phase 3a mbchb six week ssc information booklet2.pdfthe external examiner for ssc’s for the...
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PHASE 3A MBChB SIX WEEK SSC INFORMATION
The Medical School
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CONTACT DETAILS
Mrs Jacquie Harrison
Phase 3a Administrative Officer
The Medical School
Beech Hill Road
Sheffield
S10 2RX
Tel: 0114 222 5525
(Wednesday, Thursday & Friday)
Miss Paula Hutchinson
Phase 3a Secretary
The Medical School
Beech Hill Road
Sheffield
S10 2RX
Tel: 0114 222 5529
(Monday – Thursday)
Dr Joanne Thompson
Phase 3a SSC Lead
The Medical School
Beech Hill Road
Sheffield
S10 2RX
Dr J Swann
Phase3a Director of Studies
Please contact Jacquie and Paula in the first instance.
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What is the Phase 3a Six Week SSC?
The Six Week SSC period is designed to give you the opportunity to pursue an interest or field that
you may wish to specialise in later on in your career. The SSC should be medically related to conform
to the GMC’s Tomorrow’s Doctors. The GMC consider the SSC is a chance to build relationships,
teambuilding experiences and develop skills in organisation that will allow you to practice as a
provisionally registered doctor.
The Medical School have a number of SSC’s offered by various hospitals and organisations that you
can choose from. If you want to do something from the booklet you need to complete a Selection
Form not a Self-Design Form. Unless stated on the details, you do not need to contact the Supervisor
or ask him/her to sign the form. Once we have confirmation, we will contact you by email to let you
know. The contents of the booklet do change from module to module, therefore a new booklet is
produced for each module.
It is possible to do your SSC outside of the usual Sheffield teaching area (ie another part of the country
or abroad). When arranging your SSC away, please keep in mind that you can only spend 15 weeks
away from Sheffield during the whole of the course.
Dates of the SSC and PPS
Group Start day for SSC PPS week
C 9 January 2017 20 February 2017
D 6 March 2017 27 February 2017
E 24 April 2017 5 June 2017
F 19 June 2017 12 June 2017
A 29 August 2017 9 October 2017
B 23 October 2017 16 October 2017
The PPS week is compulsory. Failure to attend will result in failure of the phase and your progression
will be affected.
IT IS IMPORTANT THAT THE INSTITUTION YOU PLAN TO BE PLACED WITH
PROVIDES A COMPLETED HEALTH AND SAFETY CHECKLIST FOR STUDENTS
VISITING EXTERNAL INSTITUTIONS. YOUR SSC WILL NOT BE CONSIDERED
WITHOUT THIS FORM OR WITHOUT THE DOCUMENTATION THAT THEY ARE
REQUIRED TO PROVIDE. THIS IS A REQUIREMENT OF THE UNIVERSITY OF
SHEFFIELD DEPARTMENT OF SAFETY SERVICES.
Forms for self-designing your SSC are available on MINERVA and attached. If you do self-design
you need to agree your method of assessment with your supervisor and get him/her to sign the self-
design form and give brief details of the SSC. ALL FORMS MUST BE SIGNED BY THE
SUPERVISOR AND ALL SECTIONS MUST BE COMPLETED
Your SSC must be of a medical nature and your supervisor should be a university academic, affiliated
to a university or equivalent.
You must not split the SSC into different subject area eg 2 weeks in Cardiology and 4 weeks in
Obstetrics & Gynaecology. You must have one supervisor for the full six weeks based wherever you
do the SSC. Please note on-line courses are not acceptable.
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If students wish to undertake a language they now have to make a strong case for doing this. For
example, how they might apply this learning in future (either elective or more detail about career
plans) Please send you written statement (and elective details if applicable) to Jacquie Harrison and
Paula Hutchinson at the Medical School. Once this has been provided the information will then be
given to the Lead for SSCs for consideration.
All SSC’s require the approval of the Medical School prior to starting, otherwise you will not
be covered by the University’s insurance. If you leave for your SSC without approval you will
be deemed as taking unauthorised leave and will face serious consequences which may include
exclusion from the end of phase examinations.
You will be notified by email once the SSC has been approved.
Once your SSC has been approved, it is not possible to change to another. The Medical School
is required to adhere to the University’s regulations and policies relating to insurance and
funding.
AT THE END OF THE MODULE
You are required to get the Assessment Form completed by your Supervisor/Consultant. You will
find the form at the back of this booklet. Please note that it is YOUR responsibility to meet with the
Supervisor/Consultant to complete the form and hand it in with your work to the Medical School
Office.
HAND IN DETAILS
METHOD OF ASSESSMENT
All students undertaking the Phase 3a 6 week SSC will be assessed as follows:-
Completion of Assessment Pro Forma
A poster presentation of “What You Have Done/Achieved During Your SSC”
A 200 word abstract
Poster
The poster should be produced on one PowerPoint slide and outline the activities undertaken
during your SSC including what you have learned as a result. It should include the aims and
objectives for your SSC. If you have undertaken a largely clinical placement, you may wish
to present a case study, or if you have undertaken project work, then an overview of the project
and findings (if appropriate).
Abstract
The poster should be accompanied by an abstract of no more than 200 words. The abstract
should provide an outline of the SSC and detail of what is covered in the poster and include the
following sections: introduction / background; aims/objectives; activity undertaken (case
study/ project / other); learning points.
These are the minimum requirements for the Medical School. If a student is self-designing
their SSC they can produce additional work for their supervisor if this is required.
Submission
Submission dates are 12.00 noon on the following dates
GROUP HAND IN DATE
Group C 24 February 2017
Group D 13 April 2017 (Thursday)
Group E 16 June 2017
Group F 28 July 2017
Group A 13 October 2017
Group B 1 December 2017
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The poster and abstract should be submitted electronically to the following email address
Please do not use this email address for any other correspondence.
PLEASE NOTE
A paper copy of the Assessment Pro forma must be completed by your supervisor and handed in
together with any other work you have agreed to complete with your supervisor. Please note that it
is YOUR responsibility to meet with the Supervisor/Consultant to complete the form and hand it in
with your work. This should also be handed in by the deadline date above.
A number of pieces of work will be selected at random to be marked internally throughout the year.
The External Examiner for SSC’s for the Medical School may also require a sample of work from
Phase 3a students.
Failure to hand in your profoma and/or work may have serious consequences. You may be deemed
as having failed the module and/or prevented from sitting the end of phase exams. Please see the
University’s regulations for further information on examinations.
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What do I need to do to self-design my SSC?
You, the student are responsible for making all your own arrangements.
You could already know what you would like to do or you could be stuck for ideas. (Please don’t
arrange your SSC until you know which group you have been allocated to Phase 3a). Either way you
may wish to consult information provided by students who have undertaken SSC’s in previous years.
There is also a very valuable booklet containing information on Third World Electives (compiled by
Dr. R A Dixon), copies of which are available in the Health Sciences Library. Any information
obtained directly from other students’ may also be helpful.
Most medical SSC’s are approved by the Medical School. We do however have one or two SSC’s
each year that are not approved. In previous years learning to drive or swim, plumber’s assistant,
horse whisperer and dry-stone walling have not been given approval!
You can make your initial contact by telephone or email, but your application should be in writing.
Enclose a list of the clinical placements you will have completed by the time of your visit, and
information on any extracurricular interests or involvement’s you have. Only give details of your
Medical School examination results if they are good (otherwise wait until they are asked for). If
possible, write to a named person rather than just sending a ‘Dear Sir’ letter.
You will need to give the exact dates of your proposed visit and say what area of medicine you want
to be involved in.
In your initial contact ask if there are any fees that may be charged for tuition or registration and if
there is accommodation available, or if they can provide a list of approved hostels or rooming houses.
Reply to all correspondence promptly and keep copies.
The forms listed below are what you need to hand in to the Medical School to obtain approval, and
are included at the end of this booklet:
SELF DESIGN FORM
HEALTH & SAFETY CHECKLIST FOR STUDENTS VISITING EXTERNAL
INSTITUTIONS
SELF DESIGN FORM
ALL SECTIONS ARE TO BE COMPLETED IN FULL BEFORE THE MEDICAL SCHOOL WILL
CONSIDER APPROVAL
TITLE
A short title is sufficient for example:
Paediatric Respiratory Medicine or
Malawi Malaria Clinic
PROPOSED OUTLINE
A brief description of what you intend to do is all that is required for example:
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To attend ward rounds and clinics and attend and participate in educating patients. Also
receive training in the essential investigations and treatments
AIMS AND OBJECTIVES
Specific knowledge, skills and behaviours that you will be able to demonstrate by the end of
the SSC. For example:
Take a full history and perform a full physical examination of a patient admitted to
hospital with malaria
Demonstrate an understanding of the aetiology and treatment of malaria
Insert a peripheral intravenous cannula aseptically
Manage a patient for the first 48 hours after admission
Communicate with patients and their families effectively
METHOD OF ASSESSMENT
All students undertaking the Phase 3a 6 week SSC will be assessed as follows:-
Completion of Assessment Pro Forma
A poster presentation of “What You Have Done/Achieved During Your SSC”
A 200 word abstract
Poster
The poster should be produced on one PowerPoint slide and outline the activities undertaken
during your SSC including what you have learned as a result. It should include the aims and
objectives for your SSC. If you have undertaken a largely clinical placement, you may wish
to present a case study, or if you have undertaken project work, then an overview of the project
and findings (if appropriate).
Abstract
The poster should be accompanied by an abstract of no more than 200 words. The abstract
should provide an outline of the SSC and detail of what is covered in the poster and include the
following sections: introduction / background; aims/objectives; activity undertaken (case
study/ project / other); learning points.
These are the minimum requirements for the Medical School. If a student is self-designing
their SSC they can produce additional work for their supervisor if this is required.
Submission
Submission dates the last Friday of each module, exact dates are given earlier in this booklet.
PLEASE NOTE
The Assessment Proforma must be completed by your supervisor and handed in together with
your work to be assessed. A number of pieces of work will be selected at random to be marked
internally throughout the year. The External Examiner for SSC’s for the Medical School may
also require a sample of work from Phase 3a students.
Failure to hand in your profoma and/or work may have serious consequences. You may be
deemed as having failed the module and/or prevented from sitting the end of phase exams.
Please see the University’s regulations for further information on examinations.
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WHILST ON YOUR SSC
If you are having problems or difficulties please contact Jacquie Harrison or Paula Hutchinson in the
Medical School Office.
STUDENTS SHOULD BE AWARE OF THE FOLLOWING INFORMATION:
The prevalence of HIV infection in urban Eastern and Central African countries is extremely high,
exceeding 50% in certain populations.
It is possible for Health Care Workers to become infected with HIV after a needle stick injury
sustained during routine care of infected patients. It is not always apparent that a patient is
HIV infected but in some countries with high seroprevalence it is likely that many of the
inpatients in general medical services are. Following infection the diagnosis is made by blood
test for seroconversion (development of antibody), which usually occurs by 6 weeks after
exposure. It is probable that everyone who seroconverts will ultimately develop AIDS.
There is a very significant risk of needlestick injury during surgery. In a recent survey, 40%
of surgical gloves were penetrated during surgery. Risk is highest during exposure prone
procedures (ie performing manipulations with sharps when both hands cannot be seen).
However, any careless use of sharps during any procedure must be avoided.
Although HIV is not as infectious as the Hepatitis B virus, it is believed that approximately 1
in every 300 needlestick injuries (in which the needle is contaminated with HIV infected
blood) will result in HIV seroconversion.
Students are not permitted to undertake any invasive procedure on any known HIV
infected patient. (Guidelines for Health and Safety of Medical Students).
Students are instructed to practice universal precautions against infection by blood
borne viruses.
Normal practice in the event of a needlestick injury in Sheffield would be to assess the level
of risk of a particular incident (significant penetrations with a blood bearing sharp, inoculation
of a droplet size amount of blood from a patient with HIV infections or risk factors thereof)
and then to offer the medical student HIV testing and immediate post exposure prophylaxis
with zidovudine, lamivudine and indinavir/nelfinavir (within 24 hours of injury) for a period
of approximately 4 weeks.
o All hospitals in the UK have a written policy and a team responsible for a response.
If you are visiting a facility in any foreign country where you intend to take part in
invasive procedures you should establish straight away whether there is an existing
needlestick policy and whether this includes the provision of triple therapy. If there is
no policy, you should not take part in any activities that may put your at risk of HIV
infection. In centres where drugs are freely available you will probably need to pay
for the cost of the drugs should you require them, so it is wise to take out an insurance
policy (available from the BMA) to cover this.
o In some centres, a doctor is available to assess and advise on needle stick injury but
there is a shortage of drugs. If you are visiting such a centre, a starter pack of PEP
drugs can be provided. You will need to pay for part or all of the cost of the starter
pack. If you require this then you should inform University Health Service during
your initial assessment. They will then contact Professor Read who will prescribe the
starter pack for you. This will contain sufficient drugs for one week of treatment, after
which you will have to return to the UK in order to complete the 4 week course.
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Students must acquaint themselves with the considerable risks associated with unprotected
sexual intercourse in relation to all sexually transmitted diseases including HIV.
o DO NOT TAKE UNNECESSARY RISKS
Becoming infected by HIV or Hepatitis B will not only affect your future health, but will also
have important consequences for your training and your career.
On return from SSC’s in Sub-Saharan Africa students will not be accepted as blood donors
for at least twelve months.
Practice Nurse in University Health, Gell Street should be the first point of contact regarding
all health matters relating to overseas travel. Any medications required will be done as private
prescriptions and will incur a fee.
Students travelling within the European Community are advised to obtain a European Health
Insurance Card (this replaces the E111) application forms are available from the Post Office
or on-line at http://www.ehic.org.uk/. This will entitle you to free or reduced cost emergency
treatment. You will still require travel/holiday insurance.
Medical students will have no redress for compensation from the University.
You are also advised against undertaking any invasive procedure in high risk countries. Please refer
to Needlestick reminder in Appendix 1.
On return from the SSC attachment if you feel that you need any health counselling or have any
concerns over your health status please contact the University Health Service
([email protected]) , your own general practitioner or make an appointment to see one
of the Undergraduate Deans (222 5522).
USEFUL TRAVEL HEALTH WEBSITES
www.nathnac.org fact sheets and latest outbreak information
www.firfortravel.scot.nhs.uk country specific vaccination advice
www.dh.gov.uk/travellers health updates and information on medical treatment overseas
www.masta.org health library
www.bbc.co.uk/health general travel advice
www.thehtd.org Hospital for Tropical Diseases
www.nhsdirect.nhs.uk - general health advice site
www.britishairways.com/travel/healthintro/public.en.gb
information about flying and health
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OTHER USEFUL INFORMATION
Take out full travel insurance – this should cover your travel tickets, luggage, health and money.
Take a photocopy of your passport and visas and take spare passport photographs. Also leave
copies with your family. You can scan your details onto an account accessed via the web.
Never get involved with drugs or carry packages through customs for other people.
Avoid unlicensed taxis.
Always obey local laws (such as regarding the use of cameras and binoculars) and respect local
customs. Avoid the streets at night and offer no resistance to violent theft. Consider carrying a
‘dummy’ purse/wallet with a small amount of cash in case you are mugged.
Don’t leave suitcases unattended and wrap bag straps around your wrist when sitting down.
Always change money at official banks or at reputable offices or hotels. Keep all your receipts
in case you are later challenged by the police if a discrepancy arises.
Don’t treat a hired car as your own and leave valuables in it. You don’t know who else might
have a key.
Respect local culture and always dress appropriately.
Travel Insurance
Take out the appropriate level of travel insurance to cover your luggage, flights and health. If you
are undertaking your SSC in the European Community you should apply for a European Health
Insurance Card (EHIC) which will entitle you to state provided emergency medical care – you may
have to pay for some treatment so make sure you have travel insurance. To apply for an EHIC card
you can either pick up the form at the Post Office, telephone 0845-6062030 or via www.dh.gov.uk
allowing at least seven days for delivery. These cards are free.
Passport’s/Visa’s
Keep a separate record of crucial pieces of information while travelling as this will help reduce the
hassle of sorting things out in any kind of emergency – even if your bag is snatched or lost. The usual
advice is to keep photocopies of important documents, and keep them separately from the originals.
A reliable option is to use the internet. Before leaving home, email yourself copies of your passport
/ visa and driving licence numbers, ticket details, credit card emergency contact numbers, the policy
and emergency contact numbers of your travel insurance, and phone numbers of family and friends.
Alternatively, set up a free web-based email account – see www.emailaddresses.com for options.
You could also try www.4safe.co.uk, a free password-protected website designed to help you get your
life back on track should things go wrong.
Credit/Debit cards
When you withdraw cash from an ATM machine abroad, most card issuers apply the exchange rate
loading fee (usually 3.00%), plus a further ‘handling fee’ which should appear on your statement.
The average handling fee is 2.00%.
Whenever possible, pay for things with a credit or debit card as you will pay less in bank charges than
by taking money out of the ATM machine and paying in cash. Also, credit (but not debit) card
purchases of more than £100 are covered under Section 75 of the Consumer Credit Act. This makes
the card issuer jointly liable with whoever you are paying if you have a problem with the product or
service.
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If your credit card limit is low, consider increasing it well before you go to account for hotels or car
hire companies ‘blocking out’ a large sum as a deposit. Debit card transactions are made direct from
your account, so make sure there is enough available before travelling. Inform your bank you will be
travelling overseas and will wish to use your cards.
For cash withdrawals, you will need your PIN number. To check the ATM will accept your card,
match the symbol on the back of your card against those on the ATM. If heading off the beaten track,
find out beforehand whether your destination has ATMs compatible with your cards on
www.visa.com or www.mastercard.com. If your card charges a minimum handling fee try to avoid
taking out lots of small amounts of cash.
Write down the emergency help line numbers given on the backs of your cards. UK cards are easy
to counterfeit so never let the card out of your sight.
Inform your bank/building society if you are travelling overseas so they will allow you to draw money
from your account. If you have any difficulties in obtaining funds while overseas, your
parents/guardian/partner can transfer money to you via Western Union offices. You will need to
produce identification on site. A fee will be charged for this service.
There is a currency converter website at www.xe.com/ucc/ where you can perform interactive foreign
exchange rate calculations.
Mobile phones
Take a credit card and a UK telephone card and use a mobile phone to send text messages home. Pre-
paid mobile phones can be used overseas (except in Japan).
Most mobile phone contract accounts are barred from making calls abroad, you will need this ban
lifting at least 24 hours in advance. You may have to pay a deposit. Before you leave, ensure that
the necessary SIM update has reached you. This is usually accompanied with a brief text message to
your phone so that you can check it has come.
By selecting the cheapest network manually (if more than one is available to you) you can ensure that
you are paying no more than necessary.
Consider setting up call barring for certain types of incoming and outgoing calls whilst abroad, and
about protecting your phone and SIM using PIN numbers.
Get an up-to-date tariff sheet for the countries you are visiting before you travel from your network
service provider.
Incoming calls often cost more than outgoing ones. Diverting all your calls to Voicemail may help,
but don’t divert unanswered calls alone, as the network will still bill you for an international call (as
it will have to track your phone down to begin with). Set up these up immediate diverts before you
leave the country.
Students visiting Japan may encounter problems even with 3G phones and may need to hire a mobile
phone from the airport in Japan. Japanese telecom authorities have allocated different international
access codes to each network operator and it is extremely difficult to establish the correct one to get
a call/text to connect.
Leave details of your journey with your family and inform them of any changes to your plans.
Telephone home or email regularly. Consider taking out a free Web-based email account so that you
can keep in touch.
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There is a new text messaging alert service available that can be viewed at
https://www.safetytext.com/ this service will notify your parent / partner if you do not return to your
residence at an agreed time.
Cheap Flights
Those hoping to travel abroad on cheap flights should join BUNAC or similar organisation six months
in advance; particulars of cheap flights may be obtained from senior students, from Medical Society
representatives, or from the Students Union. Cheap flights are also available through the Asian
Society, 73 Belgrave Road, Leicester LE4 6AS, and British Airways - 25% fare discounts to students
travelling to Europe; particulars available from local Travel Agents. The World Expeditionary
Association also gives a discount on scheduled charter flights to many countries - particulars from
the General Secretary, Department G6, UK Central OFFICE, WEXAS, 13 Beauchamp Place, London
SW3.
Passports and Visas
Students are reminded that applications for Passports, Visas and Permits should be made as early as
possible. Travel agents will be able to advise on this matter although it is also advisable to contact
the relevant Consulate in London. This should be done as soon as possible. It should be stressed in
any enquiries, that students will not be involved in gainful employment but that the proposed visit is
for the purpose of study. As certain difficulties arise from time to time, it is always helpful to consult
other students who have recently been to the country concerned. You may be required to produce an
‘offer letter’ from the host institution to confirm your visit.
When applying for visa’s for South Africa, please ensure the Hospital you will be attached to is
‘approved’ to receive elective students – there can be visa problems otherwise.
Travellers to America are required to provide detailed personal information including date of birth,
gender, country of residence, visa details, and the address and telephone number of where they plan
to stay at in America. Anyone not providing this information will not be allowed to board the aircraft.
You will also need to arrange for your visa interview well in advance of the start of the SSC period
as once granted it takes several days to come through. When you attend for an interview at an
American Consulate, do not carry or wear any electronic devices ie mobile phones, Ipods, MP3
players etc as they will be confiscated as a security measure.
There are special regulations regarding travel to and from Spain so please check in advance with your
travel agent what the new arrangements are
The web site www.dft.gov.uk/airportsecurity should be consulted before travel so that you are aware
of what can/cannot be carried in your luggage.
If you intend to take/donate medical equipment to your host institution, the School can provide a letter
of authorisation if you complete a standard letter request form – you must itemise each piece of
equipment you intend to take with you.
Insurance
Students are advised to take out adequate personal insurance for all SSC & elective periods. The
Universities Insurance covers students for malpractice only when in attendance at one of the hospitals
currently used by the Medical School for normal placements carrying out University duties, and
provided students are supervised by an identified registered practitioner with overall clinical
responsibility. It does not cover for any acts outside the scope of hospital or University business.
Students undertaking SSC rotations in for example the USA, Canada, Australia and New Zealand
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will find it necessary to arrange additional private malpractice cover which can be costly. If you are
a member of either the MDU or MPS you will be entitled to free malpractice cover as part of your
membership package.
Contact: Medical Defence Union – Andrew Bird, Tel: 0207 202 1500, email: [email protected],
mobile number: 07903 193096, or Medical Protection Society – Ed Gent, email:
Criminal Records Checks
Australia (especially New South Wales), New Zealand and Canada now require an up-to-date DBS
certificate to prove that you have been checked and approved by the Criminal Records Bureau. The
application form is available from the Admissions section in the Medical School and there is a fee
(currently £36 but subject to several increases over the year) that has to be paid when the application
is submitted, this fee is not refundable. If you intend to stay in the UK for your SSC/elective, your
host should arrange the DBS check – you must raise this matter with them and then ask them to
process the necessary paperwork. They should bear any fee. You will all need the enhanced check.
The CRB check could take up to 10 weeks to be returned to you.
SSC/Elective Fees
You are responsible for any/all fees charged by host institutions.
Special Requirements
Students applying to study in Alberta, Canada must, under the Medical Professions Act, apply
to the Registrar of the College of Physicians and Surgeons of the Province of Alberta for
registration before entry to the province. There will be a fee payable to register. Also, some
facilities will expect you to get a medical certificate of fitness from an ‘approved’ medical
practitioner in Manchester – there is a fee of £93 (2006) payable for the certifcate.
Students hoping to go to the USA may need to produce all examination results including any
departmental examination results as far back as ‘A’ Level, you will also need dates, speciality
and location of all placements undertaken - you must provide this information for us to write
the letter.
Students going to South Africa may need to get a parent or guardian to sign the Undertaking
to repatriate on the back of the work permit - the University does not have the jurisdiction to
complete this undertaking.
Students visiting Australia will need to get a Tourist visa. Do not mention working there in
your application or you will be required to get a business visa. A Tourist visa is currently
valid for 90 days.
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Further Reading
Tomorrow’s Doctors Outcomes and standards for undergraduate medical education (ask at the
Medical School reception for a copy)
Essentials for Fourth and Fifth Level students considering a third world elective.
Teaching Aids at Low Cost, P O Box 49, St. Albans, Herts AL1 4AX. (Cheques payable to 'TALC':
attach a note quoting 'Sheffield Third World Elective Pack' and an address for delivery). Third World
Elective Pack available from TALC* (£15 including post and packing), comprising:
Practising Health For All'. Dr Morley, J Rohde and G Williams.
The State of the World's Children 1988'. United Nations Children's Fund
'My Name Is Today; An Illustrated Discussion of Child Health, Society and Poverty in Less
Developed Countries'. D Morley and H Love.
'Where there is no Doctor: A Village Health Care Handbook'. D Werner.
'The Social Dimension of Leprosy'. A Kaufman, S G Mariam and J Neville.
Trebova Medical Student and Junior Doctor Supplies – the website can be accessed at:
www.trebova.co.uk
The Medic’s Guide to Work and Electives Around the World, Mark Wilson; Arnold 2000
www.arnoldpublishers.com
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FREQUENTLY ASKED QUESTIONS
I would like to undertake something from the booklet, what do I need to do?
Complete a Selection Form not a Self-Design Form. Unless stated on the details, you do not
need to contact the Supervisor or ask him/her to sign the form. Once we have confirmation,
we will contact you by email to let you know.
There is a SSC that I like the look of in the current booklet. I do my SSC later in the year, can
I chose it now and hand in my form?
No, the booklet changes for each module. Not all SSC’s are offered all year.
Can I do anything I choose for my SSC?
Your SSC should be medically related to conform to The GMC’s Tomorrow’s Doctors. SSC’s
that have not been given approval in previous years include: learning to drive or swim,
plumbers assistant, horse whisperer and dry-stone walling amongst others.
What forms do I need to hand in to Self-Design my SSC?
You need to complete ALL sections of the Self-Design Form and a Health & Safety Form if
applicable.
My Supervisor is abroad and I’m having problems getting a signature, what can I do?
You may ask your supervisor to contact Jacquie and Paula direct by email (not via your own
email account). The email must state the dates of the SSC and all the Aims, Objectives and
Method of Assessment, as well as confirming that they are able to take you.
Does the Medical School have any funding that is available for SSC’s?
There is funding available for NHS placements at trusts and GP practices.
For placements at trusts and GP practices, that are outside our usual
placement allocation areas, please contact the Training Tariff Office if
you are asked for payment, as financial arrangements will need to be agreed before
your placement can be approved. Lisa Irvine - [email protected]
Can I do a language for my SSC?
You can undertake language study for you SSC providing that you are learning medical terms
and phrases. You must also complete work for marking by your supervisor. An oral exam is
not sufficient as a method of assessment. If students wish to undertake a language they now
have to make a strong case for doing so. For example, how they might apply this learning in
future (either elective or more detail about career plans) Please send you written statement
(and elective details if applicable) to Jacquie Harrison and Paula Hutchinson at the Medical
School. Once this has been provided the information will then be given to the Lead for SSCs
for consideration. On- Line courses are not acceptable.
My supervisor is having problems completing the Health & Safety form. Is it really necessary
to do this?
Yes. The Health & Safety information is a requirement of The Department of Safety Services
of the main University. Your supervisor should complete the form to the best of their ability
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and sign it. Once you hand the form in with your Self-Design form we will peruse it and let
you know what, if any, other information we require.
I am going on my SSC with my friend, can we hand in the same piece of work on our return?
No. The work to be assessed should be all your own.
How will I know when my SSC has been approved?
We will email your university account once the SSC has been approved or if we need any
further information/documentation that we need to enable approval.
What do I hand in on my return to the Medical School after the SSC?
You need to hand in the signed & completed Proforma, work to be assessed
When do the Selection Form or Self-Design Form need to be handed to the Medical School?
Please see the front page of the SSC booklet for your module. It is often 4 weeks before you
start the SSC. This time could change if you have a vacation period before the start of the
SSC module.
17
APPENDIX 1
Needlestick Injuries
Preventing Needlestick Injuries
Preventing a needlestick injury is the best way to protect against serious blood borne infections which
can prove fatal, such as Hepatitis B virus (HBV), Hepatitis C virus (HCV) and Human
immunodeficiency virus (HIV).
Anybody who comes in to contact with a needle is at risk of a needlestick injury. In the health care
setting the types of needle that usually cause a needlestick injury are:
Hypodermic needles
Blood collection needles
Suture needles
Needles used in intravenous delivery systems
Certain work practices will increase the risk of a needlestick injury, these are:
Recapping needles
Transferring bodily fluids between containers
Failing to put used needles directly into puncture-resistant sharps- containers
THEREFORE, TO PROTECT YOURSELF FROM NEEDLESTICK INJURIES, YOU
SHOULD:
Avoid recapping needles.
Plan for safe handling and disposal of needles before using them. Take
a sharps bin to the point of use and place it on a hard surface.
Promptly dispose of used needles into appropriate sharps disposal containers.
NEVER PUT YOUR HAND INTO A SHARPS CONTAINER
Avoid the use of needles when safe and effective alternatives are available, such as
needleless devices.
ALWAYS REPORT NEEDLESTICK AND SHARPS-RELATED INJURIES PROMPTLY
TO ENSURE THAT YOU RECEIVE THE APPROPRIATE FOLLOW-UP CARE.
Reference
What Every Worker Should Know How to Protect Yourself from Needlestick Injuries
DHHS (NOISH) Publication No. 2000-135
www.healthandsafety.co.uk/NOISHNeedlestick.html Accessed 11/09/08
18
APPENDIX 2
Self Design Form and
Selection Form
PHASE 3a MBChB
Student Selected Component (SSC)
SELF DESIGN FORM
Student’s Name
Date of SSC Group (A-F)
Registration No
E-mail address
(University email address only)
Signed Student
Please complete and return this form to Jacquie Harrison or Paula Hutchinson at the School of
Medicine Office, Beech Hill Road, Sheffield S10 2RX
Title of SSC
Proposed Outline
Aims and Objectives
Location of SSC
Method of Assessment in addition
to Powerpoint and Abstract
Ethical Approval Obtained YES NO NOT APPLICABLE
(Please circle)
Name & Address of Supervisor
The Medical School
19
Signature of Supervisor
Date
Please note that this form will not receive consideration unless the Health & Safety Checklist
for Students Visiting External Institutions form has been completed and handed in
I AM A MEMBER OF A MEDICAL INSURANCE PROVIDER (I.E. MDU, MPS, WESLEYAN) AND
HAVE OBTAINED AN INDEMNITY CERTIFICATE OF SUFFICIENT VALUE TO COVER THIS
SSC MODULE. (student to complete information in boxes below)
CERTIFICATE NUMBER MEMBERSHIP NUMBER NAME OF COMPANY
I HAVE TAKEN OUT A COMPREHENSIVE INSURANCE POLICY
WITH…………………………………………. THIS INSURANCE COVERS TRAVEL TICKETS,
LUGGAGE, AND ACCOMMODATION AND HAS SUFFICIENT HEALTH COVER TO AIRLIFT ME
BACK TO THE UK IF NECESSARY. EVIDENCE OF THIS INSURANCE IS PROVIDED.
School of Medicine use only
Check list received Date
Check list follow-up
required
SSC Approved Date
SSC Not approved Date
Signed
Other comments
20
The Medical School
PHASE 3a MBChB SSC SELECTION FORM FROM BOOKLET
Student’s Name Group (A-F)
Date of SSC
Registration No E-mail address (University email address only)
Signed Student
Please complete and return this form to Jacquie Harrison or Paula Hutchinson at the School of Medicine
Office, Beech Hill Road, Sheffield S10 2RX as stated on the SSC booklet
Title of SSC
Proposed Outline
Aims and Objectives
Location of SSC
Method of Assessment in addition
to Powerpoint and Abstract
Ethical Approval Obtained YES NO NOT APPLICABLE (Please circle)
Name & Address of Supervisor
Date
School of Medicine use only
Approved Date
Not approved Date
Signed
Other comments
21
22
APPENDIX 3
Health and Safety Checklist for Students Visiting External Institutions UK and OVERSEAS
23
Health and Safety Checklist for Students Visiting External Institutions
To be completed by the placement provider prior to acceptance of the placement. Please note that placements cannot commence until the University of Sheffield has received a satisfactorily completed health and safety checklist accompanied by the relevant documentation as specified in the checklist below. All students should receive a health and safety briefing on the first day of their placement.
Student name
Phase & Registration number Location & address of placement
Supervisor’s name
Yes No
Do you have a written health and safety policy, or a statement indicating how you manage health and safety in your organisation or business? If yes please provide a copy.
Do you have a policy regarding health and safety training for people in your organisation, covering the safe use of vehicles, machinery, plant and equipment? Will you provide all necessary health and safety training for the placement worker? If yes please provide a copy of the policy.
Is the organisation registered with the local health and safety enforcement agency or Local Authority? If yes please provide a copy of the registration.
Insurance a) Do you hold adequate insurance to cover any liability incurred by a placement student as a result of his/her duties as an employee? If yes please provide a copy of relevant insurances. b) For UK placements please provide the following details: Employer’s Liability insurance policy number :________________________ Expiry Date ___________________________ Value of Policy ________________________ Company with whom policy is held __________________________ Public Liability insurance policy number: ____________________________ Expiry Date ___________________________ Value of Policy ________________________ Company with whom policy is held __________________________
The Medical School
24
Identification & assessment of risks relating to activities. a) Have you carried out assessments of the risks to workers in your organisation, and others, resulting from your activities in order to identify those activities exposing workers to harm? b) Do you regularly review your activities to check that new risks have not arisen and that the assessments are still valid? c) Do you implement appropriate measures to control the risks identified exposing workers to harm? Please provide copies of 2 relevant assessments carried out
Accidents and incidents a) Do you have a formal procedure for reporting and recording accidents and incidents whether or not this is required by local laws? b) Do you have emergency procedures to be followed in the event of serious or imminent danger by your workers? c) Do you have specific policies on the management of needlestick injuries? If yes please provide a copy.
d) Will you report to the University all accidents involving placement students? e) Will you report to the University any illness involving placement students that may be attributable to the work they are doing?
Contact personnel - please state the name of your nominated contact for implementing health and safety in your workplace
For completion only in areas where HIV is endemic Do you have physicians specialised in the administration of Post Exposure
Prophylaxis (PEP)?
25
Name
Position
Tel/Fax
The above statements are true to the best of my knowledge and belief.
Signed
Date
Position
PHASE 3a THIS FORM SHOULD BE HANDED IN WITH OR BEFORE THE SELF-DESIGN FROM. Please return this form to: Jacquie Harrison / Paula Hutchinson The Medical School University of Sheffield Beech Hill Road Sheffield S10 2RX UK
26
APPENDIX 4
6-Week SSC ASSESSMENT PROFORMA: Phase 3a
27
6-week SSC ASSESSMENT PROFORMA: Phase 3a 2016
To be completed by student: Student name_______________________________________________________________________________
Student Registration No________________________ Group _____________ Dates of SSC______________________________________
Supervisor/marker name________________________________________________________________________________________________
Supervisor/marker address_____________________________________________________________________________________________
All Sections to be completed by the Supervisor/Marker Please assess the student on the following criteria which are defined in more detail in the School’s Outcome Objectives and those learning outcomes agreed
for this SSC. Professional Behaviours should be considered separately from the generic and specific skills assessments.
PLEASE CIRCLE THE APPROPRIATE JUDGEMENT
Generic Graduate Skills
Excellent Good Satisfactory Borderline Unsatisfactory
[Includes skills in written communication, information gathering, organisation and self-management].
Feedback for all grades please
(Continue overleaf)
SSC Specific Skills
Abstract
Excellent Good Satisfactory Borderline Unsatisfactory Excellent
These are defined by the student and supervisor and should indicate clear aims, learning goals and of the appropriate assessment of the abstract
Feedback for all grades please
(Continue overleaf)
Poster/IT Skills
Excellent Good Satisfactory Borderline Unsatisfactory Excellent
i
Poster & abstract; [and other agreed assessment]. Appropriate software utilised for poster
Feedback for all grades please
(Continue overleaf)
Overall Competence
Excellent Good Satisfactory Borderline Unsatisfactory Excellent
Overall performance on
generic and specific skills
for stage of training
Feedback for all grades please
(Continue overleaf)
Professional Behaviours
Excellent Good Satisfactory Borderline Unsatisfactory Excellent
[Includes ensuring an ethical approach, avoiding plagiarism, & completion on time and as requested].
Feedback for all grades please
(Continue overleaf))
Signature of Supervisor/marker____________________________________________________ Date___________________________________
PLEASE RETURN THIS FORM TO JACQUIE HARRISON THE MEDICAL SCHOOL, BEECH HILL ROAD SHEFFIELD
28
The Sheffield Core Curriculum – Outcome Objectives for Undergraduate Medicine
Phase 3a 6-Week SSC Generic Graduate Skills GS1 Adopts the principles of reflective practice and life-long learning
GS2 Knows the limits of professional competence GS3 Presents information clearly in all formats
GS4 Is an effective teacher/mentor GS5 Capable of self-management GS6 Applies research principles and audit and studies topics in depth GS7 Can deal with uncertainty GS8 Manages information retrieval, presentation and manipulation electronically
Interpersonal Skills IS1 Can establish, build and maintain proper partnerships with patients, their family/friends/carers IS2 Communicates effectively
IS3 Works effectively as a member of a multidisciplinary team IS4 Deals sensitively with patients, their family/friends/carers
IS5 Identifies potential danger for self and others and takes appropriate action to limit impact
Clinical Skills CS1 Contributes to cure of illness, recovery from sickness and the easing of suffering and discomfort in encounters with patients CS2 Participates in health promotion and in prevention of disease and disability in encounters with patients CS3 Gathers relevant patient history information systematically either from patient or third party
CS4 Conducts complete mental state examination or selects appropriate components in a systematic and directed fashion
CS5 Conducts complete physical examination or selects appropriate components in a systematic and directed fashion CS6 Makes accurate assessment of patient's problems & formulates differential diagnosis CS7 Selects & initiates appropriate investigations CS8 Interprets and evaluates data from history, physical examination and other findings to
formulate diagnosis CS9 Formulates and implements management plan and monitors its effectiveness
Practical Skills PS1 Ensures optimum patient comfort and privacy PS2 Prepares patient for, explains & conducts technical and practical procedures
effectively PS3 Ensures patient consent is obtained in all aspects of investigation, treatment and
management PS4 Can access relevant information and record information accurately PS5 Makes thorough and accurate observations, measurements and calculations PS6 Recognises, identifies and can describe abnormalities and symptoms PS7 Demonstrates effective decision making PS8 Manages life-threatening conditions
Professional Behaviours PB1 Adopts a questioning approach to own work and that of others PB2 Works within limits of own knowledge and experience PB3 Maintains patient confidentiality PB4 Is responsive to changes in health care, policy and current science PB5 Maintains an ethical approach PB6 Complies with legal responsibilities and requirements and guidelines of regulatory
bodies and the NHS PB7 Demonstrates respect for the role and function of all those involved in patient care PB8 Demonstrates a patient centred approach
PB9 Recognises and takes advantage of opportunities to teach PB10 Fulfils professional responsibilities in contexts inside & outside work
SSC Specific Outcomes
Able to identify own learning needs and negotiate those with supervisor
Fulfils learning needs Fulfils agreed assessment Produces a word-processed document which is formatted appropriately and uploaded to
the e-portfolio