personnel commission minutes i. call to order ii. roll … · 18/03/2015 · coordinate marketing...

PERSONNEL COMMISSION MINUTES

March 18, 2015 9:00 AM, Room 508

I. CALL TO ORDER II. ROLL CALL

Members Present: Miriam Rothman, Chair, Commissioner Mary Beall, Vice-Chair, Commissioner Chuck Huskey, Commissioner

Present: HR Staff: Susan Dixon, Hedieh Khajavi CSEA: Mike Reese COMET: Dave Liss

Executive Secretary: Michele Fort-Merrill

Recording Secretary: Maritess Pantaleon

III. APPROVAL OF PROPOSED AGENDA

MSC (Huskey/Beall) to approve the agenda as presented. IV. APPROVAL OF MINUTES

A. Regular Meeting – February 18, 2015 MSC (Beall/Huskey) to approve the minutes of the regular meeting held on February 18, 2015

V. PUBLIC COMMENT A. None

VI. RATIFICATION OF ACTIONS BY DIRECTOR A. None VII. CLASSIFICATIONS

A. New Classification 1. None

B. Classification of New Position 1. Communications Specialist, Communications Department – Presented by Susan

Dixon Due to the identification of a need to increase SDCOE communications, funding has been approved to add a position to the Communications Unit. The incumbent will perform the full scope of duties contained in the existing classification of Communications Specialist. As such, the appropriate classification is Communications Specialist.

MSC (Huskey/Beall) to approve the recommendation as presented.

2. Program Secretary, Learning and Leadership Services – Presented by Susan Dixon

Minutes – March 18, 2015

(Report and class description was handed out during the meeting and attached to the minutes.)

The Assistant Superintendent of Learning and Leadership Services Division has received approval to hire an additional support staff employee to provide a full range of secretarial support services to the LCAP Unit. Duties will include coordinating the scheduling of work teams, creating flyers and brochures, workshop preparation and registration, preparation of contracts, making travel arrangements, and posting information to the computer. These duties are consistent with the existing classification of Program Secretary. Therefore, the recommendation is to classify one new position in Learning and Leadership Services a Program Secretary (R41).

MSC (Beall/Huskey) to approve the recommendation as presented.

3. Senior Computer Operator, Integrated Technology Services – Presented by Susan Dixon (Report and class description was handed out during the meeting and attached to the minutes.) The Assistant Superintendent of the Integrated Technology Services Division has identified a need for additional staff in the Computer Operations Unit. The need for additional staff is the result of an increase in the overall large document imaging and management responsibilities of the unit, disaster recovery preparation of information beyond the mainframe, and the nightly processing of information as a result of the accomplishment of Phase I of PeopleSoft. The job description has been revised to modify tasks performed as well as knowledge and abilities required. Therefore, the recommendation is to revise the class description for Senior Computer Operator. As well as, classify two (2) new positions in Integrated Technology Services as Senior Computer Operator (R53).

MSC (Huskey/Beall) to approve the recommendation as presented.

C. Reclassification of Existing Positions 1. None

D. Class Description Updates

1. Attendance Accounting Technician 2. Financial Accounting and Data Support Manager 3. Lead Registrar 4. Technology Acquisitions Analyst

All class description updates were presented by Susan Dixon. MSC (Beall/Huskey) to approve the four (4) class description updates as presented. VIII. OTHER ACTION ITEMS

A. None

Minutes – March 18, 2015 IX. POSITION ANNOUNCEMENTS – NO ACTION

TITLE TYPE Financial Accounting and Data Support Manager (Deadline extended)

Open

Lead Registrar Promotional School Administrative Assistant I – Bilingual (Spanish/English)

Promotional

Web Developer/Programmer II (Re-posted) Open

X. APPROVAL OF ELIGIBILITY LISTS

TITLE TYPE # Eligible EXPIRES Executive Assistant to the Superintendent Open 4 08-27-15 Distribution Clerk I Open 7 09-13-15 Functional Systems Analyst – Business Operations Open 3 08-25-15 Functional Systems Analyst – Human Resources Open 6 09-02-15 Functional Systems Analyst – Payroll Open 3 09-03-15 Instructional Aide Open 16 09-13-15 Program Secretary Open 7 09-13-15 Registrar II Promotional 3 09-11-15 School Administrative Assistant I – Bilingual (Spanish/English)

Promotional 3 09-11-15

Systems Analyst Open 1 08-24-15 SDCOE Student Transition Technician Open 7 09-10-15

MSC (Huskey/Beall) to approve the eligibility lists as presented. XI. INFORMATION ITEMS – NO ACTION A. Personnel Actions

1. The February 2015 personnel action reports were presented for information.

XII. COMMUNICATIONS An e-mail was sent to all Commissioners regarding the upcoming local San Diego School Personnel Commissioners Association meeting.

XIII. EXECUTIVE SECRETARY’S REPORT The proposed 2015-16 Personnel Commission budget will be shared at the April meeting. All SDCOE employees will participate in ALICE (intruder alert) training at all locations. HR (Rooms 404-406) will undergo a complete remodel beginning April or May of this year.

XIV. DATE OF NEXT MEETING

Due to schedule conflicts for 2 Commissioners the Commission took the following action regarding the Commission meeting schedule. April 8, 2015 rescheduled to Monday, April 6, 2015, 9 a.m., Room 307 Wednesday, May 6, 2015, 9 a.m., Room 304 (Additional meeting date) May 20, 2015, rescheduled to Wednesday, May 13, 2015, 9 a.m., Room 508 June 17, 2015.rescheduled to Wednesday, June 10, 2015, 9 a.m., Room 307. MSC (Huskey/Beall) to approve the meeting date changes as noted above.

C:\Users\mpantaleon\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\91GLHUQ0\Communications Specialist 2015 new.doc

CLASSIFICATION ANALYSIS Position: Communications Specialist

Range: M28

Work Location: Communications

Incumbent: New Position

Effective Date: July 1, 2015

Prepared By: Susan Dixon

Report Date: March 12, 2015

PC Meeting Date: March 18, 2015

PC Action: Pending

INFORMATION SOURCES: Chief Communications and Public Information Officer

ESSENTIAL FUNCTION: Work directly with the Chief Communications and Public Information Officer to plan, organize and direct a highly visible and proactive program of communications extending to all SDCOE stakeholders.

REPORTING RELATIONSHIPS: Will report to the Chief Communications and Public Information Officer

POSITION/CLASS COMPARISON: Communications Specialist (M28)

CRITICAL EVALUATION FACTORS: Essential Functions Knowledge Abilities Complexity Impact

RECOMMENDATION: Classify one new position in Communications as a Communications Specialist (M28).

RATIONALE: Due to the identification of a need to increase SDCOE communications, funding has been approved to add a position to the Communications Unit. The incumbent will perform the full scope of duties contained in the existing classification of Communications Specialist. As such, the appropriate classification is Communications Specialist.

SAN DIEGO COUNTY OFFICE OF EDUCATION Personnel Commission

CLASS TITLE: COMMUNICATIONS SPECIALIST DEFINITION: Work directly with the Chief Communications and Public Information Officer to plan, organize and direct a highly visible and proactive program of communications extending to all SDCOE stakeholders. Provide planning, materials and support on key SDCOE initiatives and priorities. REPRESENTATIVE DUTIES: ESSENTIAL FUNCTIONS: Plan, prepare and execute strategic communications to provide essential information to SDCOE stakeholders.

Identify effective methods of communications for each stakeholder group.

Coordinate, write and distribute information regarding priorities, programs, events and all other efforts via multiple methods (electronic newsletters, website, internet, meetings, etc.).

Assist with developing strategic and segmented communications strategies to reach districts and prepares collateral materials.

Develop communication materials: write talking points, remarks and speeches, prepare website content; write or review articles and statements; respond to communications.

Coordinate marketing activities.

Plan, organize and collaborate on the development of video/multi-media productions.

Perform research, compile data and write reports.

Visit school sites and classrooms on a regular basis to identify stories and best practices.

Advise SDCOE and district staff on the most effective means of communicating with the public.

Assure accurate and timely dissemination of information.

Represent SDCOE at meetings; host important visitors.

Consult with and assist media personnel regarding special projects or programs.

Assist with communications planning and work with the Rapid Response Team to respond to inaccurate information and rumors circulating in the media and public. NON-ESSENTIAL FUNCTIONS: Performs related duties as assigned. EDUCATION AND EXPERIENCE: Any combination of training, work experience, and/or education equivalent to graduation from a four year college or university with an emphasis in journalism, communications, public relations, marketing or a closely related field and at least three to four years of increasingly responsible experience in communications, public relations or related field. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Correct English usage, grammar, spelling, punctuation and vocabulary; Public speaking techniques; Advanced techniques in communications, public relations and marketing as well as Web .20 strategies; Computers, software and peripheral equipment.

ABILITY TO: Communicate effectively orally and in writing; Present information regarding SDCOE priorities/initiatives in a proactive, complete and stakeholder-sensitive way in multiple formats (print, online, video, etc. ; Work effectively independently and as part of a team with minimum supervision; Plan, organize and prioritize work; Meet continuous deadlines in a fast-paced environment; Analyze situations accurately and adopt an effective course of action; Establish and maintain effective working relationships using patience, tact and courtesy with those contacted in the course of work; Bring people together with a common goal; Build a network of individual, community, business and education opinion leaders; Prepare and deliver oral presentations; Maintain records and prepare reports; Analyze data, including web and electronic communications analytics to make data-driven recommendations and decisions; Maintain confidentiality of information; Read, interpret, apply and explain rules, regulations, policies and procedures; Value risk-taking and innovation in all communications efforts; Possess a creative, entrepreneurial spirit; Train others in communications and media relations strategies; Learn and transition to new technology quickly and easily; Demonstrate attendance sufficient to complete the duties of the position as required Complete routine tasks thoroughly, accurately and with attention to detail WORKING CONDITIONS & PHYSICAL ABILITIES: Office environment. Travel to school districts and other locations is a regular part of this assignment Hearing and speaking to exchange information in person and on the telephone; seeing to read, prepare, and proofread documents; sitting or standing for extended periods of time; dexterity of hands and fingers to operate a computer keyboard and other office equipment; kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lifting light objects. Established: March, 2013 Revised:

Approved by Personnel Commission: March 20, 2013

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SAN DIEGO COUNTY OFFICE OF EDUCATION

Personnel Commission

CLASS TITLE: Senior Computer Operator

DEFINITION:

Under general supervision of the Operations Manager, operates various computer systems in a multi-processing database and data communications environment, including many peripherals and related equipment; trains and leads the work of assigned personnel.

DISTINGUISHING CHARACTERISTICS:

The Senior Computer Operator is distinguished from lower-level Computer Operator in that the former has major problem-solving responsibilities in the processing of data and programs; may frequently work directly with third-party vendors to troubleshoot issues; create change request documents needed prior to implementing fixes and configuration changes; trains other operators and/or may work without supervision depending on shift assignment.

REPRESENTATIVE DUTIES:

ESSENTIAL FUNCTIONS:

Operates, monitors and controls large computers and computer-related equipment, including Unisys Clearpath server, Windows servers, DELPHAX RS330 Kodak page printers, NCS scanner, burster, and MICR laser check printers.

Assures proper processing of input data and output reports.

Processes payroll, pupil, personnel, financial and other applications in a batch and online environment.

Configures, monitors and maintains the nightly batch request systems supporting the PeopleSoft production, system test, development, quality assurance and training environments.

Monitors and interprets report screens with respect to workload status and adjusts computer activities to assure optimal computer workload.

Monitors the virtual server systems and select performance characteristics for normal operation.

Supports, establishes, monitors and maintains daily data backup environment.

Monitors and maintains the daily data mirroring between SDCOE and contracted disaster recovery centers.

Performs monthly and emergency application and operating system updates per vendor and customer requirements.

Monitors output data to assure legibility, completeness, and other factors affecting the output’s acceptability.

Searches for, interprets, and solves problems related to computer operations.

Maintains various records and statistics relating to computer operations activities.

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Determines priorities and job mixes to obtain maximum computer utilization.

Performs tasks related to the maintenance and minor repair of data processing equipment.

Trains assigned personnel.

May oversee the work of temporary staff and/or student workers.

NON-ESSENTIAL FUNCTIONS:

Performs other duties as assigned.

EDUCATION AND EXPERIENCE:

Training and experience in a multi-process environment which clearly demonstrates possession of the knowledge, skills and abilities detailed below. An example of typical qualifying experience would include: experience in the operation of a large Unisys mainframe computer system in a multiprogramming, multi-job, time sharing environment. Work experience with microcomputers is required. Experience with high speed laser printers is highly desirable.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Thorough knowledge of:

Electronic data processing operating techniques of a Unisys Clearpath server

Unisys MCP operating system and console commands and responses

Methods, materials and equipment used in a large-scale computer operations environment

Techniques for scheduling work flow and determining work priorities

General knowledge of:

Windows 2000 and 2003 2008 and 2012 server environments (all releases)

Virtual server environments

Networking principles

Backup and recovery principles and procedures

Microsoft Office desktop and cloud software applications

ABILITY TO:

Operate the computer system and related equipment

Follow oral and written instructions

Maintain accurate records

Communicate effectively orally and in writing

Establish effective working relationships with others

Work under the stress of multiple, concurrent tasks and deadlines

Work with minimal direction

Train and lead the work of assigned personnel

Work effectively independently and as part of a team with minimum supervision

Organize and prioritize work

Maintain confidentiality of information

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Demonstrate attendance sufficient to complete the duties of the position as required

CREDENTIALS, CERTIFICATES, LICENSES OR OTHER REQUIREMENTS:

None

WORKING CONDITIONS & PHYSICAL ABILITIES:

Position may be assigned any shift and any schedule of working days to accommodate a twenty-four hour operating schedule. Incumbents may be required to work in a continuously noisy and cool environment. Must be able to hear and speak to exchange information; see to perform assigned duties; sit or stand for extended periods of time; possess dexterity of hands and fingers to operate computer and other office equipment; kneel, stoop, crawl, stretch, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files, load paper, and access wires and cables; stoop, crawl, stretch, and lift materials/objects weighing up to 50 pounds.

Established:

Revised: 3/3/89; 02/97, 9/05; 3/15



CLASS TITLE: ATTENDANCE ACCOUNTING TECHNICIAN

DEFINITION:

Under general direction, collects, compiles, and verifies data pertaining to San Diego County school districts' and charter schools’ attendance accounting reports and records; advises school districts and charter schools on attendance accounting methods and regulations.



Utilizes basic computer spreadsheet applications to verify and prepare monthly attendance data from school districts, schools, and classes for State attendance reports.

Audits districts' and charter schools’ attendance reports for accuracy and completeness.

Distributes various attendance and enrollment reports to County school districts and charter schools throughout the year.

Submits completed forms to appropriate County and State agencies and departments.

Completes summary reports of school district and charter school annual daily attendance and distributes to consultants, special education coordinators, public offices, schools, County offices, etc., as appropriate.

Consults with and advises school district and charter school personnel on attendance accounting laws, policies and procedures.

Trains staff on the use of related software.

Serves as a resource to staff in troubleshooting related software.

Acts as information resource on matters of attendance, enrollment, and school boundaries for parents, County personnel, and the general public.

Coordinates California Basic Educational Data System (CBEDS) annually. Collects and

uploads files from SDCOE programs and departments to comply with California Basic

Educational Data System (CBEDS) reporting.

Coordinates State-sponsored attendance accounting workshops throughout the year.

Acts as liaison between the State Department of Education and individual school districts and charter schools regarding attendance report filing.

Compiles data for to prepare and updates statistical reports.

Develops, prepares, and provides information regarding annual San Diego County recommended school calendar for individual districts and charter schools.

Audits school calendars for compliance with established regulations.

Maintains files relating to school calendars.

Processes emergency waivers for school closures and material decreases.

Supports the Business Services Division by working with the Consultants, Business

Advisory Services to monitor receipt of reports and reporting processes to ensure

compliance with reporting requirements.

Maintains the Pupil Accounting web pages on the SDCOE website.

Develops and prepares Office of Education bulletins mailed with the distribution of forms.

Creates computerized forms.

Attends meetings as Office of Education representative on matters pertaining to attendance.


Performs related duties as assigned.


None


Training and experience which demonstrates possession of the knowledge and abilities listed below. A background of progressively responsible assignments in an office support role involving California public school attendance accounting responsibilities is highly desirable.


KNOWLEDGE OF:

State and local laws, regulations, and procedures pertaining to attendance accounting

Modern office practices and equipment including computers, peripherals and related software

General bookkeeping, data collection and report-writing techniques

ABILITY TO:

Read, assimilate, interpret, and apply complex statutory and procedural materials related to

attendance accounting

Accurately maintain complex files and records requiring the use of on-line computerized data

systems

Operate a computer, peripherals and related software including word processing, spreadsheet

and specialized applications

Compile and verify statistical data

Perform arithmetical computations

Prepare, edit, and proofread correspondence, forms, and reports


Clearly explain laws, rules, and regulations regarding attendance accounting to all levels of

district personnel and the general public

Make decisions on procedural matters within the scope of established policy

Establish and maintain effective working relationships with those contacted in the course of

work



Exercise appropriate judgment in making decisions



Complete routine tasks thoroughly, accurately and with attention to detail


Office environment. Occasionally operate a vehicle to conduct work. Must be able to hear and speak to exchange information; see to perform assigned duties; possess dexterity of hands and fingers to operate equipment; sit and/or stand for extended

periods of time; kneel, bend at the waist, and reach overhead, above the shoulders horizontally, to retrieve and store files and supplies; and lift light objects.


This classification is distinguished from other classifications in the accounting and financial series in that it requires specialized knowledge of attendance accounting laws, regulations, and procedures. The incumbent will serve in an advisory role to school districts and charter schools in areas related to attendance accounting as well as independently collect, compile and verify attendance data, therefore, incumbents must demonstrate proficiency in this area.

Established: September 7, 1990

Revised: 6/05; 11/14; 3/15

San Diego County Office of Education Personnel Commission

Class Title: Financial Accounting and Data Support Manager DEFINITION: Under general direction from the Business Advisory Services Unit, provides technical expertise and advisory services to County Office and school district personnel regarding financial accounting, financial reporting, school finance, and systems utilization. This position supervises the Financial Accounting and Reporting and Systems Utilization Units. REPRESENTATIVE DUTIES:

Financial Accounting and Reporting Plan, organize, schedule, direct and supervise the processing of financial accounting transactions for school districts, charter schools and community colleges participating in the county office of education’s financial accounting system (FIS), including fiscal year-end reporting and closing of financial books.

Provide technical expertise to county office and school district personnel regarding a variety of federal and state laws, California Education Code, legal requirements related to school business and finance, and financial accounting as it relates to the Standardized Account Code Structure (SACS).

Provide technical assistance to county office and school districts in preparing financial and statistical reports.

Assure compliance with state laws, and reporting and procedural requirements regarding school business and financial activities.

Organize and coordinate the preparation, distribution and transmittal of reports related to state financial accounting.

Communicate and provide technical expertise to Software Application Services staff regarding report generation, financial accounting systems, and banking system requirements for Financial Services.

Consult with school districts and county office personnel to define user needs regarding financial accounting and reporting requirements.

Oversee distribution of state and federal apportionments as they relate to school districts, charter schools and community colleges.

Coordinate receipt of audit reports and confer with State Department of Education, and external auditors regarding audit requirements.

Oversee the process to resolve school district audit findings. Provide technical guidance to school districts in resolving audit findings to ensure compliance with state laws.

Systems Utilization

Plan, organize, coordinate and manage the design, development, implementation, enhancement and testing of computer systems applications for contracting school districts.

Write queries and provide technical expertise to school district staff on payroll, personnel, financial and business computer systems.

Advise county office and school district management on the administration of system features and functions providing innovative solutions to district needs and information on the interrelationship of systems or system functions.

Consult with school districts and County Office staff to define systems user needs, reporting requirements and problems.

Analyze current systems and applications; provide input in the design of new system functions/features or propose changes to existing functions/features based on client needs.

Coordinate the Research, diagnosise and testsing to resolve existing system problems and user-test new system features prior to client use; develop testing specifications and coordinate testing activities.

Plan and develop client pilot testing of new system features; select districts and coordinates on-site and in-house specialized training and support to clients. Overall Management Supervise and evaluate the performance of assigned staff, determine workload priorities and adjust assignments as needed to meet established timelines.

Oversee, and participate in the preparation and maintenance of technical and functional system manuals and documentation as well as training manuals for internal and school district management and operational staff for assigned units.

Develop bulletins, reports, and letters to communicate with all levels of county and district staff concerning financial accounting, and reporting and systems utilization issues.

Prepare and review a variety of management and technical reports and conduct special studies and projects as requested.

Maintain the District Financial Services and Systems Utilization Web Site and coordinate content with other units in district Financial Services.

Maintain current knowledge of federal, state and local laws concerning K-12 school districts as it relates to financial accounting and reporting and systems utilization as well as technological data management advances.

Attend and conduct staff and management meetings; serve on committees and make oral presentations as required.

Perform related duties as required.

Financial Accounting and Data Support Manager Page 3 EDUCATION AND EXPERIENCE: This position requires a bachelor’s degree from an accredited institution of higher learning with major coursework in accounting, business administration, finance or a closely related field and four years of directly related professional experience in a multi-faceted organization, preferably a school district or higher education institution. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Principles and techniques of organization, administration, and personnel management;

Principles and techniques of employer selections, supervision, training, and performance evaluation;

California and federal statues, codes, laws and regulations pertaining to financial accounting and reporting requirements for school districts;

General principles and methods of accounting, reporting and data management processes;

Operation of computers, related software and applications, and other technology.

Working Knowledge of PeopleSoft or Structured Query Language (SQL) ABILITY TO: Select, supervise, train and evaluate subordinate technical and clerical personnel;

Organize, direct, coordinate and evaluate the work of a large staff of technical and clerical workers to meet accepted work standards;

Motivate others to maintain performance standards;

Make decisions in accordance with laws, regulations, and established administrative procedures;

Read, analyze, and interpret Federal and State laws, statues, policies, regulations and legal opinions and advise management of their interpretation and impact on operations;

Develop and prepare procedures and policies;

Perform or coordinate complex research, testing and training;

Learn, utilize and train county and school district staff in financial accounting, reporting and data management requirements;

Identify system discrepancies, research the cause and problem, and determine a solution;

Analyze, develop and recommend systems specifications and make innovative recommendations to meet client needs;

Communicate effectively orally and in writing;

Make effective oral and visual presentations and prepare comprehensive information bulletins, memos and reports;

Establish and maintain effective working relationships with others.

Financial Accounting and Data Support Manager Page 4 Established: September 2011 Revised: February 2015 Personnel Commission Approved: October 5, 2011

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CLASS TITLE: Lead Registrar II

DEFINITION:

Under general supervision, independently perform more complex technical and clerical duties related to the maintenance of student records according to established laws, rules and regulations for the Juvenile Court & Community Schools (JCCS) Program; provide assistance in the training of regional school office personnel regarding student records and graduation requirements; explain laws, policies and procedures to students, staff and the public; enter and maintain student information in the Student Information System (SIS) a computerized data system; prepare related reports. The class of Lead Registrar II acts as a technical lead to staff in the development and maintenance of the transcript and curriculum portion of the student information system and in facilitating learning as it relates to transcript evaluation and record keeping.


Incumbents in this classification work in the administrative office of the JCCS Program whereas incumbents in the classification of Registrar I work at an assigned school site. Differences in the classifications are in level of responsibility, independence, and decision making in the performance of a variety of technical/clerical duties. Additionally, incumbents in the Registrar II classification play a more significant role in trainings related to transcript evaluation and maintenance.



Assist staff in the more complex day-to-day tasks related in to transcript evaluation and record keeping and curriculum for the student information system.

May Assist in the development and maintenance of the database student information system related to student records; collaborate with vendor and technology staff to resolve issues; ensure system is compliant with state requirements.

Facilitate professional learning for program staff by writing guidelines and preparing and delivering trainings related to transcript evaluation and maintenance.

Collaborate with curriculum staff to update and maintain A-G graduation requirements in system.

Develop and maintain course study and archived student records Collaborate with and serve as a liaison to ITS staff regarding the archiving of student records; answer questions regarding policies and procedures related to archiving student records.

Independently perform various technical and complex clerical record-keeping duties related to the maintenance of student records for the JCCS Program.

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Evaluate and process grade transcripts; collect and verify the graduation portfolio and verify completion of graduation requirements submitted by regional school sites.

Maintain senior graduation projects; Release student records to a variety of agencies including local school districts, Department of Human Services, the Probation Department, colleges and universities, branches of the military, etc.

Provide information to school districts, probation officers, social workers and other agencies on program policies and procedures and student status, discipline and assessment.

Prepare and verify records for student release; research, compile and evaluate student transcripts; prepare transcript worksheets and convert student credits to equivalent JCCS credits; enter and maintain student records and grade reports into the SIS a computerized data system.

Prepare related statistical and numerical reports; process students for graduation and maintain graduation database; process work permit applications and maintain work permit database; maintain a variety of other records and databases; advise JCCS teachers of student information.

Prepare a variety of correspondence including reports.

May lead the work of other clerical personnel.


Perform other duties as assigned.


None


A combination of education, training and experience which clearly demonstrates possession of the knowledge, skills and abilities detailed below. A typical qualifying background would include: a minimum of two years of progressively responsible office/clerical experience involving strict and continuous attention to detail in the maintenance of complex manual and computerized records, preferably in a school setting. Experience must include a high level of interpersonal contact. Previous experience compiling and evaluating student transcript information is highly desirable.


KNOWLEDGE OF:

Thorough knowledge of:

The Student Information System Computerized data systems as utilized for attendance accounting, enrollment, and transcript preparation

General knowledge of:

State rules and regulations governing attendance accounting

Automated recordkeeping systems

Modern office procedures, organization and equipment

Effective recordkeeping systems and procedures

Personal computer operations and related word processing and spreadsheet applications

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ABILITY TO:

Work with close attention to detail and accuracy

Collect data and prepare correspondence and reports

Read and accurately interpret laws, rules, and regulations pertaining to student records, graduation requirements, and other topics pertinent to the classification

Make decisions on procedural matters within the scope of established policy

Work with minimum supervision

Type accurately at a rate of speed sufficient for successful job performance


Establish effective working relationships with students, parents, staff and outside agencies






ENVIRONMENT: Office environment. PHYSICAL ABILITIES: Must be able to hear and speak to exchange information; see to perform assigned duties; possess dexterity of hands and fingers to operate computer and other office equipment; sit and/or stand for extended periods of time; kneel, bend at the waist, and reach overhead, above the shoulders horizontally, to retrieve and store files and supplies; and lift light objects.

Established: July 2011

Revised: February, 2015

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CLASS TITLE: Technology Acquisitions Analyst

DEFINITION:

Researches, analyzes, defines and processes all SDCOE computer-related hardware and software purchases; maintains databases and oversees billing for IMS services; compiles and summarizes billing data; provides advice regarding hardware, software and networking needs; performs duties associated with the purchasing and negotiating of materials, supplies, equipment, contracts, leases and services used by SDCOE.



Provides documentation/specifications for all hardware and software purchases for SDCOE including computers, servers, printers, workstations, network items and projection systems.

Researches, analyzes and defines product needs.

Communicates with and visits outside vendors to analyze and evaluate products offered, and schedule on-site product demonstrations.

Assures product compatibility and prepares detailed specifications.

Opens and conducts bid processes.

Using purchasing regulations, recommends vendor to receive bid award.

Communicates with SDCOE staff, vendors and contractors regarding purchasing problems, licensing issues, repairs, warranties and returns.

Conducts bid procedures and recommends vendor supplier contract awardsing for Region IX on-line pricing databases.

Maintains and oversees billing for SDCOE on-line purchases.

Maintains databases and compiles utilization charges for billing of districts using IMS services such as the SIS, FACS, time sharing, lease phone lines and Internet dial-in access.

Tracks and oversees billing for one-time services such as computer installations and repairs.

Organizes and oversees the work of clerical personnel to assure completion of major assignments.

Participates in budget planning and related meetings by analyzing and summarizing district billing data to project expected revenues.

Evaluates needs and advises SDCOE and school district staff regarding hardware, software and networking needs; recommends solutions, explains associated costs, and provides advice regarding acquisition processes.

Assists SDCOE and district staff with software installation and hardware setup.

May provide individual software training and assistance.

Represents the SDCOE Purchasing Department at meetings and serves on committees as required.

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Provides support in review of technology contracts.

Tracks and processes real property leases for the County Office to include preparation of board documentation and coordination with various departments to facilitate needs through the entire lease lifecycle.

Performs tasks associated with SDCOE inventory tracking needs and annual inventory reporting.

Acts as a backup in buyer’s absence for buyer duties.

Takes the lead in all on-line purchasing activities.

Serves as the Internal Business point-of-contact for purchasing regarding PeopleSoft and related questions; provides guidance to other SDCOE contacts with needs as presented; manages the HEAT ticket process for purchasing items.


Performs technical and other job-related duties as assigned.


None


A combination of education and experience which clearly demonstrates possession of the knowledge and abilities detailed below. A typical qualifying background would include: formal training in accounting, the fields of public or business administration, computer science or information systems; work experience performing network and microcomputer equipment and applications needs assessments, and configuring and installing microcomputer and network equipment and applications; AND substantial work experience involving the application of purchasing practices and procedures. Experience configuring and installing computer and network equipment and applications is preferred.


THOROUGH KNOWLEDGE OF:

Purchasing practices and procedures, including the competitive bid system, cost comparison and analysis

Financial recordkeeping practices pertaining to purchasing and billing

Use of computerized accounting systems

MicroComputer and network hardware and software

MicroComputer data communication concepts, capabilities and methods

Utilizing Accounting terminology, codes and classifications

Requirements and procedures for configuring microcomputer and network equipment, and system-level and commercially packaged software is preferred

ABILITY TO:

Analyze and summarize accounting data

Research, analyze and define hardware, software and network product needs, including compatibility considerations

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Independently analyze needs/problems and recommend or implement solutions

Work effectively with all levels of staff




Exercise appropriate judgment in making decisions



Complete routine tasks thoroughly, accurately and with attention to detail

Install microcomputer equipment, and system-level and commercially packaged software is preferred


Office setting.

Must be able to hear and speak to exchange information in person and on the telephone; see to perform assigned duties; sit or stand for extended periods of time; possess dexterity of hands and fingers to operate computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally; to carry a variety of equipment; lift light objects. weighing up to 75 pounds.

Established: 8/97

Revised: 10/04; 3/15

1

Maritess Pantaleon

From: [email protected] on behalf of Adam Nieves <[email protected]>

Sent: Tuesday, March 03, 2015 4:29 PMTo: [email protected]: [HR2SDCOE] Classified Management Job OpportunityAttachments: ATT00001.txt

The following San Diego County Office of Education employment opportunity has been posted: Position: Finanical Accounting and Data Support Manager (PA 18187) Department: District Financial Services Salary Range: Classified Managment; R 47; $103,252.00 - $125,512.00 annually. Application Deadline: March 6, 2015 at 5:00 pm Link to posting: https://www.edjoin.org/Home/JobPosting/651667 Lateral Transfer Opportunity: SDCOE employees who qualify for a lateral transfer to the above posting should complete an on‐line lateral transfer form: https://thehub.sdcoe.net/_layouts/Pages/page_serve.aspx?urlpath=LateralTransferEligibility for a lateral transfer is limited to permanent employees who would like to be considered for another position in the same classification (or related classification) on the same range of the salary schedule. Please make sure to include class title and PA # you are applying for. You will be contacted by HR staff to confirm whether your transfer request has been approved. The deadline to submit the lateral transfer request is March 6, 2015. Thank you! Adam Nieves Human Resources Specialist San Diego County Office of Education Phone: 858‐292‐3762 Email: [email protected] Web: www.sdcoe.net

1

Maritess Pantaleon

From: [email protected] on behalf of Adam Nieves <[email protected]>

Sent: Friday, March 06, 2015 10:41 AMTo: [email protected]: [HR2SDCOE] Classified Management Job Opportunity (Extended)Attachments: ATT00001.txt

The following San Diego County Office of Education employment opportunity has been extended: Position: Finanical Accounting and Data Support Manager (PA 18187) Department: District Financial Services Salary Range: Classified Managment; R 47; $103,252.00 - $125,512.00 annually. Application Deadline: March 20, 2015 at 5:00 pm Link to posting: https://www.edjoin.org/Home/JobPosting/651667 Lateral Transfer Opportunity: SDCOE employees who qualify for a lateral transfer to the above posting should complete an on‐line lateral transfer form: https://thehub.sdcoe.net/_layouts/Pages/page_serve.aspx?urlpath=LateralTransferEligibility for a lateral transfer is limited to permanent employees who would like to be considered for another position in the same classification (or related classification) on the same range of the salary schedule. Please make sure to include class title and PA # you are applying for. You will be contacted by HR staff to confirm whether your transfer request has been approved. The deadline to submit the lateraltransfer request is March 20, 2015. Thank you! Adam Nieves Human Resources Specialist San Diego County Office of Education Phone: 858‐292‐3762 Email: [email protected] Web: www.sdcoe.net

1

Maritess Pantaleon

From: [email protected] on behalf of Susan Dixon <[email protected]>

Sent: Wednesday, February 25, 2015 3:40 PMTo: [email protected]: [HR2SDCOE] Promotional Employment Opportunity - Lead RegistrarAttachments: ATT00001.txt

The following San Diego County Office of Education promotional only employment opportunity has been posted: Position: Lead Registrar - Promotional Only (PA 18178) Password to apply is: lreg Department: JCCS Salary Range: Classified Support Staff; R 44; $3,305 - $4,218.25 monthly. Application Deadline: March 9, 2015 at 1:00 pm Link to posting: https://www.edjoin.org/Home/JobPosting/651598

Lateral Transfer Opportunity: SDCOE employees who qualify for a lateral transfer to the above posting should complete an on‐line lateral transfer form: https://thehub.sdcoe.net/_layouts/Pages/page_serve.aspx?urlpath=LateralTransferEligibility for a lateral transfer is limited to permanent employees who would like to be considered for another position in the same classification (or related classification) on the same range of the salary schedule. Please make sure to include class title and PA # you are applying for. You will be contacted by HR staff to confirm whether your transfer request has been approved. The deadline to submit the lateral transfer request is March 4, 2015. Thank you! For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Susan Dixon Human Resources Specialist San Diego County Office of Education [email protected] 858 292-3648

1

Maritess Pantaleon


Sent: Monday, February 23, 2015 12:45 PMTo: [email protected]: [HR2SDCOE] Classified Support Staff Promotional Opportunity - School

Administrative Assistant I, BilingualAttachments: ATT00001.txt

Follow Up Flag: Follow upFlag Status: Flagged

The following San Diego County Office of Education promotional opportunity has been posted: Position: School Administrative Assistant I, Bilingual (English/Spanish) - Promotional Only (PA 18179) Password to apply is: nca Department: North Coastal Consortium for Special Education (NCCSE), North County Academy in Carlsbad Salary Range: Classified Support Staff; R 44; $3,305 - $4,218.25 monthly + 5% bilingual stipend. Application Deadline: March 5, 2015 at 1:00 pm Link to posting: https://www.edjoin.org/Home/JobPosting/650686 Lateral Transfer Opportunity: SDCOE employees who qualify for a lateral transfer to the above posting should complete an on-line lateral transfer form: https://thehub.sdcoe.net/_layouts/Pages/page_serve.aspx?urlpath=LateralTransfer Eligibility for a lateral transfer is limited to permanent employees who would like to be considered for another position in the same classification (or related classification) on the same range of the salary schedule. Please make sure to include class title and PA # you are applying for. You will be contacted by HR staff to confirm whether your transfer request has been approved. The deadline to submit the lateral transfer request is March 2, 2015. Thank you! For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Susan Dixon Human Resources Specialist San Diego County Office of Education [email protected] 858 292-3648

1

Maritess Pantaleon


Sent: Thursday, February 12, 2015 12:58 PMTo: [email protected]: [HR2SDCOE] Classified Support Staff Employment Opportunity - Web

Developer/Programmer IIAttachments: ATT00001.txt

The following San Diego County Office of Education employment opportunity has been posted: Position: Web Developer/Programmer II (PA 18173) Department: ITS/Software Application Services Salary Range: Classified Support Staff; R 60; $58,844 - $75,103 annually. Application Deadline: February 24, 2015 at 1:00 pm Link to posting: https://www.edjoin.org/Home/JobPosting/648288 Lateral Transfer Opportunity: SDCOE employees who qualify for a lateral transfer to the above posting should complete an on-line lateral transfer form: https://thehub.sdcoe.net/_layouts/Pages/page_serve.aspx?urlpath=LateralTransfer Eligibility for a lateral transfer is limited to permanent employees who would like to be considered for another position in the same classification (or related classification) on the same range of the salary schedule. Please make sure to include class title and PA # you are applying for. You will be contacted by HR staff to confirm whether your transfer request has been approved. The deadline to submit the lateral transfer request is the same as the posting close date above. Thank you! For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Susan Dixon Human Resources Specialist San Diego County Office of Education [email protected] 858 292-3648

E L I G I B I L I T Y L I S T U N R A N K E D

CLASSIFICATION: EXAM: Open

DISTRIBUTION CLERK I EXPIRES: 9/13/2015

Christopher Navarro

Miranda, Matthew

Navallez, Francisco

Northum, Curtis

Smith, Dee

Stone, Pamela

Williams, Aaron

APPROVED BY PERSONNEL COMMISSION

Name: _______________________________________ Date: _____________________

Hired:

E L I G I B I L I T Y L I S T Unranked List

Classification: EXAM: OPEN

Executive Assistant to the Superintendent

EXPIRES: 8/27/2015

Casuandra Aaron

Liliana Enriquez

Tina Stallone

Ruth Wright


Name: _______________________________________ Date: _____________________

/*/Hired:

E L I G I B I L I T Y L I S T UNRAKED


Functional Systems Analyst- Human Resources EXPIRES: 9/02/2015

Baeza-Watkins, Veronica

Cohee, Jason

Glover, Jessica

Nguyen, Hongvan

Weidinger, Lara

Williams, Sophia


Name: _______________________________________ Date: _____________________

Hired:

E L I G I B I L I T Y L I S T UNRANKED LIST


FUNCTIONAL SYSTEMS ANALYST – Business Operations EXPIRES: 8/25/2015

Beach, Shannon

Weidinger, Lara

Gonzalez, Cleo


Name: _______________________________________ Date: _____________________

Hired:



FUNCTIONAL SYSTEMS ANALYST – Payroll EXPIRES: 9/3/2015

02

Cohee, Jason

01

O’Hagan, Michele

03

Patton, Ruth


Name: _______________________________________ Date: _____________________

Hired:

E L I G I B I L I T Y L I S T

UNRANKED LIST

CLASSIFICATION: EXAM: OPEN

Instructional Aide EXPIRES: 9/13/2015

Astorga, Alexis

Banks, Alan

Corona, Renee- Bilingual

Disher, Kaitlyn

Gallegos, Alfredo- Bilingual

Garcia, Elsa- Bilingual

Gonzales, Serina

Hernandez, Nestor- Bilingual

Jones, Naechia

Macapugay, Peter

Navarro, Jessica

Partida, Priscilla- Bilingual

Ponce, Oscar- Bilingual

Romero, Elda- Bilingual

Ruiz, Esteban- Bilingual

Zhang, Erica


Name: _______________________________________ Date: _____________________

Hired:



Program Secretary EXPIRES: 9/13/15

Cortez, Cecily

Gillespie, Fatima

McCabe, Tamara

McGinn, Kirsten

McKnight, Brittany

Rawlings, Jan

Shannon, Amy

Laterals:

Reinstatement:


Name: _______________________________________ Date: _____________________

Hired:


Classification: EXAM #18178:

Registrar II – Promotional Only EXPIRES: 09/11/15

Name

Kimberly Glover

Robyn Jones

Robin Mosby


Name: _______________________________________ Date: _____________________

HIRED:


Classification: EXAM #18179:

School Administrative Assistant I – Promotional Only EXPIRES: 09/11/15

Name

Wilma Gomez (bilingual)

Evelia Medina (bilingual)

Francisco Romero (bilingual)


Name: _______________________________________ Date: _____________________

HIRED:

E L I G I B I L I T Y L I S T UNRANKED


SDCOE Student Transition Technician EXPIRES: 9/10/15

Linda Brown

Coxarely Carrasco

Gerardo Constantino

Angel Gonzalez

Araceli Scholl

Joyce Toledo

Viet Tran


Name: _______________________________________ Date: _____________________

Hired:

E L I G I B I L I T Y L I S T

PROMOTIONAL UNRANKED LIST

CLASSIFICATION: EXAM: Promotional SYSTEMS ANALYST EXPIRES: 8/24/15

Lydia Campos

Laterals:

APPROVED BY PERSONNEL COMMISSION Name: _______________________________________ Date: _____________________

Hired

District: 99 Human Resources System Page 1

Report: EmpPC San Diego County Office of Education

EMPLOYMENT ACTIONS

Effective Date Name Classification/Section % of

Assignment Grade/Step Annual Salary Action

MANAGEMENT

02/02/2015 Sharon Curtis Program Business Specialist III 100% M38/5 $100,501 New Employee

CLASSIFIED SUPPORT

02/02/2015 Arthur Cruz II Work Readiness Assistant I 100% 38/1 $34,206 New Employee

02/02/2015 Patricia Gomez Work Readiness Assistant II 100% 42/4 $43,703 New Employee

02/02/2015 Ana Nicasio Administrative Assistant I 100% 44/6 $50,619 Reinstatement to

former classification

02/09/2015 Ruth Pallais Early Intervention Assistant 100% 37/4 $38,633 New Employee

02/24/2015 Kimberly Magdaluyo

(formerly Jensen) Program Secretary 100% 41/6 $47,009

Reinstatement of layoff employee

District: 99 Human Resources System Page 2

Report: EmpPC San Diego County Office of Education

SEPARATION ACTIONS

Effective Date Name/Division Classification/Section % of

Assignment Range/Step Annual Salary Action

MANAGEMENT

CLASSIFIED SUPPORT

02/27/2015 Heela Tucker Systems Analyst 100% 58/6 $71,490 Resign

02/16/2015 Daniel Yee Senior Systems and Programming

Analyst 100% 71/6 $98,500 Resign

02/20/2015 Carmen Juarez-Vega Program Secretary 100% 41/6 $47,009 Resign

personnel commission minutes i. call to order ii. roll … · 18/03/2015 · coordinate marketing...

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