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PERFORMA TO UPLOAD TENDER NOTICE AT PPRA WEBSITE

Tender Name. Tender Day to day Medicines X-ray and other Items_ (2013-14_______________

Tender category √ (i) local (ii) International

Tender Type (i) Work) (ii) services √ (iii) Good

Publish Date. 3 December 2013____________________________________________________

Receiving /Closing Date. 07 January 2014____________________________________________

Tender Opening Date. 28 December 2013___________________________________________

Tender Notice attached √(I) Yes (II) No

Bidding Document √(I) Yes (II) No

Bank Deposited slip/ Cheque/ Draft No._2064458_dated 16/12/2013_____________________

Bank Deposited Slip/ Cheque/ Draft Attached √(I) yes (II) No

Authority Name. Dr. Muhammad Irshad Khan_________________________________________

Designation. Medical Superintendent _______________________________________________

Address. Tehsil Headquarter Hospital, Hazro District Attock______________________________

Name: Dr. Muhammad Irshad Khan

Designation: Medical Superintendent

Signature: _______________________

Date: 16/12/2013____________________

















Signature: _______________________

Date: 16/12/2013____________________

















Signature: _______________________

Date: 16/12/2013____________________

















Signature: _______________________

Date: 16/12/2013____________________

Office of the Medical Superintendent THQ Hospital, Hazro AttockTender enquiry No. 1051(C&F/F.O.R Hazro basis) dated 28/11/2013

Miscellaneous Items/Store items / X‐Ray Films Items

Tender Price Rs. 100/‐ (Non Refundable)Last Date of Sale of Tender 28‐12‐2013Date of Receipt of Tender 07‐01‐2014 at 10:00 AMDate of Opening of Tender

TERMS AND CONDITIONS

07‐1‐2014 at 10:30 AM

Note: ‐ Please read the following note and instructions carefully: ‐

1. Any offer which not received according to terms and conditions of the tender Enquiry is liableto be ignored. No offer shall be considered if: ‐

I. Received after the time and date fixed for its receipt.II. T h e Tender is ambiguous.III. The offer is conditional.IV. The offer is from the firm, black listed, suspected or removed from theapproved list.V. The offer is received by Telegram/Fax.VI. Offer received with shorter validity than in the tender inquiry.

2. The offer shall remain valid for 120 days from the date of opening of tender.3. The bid shall comprise a single package containing two separate envelop shall contain

separately the financial proposal and the technical proposal.4. The purchaser reserve the right to purchase full a part of the store or

Ignore/scrap/cancel/the tender without assigning any reason.5. (a) If the acceptance of tender is issued during the validity period of the offer is not

accepted by the tenderer, the earnest money shall be forfeited and the store will bepurchased at his risk and expense.(b) In case the offer is withdrawn, amended or revised during the validity period ofthe offer, the earnest money liable to be forfeited.(C) In case the contractor fails to execute the contract in accordance with theterms and conditions laid down in the contract the security deposited by him shallforfeited and the store will be purchased at the risk and expense.

6. The buyer reserves the right to claim compensations for the loss caused by the delay in thedelivery of store.

7. Rates should be quoted on free delivery at the consignee’ end (C & F/F.O.R Hazro).

SPECIAL TERMS AND CONDITIONS:‐

1. Single stage…. Two envelop procedure.

i. T h e bid shall comprise a single package containing two separate envelops, Eachenvelope shall contain separately the financial proposal and technical proposal.ii. Envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL

PROPOSAL” i n bid and legible letters to avoid confusion.iii. Initially, only the envelope marked “TECHNICAL PROPOSAL” s h a l l be opened.iv. The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of

the procuring agency without being opened.v. The procuring agency shall evaluate the technical proposal in a manner prescribed

in advance, without reference to the price and reject any proposal which does notconfirm to be specified requirement.

vi. During the technical evaluation no amendments in the technical proposal shallbe permitted.

vii. The financial proposals of bids shall be opened publicity at time, date and

venue announced and communicated to the bidders in advance.viii. After the evaluation and approval of technical proposal the procuring agency, shall at atime within the bid validity period, publicity open of the financial proposals of thetechnically accepted bids only. The financial proposal of bids found technicallynon‐responsive shall be returned un‐opened to the respective bidders.

ix. The bid found to be lowest evaluated bid shall be accepted.x. Others terms and conditions will be followed as per Punjab Procurement rules

2009 (PPRs’s).

2. Tenders should be quote on the prescribed invitation to Tender Form PR‐VII in limited tenderas well as in advertised tender. Cash Receipts (in original or photocopy) in token of havingpurchased the tender, must accompany the offer.

3. Tenders should be addressed to the Executive District Officer Health Attock.4. Tenders should be quote their confirmed and final rates both in word and figures.5. Store offered should be of the best trade quality confirming to stipulate specification,

manufacturer’s name, Brand Name and Country of origin of the supplies offered should bementioned clearly against each item of supply.

6. The successful tenderer may be required to furnish performance guarantee 50% in thefavor of EDO (Health) Attock or Purchaser within the period specified in advanceacceptance of tender, failing which purchase shall be made at their risk and expenses.

7. If the tender is accepted, supplier will have to deliver the medicines at Office of theExecutive District Officer Health Attock/Office of concerned Drawing and Disbursing Officerwithin 75 to 90 days. However authority is competent to extend supply period if reasons aregiven genuinely, otherwise 2% per month late delivery charge can be imposed by the ExecutiveDistrict Officer Health Attock and Chairman standing Purchase Committee.

8. The delivery of medicines will be in one lot, piecemeal, split supply will not be accepted inroutine, in case of sound reasons authority can accept the part supply.

9. The stock if expired at any stage the supplying firm will be bound to replace the expiredstock on his own expense with the new batches.

10. The Manufacturing Firm preferably be pre‐qualified firm can apply for pre‐qualification and allbidders dealing the medicines must have whole sale drug license and license to sellcontrolled drugs.

11. The shelf life in case of imported items must not be less than 80% and in case of local items90% at the time of delivery, however the competent authority can accept the supply with lessshelf life up to 10% keeping in view urgency in the best interest of the patients with impositionof 2% penalty charges of actual shortfall in shelf life below prescribed limit for locallymanufactured firms.

12. The locally manufactured and locally imported drugs and medicines would be suppliedstrictly in accordance with the colour and packing to be prescribed by the DistrictGovernment and the following words should be marked with bold letters (English andUrdu) on each Ampoule/Vials/Bottle/Pack/Strip/Foil/Sachets/Tube etc in addition to theouter packing.

“DISTRICT GOVERNMENT ATTOCK PROPERTY‐NOT FOR SALE”13. Price of Drug/Medicines should not be in any case more than those approved by the

Minister of Health Government of the Pakistan Islamabad and authenticated price list must beenclosed along with the certified registration certificate by the Federal Government.

14. Manufacturing expiry date and M.R.P. will have to be printed on each pack failing which thesupply will not be accepted.

15. The supplier is required to furnish the warranty certificate with regard to the potency andsuitability of the drugs for human consumption in according with the drug act 1976.

16. Larger packing against the smaller packing will be acceptable provided the price of largerpack remain lower than offered in smaller pack as in the PVMS list. However smallerpacking may be accepted.

17. The Executive District Officer Health/Chief purchase Officer and Chairman standingPurchase Committee reserve the right to increase or decrease the quantity of any item.

18. All the contractors shall be executed in accordance with the provision of PPRA Rules.19. Certificate to the following effect be given with the offer.

i. In case of local item the quoted price is at least 15% less than the price fixed by theFederal Government/MRP and in case of imported item the quoted price is at least 10% lessthan the price fixed by the Government M.R.P.

ii. Drug offered is duly registered under name and number quoted by the tenderer and is in

accordance with the tender enquiry.20. The Executive District Officer Health/Chief purchase Officer reserve the right to wave off any

Departmental tender enquiry conditions of any particular offer in public interest.21. The tenderers will be responsible for the replacement of stocks if the same is found to be not

of the same specifications as required in the given tender enquiry/SubStandard/Spurious/Misbranded/Expired. Moreover, he will replace the unconsumedexpired store without any further charges as given under the procedure framed by theGovernment for replacement of such store.

22. Against indigenous stores tenderers who are manufacturing must indicate and address of theworks in Pakistan form where they intend to supply the store, Other than manufacturer tendersmust be enclosed certificate from their manufacturer as under, failing which the offer shallbe ignored:‐

quotation from us against invitation to tender No.due onand we have agreed to supply/manufacture the

said store strictly in accordance with the specification laid down in the said invitationtender.

23. Any conditional, ambiguous or incomplete offer in any respect shall be ignored.No

supplementary or revised offer after the opening of tenders shall beentertained.

24. The tenderers should indicate in their tenders, the complete address or theplace/places where stores will be offered for inspection.

25. The tenderers shall enclosed catalogues/leaflets/Literature and other technical data, ifany,

in respect of store offered bythem.

26. The tenderers should specifically indicate their G.I.R No. and circle of the incomeTax

Department.

27. Any erasing/cutting/crossing etc appearing in the offer must be properly signed bythe person signing the tender. Moreover, all pages to the tender must also be properlysigned offers any over writing shall in no circumstances be accepted.

28. The quotations should be submitted on the basis of accounting unit specified inthe invitation to tender.

29. (a) A certificate should be given by the tenderers that they will be responsible forthe

free replacement or store if the same is found to be substandard and or a variance withthe specifications given in the tender enquiry. In case similar store offered is atvariance with the specifications given in the tender enquiry, the tenderers mustclearly indentify variations in their offers. Stores offered of specifications superior tothe specified in the tender inquiry shall however, be acceptable.(b) In case indigenous store is offered as a store similar to that specified in thetender enquiry, the tenderers shall within seven days of the opening of the tender, havethe said stores, whenever possible, pre‐inspected by the inspection Wing at their owncost.(c) Where offers have been invited for specified brand, offer for other brands shallnotbeacceptable.

30. Tender samples where needed should be submitted by the tenderer along with theiroffers.

Bulky samples should be delivered at the time of opening of the tenders, failingwhich the

offer shall not be entertained.31. The store is required as per indenters sealed sample No.__________ which isavailable with

the purchaser in the office to the Executive District Officer Health Attock and can beseen

during office hours.32. Testing charges of sample/samples against the tender/advance bulk supplies will beborn

by the tenderer/contractor irrespective of the result of the sample/ samples.33. Samples for DTL will be provided by the supplier/firm. The testing of all samplesshall be at

the expense of the contracting firm.34. Office telephone number and mobile of responsible person will be supplied withoffer.35. A copy of registration certificate/renewed certified issued from Government of thePunjab

Health Department Lahore be attached.

36. A copy pre‐qualification tender of quoted items, issued by the Government of thePunjab

Health Department Lahore will be attached with the quotations.37. The qualified firm/that firm who are included in the approved panel by the Health

Department from Government of the Punjab Health Department Lahore shouldparticipate

in the tender.38. The respective tender should indicate countries of origin/manufacturing/assemblyquoted

brand /model, failing which their offered will be ignored.39. The tenderer will certifiy that the prices quoted against enquiry are not more thanprices

charged from any agency (Govt/PVT) in case of any discrepancy the tenderer herebyundertake to refund the prices charges in excess.

40. No. quoting firms would would be allowed to withdraw to his offer during validityperiod

after conclusion of contract/rates/contract which ever is eralier.41. All the legitimates taxes will be deducted according to the Government Policy.42. Custom clearance and all charges of custom agent shall be made by the firm.43. Foreign site from where the equipment is to be dispatched must be mentioned inthe offer.44. Executive District officer Health Attock reserves the right to reject/accept any offerwithout

assigning any reason which will not be challengeable in any court of law/higherauthority.45. Inspection authority in the presence of contractors/their authorized representatives,if

conclude that the rejection justified under terms and conditions of contract, thestore shall

be replaces by you within 30‐days failing which stores shall be purchased at your riskand

cost.46. Vender/Assembler to provide verification of serial numbers/AA number of Intelproduct.47. The tender will be abide by all the SPECIAL TERMS AND CONDITIONS

mentioned/attachedalong with tender specification.

48. The contractor is required to send specimen signature (in triplicate) or hisauthorized

representative who is competent to sign the bills and receive payment on his behalf.The

change of the Contractor’s representative authority to sign the bills and receivepayment

etc should be promptly reported by the contractor failing which the entireresponsibility for

wrong payment will be on the contractor.Note: ‐ Every page of terms and conditions must be signed by the representative/firm.

MEDICAL SUPERINTENDENTTHQ HOSPITAL, HAZRO.


























































OFFICE OF THE MEDICAL SUPERINTENDENTTEHSIL HEADQUARTER HOSPITAL, HAZRO ADVERTISED

TENDERS ENQUIRY FOR THE LOCAL PURCHASE OF MEDICINES &SURGICAL DISPOSABLEITEMS ON DAY TO DAY BASIS FOR THE

FINANCIAL YEAR 2013-14 FOR T.H.Q HOSPITAL, HAZRO DISTRICTATTOCK.

ADVERTISED NO. No1501 /THQ/Hazro dated 28/12/2013

DATED/ TIME OF RECEIPT OF TENDER 10.00 AM 07/01/2014

DATE OF OPENING OF TENDER 07/01/2014

TENDER FEE (NON- REFUNDABLE Rs 100/-

EARNEST MONY ( REFUNABLE) Rs 11400/-

VENUE OFFICE OF THE EDO HEALTH ATTOCK.

SPECIAL INSTUCTION

1. Sealed Tenders are invited from the General Sales Tax registeredFirms bearing valid Drugs Sale License for retail sale for the supplyof all types of drugs/medicines, surgical disposable(e items round theclock during the year 2013 - 2014. Tender form is obtainable on cashpayment (non-refundable) from the Almoner Office of this hospital onsubmission of written request.2. Any offer received not as per terms & condition of the tenderenquiry/bidding document of this Hospital, framed under PunjabProcurement Rules, Government of the Punjab is liable to be ignored.3. No offer shall be consideredi. If received after the last date and time.ii. The tender is ambiguous.iii. The tender is unsigned.iv. The tender is conditionalv. Tender is sent by telegram.vi. Offer received without requisite earnest moneyvii. Offer received from the firm black listed or suspended bythe Health Department, Government of the Punjab.viii. Without the original tender receipt.4. In case the contractor fails to execute the contract strictly in accordancewith the terms & conditions laid down in the contract, the securitydeposited shall be forfeited.5. Duly attested photo copy of C.N.I.C of Executive / AuthorizedRepresentative must be attached with the tender along with copies ofNational Tax Number (NTN), General Sales Tax registrationcertificate and valid retail Drugs Sale Licence .6. The sealed bids (separate technical and financial bids furthersealed in one envelope) will be dropped in the tender Box placed in theCommittee Room of this hospital on the scheduled date & time.

TERMS & CONDITIONS

1. The vender must have valid retail Drugs Sale Licence, financiallysound, well reputed and have shop with comprehensive storagefacilities. The shop must be situated within two (02) Km radius of thehospital. The facility of supplies must be available round the clock.

2. In case, the contracting firm offers less discount in comparison todiscount offered to other institution / hospitals situated inPunjab, the difference will be automatically deducted andadjusted in the bill, however, if any excess amount is paid, the same willalso be deducted from the pending bills or security of the side firms..3. The offered discount shall be from the maximum retail pricesfixed by the concerned regulatory authority, or the manufacturers(where concerned regulatory authority has permitted to do so) orsole importers for medicines and from market price for disposables.4. The Tendered shall be bound to accept all terms & conditions of theGovernment / PPRA and any further condition introduced byGovernment during the period of contract in addition to the terms,conditions, Rules & regulations of PPRA.5. Any erasing / cutting, etc. Appearing on the offer, must be properlysigned by the person signing the tender.6. The bidders are required to give their best and most competitivediscount for the items.7. The contractor will supply the medicine as per Drugs Act, 1976 andrules framed there under.8. The contractor will provide an authentic price list of medicines if andwhen required for verification of bill.9. The vendor / contractor will provide warranty certificate regardingquality of all drugs medicines, surgical disposable items, etc sold to thishospital. Moreover, the contractor will bound to provide the invoice ofthis source of purchase if and when required along with the warrantythat these do not contravene any provision of section 23 of drugs Act,1976 and the rules framed there under.10.The contractor will be bound to supply the required brand of alldrugs / medicines recommended by this hospital. In case thecontractor provides brands of his own choice of higher rates thanthat of the demanded brand, the extra amount will be adjusted tothe value of recommended brands accordingly.11.All the bidders are required to provide complete documents incompact file for their assessment of qualification as prescribed underthe rules. Only the firms which will be declared qualified by thisHospital Committee will be entertained in the further contractproceeding.12.The contractor will submit the bills on monthly basis for payment.13.Deduction of income tax will be made as per prescribed rules14.In case the contractor fails to supply the ordered items on the same day,purchase will be made at firm's risk and cost from the open market.15.The Medical Superintendent reserves the right to accept or reject any /all tender(s) without assigning any reason.








CERTIFICATEI/We hereby conform to have read all the terms & conditions as laid

down in the enclosed bidding document including special instruction andwe further abide by all these instructions/ conditions of this tender. Wealso hereby categorically conform that the stores offered by us are exactlyof the particulars and specification as laid down in your order in all respect.

SING. OF TENDERER____________________________________________

NAME OF TENDERER_____________________________________________

DESIGNATION OF TENDERER______________________________________

POSTAL ADDRESS_______________________________________________

TELEPHONE NO (Land line)_____________Mobile_____________________

CNIC NO______________________________________________________

SALES TAX NO__________________________________________________

E-MAIL ADDRESS: _______________________________________________

BID PERFORMA FOR LOCAL PURCHASE (DAY TO DAY BASIS)

S.# TYPE OF DRUGS / MEDICINS, ETC. OFFEREDDISCOUNT

01 Local Purchase of medicines

02 Multinational / imported medicines

03 Surgical & Disposable items

Sign. and Stamp of Bidder:______________________________________________

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