Phase III – SHDH Air Handler Upgrade Project

Town Hall Meeting – July 21, 2015

• Introduction/Explanation of Project

• Review Scope of Project

• Construction Plan, Impacted Areas, and Schedule

• Communication Plan

• Questions

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Phase III

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Introduction

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Explanation

• Why are we doing this project?

o Continuation of the air handling equipment upgrade work within

SHDH that has been completed over the last two summers.

o Historically, SHDH has had multiple HVAC issues, a common theme

is problems maintaining a comfortable temperature in the building.

o This phase will complete the HVAC upgrade work for all SHDH; all

systems will be more efficient and better serviceable with more

accurate controls technology.

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Scope of Project

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Project Scope

• Phase 3 (July 2015 – December 2015)

o Work will be considered moderate in all spaces and will be more intensive in specific areas.

o All work will occur in the evenings, Monday through Thursday from

9:00 pm to 7:00 am. o The project will need access to a majority of rooms on the perimeter

of the building within the hammerhead suites.

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New Thermostat Work

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Scope:•Installation of a new digital thermostat directly next to or below existing thermostat.•Once new thermostat becomes operational, the old t-stat is to be removed and the applicable wall is to be patched and painted.Prep work•NoneImpact:•MinimalSchedule:•August – December

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New Thermostat Functionality

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Moving slide lever to the right adds 2 degrees to the 72° F set point temp

Moving slide lever to the left decreases the temp by 2

degrees from center set point of 72° F

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Above Ceiling Work

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Scope:•Installation of new equipment, piping and associated duct work.Preparation work:•Remove all personal and breakable items from your desktops, windowsills and shelving and store in a safe location. Computer components can remain on desk surfaces.•Remove all pictures from the walls.•Remove all items from floor, so workers can set up ladders.•Protection will be installed each night while project work is occurring.Impact:•Occupants will have access to office each day, but at times there will be ceilings out of place or areas temporarily reconfigured. •There may be a short period of time where temperatures will fluctuate while work is being completed.Schedule:•August – December •Contractor will need access for a max. 10 days depending on location.

Project Construction Plan

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Construction Work Plan

Site mobilization and construction sketching is planned to begin on Monday, July 27th at 9:00 pm. Access will need to be gained into all suites for the first four weeks; security will be present with all workers. Above Ceiling Work is planned to begin the week of August 17th.

•Ground Floor:o Classrooms and lobby area of 350/351, Stair tower #3 lobby, 300

Suite, 400 Suite

•First Floor:o 1300 Suite, 1400 Suite

•Second Floor:o 2300 Suite, 2400 Suite, west side of the 2200 Suite, Rotunda area

•Third Floor:o 3300 Suite, non-West Tower 3400 offices and 3411 conference

room, west side of the 3200 Suite, Rotunda area

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Construction Work Plan (cont.)

• When temporary temperature fluctuations occur where duct work is currently taking place, please plan to have additional clothing layers available in case it is needed. This was previously noted and it can be a three day process.

• There will be a touch-up process for all areas when the project is completed. There will also be a building air and water system balancing effort performed when the project construction is completing; these steps are planned to happen early December.

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Project Documentation

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Project Information

The latest Project Schedule, Floor Plans, and supporting documentation will be maintained on the Wharton Operations’ Project page. This page is in the process of being built and will also include this presentation. The website will be indicated and linked to on the weekly communications.

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Project Information (cont.) Ground Floor

• Ground Floor

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Project Information (cont.) First Floor

• First Floor

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Project Information (cont.) Second Floor

• Second Floor

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Project Information (cont.) Third Floor

• Third Floor

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Communication with Building Occupants

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Communication Plan

• Project website.  

• Daily site walk-throughs.

• Communication with Business Administrators.

• Weekly email updates to building occupants providing a four week look ahead.

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Questions?

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