Permissions and Compliance Manager

With the Permissions and Compliance Manager you monitor and manage the myriad complex specifications and licensing agreements involved in the acquisition and licensing of content as-sets via a flexible, dynamic user interface. The solution helps you to reduce expenses, compliance risks, and vendor costs, while increasing the quality and value of your content

By utilizing a MarkLogic database platform, the Permissions and Compliance Manager enables you to manage every aspect of the metadata required to acquire licenses, to track their use, and to manage compliance.

The Permissions and Compliance Manager can be enhanced as needed for new business mod-els and offers a streamlined workflow enabling international teams to conceptualize, acquire, license, and track any asset, wherever and however it is used in your publishing enterprise.

KEY FEATURES AND BENEFITS

Workflow support for critical functions in

the permissions process

Central access to rights metadata and content

for international work groups

Accurate and timely compliance information

to reduce risk of liability

Automated compliance checking; enterprise-wide

monitoring

Enable the adoption of new kinds of content

and license deals with ease

Integration of community solutions such as

CCC Rightslink to stream copyright income

at lower cost

Why you should opt for the Permissions and Compliance Manager

The challenge of dealing with the acquisi-tion of content, whether that’s commis-sioned or non-commissioned, is surely not new. All publishers face the problem and all publishers have some form of answer. This is usually a plethora of spreadsheets and word files, or, for the more sophis-ticated, a plethora of spreadsheets and databases.

Solutions such as these have, for many years, played lip service to the veneer of the requirements to not only enable access to content but to be sure that such content is always treated within compliance to the agreement that secured the content. This is because nobody can control so many diverse documents, most are unsure as to the authority or veracity of the documents, and the details are often not shared with those who really need to know.

Other publishers use the “this doesn’t matter” approach, whereby all content, as much as physically possible, is royalty free, or they simply secure rights to all content for use anywhere with no restrictions, also known as the martini approach – anytime, anyplace, anywhere.

The problem with this, of course, is one of cost, and the problem with the royalty-free approach, is one of quality. At the end of the day, the problem is not going away, in fact, it’s just getting more and more complex, as the divergence of prod-ucts is exacerbated by the range of new technology powering them in the increas-ingly digital world. So, what is the real answer?

The real answer is to face the complexity of the problem and implement a solu-tion that can contain all of the required content and asset metadata, all of the required license metadata, and provide this accurately and reliably to all parties requiring it effortlessly and in as automat-ed an approach as possible.

A central repository, which guarantees the accuracy and availability of details to those that need it and precisely when they need it. Doing this allows the publisher to safely secure access to the best content and to correctly and fairly apply compli-ance to the purveyors of the content in a way that promotes the publisher to new levels of excellence, because, after all, publishing is all about the content. Klopotek’s Permissions and Compliance Manager helps you to focus on what’s relevant.

Features in More Detail Ability to support all devices,

such as smartphone & tablet

apps, makes permissions license

details, rights availability, and

rights management information

more accessible

Permissions specifications

Asset specifications

Flexible metadata creation

for licenses

All assets are referenced for

search and use both internally

and externally

International workflow support

Budgeting and forecasts

Project scheduling

Reuse of assets

Flexible structures and hier-

archies (Program, Product &

Component)

Unlimited and flexible metadata

on all levels of hierarchies

Comprehensive vendor &

business partner data

Storage of all correspondence &

communication

Asset-level contracts

Generates and stores all contract

documents

Approval workflow for contracts

Contract templates

Master Service agreements

Multiple versions of permissions

available

Supports asset research both

internally and externally

Supports asset proposal

workflow

Pre-publication compliance

Post-publication compliance

System alerts and notifications

Rights tracking families allow

definition of what is tracked for

compliance and use

Workflow support for

critical functions in the permis-

sions process

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