personal property utilization and disposal angel acosta u. s. immigration and customs enforcement...

Personal Property Utilization and

Disposal

Angel AcostaU. S. Immigration and Customs Enforcement (ICE)

Office of Asset Administration (OAA)

Agency declares Excess or

Exchange/Sale?

Internal Reuse

Special Disposal Authority

GSA Utilization

GSA Donation

GSA Sales

Abandonment/Destruction – Recycling

Property not sold or No Commercial Value Abandonment/ Destruction

• Recycling

• Donation to Public Agency in Lieu of A&D

• Abandonment

• Destruction

Sale of Property not Donated

• Sale by Holding Agency (Waiver)

• Sale by Approved Federal Asset Sales Center

• GSA FAS

GSA Surplus Property Donation Program

• State Agencies for Surplus Property

• Eligible Donees

Surplus Property

Non-Federal Screeners

• State Agencies for Surplus

Property (SASP)

• Screeners Sponsored by

Federal Agencies

Property not “Frozen” for Federal Use is declared Surplus and Is Available for

Donation

Property “Frozen” for Federal Use is transferred to the recipient

•Without Reimbursement

•With Reimbursement

Federal Screeners

• Federal Agencies

• Cost Reimbursement

Contractors

• Grantees

21 Days Simultaneous Federal Utilization & Donation Screening (If CFL, day 1-7 for

Schools Only)

Report to GSA as Excess via (Batch upload or enter in AAMS)

GSAXcess.gov

Excess Property

Report to GSA as Excess Property

Direct Transfer to another Federal Agency if under $10,000

• Stevenson-Wydler Act

• EO12999 Computers for Learning

• Contractor/ Grantee Property

Disposition Route

GSAXcess AAMS or Internal System

Conduct Internal Screening

Inventory Personal Property Identify requirements, Hazardous and Special

Handling

Can property be replaced using the Exchange/ Sale Authority?

Federal Agency Action

The Federal Property Disposal Program

Unneeded/ Unrequired Property

Excess / Disposal Approval

Excess “means any personal property under the control of any Federal agency that is no longer required for that agency’s needs”

Exchange/Sale “means property not excess to the needs of the holding agency but eligible for replacement. Exchange allowance or proceeds of sale must be applied towards replacement item” 41 FMR 102-39

Excess vs. Exchange/Sale


• Recycling


• Abandonment

• Destruction




• GSA FAS



• Eligible Donees

Surplus Property



Property (SASP)


Federal Agencies


Donation




Federal Screeners



Contractors

• Grantees


Schools Only)


GSAXcess.gov

Excess Property






Disposition Route




Handling






Inventory and reassign unneeded property within agency

Systems for internal screening vary by agency

o GSA offers AAMS (Agency Asset Management System) to support internal screening/redistribution

o AAMS is a screening module within GSAXcess that can be customized to meet your agency’s needs for reporting and internal screening.

o Dept of Energy, Commerce, VA, USDA

Once internal screening is complete, agencies should report

their excess property to GSA.

Step 1: Internal Screening


• Recycling


• Abandonment

• Destruction




• GSA FAS



• Eligible Donees

Surplus Property



Property (SASP)


Federal Agencies


Donation




Federal Screeners



Contractors

• Grantees


Schools Only)


GSAXcess.gov

Excess Property






Disposition Route




Handling






Exchange / Sale property (FMR 102-39)

Stevenson - Wydler Act

Executive Order 12999 - Computers for Learning

Direct Transfer to other Federal Agency if under $10,000 (FMR 102-36.145)

Use of Special Authorities

Notification to GSA of available excess

3 Methods of Reporting to GSAXcess®

• On-line (GSAXcess.gov)• Batch• Manual

41 FMR 102-36.210 through 102-36.240

Step 2: Report Excess to GSA

http://www.google.com/url?sa=i&rct=j&q=warehouse&source=images&cd=&cad=rja&docid=XWjCZMidBPJSYM&tbnid=nUdmeF7usD0U7M:&ved=0CAUQjRw&url=http://nedhardy.com/2012/03/28/this-is-what-the-amazon-com-warehouse-looks-like-12-pics/&ei=pe2nUaW6E6Hk0gGurYBo&bvm=bv.47244034,d.dmQ&psig=AFQjCNGk28HOEjbeTzuTndutwVCnCxLH2w&ust=1370045853538620


• Recycling


• Abandonment

• Destruction




• GSA FAS



• Eligible Donees

Surplus Property



Property (SASP)


Federal Agencies


Donation




Federal Screeners



Contractors

• Grantees


Schools Only)


GSAXcess.gov

Excess Property






Disposition Route




Handling






FMR 102-36.35 requires that… “all executive agencies must, to the maximum extent practicable, fill requirements for personal property by using existing agency property or by obtaining excess property from other Federal agencies in lieu of new procurements”

FMR 102-36.220 requires that… generally, all excess property is to be reported to GSA

Key Requirements

Must All Excess Property Be Reported to GSA? Exceptions…

• Direct Transfer property• Abandonment/Destruction property• Non-appropriated Fund property• Scrap, except aircraft in scrap condition• Perishables• Hazardous Waste• Property dangerous to public health/safety• Classified or Sensitive

41 FMR 102-36.220

Good & accurate descriptions are critical to success! 41 FMR 102-36.240

Disposal Condition Code

Definition

1 New. Property which is in new condition or unused condition and can be used immediately without modifications or repairs.

4 Usable. Property which shows some wear, but can be used without significant repair.

7 Repairable. Property which is unusable in its current condition but can be economically repaired.

X Salvage. Property which has value in excess of its basic material content, but repair or rehab is impractical and/or uneconomical.

S Scrap. Property which has no value except for its basic material content.

Condition Codes for Reporting…

How long does the disposal process take?

U & D Screening Time Frames• Internal screening varies by agency • 21 calendar days GSA Federal/Donation screening • First 7 days of 21 day period - Computers For

Learning (CFL) Sales Time Frames

• 30 - 35 calendar days average sales cycle time (includes verifying availability, posting, collection & removal)

Average Total cycle time - 60 calendar days

http://invasivespeciesireland.com/wp-content/uploads/2010/08/what-can-I-do.jpg

However, we are flexible….

GSA may extend or shorten the screening time due to:• Agency Relocation• Lack of Storage• Sudden generation of large accumulations of excess property• Potential loss or damage to property• Other appropriate justifiable circumstances

THE OWNING AGENCY:

Retain possession

Remain accountable and maintain stewardship over excess property reported to GSA pending disposal instructions

(41 FMR 102-

36.245)

Who is accountable for excess property pending disposal?

http://www.google.com/url?sa=i&rct=j&q=worried+person&source=images&cd=&cad=rja&docid=PWZHzwr2aIwZ0M&tbnid=IqRqql9dD8MZkM:&ved=0CAUQjRw&url=http://goodfooteditorial.wordpress.com/&ei=jlCpUd6_EYKE9gTXioEo&bvm=bv.47244034,d.eWU&psig=AFQjCNFAUtsaEJVJZwMfAwr2YswZLk3UTQ&ust=1370137073182481

New Homepage GSAXcess.gov

GSAXcess Main Menu options for Reporting, Searching and CFL Functions.

Computers For Learning (CFL)

GSA Role• Provide systems to facilitate transfers

Agency Role• Report excess computers on

GSAXcess.gov• View school requests on GSAXcess.gov• Allocate computers to schools using the • CFL functions menu on GSAXcess• Approve transfer in GSAXcess• Coordinate release of computers to

schools

School Role• Register on ComputersForLearning.gov• Screen & Request available inventory• Pick up computers from holding agency

41 FMR 102-36.475

http://www.google.com/url?sa=i&rct=j&q=computer&source=images&cd=&cad=rja&docid=zOGaAidgIVZR1M&tbnid=_sGTG8p7TEvq6M:&ved=0CAUQjRw&url=http://www.123rf.com/photo_11772577_young-child-in-blue-shirt-with-open-computer-on-white-background.html&ei=QsGrUb-GHoy89QS7toC4DA&bvm=bv.47244034,d.eWU&psig=AFQjCNH9ue2guGzDcEpLev0HyogxFzSR0w&ust=1370296882780027

http://www.google.com/url?sa=i&rct=j&q=computers&source=images&cd=&cad=rja&docid=eNsL0NfZCpyvTM&tbnid=EVcysyjrgCmKJM:&ved=0CAUQjRw&url=http://naples-computer-repair.com/&ei=B8OrUejrK5DM9gTNkoE4&bvm=bv.47244034,d.eWU&psig=AFQjCNHax5ee3jN6Oq0yFdU7-WsXDURo3g&ust=1370297252875718

Schools Register directly on CFL Website

Homepage for ComputersForLearning.gov

Executive Order 12999

http://www.gsa.gov/portal/content/100841


• Recycling


• Abandonment

• Destruction




• GSA FAS



• Eligible Donees

Surplus Property



Property (SASP)


Federal Agencies


Donation




Federal Screeners



Contractors

• Grantees


Schools Only)


GSAXcess.gov

Excess Property






Disposition Route




Handling






41 FMR 102-36.90 through 102-36.140

Search available property

• On-line GSAXcess®• Physical screening

“Screening” period normally 21 calendar days

Add items to shopping cart & checkout in GSAXcess®

• Electronic Approval

Step 3: Excess: Screening & Federal Transfers

http://www.google.com/url?sa=i&rct=j&q=acquiring+used+government+property&source=images&cd=&cad=rja&docid=WQibz1V_WMHOeM&tbnid=Wph8OdVX-zcJwM:&ved=0CAUQjRw&url=http://guardianlv.com/2013/03/jd-oppt-charles-lindbergh-from-now-on-depressions-will-be-scientifically-created/&ei=-VepUcTTJ4Xw8QT_yIGgBw&bvm=bv.47244034,d.eWU&psig=AFQjCNHKTFj7oQaAP_pZv5uHriacpM_Z-Q&ust=1370138774431235

Property in GSAXcess® is available for screening to:

• Federal agencies;• Cost-reimbursable contractors;• Grantees;• Public airports;• State Agencies for Surplus Property (SASP);• Nonprofit educational and public health activities;

and,• Service educational activities.

Agency property personnel must have access to GSAXcess® to request property

• Contact your agency NUO or GSA, APO

Step 3: Excess Screening & Federal Transfers

There must be an authorized need for the property

You must not acquire excess personal property with the intent to sell or trade for other assets

Golden Rules for Federal Agencies Acquiring Excess Property…

http://www.google.com/url?sa=i&rct=j&q=acquiring+used+property&source=images&cd=&cad=rja&docid=Vg8OeJ9-tWpzYM&tbnid=F-v1lBNLI9LT5M:&ved=0CAUQjRw&url=http://www.cleveland.com/business/index.ssf/2010/11/playhousesquare_stars_in_its_o.html&ei=JVapUeHvJIr29gTXhIGYBQ&bvm=bv.47244034,d.eWU&psig=AFQjCNEWA9nHB2O7r12Yywf5oEvz4PeYiA&ust=1370138450340723

Acquiring agency is required to pay shipping and transportation costs

When applicable, acquiring agency may have to pay packing, loading, and dismantling costs

Who pays for the Transportation for Excess

Property?

41 FMR 102-37.55


• Recycling


• Abandonment

• Destruction




• GSA FAS



• Eligible Donees

Surplus Property



Property (SASP)


Federal Agencies


Donation




Federal Screeners



Contractors

• Grantees


Schools Only)


GSAXcess.gov

Excess Property






Disposition Route




Handling






At the completion of screening for Federal use, property not transferred is declared surplus to U.S. government

Property is donated by GSA through State Agencies for Surplus Property

http://NASASP.org 41 FMR 102-37

Step 4: Federal Surplus Donation Program…

http://nasasp.org/

http://www.google.com/url?sa=i&rct=j&q=surplus+property+auctions&source=images&cd=&cad=rja&docid=WrNeLP3F7oAW2M&tbnid=vNNvUOyFeuNE5M:&ved=0CAUQjRw&url=http://surplus.ua.edu/&ei=jV2pUcGmHYnM9QSItIDwCA&bvm=bv.47244034,d.eWU&psig=AFQjCNFbhyECu3u7RWVwFdRkX21eEyeDWw&ust=1370140128929312

Eligible Participants include:

o State and Public Agencieso Nonprofit Educational and Public Health Activities,

Including programs for the homeless and impoverished

o Nonprofit and Public Programs for the Elderlyo Public Airportso Educational Activities of Special Interest to the

Armed Serviceso Special Categories FMR 102-37

Step 4: Federal Surplus Donation Program…

Agency Inventories Excess from Other Agencies Federal Prison Industries, UNICOR Ability One - NIB/NISH Federal Stock Programs, SOP, CSC Federal Supply Schedules Commercial Sources

41 FMR 102-36.35, and Federal Acquisition Regulation, 48 CFR

8.102

Federal Agency Priorities for use of Excess Property…

Reuse is Recycling...

The Most Cost Effective Disposal of a Government Asset is its Continued Use in a Tax-Supported Program

Utilization and Donation…

FMR 102-36.210 and 102-37

http://www.google.com/url?sa=i&rct=j&q=money&source=images&cd=&cad=rja&docid=_M_KvuYlc_eioM&tbnid=zcL1kiKjQ7FYQM:&ved=0CAUQjRw&url=http://www.thefeeherytheory.com/2013/01/23/focus-on-the-underclass-not-the-upper-class/how-to-blog-for-money/&ei=YcurUYK0FpTA9gTW9oBo&bvm=bv.47244034,d.eWU&psig=AFQjCNH5Zy83n2X6NeVHbXsdM1mjUJh_UA&ust=1370299447949458

http://www.google.com/url?sa=i&rct=j&q=money&source=images&cd=&cad=rja&docid=1__D8aIVujINKM&tbnid=XakL2sviRoPaEM:&ved=0CAUQjRw&url=http://freebeacon.com/obamas-dark-money-group-gets-free-pass/&ei=HsyrUeqQKYni8gT2soCoAQ&bvm=bv.47244034,d.eWU&psig=AFQjCNHzlHWhjBo968xmX4EzUFmJhTclhg&ust=1370299686255638

What if the Property is not Transferred or Donated????

Can Agencies conduct sales on their own?

41 FMR 102-38

http://www.google.com/url?sa=i&rct=j&q=for+sale&source=images&cd=&cad=rja&docid=a9uChvLpxEne_M&tbnid=z-33hx4ASVRuPM:&ved=0CAUQjRw&url=http://www.pehub.com/250427/newsweek-goes-up-sale-again-pe-likely-wont-bite/&ei=v8-rUfXiNZDm8gTKwoDoAw&bvm=bv.47244034,d.eWU&psig=AFQjCNGA161pyVbvQrfRt4faXE9W1UbHdw&ust=1370300484412765


• Recycling


• Abandonment

• Destruction




• GSA FAS



• Eligible Donees

Surplus Property



Property (SASP)


Federal Agencies


Donation




Federal Screeners



Contractors

• Grantees


Schools Only)


GSAXcess.gov

Excess Property






Disposition Route




Handling






Property not donated becomes eligible for sales Agencies must use an Approved FAS Sales Center or have a Waiver from OGP GSA Auctions® is an Approved FAS Sales Center• Multiple sales methods/multiple commodities,

nationwide- Internet auctions via GSA Auctions®- Live auctions- Sealed bid sales

GSA sales provide national exposure, state-of-the-art elements, competitive bidding, and maximum returns

Step 5: Surplus Sales

As of 2007, all agencies must use a FAS Approved Sales Center to sell their surplus personal property.

GSA is 1 of 4 approved FAS Sales Centers• GovSales.gov - Single Point of Entry for Citizens

- Linked to USA.gov- Displays all government assets available for purchase• GSA Auctions is integrated with GovSales.gov

- Encompasses: Real and Personal PropertySurplusExchange/saleForfeited

Federal Asset Sales Centers

What is MySales?

MySales is a website that provides Federal agencies a means to:• Track status of items reported to GSA in sales status• Withdraw property items reported to GSA from sale

process

Future functions to be added to MySales:• Report exchange/sale property directly to GSA Sales• Modify sale item data including descriptions

Access MySales with same user ID as GSAXcess• www.gsa.gov/mysales• www.mysales.fss.gsa.gov

What can I expect if item sells?

When an item sells, a copy of the Purchaser’s Receipt will be sent via email to the agency custodian upon receipt of payment.

Upon removal of the property, the custodian must have the bidder or shipping company sign the receipt showing items were picked up, and fax this back to the GSA sales contracting officer.

What can I expect if and item does not sell?

When an item does not sell, the Sales Contracting Officer (SCO) will contact the owning agency’s Point of Contact (POC) and coordinate a second attempt to sell. If the item doesn’t sell after agreed attempts by the owning agency and SCO, a return letter for local disposal or an email from the Sales Contracting Officer will be sent to the owning agency POC. Established that item has no commercial value.


• Recycling


• Abandonment

• Destruction




• GSA FAS



• Eligible Donees

Surplus Property



Property (SASP)


Federal Agencies


Donation




Federal Screeners



Contractors

• Grantees


Schools Only)


GSAXcess.gov

Excess Property






Disposition Route




Handling






Step 6 – So, what happens when GSA cannot Transfer, Donate or Sell the

Property?You may, • Exercise Abandonment/Destruction authority to

dispose of property provided your agency makes a written finding that the property has no commercial value or the estimated cost of care and handling would exceed the proceeds from its sale. Requires approval by reviewing official of your agency.

FMR 102-36.305 thru 330

http://www.google.com/url?sa=i&rct=j&q=recycle+public+health+or+safety&source=images&cd=&cad=rja&docid=Ppwka63_C3e9fM&tbnid=_0uhRiRGr57U1M:&ved=0CAUQjRw&url=http://www.certifymerecycling.org/&ei=LtmrUdfcLYLq8wSbyIDQDQ&bvm=bv.47244034,d.eWU&psig=AFQjCNG9vFw0spiQxSqoLkN-z71hGxroSw&ust=1370303123191679

http://www.google.com/url?sa=i&rct=j&q=recycle&source=images&cd=&cad=rja&docid=4eqv4Zm1CTffiM&tbnid=5ZCZM1O31QL7FM:&ved=0CAUQjRw&url=http://depositphotos.com/4867368/stock-illustration-Reuse-Reduce-Recycle.html&ei=BtirUcaQNZTa9AS_-IGIAQ&bvm=bv.47244034,d.eWU&psig=AFQjCNE7xLUuVaz3K1b0Xkiezp8FMiOn3A&ust=1370302417287262

http://www.google.com/url?sa=i&rct=j&q=recycle+public+health+or+safety&source=images&cd=&cad=rja&docid=EKT6C7Gc7eK30M&tbnid=jySli0hqXd0-GM:&ved=0CAUQjRw&url=http://www.saiglobal.com/Training/assurance/e-stewards.htm&ei=6tmrUZfWMYjs9ASK14HYCg&bvm=bv.47244034,d.eWU&psig=AFQjCNG9vFw0spiQxSqoLkN-z71hGxroSw&ust=1370303123191679

You must not A&D property in a manner that is dangerous to public health or safety

Choose a responsible recycling company If an entity wants to buy the property, you

must implement sales procedures.

But Remember…

http://www.google.com/url?sa=i&rct=j&q=public+health+or+safety+fish+and+wild+life&source=images&cd=&cad=rja&docid=9E--V_dblgMqQM&tbnid=UmtgPCtsvo2mtM:&ved=0CAUQjRw&url=http://usresponserestoration.wordpress.com/2013/02/&ei=htyrUbqCN4SE9gT0n4DYCg&bvm=bv.47244034,d.eWU&psig=AFQjCNHQ-XkmnbqNOBIVK-es3qCUiXPxQQ&ust=1370303568368748

Property Disposal Summary• There are 6 main phases in the Federal disposal process

• Internal reuse• Report excess to GSA• Excess transfer• Surplus donation• Sales to the public• A & D / Recycling

• There is specific terminology • Excess• Surplus• Report• Screen and Select

• There are systems to support property disposal• GSAXcess® - Computers For Learning®• GSAAuctions® - MySales®

EXCESS SURPLUS

• Internal Reuse *• Special Authorities• Computers to Schools (EO 12999)

•Federal Agencies•Cost Reimbursable Contractors •Cooperatives & Grantees•Public Airports•State Agencies for Surplus Property•(Public Agencies)•(Nonprofit Education & Public Health Organizations)

AGENCYSCREENING( 7-15 DAYS)

U&D SCREENING &

FEDERAL TRANSFERFEDS ( 21 DAYS)

ALLOCATE / PROCESS

DONATIONS( 5 DAYS)

SALES(30 - 40 DAYS)

DONATIONREMOVAL

Federal Property Disposal Process

Agency or GSA Sales?(Federal Asset Sales)

GSAAuctions.govLive Cry AuctionsNegotiated SaleSealed Bid Auctions

DAY 22

– Allocate to SASPS

– Release all Non-requested surplus for sales action

UNNEEDED

A&D

RECYCLING

Abandonment/Destruction

*1 - 76 Total Days

1 2 3 4 5 6

http://www.gsaxcess.gov/

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http://www.google.com/url?sa=i&rct=j&q=recycle&source=images&cd=&cad=rja&docid=4eqv4Zm1CTffiM&tbnid=5ZCZM1O31QL7FM:&ved=0CAUQjRw&url=http://depositphotos.com/4867368/stock-illustration-Reuse-Reduce-Recycle.html&ei=BtirUcaQNZTa9AS_-IGIAQ&bvm=bv.47244034,d.eWU&psig=AFQjCNE7xLUuVaz3K1b0Xkiezp8FMiOn3A&ust=1370302417287262

http://www.google.com/url?sa=i&rct=j&q=recycle+public+health+or+safety&source=images&cd=&cad=rja&docid=Ppwka63_C3e9fM&tbnid=_0uhRiRGr57U1M:&ved=0CAUQjRw&url=http://www.certifymerecycling.org/&ei=LtmrUdfcLYLq8wSbyIDQDQ&bvm=bv.47244034,d.eWU&psig=AFQjCNG9vFw0spiQxSqoLkN-z71hGxroSw&ust=1370303123191679

http://www.google.com/url?sa=i&rct=j&q=recycle+public+health+or+safety&source=images&cd=&cad=rja&docid=EKT6C7Gc7eK30M&tbnid=jySli0hqXd0-GM:&ved=0CAUQjRw&url=http://www.saiglobal.com/Training/assurance/e-stewards.htm&ei=6tmrUZfWMYjs9ASK14HYCg&bvm=bv.47244034,d.eWU&psig=AFQjCNG9vFw0spiQxSqoLkN-z71hGxroSw&ust=1370303123191679

personal property utilization and disposal angel acosta u. s. immigration and customs enforcement...

Documents

donation property

federal agencies property

excess property report

personal property utilization

federal use

federal agency action

agency waiver sale

holding agency