phase 1: return to school - james w. mitchell high school · 2020-05-14 · the mitchell hs phase...

PHASE 1: RETURN TO SCHOOL Procedures and Protocol

Phase 1: Return to School Procedures and Protocols. V1

Del ive r i ng ex ce l le nce th rou gh i nnov a t i ve a nd un ique le arn in g oppor tun i t ies fo r s tu dent s s ucce ss o f 9

Contents

1 Rationale ................................................................................................................................................... 4

2 Aim ............................................................................................................................................................ 4

3 General Structure ..................................................................................................................................... 4

3.1 Student Timetables .................................................................................................................................. 4

4 Rooming .................................................................................................................................................... 6

5 Lesson Structure ....................................................................................................................................... 6

6 Year 12 ...................................................................................................................................................... 6

7 Accelerated Students ............................................................................................................................... 7

8 Study Periods ............................................................................................................................................ 7

9 Equipment ................................................................................................................................................ 7

10 Behaviour Management .......................................................................................................................... 8

11 Non Completion of Work ......................................................................................................................... 8

12 Roll Call ..................................................................................................................................................... 8

13 Whole School Attendance ....................................................................................................................... 8

14 Staff Requirements .................................................................................................................................. 9

15 Work Packages ......................................................................................................................................... 9


Del ive r i ng ex ce l le nce th rou gh i nnov at i ve a nd un ique le arn in g oppor tun i t ies fo r s tu dent s s ucce ss o f 9



1 Rationale

The Mitchell HS Phase 1: Return to School Procedures and Protocol Document describes the processes,

functions and operations of the school during the first phase of returning to school during the COVID-19

pandemic.

2 Aim

The aim of this procedure is to have effective and high quality school procedures in place to best guide the

operations and directions of the school during the transition from online learning back to physical learning

during the COVID-19 pandemic.

The following DoE policy and procedure documents have been utilised:

A Managed Return To School (see Appendix 1)

Term 2, 2020- Guidelines for Schools

Learning on Demand

AHPPC Guidance in Practice

Most recent advice regarding Transfer of Duty

The following Mitchell HS procedure and protocol documents have been utilised to create this document:

MHS Online Student Wellbeing Support

MHS Student Online Learning Handbook

MHS Parent Online Learning Handbook

MHS Returning to MHS Student Handbook

3 General Structure

3.1 Student Timetables From Monday, Week 3, Term 2, students in Years 7 - 10 will follow their normal period 1 – 4 subject timetable

for the day they are scheduled to attend school. However, rooming will be different (see Section 4).

The Phase 1 Student Schedule is as follows:

Year 7- Tuesday

Year 8- Wednesday

Year 9 - Thursday

Year 10- Monday

Year 11- Mon, Wed, Thur P 5 – 6, Friday – all day, Tues practical subjects 5 & 6

Year 12- Mon, Wed, Thur P 5 – 6, Friday – all day, Tues practical subjects 5 & 6

3.2 Roll Marking

Roll marking will be on millennium as per normal. Students working from home will show as flexible

timetables

3.3 Support Unit Organisation

The students in the ALC will attend Monday – Thursday from 8.50am – 12.30pm to allow for more time with

their teacher for learning purposes.

3.4 Support Unit SLSO

SLSO in the Support Unit will attend Support Unit classes on Monday – Thursday P 1- 4 and on a Tuesday will

help in the rooms allocated to N-Awards for seniors.



THS Phase 1 Mode



4 Rooming

4.1 Classroom Capacity

Each classroom on average will be subject to the size of the room. Ratios are based on a 4msq per student

ratio. Room sizes and maximum permitted student numbers will be published to staff on the Phase 1

Timetable. If class numbers are over by 1-2 students, staff are not to go over the maximum number of

permitted students. 2 or less students can be placed in a neighbouring room or in the corridor.

4.2 Timetabled Rooms

If multiple rooms are required for a class, where possible rooms will be timetabled near each other. Each

room will have a teacher supervising the class. The main classroom teacher will be expected to engage in the

online platform with the students in the classroom and still at home. As numbers increase the class teacher

may be needed to supervise in the classroom and teach online from there.

Timetabled rooms will be published on the Phase 1 Timetable.

When lining up for the beginning of class, students will be required to social distance as much as possible in

the hallways.

4.3 Student Movement Between Rooms

Where possible, students will remain in the same classrooms to reduce movement around the school,

particularly students in Years 7 and 8. This will not be possible for Years 11 and 12 classes.

At the end of each period, the new teacher will move to the classroom. Students will only need to come

outside at recess and end of period 4 when they are to leave the premises.

5 Lesson Structure

5.1 Years 7 - 10

As mentioned above, junior students will follow their timetabled lessons for their scheduled day. Students

will complete the same unit of work which has been prepared for online learning at home. Teachers will not

be creating separate units of work for face to face delivery. The school has set up rooms with available

technology so that all students can be accessing work online. Students should where possible bring their own

device for safety reasons. It is very possible that students will not see their regular classroom teacher for the

timetabled lessons.

5.2 Years 11 - 12

Year 11 and 12 students will follow the timetable emailed to them to allow all teachers to see the students

over the week. Each of period 5 & 6 will be 1 hour long to maximise face-to-face time. In most cases students

will be taught by their own teacher. Some teachers may not be present on site during this day. The class will

be supervised by a teacher and the subject teacher may still engage online with the students. Rooms may

need to be changed to allow for access to computers. Students should bring their own headphones /

earphones and device if possible. Students will follow their normal Friday timetables including P0 with their

teachers.

5.3 Lesson Equipment

Students are encouraged to bring their personal device for online learning. If a student does not have a

device, they will be provided with one that they will use for the whole day and will clean it after use.

6 Year 12

6.1 Year 12 Practical Lessons

Year 12 students will be participating in practical lessons, particularly subjects involving major works.

Tuesday afternoons P5 & 6 have been designated to HSC practical subjects and may include some Year 11

practical classes as required. All students will be notified by their teachers if this is the case.



6.2 Year 12 Assessment Schedules

Some HSC subjects require an updated assessment schedule. This will be looked at during week 3 and 4 and

any changes made will be communicated to the students via their Year Adviser and class teachers.

6.3 Year 12 Assessment Tasks

Notifications for assessment schedules will continue to be distributed to students as necessary. Assessment

tasks for Year 12 will continue as normal except where a change in format is required do to COVID

restrictions.

6.4 Year 12 HSC Trials

HSC Trials will continue as planned at this stage.

6.5 HSC Major Projects

HSC Major projects will now be marked by classroom teachers as per NESA Advice. Year 12 students can

approach faculties to work on major projects during study periods. If a staff member agrees to assist a

student during this study period.

6.6 HSC Minimum Standards Testing

Minimum Standards Testing will continue to occur on site and will be coordinated by the Head Teacher

Teaching and Learning and Learning and Support teachers.

6.7 Disability Provisions

The Learning and Support Teacher Coordinator will continue to lead the LAST Team regarding the

organisation and implementation of Disability Provisions for HSC students.

7 Accelerated Students

7.1 Year 10 Studying Year 11 Courses

Year 10 accelerated students studying Year 11 courses will be learning online through provisions and are

expected to attend the timetabled year 11 periods on the schedule provided. If additional support is

required, students can seek assistance from their teacher on the day they are at school.

7.2 Year 11 Studying Year 12 HSC Courses

Year 11 accelerated students studying HSC subjects will be attending the timetabled period at school and

also the Friday classes and will be given the option to attend any other HSC period throughout the week.

Students will be required to sign in and out.

8 Study Periods

8.1 Year 11 and 12 Study Periods

Study periods will continue for students in Years 11 and 12 if needed. Study periods will be supervised in a

designated classroom or the Library. This may change each day and students need to read messages on

millennium portal to get this information daily. Year 12 students can approach teachers to work on major

projects during study periods ONLY IF a staff member agrees to support the student during this study period.

9 Equipment

9.1 Devices

Laptops will be provided in the classrooms for students to use on their allocated day. Students will use the

same computer all day and then be responsible for cleaning it at the end of the day and placing it in the

charging station (COWS) ready for the next day. Students are encouraged to bring their equipment including

devices. packages.



9.2 Stationery and Books

Faculties are encouraged to purchase additional pens using P Cards. If students do not have equipment,

faculties can loan equipment to students. It is up to individual faculties regarding the return of this

equipment. Faculties may decide to give the student a pen to keep. Others may ask for student to return the

pen and disinfect accordingly.

10 Behaviour Management

Normal school processes need to be followed in relation to behaviour management. Where possible a Head

Teacher will support the casual or supervising teachers in the classrooms. The LaST and EAL/D teachers will

also be available to support the students who require learning assistance on the days they are scheduled at

school.

11 Non Completion of Work

11.1 Non Completion of Online Work

Staff are required to follow procedures that have been established since the beginning of Online Learning.

Letters of concern, emails, phone calls all need to be completed and documented on Millenium. Students

should be submitting class work regularly as requested by the teachers. Normal processes involving N-

Awards should be followed, including contact home.

11.2 Non Completion of Work On Site

If students do not complete the required work in the classroom on scheduled days, normal procedures in line

with the School Code of Conduct should be followed.

12 Roll Call

12.1 Procedures

Roll call is from 8:50 in the COLA .

Social distancing will apply during roll call.

12.2 Senior Student Flexible Sign In

Year 12 students do not need to attend roll call if period 6 is not their first period of the day. These students

will sign in through the front office upon their arrival.

12.3 Support Unit Roll Call

The Support Unit roll call will occur in the COLA with the other year groups.

13 Whole School Attendance

13.1 Procedures for Weeks 1-2 (Phase 0)

All students will be marked as Flex.

13.2 Procedures for Week 3 onwards (Phase 1)

All students will be marked as Flex if not present on site.

13.3 Attendance SMS

Attendance SMS for Years 7-12 will resume when students return to full time on site schooling and on the

allocated day per year group.



14 Staff Requirements

14.1 Staff Attendance

Staff are required to be in attendance at school on all days unless compromised.

If possible, staff will be covered by casuals for study periods, however this may not be determined until the

day of as this is dependent on student numbers.

SLSOs will be required to attend school every day unless they quality for TOD.

14.2 Transfer of Duty (TOD)

Applications for TOD using the latest DoE guidelines will be considered and either approved or declined.

Applicants may be required to provide medical documentation to support this application.

Approved TOD staff will be required to teach their classes from home and attend all required meetings.

Approved TOD staff may elect to attend only on the days in which they teach Yr 12.

This agreement is to be made in advance with the Principal.

14.3 Meetings

TOD staff, staff working at home or staff working on site are required to attend faculty Zoom Meetings as

requested by the Head Teacher, whole school staff Zoom meetings and other scheduled Zoom meetings where

required.

14.4 Playground Duties

A weekly playground duty roster will be communicated to staff based on staff required. Casuals will be used as

much as possible. Limited areas in the playground will be operational.

Staff are encouraged to maintain social distancing with students and staff during playground duties. Where

available, additional staff will be allocated to the canteen to ensure students are utilising social distancing

markings on the ground.

14.5 First Aid and Medication Distribution

A First Aid Officer will be on site every day in the Print Room/Sick Bay. This staff member will also be

responsible for the distribution of medication to any students who require medication during the school day.

If a student is unwell, they must be sent to the Print Room immediately. Students will have their temperature

taken upon arrival to the print room and will be immediately isolated in the sick bay, parents will be contacted

to collect students.

14.6 In lieu of periods

Staff may be given in lieu of periods for P5 & 6 if not teaching Year 11/12.

14.7 Staffrooms

An additional staffroom (classroom) will be designated for each faculty to implement social distancing

procedures and to provide additional facilities for Zoom lessons when required.

15 Work Packages

15.1 Work Package Requests

Additional requests from parents for work packages are to be made through the teachers or front office.

15.2 Work Package Distribution

Work packages can be collected from the front office.

phase 1: return to school - james w. mitchell high school · 2020-05-14 · the mitchell hs phase...

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