pop-Up Wedding is here to help your dreams come true! Marry your soul mate in front of your closest family and friends, with a personalised and meaningful ceremony and even an intimate reception - all in one of our award-winning venues, at a price you won’t believe! Our Pop-Up Wedding packages takes advantage of off-peak times and late vacancies to allow couples to hold gorgeous ceremonies at our romantic and elegant heritage venues – including decorations, a celebrant, a professional photographer and a wedding coordinator – without any stress, or a mortgage-busting bill Plus there are lots of ‘little extras’ you can add to further personalise your day, including videography, hair and makeup packages, gorgeous flowers, custom decorations and options for breakfast, lunch, high tea, dinner, pizza party or cocktail-style receptions.

About Utopia @ Waterfall Gully Utopia is one of SA’s most awarded boutique wedding venues, offering heavenly, romantic and personalised wedding experiences. Our century-old, heritage listed stone chalet is tucked away at the base of magnificent Mount Lofty, boasting a unique and secluded conservation park setting just 15 minutes from Adelaide’s CBD. Our ceremony lawns are located beneath a soaring elm tree right beside a bubbling stream, with views of our

spectacular, 18m natural waterfall that flows year-round. Utopia’s heritage listed, rustic chalet features exposed art nouveau stained beams, original tongue-and-groove wall paneling, hand-laid parquetry flooring, a spectacular stone fireplace and a soaring timber ceiling with glittering fairy lights and crystal chandeliers. Utopia can host up to 110 guests for a seated event and 200 for a cocktail or garden party celebration.

About Glanville Hall Nestled in a peaceful, leafy street in the picturesque beachside suburb of Semaphore, this 160-year-old Victorian Tudor-style manor is surrounded by beautifully manicured gardens and framed by a neighbouring lush, green golf course. Less than 25 minutes from the CBD and just a stone’s throw from the beach, gracious Glanville Hall is Adelaide’s newest home of truly bespoke weddings and events. Outside, Glanville Hall’s iconic tower, sweeping lawns, picturesque stone

cloisters and striking, modern pavilion make the property a truly spectacular backdrop for events and photographs. The property’s breathtaking beauty continues inside, where this perfectly restored heritage homestead features soaring ceilings, original cornices and ceiling roses, ornamental fireplaces, polished timber floorboards, dreamy bay windows and double French doors opening directly into the gardens. Glanville Hall can host up to 110 guests for a seated event and 300 for a cocktail or garden party celebration.


The details…

What is a ‘pop-up’ wedding? Pop-up weddings have been developed to help couples hold simple, beautiful and affordable all-inclusive weddings without the usual ‘fuss and frills’ of a huge, expensive wedding. Just book your package, say ‘I do’ and celebrate - it really is that easy! All Pop-Up Weddings include use of our gorgeous ceremony gardens, elegant ceremony decorations, an amazing celebrant (including all legal paperwork) and a professional photographer. Our ‘Plus Packages’ also include a stunning breakfast, high tea, lunch, mini cocktail or evening reception to follow.

The key information… Our Perfect Pop-Up Ceremonies are available Monday-Friday before 4pm, and can sometimes be

booked if there is late or last-minute availability on a weekend.

‘Pop-Up PLUS’ packages are available Monday – Sunday, however minimum numbers and surcharges do apply for weekend bookings.

Extra guests can be added to all packages! See the details ahead for info…

All packages include venue hire, simple garden ceremony decor*, celebrant (including PA system and all legal paperwork) and professional photography (including a gallery of edited, high resolution images).

Lots of ceremony and reception upgrades and extras are available…ask our team for details!

A non-refundable, $500 booking deposit applies to lock in a pop-up ceremony, or $1500 to secure a pop-up ceremony PLUS reception.

* in the case of adverse weather, an indoor ceremony option may be provided


The packages…

Perfect Pop-Up Wedding Ceremony A simple, beautiful, all-inclusive wedding ceremony – making it easy and affordable to say your vows in style! Available Monday-Friday before 4pm. May be available on a weekend in the case of last-minute vacancies (surcharges will apply - check with us for upcoming availability). From $2200 ($2450 for 2019 dates)* including:

two hours of venue hire

garden ceremony including 20 white ceremony chairs

red, black or seagrass aisle runner and signing table

your celebrant, including PA system and all legal paperwork

two hours of professional photography including a gallery of edited, high resolution images. * weekend and public holiday surcharges apply

Optional extras…

add black or white lycra chair covers, $3ea

add chair sashes of your choice, $3ea

add archways, flowers and extra décor – chat to our team

add extended photography, videography, bridal hair and makeup, fresh flower package, ceremony singer and more – see the Adelaide Pop-Up Weddings website for options and pricing!


Perfect Pop-Up plus Breakfast Reception Start with a romantic morning ceremony, then spoil your guests with a truly beautiful breakfast! Available Monday – Sunday (minimum numbers and surcharges do apply for weekend bookings). From $3650 ($4150 for 2019 dates)* including:

3 hours of venue hire

9am garden ceremony including 20 white chairs, aisle runner and signing table


beautiful two-hour breakfast reception for up to 40 guests from 10am, including: - tables decorated with white linen, custom menus and mini crystal candelabras (round or tulip style) - black or white reception chairs with elegant white ‘fleur de lys’ sashes - bottomless tea, coffee and orange juice served for two hours - warm rolls with jam on the tables on arrival - each guest served a delicious breakfast of toasted focaccia, bacon, scrambled eggs, grilled tomato and mushroom, sautéed spinach and our homemade hash browns - our bar open for drink purchases throughout.

photographer to cover the first two hours of your event including a gallery of edited, high resolution images.

* weekend and public holiday surcharges apply Optional extras…

handmade, rustic or ‘naked’ style wedding cake for up to 40 guests, served as dessert, $345

additional breakfast guests just $35pp


bottles of bubbly on each table, $38ea

champagne cocktails on arrival to your reception, $8pp

add extended photography, videography, bridal hair and makeup, fresh flower package, ceremony singer and more - see the Adelaide Pop-Up Weddings website for options and pricing!


Perfect Pop-Up plus High Tea Reception Celebrate your wedding day with an indulgent menu of handmade, sweet and savoury high tea treats! Choose from a morning or an afternoon ceremony and high tea. Available Monday – Sunday (minimum numbers and surcharges do apply for weekend bookings). From $3750 ($4350 for 2019 dates)* including:

2.5 hours of venue hire

10am or 2pm garden ceremony including 20 white chairs, aisle runner and signing table


elegant two-hour high tea reception for up to 40 guests from 10.30am or 2.30pm, including: - tables decorated with white linen, candles and our beautiful vintage china - black or white reception chairs with elegant white ‘fleur de lys’ sashes - bottomless tea and coffee served for two hours - Chef’s selection of sweet and savoury, handmade high tea treats plus our famous mini scones, served on our elegant, tiered stands over 90 minutes - our bar open for drink purchases throughout.

photographer to cover the first two hours of your event including a gallery of edited, high resolution images.

* weekend and public holiday surcharges apply Optional extras…

handmade, rustic-style or naked-style wedding cake for up to 40 guests, served with your high tea desserts, $345

additional high tea guests just $39pp

carafes of our famous mint and cranberry pink lemonade, $9ea






Perfect Pop-Up plus Afternoon Mini Cocktail Reception Toast the start of your marriage with a relaxed and elegant afternoon cocktail celebration. Available Monday – Sunday (minimum numbers and surcharges do apply for weekend bookings). From $4250 ($4750 for 2019 dates)* including:


garden ceremony from 2pm including 20 white chairs, aisle runner and signing table


elegant, two-hour afternoon cocktail reception held inside the chalet from 2.30pm for up to 40 guests, including: - wine barrels decorated with white ‘fleur de lys’ sashes and mini crystal candelabras (round or tulip) - scattered, black or white chairs with elegant white ‘fleur de lys’ sashes - Chef’s selection of handmade, hot and cold gourmet cocktail canapés served over 90 minutes - the following drinks served for two hours: Lambrook ‘Spark’ Sparkling, Grounded Cru Sauvignon Blanc, Grounded Cru Shiraz, Finniss River Pink Moscato, Coopers Pale Ale, Toohey’s 5 Seeds Cider, soft drinks and orange juice.

photographer for the first two hours of your event including a gallery of edited, high resolution images. * weekend and public holiday surcharges apply Optional extras…

handmade, rustic-style or naked-style wedding cake for up to 40 guests, served as dessert, $345

additional mini cocktail reception guests just $59pp

dip and nibble platters, $45ea



extend your full reception for one hour, $18pp

chair sashes in colour of your choice, $3ea



Perfect Pop-Up plus Lunch Reception Spoil yourselves with a long, leisurely lunch reception in our gorgeous heritage-listed chalet. Available Monday – Sunday (minimum numbers and surcharges do apply for weekend bookings). From $5750 ($6350 for 2019 dates)* including:


11am garden ceremony including 20 white chairs, aisle runner and signing table


elegant three-hour lunch reception for up to 40 guests from 12pm, including: - tables decorated with white linen, personalised menus and mini crystal candelabras - black or white reception chairs with elegant white ‘fleur de lys’ sashes - entree dip and antipasto platters on each table on arrival - guests to select from two sumptuous main courses*, served with bowls of seasonal vegetables - custom-created, rustic-style wedding cake with fresh blooms served as dessert - the following drinks served for three hours: Lambrook ‘Spark’ Sparkling, Grounded Cru Sauvignon Blanc, Grounded Cru Shiraz, Finniss River Pink Moscato, Coopers Pale Ale, Toohey’s 5 Seeds Cider, soft drinks, orange juice and freshly brewed tea and coffee.

photographer to cover the first two hours of your event .including a gallery of high resolution images * weekend and public holiday surcharges apply Optional extras…

additional lunch guests just $79pp

champagne cocktails on arrival, $8pp



* Lunch reception guests to select from the following two main course options - seared beef fillet on potato dauphine, with wilted spinach and red wine jus or pan-seared chicken breast with herb butter, creamy mash, green beans and verjuice glaze.


Twilight Pop-Up plus Evening Cocktail Reception Say ‘I do’ as the sun sinks behind the towering trees in the gully, then mark the occasion with an elegant evening of fine wines and gourmet canapés… Available Monday – Sunday (minimum numbers and surcharges do apply for weekend bookings). From $6350 ($6950 for 2019 dates)* including:


5.30pm** ‘twilight’ garden ceremony including 20 white chairs, aisle runner and signing table


elegant three-hour cocktail reception for up to 40 guests from 6.30-9.30pm, including: - wine barrels decorated with white ‘fleur de lys’ sashes and our elegant, 5-arm crystal candelabras - scattered, white-covered chairs with elegant white ‘fleur de lys’ sashes - dip platters on arrival - chef’s selection of seven handmade, hot and cold gourmet canapés served over two hours - custom-created, single-tier, rustic-style wedding cake with fresh blooms served on platters as dessert - the following drinks served for 3 hours: Lambrook ‘Spark’ Sparkling, Grounded Cru Sauvignon Blanc, Grounded Cru Shiraz, Finniss River Pink Moscato, Coopers Pale Ale, Toohey’s 5 Seeds Cider, soft drinks, orange juice and freshly brewed tea and coffee.

photographer to cover the first two hours of your event including a gallery of edited, high resolution images and opportunities for sunset photos.

* weekend and public holiday surcharges apply ** timing adjusted by one hour outside of daylights savings months Optional extras…

additional evening cocktail reception guests just $79pp

add a gourmet grazing table for $295

additional canapés, $3.50pp (cold or dessert) or $4.50pp (hot)


extend your reception for one full hour including drinks, $22pp

add chair sashes of your choice to your ceremony or reception chairs, $3ea



Perfect Pop-Up plus Garden Pizza Party Say ‘I do’ with our grand manor or historical chalet as your backdrop, then spoil your guests with a relaxed and indulgent indoor/outdoor reception with gourmet, wood-fired pizzas from Woody the Pizza Wagon! Available Monday – Sunday (minimum numbers and surcharges do apply for weekend bookings). From $6550 ($7250 for 2019 dates)* including:


your choice of a midday or 4pm garden ceremony

ceremony set with 20 white chairs, aisle runner and signing table


an all-inclusive, four-hour, indoor-outdoor style ‘pizza garden party’ for up to 40 guests (to start from either 1pm or 5pm), including: - Utopia’s main dining room/atrium OR Glanville Hall’s ‘Chapel’ ballroom set with wine barrels or cocktail tables, scattered chairs, white fleur-de-lys sashes and candles - Utopia’s front terrace set with tables, chairs, umbrellas and candles OR Glanville Hall’s lawns set with picnic tables, chairs and picnic blankets - gourmet, fully styled grazing table on arrival - a selection of five gourmet wood-oven pizzas cooked and served for 90 minutes - custom-created, rustic-style OR naked-style wedding cake served on platters as dessert - the following drinks served for 4 hours: Lambrook ‘Spark’ Sparkling, Grounded Cru Sauvignon Blanc, Grounded Cru Shiraz, Finniss River Pink Moscato, Coopers Pale Ale, Toohey’s 5 Seeds Cider, soft drinks, orange juice and freshly brewed tea and coffee.

photographer to cover the two hours of your event including a gallery of edited, high resolution images.

*weekend and public holiday surcharges apply Optional extras…

additional pizza garden party reception guests just $85pp

add chair covers or chair sashes of your choice, $3ea



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Perfect Twilight Pop-Up plus Evening Dinner Reception The ultimate end to your perfect wedding day! Let us spoil you with our famous 5-star service and award-winning menus, beneath the sparkling fairy-lights and chandeliers in one of our magnificent heritage venues. Available Monday – Sunday (minimum numbers and surcharges do apply for weekend bookings). $6950 ($7650 for 2019 dates)* including:


5.30pm** ‘twilight’ garden ceremony including 20 white chairs, aisle runner and signing table


luxury four-hour dinner reception for up to 40 guests from 6.30-10.30pm, including: - tables decorated with white linen, personalised menus and our elegant 5-arm crystal candelabras - white or black reception chairs with elegant white ‘fleur de lys’ sashes - entree dip and antipasto platters on each table on arrival - guests to select from two sumptuous main courses*, served with bowls of seasonal vegetables - custom-created, single-tier, rustic-style wedding cake served as dessert with berry coulis and cream - the following drinks served for four hours: Lambrook ‘Spark’ Sparkling, Grounded Cru Sauvignon Blanc, Grounded Cru Shiraz, Finniss River Pink Moscato, Coopers Pale Ale, Toohey’s 5 Seeds Cider, soft drinks, orange juice and freshly brewed tea and coffee.

photographer to cover the first two hours of your event, including a gallery of edited, high-resolution images and opportunities for sunset photos.

* weekend and public holiday surcharges apply ** timing adjusted by one hour outside of daylights savings months Optional extras…

additional dinner reception guests just $99pp



upgrade to centrepieces of your choice, starting from $40 per table


* Dinner guests to select from the following two main courses - seared beef fillet on potato dauphine, with wilted spinach and red wine jus or pan-seared chicken breast with herb butter, creamy mash, green beans and verjuice glaze.


Booking terms and conditions… We look forward to helping you create your Perfect Pop-Up Wedding! To ensure everything runs smoothly on your special day, it is important that you be completely familiar with our terms and conditions. All bookings are made upon, and are subject to, the following terms and conditions as determined by the venue. By paying your non-refundable booking deposit, you are agreeing to the following: Bookings 1.1 A strictly non-refundable booking deposit is payable to secure your venue, celebrant, photographer and

reception (if applicable) 1.2 By paying your booking deposit, you acknowledge and agree to the terms and conditions outlined here. 1.3 No refunds will be offered for event cancellations. 1.4 Deferring or transferring a confirmed booking date may be available - at the discretion of management, with

at least 10 months' notice and depending on availability. 1.5 An additional deposit payment of $500 will apply to transfer a booking to a new date, and package pricing may

change for date extensions. 1.6 For date transfers with less than 10 months’ notice, 50% of your original deposit will be forfeited and a new

booking deposit will apply. 1.7 No refund will be offered for subsequent cancellation after a date transfer.

Liquor Licensing Act 2.1 Management and staff will abide by all conditions set down in the Liquor Licensing Act. We reserve the right to

refuse the service of alcohol to any guests displaying signs of intoxication. 2.2 Management reserves the right to cease all service of alcohol prior to the close of a function, in the event that

a large number of guests are displaying unacceptable behaviour or showing signs of intoxication.

Prices 3.1 Unless otherwise stated, all prices quoted by the venue are inclusive of GST. 3.2 Once your deposit has been received and confirmed in writing by the venue, your package pricing will be

locked in to the absolute best of our ability. You will be notified immediately in the case of any unforseen and/or unavoidable price changes.

Final numbers and payment 4.1 Your absolute confirmed, final number of guests - along with any and all special dietary requirements - is

required no less than fourteen (14) days prior to the event. 4.2 Please note that all attending guests over the age of two years must be accounted for in your final numbers. 4.3 We cannot guarantee that last minute or late additions will be accepted. 4.4 No refunds will be offered for late or last-minute guest cancellations. Food and beverage 5.1 No food or beverage is permitted to be brought to the venue for consumption at the event, anywhere on the

premises (including in the gardens) by the organisers or persons attending the event. 5.2 No food or beverage shall be removed from the venue following the event. 5.3 In the event that a listed food or beverage becomes unavailable, we reserve the right to substitute this for an

equivalent alternative.


Damage and conduct 6.1 Event organisers are financially responsible for any damage sustained to the venue, by the organiser or invited

guests, in any part of the premises during the event. 6.2 Management reserves the right to request a security bond of $500 or a credit card imprint prior to the event. 6.3 The venue accepts no responsibility for damage or loss of merchandise or property left in the premises prior,

during or after the event. Organisers should arrange their own insurance and/or security. 6.4 The venue reserves the right to exclude or eject any or all objectionable persons from the event or the

premises without liability. 6.5 It is understood that the client will conduct the event in an orderly manner, in full compliance with the venue

management and applicable laws. 6.6 Event organisers are financially responsible for any damage sustained to items hired for the purpose of the

event, such as decorations, ceremony items and other equipment. 6.7 Children are very welcome at the venue, but must be supervised by responsible adults at all times. The venue

is not to be used for babysitting or child minding purposes.

Smoking 7.1 The venue is a totally smoke free venue. Smoking is absolutely prohibited within the building or grounds. 7.2 Smokers are asked to do so ONLY in the designated smoking areas, where ash trays are provided. 7.3 It is at the discretion of venue management as to how many times guests will be ‘warned’ about the smoking

regulations. After numerous warnings, the venue reserves the right to exclude or eject any or all objectionable persons from the event or the premises without liability.

7.4 Management reserves the right to charge a cleaning fee of $500 for any events where these clear smoking regulations are ignored, and significant cleaning is required to remove cigarette butts from the premises.

Facilities 9.1 Every effort will be made to maintain the exact appearance of the venue, however changes, upgrades and

improvements may take place between the date of booking and the event. 9.2 The venue’s facilities may only be used for the purposes which they are intended. 9.4 All guests must vacate the premises within 30 minutes following the completion of the event. Failure to

comply will result in a charge of $150 for each additional 30 minutes or part thereof. 9.5 Please speak to our staff in regards to fire safety, fire bans and the use of candles and sparklers within our

building and surrounding gardens. Open flames are a fire risk, and must be contained at all times. 9.6 Bubbles, mist machines and ‘smoke machines’ are welcome in our gardens and outdoor terraces, but cannot

be used within the chalet without prior discussion and approvals. 9.7 Please note that glitter, confetti, artificial petals and table sprinkles are strictly prohibited within the venues,

gardens and the surrounding areas. An additional cleaning fee of $250 will be charged upon unauthorised use.

Ceremony decoration hire (for couples choosing to utilise our ceremony decorations) 10.1 In an emergency, we reserve the right to substitute hire items with similar items without seeking the

permission of the hirer. We will take the utmost care to match design but there may be slight variations. 10.4 Fresh flowers, fresh or artificial petals and confetti cannot be used on any of the aisle carpets or seagrass

aisle runners, due to staining and damage caused. If petals or confetti are used and cause mess or damage, a cleaning or full replacement fee will be charged.

10.5 In the event that damage or loss occurs to any hired items, the hirer is financially responsible for replacement or repair of goods within seven days.

Adverse Weather Backup 11.1 In the case of inclement weather, venue staff will make every effort to offer an indoor area for your ceremony. 11.2 Our staff will work with you to make the decision to relocate to an indoor location of our choosing, which must

be confirmed no less than 24 hours prior to the ceremony start time. 11.3 The indoor back up location will be chosen by venue staff, based on venue activity and bookings. We cannot

guarantee or confirm your preferred back up location until the day prior to your event. 11.4 In the event that damage or loss occurs to the venue as a result of ceremony relocation, the hirer is financially

responsible for replacement or repair within seven days of the event. 11.5 In the case of relocation some changes to booked ceremony décor may be necessary (ie some chairs,

backdrops etc may not be suitable for use within an indoor space). No refunds will be provided for changes made to ceremony décor packages due to inclement weather relocation.

perfect pop-up weddings · pdf fileperfect pop-up weddings (utopia and glanville hall,...

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