phased school reopening health and safety plan templatefi… · • pandemic crisis response team:...

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Radnor Township School District 2020-2021 School Reopening

Health and Safety Plan

Each school entity must create a Health and Safety Plan which will serve as the local guidelines for all instructional and non- instructional school reopening activities. As with all emergency plans, the Health and Safety Plan developed for each school entity should be tailored to the unique needs of each school and should be created in consultation with local health agencies. Given the dynamic nature of the pandemic, each plan should incorporate enough flexibility to adapt to changing conditions. The templates provided in this toolkit can be used to document a school entity’s Health and Safety Plan, with a focus on professional learning and communications, to ensure all stakeholders are fully informed and prepared for a local phased reopening of school facilities. A school entity’s Health and Safety Plan must be approved by its governing body and posted on the school entity’s publicly available website prior to the reopening of school. School entities should also consider whether the adoption of a new policy or the modification of an existing policy is necessary to effectively implement the Health and Safety Plan.

Each school entity should continue to monitor its Health and Safety Plan throughout the year and update as needed. All revisions should be reviewed and approved by the governing body prior to posting on the school entity’s public website.

Pursuant to the guidance released by the Pennsylvania Department of Health and the Department of Education on July 16, 2020, this plan includes the Order of the Secretary of the Pennsylvania Department of Health Requiring Universal Face Coverings.

https://www.governor.pa.gov/wp-content/uploads/2020/07/20200701-SOH-Universal-Face-Coverings-Order.pdf

https://www.governor.pa.gov/wp-content/uploads/2020/07/20200701-SOH-Universal-Face-Coverings-Order.pdf

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Table of Contents

Health and Safety Plan ........................................................................................................ 3

Type of Reopening ................................................................................................................. 4

Pandemic Coordinator/Team .................................................................................................. 5

Key Strategies, Policies, and Procedures ............................................................................... 7

Cleaning, Sanitizing, Disinfecting and Ventilation ................................................................ 8

Social Distancing and Other Safety Protocols ....................................................................11

Monitoring Student and Staff Health ...................................................................................27

Other Considerations for Students and Staff ......................................................................32

Health and Safety Plan Professional Development ................................................................39

Health and Safety Plan Communications ...............................................................................42

Health and Safety Plan Summary .....................................................................................43

Facilities Cleaning, Sanitizing, Disinfecting and Ventilation ....................................................43

Social Distancing and Other Safety Protocols ........................................................................43

Monitoring Student and Staff Health ......................................................................................44

Other Considerations for Students and Staff .........................................................................45

Health and Safety Plan Governing Body Affirmation Statement ...............................46

This resource draws on a resource created by the Council of Chief State School Officers (CCSSO) that is based on official guidance from multiple sources to include: the Centers for Disease Control and Prevention, the White House, American Academy of Pediatrics, Learning Policy Institute, American Enterprise Institute, Rutgers Graduate School of Education, the World Health Organization, the Office of the Prime Minister of Norway as well as the departments of education/health and/or offices of the governor for Idaho, Montana, New York, Texas and Washington, DC.

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Health and Safety Plan: RADNOR TOWNSHIP SCHOOL DISTRICT (2020-2021 School Year)

All decision-makers should be mindful that as long as there are cases of COVID-19 in the community, there are no strategies that can completely eliminate transmission risk within a school population. The goal is to keep transmission as low as possible to safely continue school activities. All school activities must be informed by Governor Wolf’s Process to Reopen Pennsylvania. The administration has categorized reopening into three broad phases: red, yellow, or green. These designations signal how counties and/or regions may begin easing some restrictions on school, work, congregate settings, and social interactions:

• The Red Phase: Schools remain closed for in-person instruction and all instruction must be provided via remote learning, whether using digital or non-digital platforms. Provisions for student services such as school meal programs should continue. Large gatherings are prohibited.

• The Yellow Phase and Green Phase: Schools may provide in-person instruction after developing a written Health and Safety Plan, to be approved by the local governing body (e.g. board of directors/trustees) and posted on the school entity’s publicly available website.

Based on your county’s current designation (i.e., red, yellow, green) and the best interests of your local community, indicate which type of reopening your LEA has selected by checking the appropriate box in row three of the table below. Use the remainder of the template to document your LEA’s plan to bring back students and staff, how you will communicate the type of reopening with stakeholders in your community, and the process for continued monitoring of local health data to assess implications for school operations and potential adjustments throughout the school year.

Depending upon the public health conditions in any county within the Commonwealth, there could be additional actions, orders, or guidance provided by the Pennsylvania Department of Education (PDE) and/or the Pennsylvania Department of Health (DOH) designating the county as being in the red, yellow, or green phase. Some counties may not experience a straight path from a red designation, to a yellow, and then a green designation. Instead, cycling back and forth between less restrictive to more restrictive designations may occur as public health indicators improve or worsen. This means that your school entity should account for changing conditions in your local Health and Safety Plan to ensure fluid transition from more to less restrictive conditions in each of the phase requirements as needed.

https://www.governor.pa.gov/process-to-reopen-pennsylvania/

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Type of Reopening

Key Questions

• How do you plan to bring students and staff back to physical school buildings, particularly if you still need social distancing in place?

• How did you engage stakeholders in the type of re-opening your school entity selected? • How will you communicate your plan to your local community? • Once you reopen, what will the decision-making process look like to prompt a school closure or other significant modification

to operations?

Based on your county’s current designation and local community needs, which type of reopening has your school entity selected?

☐ Total reopen for all students and staff (but some students/families opt for distance learning out of safety/health concern).

☐ Scaffolded reopening: Some students are engaged in in-person learning, while others are distance learning (i.e., some grade levels in-person, other grade levels remote learning).

☒ Blended reopening that balances in-person learning and remote learning for all students (i.e., alternating days or weeks).

☐ Total remote learning for all students. (Plan should reflect future action steps to be implemented and conditions that would prompt the decision as to when schools will re-open for in-person learning).

Anticipated launch date for in-person learning (i.e., start of blended, scaffolded, or total reopening):

New employee induction: August 26, 2020 First week back for faculty and staff: August 31, 2020 First day of school for students: September 8, 2020

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Pandemic Coordinator/Team

Each school entity is required to identify a pandemic coordinator and/or pandemic team with defined roles and responsibilities for health and safety preparedness and response planning during the phased reopening of schools. The pandemic coordinator and team will be responsible for facilitating the local planning process, monitoring implementation of your local Health and Safety Plan, and continued monitoring of local health data to assess implications for school operations and potential adjustments to the Health and Safety Plan throughout the school year. To ensure a comprehensive plan that reflects the considerations and needs of every stakeholder in the local education community, LEAs are encouraged to establish a pandemic team to support the pandemic coordinator. Inclusion of a diverse group of stakeholders is critical to the success of planning and implementation. LEAs are highly encouraged to make extra effort to engage representatives from every stakeholder group (i.e., administrators, teachers, support staff, students, families, community health official or other partners), with a special focus on ensuring that the voices of underrepresented and historically marginalized stakeholder groups are prioritized. In the table below, identify the individual who will serve as the pandemic coordinator and the stakeholder group they represent in the row marked “Pandemic Coordinator”. For each additional pandemic team member, enter the individual’s name, stakeholder group they represent, and the specific role they will play in planning and implementation of your local Health and Safety Plan by entering one of the following under “Pandemic Team Roles and Responsibilities”:

• Health and Safety Plan Development: Individual will play a role in drafting the enclosed Health and Safety Plan; • Pandemic Crisis Response Team: Individual will play a role in within-year decision making regarding response efforts in the

event of a confirmed positive case or exposure among staff and students; or • Both (Plan Development and Response Team): Individual will play a role in drafting the plan and within-year decision

making regarding response efforts in the event of confirmed positive case.

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Individual(s) Stakeholder Group Represented

Pandemic Team Roles and Responsibilities

(Options Above) Dan Bechtold Grades 6-12 Co-Pandemic Coordinator

Shawn Dutkiewicz Grades K-5 Co-Pandemic Coordinator

Ken Batchelor Superintendent Both

Tronya Boylan Elementary Principal Both

Vaughn Bryan Operations Both

Michelle Diekow Business Office Both

Bill Dolan Operations Both

Nancy Ferguson Elementary Principal Both

Mike Friel Athletics Both

Scott Hand Technology Both

John Hearn Transportation Both

Jim Kearney Curriculum Both

P.T. Kevgas High School Principal Both

Jenny LeSage Special Education Both

Michael Petitti Communications Both

George Reigle Special Education Both

Duncan Smith Custodial Services Both

Anthony Stevenson Elementary Principal Both

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Todd Stitzel Human Resources Both

Dave Wiedlich Middle School Principal Both

Key Strategies, Policies, and Procedures

Once your LEA has determined the type of reopening that is best for your local community and established a pandemic coordinator and/or pandemic team, use the action plan templates on the following pages to create a thorough plan for each of the requirements outlined in the Pennsylvania Department of Education’s Preliminary Guidance for Phased Reopening of PreK-12 Schools.

For each domain of the Health and Safety Plan, draft a detailed summary describing the key strategies, policies, and procedures your LEA will employ to satisfy the requirements of the domain. The domain summary will serve as the public-facing description of the efforts your LEA will take to ensure health and safety of every stakeholder in your local education community. Thus, the summary should be focused on the key information that staff, students, and families will require to clearly understand your local plan for the phased reopening of schools. You can use the key questions to guide your domain summary.

For each requirement within each domain, document the following:

• Action Steps under Yellow Phase: Identify the discrete action steps required to prepare for and implement the requirement under the guidelines outlined for counties in yellow. List the discrete action steps for each requirement in sequential order.

• Action Steps under Green Phase: Identify the specific adjustments the LEA or school will make to the requirement during the time period the county is designated as green. If implementation of the requirement will be the same regardless of county designation, then type “same as Yellow” in this cell.

• Lead Individual and Position: List the person(s) responsible for ensuring the action steps are fully planned and the school system is prepared for effective implementation.

• Materials, Resources, and/or Supports Needed: List any materials, resources, or support required to implement the requirement.

• Professional Development (PD) Required: In order to implement this requirement effectively, will staff, students, families, or other stakeholders require professional development?

In the following tables, an asterisk (*) denotes a mandatory element of the plan. All other requirements are highly encouraged to the extent possible.

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Cleaning, Sanitizing, Disinfecting, and Ventilation

Key Questions

• How will you ensure the building is cleaned and ready to safely welcome staff and students? • How will you procure adequate disinfection supplies meeting OSHA and CDC requirements for COVID-19? • How often will you implement cleaning, sanitation, disinfecting, and ventilation protocols/procedures to maintain staff and

student safety? • What protocols will you put in place to clean and disinfect throughout an individual school day? • Which stakeholders will be trained on cleaning, sanitizing, disinfecting, and ventilation protocols? When and how will the

training be provided? How will preparedness to implement as a result of the training be measured?

Summary of Responses to Key Questions:

All activity on RTSD campuses will be scheduled in advance and tracked to limit opportunities for group interaction. The District will use the established cold and flu season cleaning protocols throughout the summer. Drinking fountains will be bottle fill only. Hand sanitizer will be available. Regular inspections of utilized areas will be completed to ensure safety.

https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html

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Requirements Action Steps under Yellow Phase

Action Steps under Green Phase

Lead Individual and Position

Materials, Resources, and or Supports Needed

PD Required (Y/N)

* Cleaning, sanitizing, disinfecting, and ventilating learning spaces, surfaces, and any other areas used by students (i.e., restrooms, drinking fountains, hallways, and transportation)

Targeted deep cleaning of schools on a daily basis following established Custodial Services protocols for enhanced cleaning during cold and flu season Clean and disinfect high touch surfaces (e.x.: railings, door handles, sink handles, student desks, etc.) within the school and on the school buses at least daily Clean and disinfect bathrooms and handles, railings and high touch areas of playground equipment frequently throughout the day Equipment (tools, utensils, headphones, balls, shields, etc.) that must be shared and may be used by multiple individuals for curricular and extracurricular activities such as music, art, technology education, family and consumer science, or physical education classes should be cleaned intermittently during meetings, practices, competitions or class Disable all water fountains except for bottle filling stations

Same protocols as Yellow phase

Bill Dolan – Director of Operations; Vaughn Bryan – Assistant Director of Operations; Duncan Smith – Supervisor of Custodial Services; John Hearn – Director of Transportation; Building principals; Classroom teachers

Cleaning Products (i.e.: Rejuvnal, Q.T.3, etc.) Cleaning Supplies Electrostatic Sprayers Masks Gloves Bottle filling stations Hand sanitizer dispensers

Y

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Installation of additional bottle filling stations throughout schools Installation of hand sanitizers throughout all buildings Clean and disinfect buses and other district vehicles used to transport students after AM runs, and again after PM runs Roof vents and windows will be open on buses, weather permitting, to increase fresh air circulation Consider keeping classroom doors open to limit the use of door handles when possible Ongoing daily inspections of building areas scheduled for use by lead custodian and/or Supervisor of Custodial Services

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Other cleaning, sanitizing, disinfecting, and ventilation practices

Disinfecting wipes or paper towels and spray bottles with disinfecting solution will be provided in all classrooms for routine disinfecting of personal high touch items Regular changing of HVAC filters in each building Exploration of innerduct UV lights or bipolar ionization for building HVAC systems American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE) recommendations for additional outside air will be implemented as feasible Manufacturer and/or service firms will be consulted to consider any additional preventative measures that should be considered for sanitizing and disinfecting air handling systems


Bill Dolan – Director of Operations; Duncan Smith – Supervisor of Custodial Services;

Disinfecting wipes Spray bottles Paper towels HVAC filters

Y

Social Distancing and Other Safety Protocols

Key Questions

• How will classrooms/learning spaces be organized to mitigate spread? • How will you group students with staff to limit the number of individuals who come into contact with each other throughout the

school day? • What policies and procedures will govern use of other communal spaces within the school building? • How will you utilize outdoor space to help meet social distancing needs?

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• What hygiene routines will be implemented throughout the school day? • How will you adjust student transportation to meet social distancing requirements? • What visitor and volunteer policies will you implement to mitigate spread? • Will any of these social distancing and other safety protocols differ based on age and/or grade ranges? • Which stakeholders will be trained on social distancing and other safety protocols? When and how will the training be

provided? How will preparedness to implement as a result of the training be measured?


Students will be separated in classrooms by 6’ to the maximum extent feasible. Any food provided will be prepackaged. All students and staff will be asked to bring water bottles. Sharing of food, water bottles or other supplies will be prohibited. Handwashing and personal hygiene training will be conducted by RTSD nurses. Each building will have signage about wearing masks and best practices for hygiene. Visitors will be prohibited in buildings, except parents who come to the main office to pick-up their children. Entrances and exits used will be identified for specific groups, and staggered arrivals and dismissals will be used to the greatest extent possible. Online instruction will be available for those who do not feel comfortable with attending in person. Students, parents, guardians and employees should have no expectation of privacy as classes will be live-streamed or recorded.




Materials, Resources, and or Supports

Needed

PD Required

(Y/N) * Classroom/

learning space occupancy that allows for 6 feet of separation among students and staff throughout the

Students will be afforded 6 feet of separation between desks in classrooms to the maximum extent feasible. Remove all non-essential items and furniture from classrooms

Same protocols as Yellow phase Dan Bechtold – Director of Secondary Teaching and Learning; Shawn Dutkiewicz – Director of

N/A N

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Needed

PD Required

(Y/N) day, to the maximum extent feasible

Desks will be staged to face in the same direction, or students will be directed to sit on only one side of tables to limit face-to-face seating. Hold classes in gyms, auditoriums, LGIs, other large spaces, or outdoors when possible Restrict interactions between different groups of learners to the greatest extent possible RTSD will consider an AM-PM schedule for grades K-5, and an A-B schedule for grades 6-12, to afford students and employees greater spacing in classrooms, cafeterias, hallways, etc.; Under this model students classified as Special Education, English Language Learners, and Economically Disadvantaged will have the option to attend everyday at the middle school and high school Employees, students, parents and guardians will be provided notice of the district’s intent to live stream and/or record classes so there is no expectation of privacy

Elementary Teaching and Learning; Bill Dolan – Operations Director; Jenny LeSage – Director of Special Education; Michael Petitti – Director of Communications; Duncan Smith – Supervisor of Custodial Services; Building principals; Classroom teachers

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Needed

PD Required

(Y/N) * Restricting the

use of cafeterias and other congregate settings, and serving meals in alternate settings such as classrooms

Individually wrapped/packaged snacks will be provided for each student should snacks be provided. Students will be encouraged to bring their own water bottles and will be prohibited from sharing with peers or employees. Cups will be available at the bottle filling stations for students and employees who forget to bring their water bottle Students will report directly to their assigned classroom upon entering the building to limit congregation in common areas Identify and use alternate areas in each building for students to eat such as gymnasiums, large group instruction rooms, classrooms, etc. Explore purchasing social distance screens, plexiglass, or preformed plastics for cafeteria tables Students and employees will be required to wash hands or use hand sanitizer or hand wipes before and after eating Students and employees will be required to wear face coverings

Same protocols as Yellow phase Michelle Diekow – Business Administrator Bill Dolan – Director of Operations; Building principals

Food service materials Plexiglass or preformed plastic Cups Soap Hand sanitizer Paper towels

N

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Needed

PD Required

(Y/N) when walking to and from the cafeteria as well as when getting their food; face coverings may be removed when eating provided that social distancing is followed Staggered seating arrangements and 6’ social distancing will be enforced for lunches unless plexiglass, preformed plastic or other separation devices are available Pre-packaged single serve silverware and condiments will be used in RTSD cafeterias Family style or buffet meals will not be served; all food on serving lines will be pre-packaged and served “grab-and-go”; the salad bar and self-serve items will be discontinued until permitted by the CDC Parents and guardians will be encouraged to deposit funds using the online payment portal to avoid the handling of cash and checks in the cafeteria Exploration of an ordering app, scannable ID card, or other means of payment to reduce the need for money handling or students

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Needed

PD Required

(Y/N) touching keypads to purchase meals Outdoor seating spaces will be used as available and feasible for meals Plexiglass dividers will be added to the serving lines and cashier stations All food service staff will be required to wear a face mask and gloves

* Hygiene practices for students and staff including the manner and frequency of hand-washing and other best practices

School nurses will create age appropriate public service announcement style videos in accordance with CDC guidelines to review best practices for hand washing and personal hygiene. Hand sanitizer available in every classroom and work area for use in accordance with CDC guidelines Students will be required to use hand sanitizer or wash their hands before or immediately after entering the school, and prior to lunch

Same protocols as Yellow phase Todd Stitzel – Director of Human Resources; Duncan Smith – Supervisor of Custodial Services; Michael Petitti – Director of Communications Building principals; School nurses

Soap Water Paper Towels Hand sanitizer Video camera Video editing software

Y

https://www.cdc.gov/handwashing/materials.html

https://www.cdc.gov/handwashing/materials.html

https://www.cdc.gov/handwashing/hand-sanitizer-use.html

https://www.cdc.gov/handwashing/hand-sanitizer-use.html

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Needed

PD Required

(Y/N) * Posting signs, in

highly visible locations, that promote everyday protective measures, and how to stop the spread of germs

Signage will be posted around school and district buildings regarding wearing of masks, washing hands and other hygiene best practices. Each building will be assessed to ensure that proper signage is posted.

Same protocols as Yellow phase Bill Dolan – Director of Operations; Michael Petitti – Director of Communications; Todd Stitzel – Director of Human Resources; Building principals

Signage on hygiene best practices

N

* Identifying and restricting non-essential visitors and volunteers

Limit building usage to school district events and activities; no indoor or outdoor rentals to outside groups Visitors will be limited to parents, guardians or legal caregivers. All visitors must wear masks. Visitors will only be permitted in the main office of the school for emergencies and/or child pick up (ex: picking up a sick child); visitors will be prohibited from dropping off non-essential supplies or materials for students All meetings between school personnel and parents/guardians will be conducted via phone or virtually via Zoom or another live streaming platform

Same protocols as Yellow phase Michelle Diekow – Business Administrator; Bill Dolan – Director of Operations; Scott Hand – Director of Technology; Jenny LeSage – Director of Special Education; George Riegle – Assistant Director of Special Education; Vaughn Bryan – Assistant Director of Operations; Mike Friel – Athletic Director;

Communication to parent/guardians Zoom

N

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Needed

PD Required

(Y/N) Guest speakers or presenters who typically would speak to students in classrooms, or to grade levels via large group assemblies will be permitted to conduct presentations via Zoom or another live streaming platform Outside vendors, repair and delivery personnel will be required to wear face coverings at all times while on campus

Building principals

* Handling sporting activities for recess and physical education classes consistent with the CDC Considerations for Youth Sports

Classes will be cohorted for recess to limit the number of students using the equipment at a given time, and also to maintain consistency with which students are interacting with each other Students will be required to wash their hands or use hand sanitizer before and after recess, and physical education classes Use dividers or curtains in gymnasiums to keep learners in groups of 25 or less To the greatest extent possible, recess and physical education classes should be scheduled outside Limit unnecessary physical contact (no shaking hands, fist bumps, high fives, etc.)

Same protocols as Yellow phase Building principals; Mike Friel – RHS Athletic Director; Coaches; Classroom teachers

Soap Water Paper towels Hand sanitizer

N

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Needed

PD Required

(Y/N) Use of practice pinnies are prohibited for physical education classes Locker rooms access will be available on an as needed basis; limits on the number of students access a locker room will be determined by school district staff based on the size of the locker room

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Limiting the sharing of materials among students

There will be no communal or shared school supplies for regular classroom use. (i.e.: pencils, pens, crayons, etc.) All students will bring or be provided with their own supplies for all activities. Keep each learner’s belongings separated from others’ and in individual containers, cubbies, desks or other areas The use of shared equipment for certain classes/activities is unavoidable (i.e.: PLTW Vex Kits, handheld cameras for TV Studio courses, Android devices for App coding courses, tools for Art classes, Family and Consumer Science utensils, playground equipment, etc.); this equipment will be disinfected frequently and hand washing/use of hand sanitizer will be promoted both before and after use When all students are in school, Specials (art, music, etc.) in grades K-5 will be conducted in clusters, with the specials teacher coming to the students rather than the students coming to the specials teacher; students will have the same special for a two week period to maximize the use of materials, and limit sharing among students

Same protocols as Yellow phase Scott Hand – Director of Technology; Mike Friel, RHS Athletic Director; Building principals; Classroom teachers; Specialist teachers

Soap Water Paper towels Hand sanitizer 1:1 technology Schoology Disinfecting wipes Spray bottles Paper towels

N

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Needed

PD Required

(Y/N) Employees should avoid using other employees’ phones, desks, offices, equipment and work tools to the greatest extent possible; anything needed to be shared should be cleaned and disinfected before and after use All students K-12 will be provided access to a 1:1 device to use from home to access their education (ex: iPad, Chromebook, SurfaceGo, etc.) In libraries all returned materials will be required to have a 3-day quarantine

Staggering the use of communal spaces and hallways

Identified entrances and exits will be used by specific groups to reduce traffic. Use of lockers at RMS and RHS will be prohibited to improve traffic flow in hallways (does not include lockers in the Band area which are used for musical instruments) Hallway floors will be clearly marked for traffic flow; students and employees will only be permitted to cross the flow of traffic to enter a classroom, bathroom, etc. Schools with more than one floor will identify and mark stairwells as

Same protocols as Yellow phase Bill Dolan – Director of Operations; Vaughn Bryan – Assistant Director of Operations; Duncan Smith – Supervisor of Custodial Services; Mike Friel, RHS Athletic Director; Building principals

Zip ties Floor markings and signage Zoom

N

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Needed

PD Required

(Y/N) “up only” or “down only”; these restrictions will be in place for normal everyday use, but will not be enforced in the event of an emergency Building principals will assess bell schedules and make adjustments to passing time as necessary to account for transition needs Employees will be discouraged from congregating in common planning areas or staff lounges where 6’ distancing cannot be achieved Employees will be encouraged to eat in their assigned area, in an identified socially distanced common area with reduced seating, or outside when weather permits Help centers (ex: RHS Math and Writing Centers) will be available via Zoom or another live streaming platform

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Adjusting transportation schedules and practices to create social distance between students

Survey families about their plans to utilize school district transportation services to identify capacity needs Staggered drop-off and pick-up procedures to minimize person-to-person interactions at the start and end of the school day Parents and students will be instructed about the importance of social distance at bus stops Identify and implement best practices for loading and unloading buses (ex: loaded from back to front with assigned seating, and unloaded from front to back; members of the same household will be seated together whenever possible, etc.) No students will be permitted to sit in the front row of the bus directly behind the bus driver Students exhibiting symptoms of COVID-19 will not be permitted to board the bus if their parent/guardian is present; should parents not be present, bus drivers will contact the transportation department to have an administrator and nurse meet the bus at drop-off to take the student to the isolation room

Same protocols as Yellow phase Dan Bechtold, Director of Secondary Teaching and Learning; Shawn Dutkiewicz’ Director of Elementary Teaching and Learning; Michael Petitti – Director of Communications; Jenny LeSage, Director of Special Education; John Hearn – Director of Transportation; Mike Friel – Athletic Director; Building Principals; Bus Drivers Coaches and Supervisors of Extracurricular Activities

SurveyMonkey School Messenger

Y

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Needed

PD Required

(Y/N) A maximum of two students per seat (46 per bus) will be permitted Parents and guardians will be encouraged to drive their child to school when possible to reduce passenger volume on buses Individuals who are self-quarantining or who have been diagnosed with a confirmed or probably case of COVID-19 may not drop-off or pick-up children from school Students who drive to school should be discouraged from car-pooling/ridesharing, except with immediate family members; if carpooling with non-family members is necessary, all students must wear face masks

Limiting the number of individuals in classrooms and other learning spaces, and interactions between groups of students

No field trips, assemblies or large group gatherings will be permitted with the exception of Watershed at RMS.

Same protocols as Yellow phase Building principals; Classroom teachers

N/A Y

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Needed

PD Required

(Y/N) Coordinating with local childcare regarding on site care, transportation protocol changes and, when possible, revised hours of operation or modified school-year calendars

Right at School (RAS) will comply with all RTSD health and safety plan guidelines Communication with RAS regarding potential changes in the school day Exploration of childcare for the children of employees to ensure they are able to return to work should the district they live in only offer remote learning Identification of overflow locations available for childcare in the event RTSD sees a spike in parent requests due to the pandemic

Same protocols as Yellow phase Dan Bechtold, Director of Secondary Teaching and Learning; Shawn Dutkiewicz’ Director of Elementary Teaching and Learning; Michael Petitti – Director of Communications;

N/A N

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Other social distancing and safety practices

Continue to reassess procedures for all areas to ensure the safety of students and employees are at the forefront. Hold group meetings such as back-to-school nights, parent-teacher conferences, faculty and staff meetings, professional development trainings, student orientations, teacher induction, department/curriculum/grade level meetings, etc. via Zoom or another live streaming platform whenever possible. Plexiglass installation in high traffic areas such as receptionist/secretarial areas, library circulation desks, cafeterias, etc. Plexiglass installation in classrooms at teacher desks/workstations and/or mobile plastic partitions Ensure communications to families about safety and hygiene protocols are available in common languages spoken at home and are easy to understand for students and parents/guardians Per PDE guidance, assigned seats will be required in all classrooms and attendance will be taken to assist the Board of Health with potential contact tracing

Same protocols as Yellow phase Dan Bechtold – Director of Secondary Teaching and Learning; Shawn Dutkiewicz – Director of Elementary Teaching and Learning; Vaughn Bryan – Assistant Director of Operations; Bill Dolan – Director of Operations; Mike Friel – RHS Athletic Director; Scott Hand – Director of Technology; Jenny LeSage – Director of Special Education; Michael Petitti – Director of Communications; George Reigle – Assistant Director of Special Education; Todd Stitzel – Director of Human Resources;

Plexiglass Y

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Needed

PD Required

(Y/N) For music classes:

• Divide large classes into manageable groups and consider sectional or small group style lessons

• Conduct classes outside or in large areas such as the auditorium, gym, LGI, etc. to the greatest extent possible

• Chorus – students and teachers must wear face masks and face shields at all times

• Band and orchestra – students must wear face masks at all times, mutes will be used for instruments, teachers must wear face masks and face shields

• Students must wash their hands or use hand sanitizer before and after practice

School Board resolution declaring an “emergency” under section 520.1 of the School Code giving administration flexibility to meet student education needs through various methods including virtual education

Building Principals; Classroom teachers

Monitoring Student and Staff Health

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Key Questions

• How will you monitor students, staff, and others who interact with each other to ensure they are healthy and not exhibiting signs of illness?

• Where, to whom, when, and how frequently will the monitoring take place (e.g. parent or child report from home or upon arrival to school)?

• What is the policy for quarantine or isolation if a staff, student, or other member of the school community becomes ill or has been exposed to an individual confirmed positive for COVID-19?

• Which staff will be responsible for making decisions regarding quarantine or isolation requirements of staff or students? • What conditions will a staff or student confirmed to have COVID-19 need to meet to safely return to school? How will you

accommodate staff who are unable to uncomfortable to return? • How will you determine which students are willing/able to return? How will you accommodate students who are unable or

uncomfortable to return? • When and how will families be notified of confirmed staff or student illness or exposure and resulting changes to the local

Health and Safety Plan? • Which stakeholders will be trained on protocols for monitoring student and staff health? When and how will the training be

provided? How will preparedness to implement as a result of the training be measured?


Parents and employees will take temperatures each day. All students and employees are required to stay home if they are experiencing symptoms, have someone in their immediate family experiencing symptoms, or if they had close contact with someone who has, is suspected to have, or is self-isolating for COVID-19 in the past 14 days. Individuals who become sick at school will be isolated and sent home. Sick individuals will be required to meet CDC guidelines to return to school. Notifications to families will respect HIPAA and FERPA.





Needed

PD Required

(Y/N) * Monitoring

students and staff for symptoms and

Parents will be asked to take their child(ren)’s temperature each morning before sending them to school.

Same protocols as Yellow phase.

Michael Petitti – Director of Communications;

Non-contact temporal thermometers Face masks Face shields

Y

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Needed

PD Required

(Y/N) history of exposure

In classrooms with high-risk students, a nurse will conduct temperature checks of faculty, staff and students each day. Employees will be asked to take their own temperature each morning before arriving to work. (<99.5°) Employees and students will be required to stay at home from school if they:

• Have a fever that is 99.5° or higher, or have had a fever within the past 24 hours per CDC guidelines (must be without the use of fever reducing medication)

• Have experienced the CDC identified symptoms of COVID-19 (e.x.: cough, shortness of breath, sore throat, vomiting, diarrhea, etc.) within the past 72 hours

• Have someone in their family who has cough, shortness of breath, sore throat, vomiting, diarrhea within the past 72 hours

• Had close contact in the past 14 days with anyone who tested positive for COVID-19, is in the process of being tested, or is self-isolating because of a suspected COVID-19 infection

Random temperature checks will be conducted by the school nurse as students enter the building each day

Todd Stitzel – Director of Human Resources; Mike Friel – Athletic Director; Building principals; School nurses; Classroom teachers; Coaches and Supervisors of Extracurricular Activities; Attendance Secretaries

Gloves Screening document

https://www.cdc.gov/coronavirus/2019-ncov/hcp/disposition-in-home-patients.html


https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html

https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html

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Needed

PD Required

(Y/N) RTSD will closely monitor daily absence rates of students and employees.

* Isolating or quarantining students, staff, or visitors if they become sick or demonstrate a history of exposure

The building principal and school nurse will be contacted. Every effort will be made to isolate the ill individual from others, until the student or staff member can leave the school. An isolation room in each building will be identified to temporarily house sick students. This room will not be the Nurses Office. The school nurse and/or any staff assisting individuals in the isolation room must wear a face mask and face shield, gloves, and gown, and ensure proper use and disposal/cleaning of PPE afterwards If the individual is a student, the parent/guardian will be contacted immediately, and arrangements will be made for the student to be picked up. The ill individual will be asked to contact their physician or appropriate healthcare professional for direction. Immediately close the area(s) of the building that the symptomatic individual was present, and move students and teachers to a new area until cleaning can be completed.


Todd Stitzel – Human Resources Director; Duncan Smith – Custodial Supervisor; Mike Friel – Athletic Director; Building principals; Classroom teachers; School nurse

Non-contact temporal thermometers Face masks Face shields Gloves Gown Screening document

Y

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Needed

PD Required

(Y/N) Notification of Custodial Services Supervisor who will enact disinfecting protocols consistent with CDC cleaning and disinfecting guidelines Notification of Human Resources Director. The school nurse will contact the Chester County Board of Health for guidance

* Returning isolated or quarantined staff, students, or visitors to school

Students and employees with COVID will not be permitted to return to school unless they meet the most current CDC criteria to return (examples below):

• Symptom-based strategy: 10 days from the onset of symptoms, and at least 24 hours have passed since last fever without the use of fever-reducing medication, and symptoms (ex: cough, shortness of breath, etc.) have improved

• Test-based strategy: Resolution of fever without the use of fever-reducing medications, and improvement of symptoms (ex: cough, shortness of breath, etc.), and two consecutive negative results of FDA authorized COVID-19 tests collected at least 24 hours apart

RTSD will follow the most current guidance put forth by the CDC regarding return to school


Todd Stitzel, Human Resources Director; Building principals; School nurses

N/A Y

https://www.cdc.gov/coronavirus/2019-ncov/community/clean-disinfect/index.html

https://www.cdc.gov/coronavirus/2019-ncov/community/clean-disinfect/index.html



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Needed

PD Required

(Y/N) Notifying staff, families, and the public of school closures and within-school-year changes in safety protocols

The RTSD Health and Safety Plan will be posted on the RTSD website Per the Pennsylvania Department of Education, all schools will receive guidance from their local Board of Health related to notification and response. Changes to safety protocols and school closures will be communicated via the RTSD website, and School Messenger. Communications to classmates/employees of positive cases will respect individual privacy (ex: HIPAA, FERPA, etc.).


Michael Petitti – Director of Communications; Building principals

School Messenger RTSD website

N

Other monitoring and screening practices

Parents and guardians are required to immediately notify the building principal and school nurse if their child becomes sick with COVID-19 symptoms, and should contact their health care provider for additional guidance


Building principals; School nurse

N/A N

Other Considerations for Students and Staff

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Key Questions

• What is the local policy/procedure regarding face coverings for staff? What is the policy/procedure for students? • What special protocols will you implement to protect students and staff at higher risk for severe illness? • How will you ensure enough substitute teachers are prepared in the event of staff illness? • How will the LEA strategically deploy instructional and non-instructional staff to ensure all students have access to quality

learning opportunities, as well as supports for social emotional wellness at school and at home?


Remote learning will be an option for students. Masks, face shields or plexiglass barriers will be required for employees. High school, middle school, and elementary students will be required to wear face masks except in specific situations where they would be permitted to wear a face shield. Gloves will be used by staff who need to work with students using hand-over-hand instruction. Zoom or another live streaming platform, or conference calls will be used whenever possible for meetings.





Needed

PD Required

(Y/N) * Protecting

students and staff at higher risk for severe illness

School psychologists conducting testing will do so using face shields or behind plexiglass or other plastic barriers. Families at risk for severe illness will be provided the option to have their child(ren) learn remotely:

• K-5: Students will be placed in a fully online, standalone cyber school program; this program was designed and created by RTSD teachers, and will be taught by RTSD teachers

Same protocols as Yellow phase Dan Bechtold – Director of Secondary Teaching and Learning; Shawn Dutkiewicz – Director of Elementary Teaching and Learning; Scott Hand – Director of Technology; Jenny LeSage – Director of Special Education;

Face masks Face shields Plexiglass

N

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Needed

PD Required

(Y/N) • 6-12: Students will

participate in class via live-stream (ex: Zoom), or will view recordings of classes posted to the class Schoology page

• Students receiving Special Education services whose families plan to opt out of in-person instruction will be provided an “Interim COVID-19 Plan” on a case-by-case basis

Allow for flexibility in student attendance and provisions for absences Available leave options will be communicated by the Human Resources Department to employees at higher risk for severe illness

George Reigle – Assistant Director of Special Education; Todd Stitzel – Director of Human Resources; Building principals; School psychologists

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Needed

PD Required

(Y/N) * Use of face

coverings (masks or face shields) by all staff

All employees will be required to wear masks or face shields, or be behind plexiglass when interacting with students, visitors or other employees at a distance of 6 feet or less feet All employees will be provided with face shields Primary grade teachers, and teachers who have students with a hearing impairment or disability are encouraged to use face shields or transparent face masks to allow students to see their mouth during communication A face mask is required for any employee who is operating a district owned vehicle unless doing so creates an unsafe condition to operate equipment Employees are not required to wear a face covering in situations where wearing a face covering creates an unsafe condition to execute a particular task

Same protocols as Yellow phase Dan Bechtold – Director of Secondary Teaching and Learning; Shawn Dutkiewicz – Director of Elementary Teaching and Learning; Todd Stitzel, Director of Human Resources; Classroom teachers

Face masks Face shields Plexiglass

Y

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* Use of face coverings (masks or face shields) by older students (as appropriate)

Students in grades K-12 must wear face masks at all times including, but not limited to: the bus stop, on the bus, when arriving at school, in the hallways, bathrooms, and offices, when not seated in classrooms, and during transitions; all students in grades K-12 will be provided with face shields and may elect to take their face mask off and put on a face shield when seated at their desks, during recess, during physical education, at lunches, when behind plexiglass or preformed plastic, or when outside (ex: in courtyard areas); Parents/guardians may choose to have their child(ren) wear the district provided face shield when appropriate, a family purchased face mask, or both a face mask and face shield Disposable face masks will be available in each classroom and on each school bus in the event a student’s face mask breaks, becomes soiled, or is lost Building principals have discretion for determining whether a face mask or face shield is sufficient in quality, and requiring students or staff to wear a different face mask or face shield if the one they are using is deemed ineffective (e.x.: crocheted face masks)


Dan Bechtold – Director of Secondary Teaching and Learning; Shawn Dutkiewicz – Director of Elementary Teaching and Learning; Building principals; Classroom teachers

Face masks Plexiglass

Y

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Needed

PD Required

(Y/N) Students in grades K-12 who refuse or are unable to wear a face mask or face shield (type of face covering dependent upon situation), will not be permitted to attend school for in-person learning and will be required to participate in the online only program; likewise, students in grades K-12 who refuse or are unable to wear a face mask or face shield (type of face covering dependent upon situation), on a bus will not be permitted to ride the bus Parents whose child has a documented medical or mental health condition or disability, documented in accordance with Section 504 of the Rehabilitation Act or IDEA, that precludes the student from wearing a face covering in school need to request a meeting with the student’s IEP/504 team to discuss possible accommodations

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Needed

PD Required

(Y/N) Unique safety protocols for students with complex needs or other vulnerable individuals

Staff working with students who require hand-over-hand instruction will wear gloves. IEPs and 504 plans will be reviewed and collaborated on as issues arise. Unique safety procedures will be worked through with the school nurse, and the IEP/504 team on a case-by-case basis

Same protocols as Yellow phase Todd Stitzel – Director of Human Resources; Jenny LeSage – Director of Special Education; George Reigle – Assistant Director of Special Education

Gloves Face masks Face shields

Y

Strategic deployment of staff

Identify needs and train staff as necessary for alternative job functions to best meet the needs of all learners and staff RTSD will work to secure day-to-day substitutes from those applicants who were not the successful candidates for job postings Provide training to substitute employees regarding safety protocols for in-person work

Same protocols as Yellow phase Todd Stitzel – Director of Human Resources; Building principals

Zoom Y

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Health and Safety Plan Professional Development

The success of your plan for a healthy and safe reopening requires all stakeholders to be prepared with the necessary knowledge and skills to implement the plan as intended. For each item that requires professional development, document the following components of your professional learning plan.

• Topic: List the content on which the professional development will focus. • Audience: List the stakeholder group(s) who will participate in the professional learning activity. • Lead Person and Position: List the person or organization that will provide the professional learning. • Session Format: List the strategy/format that will be utilized to facilitate participant learning. • Materials, Resources, and or Supports Needed: List any materials, resources, or support required to implement the

requirement. • Start Date: Enter the date on which the first professional learning activity for the topic will be offered. • Completion Date: Enter the date on which the last professional learning activity for the topic will be offered.

Topic Audience Lead Person and Position

Session Format


Needed Start Date Completion

Date

RTSD Health and Safety Plan Information Sessions RTSD employees

Dan Bechtold – Director of Secondary Education; Shawn Dutkiewicz – Director of Elementary Education; Michael Petitti – Director of Communications; Todd Stitzel – Director of Human Resources; Building principals

Virtual via Zoom or another live streaming platform

Handout Zoom TBD August 31,

2020

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Session Format



Date

Health and Safety Protocols for Buses, Classrooms and Cafeteria

All employees

Todd Stitzel – Director of Human Resources; Michael Petitti – Director of Communications; Building principals

TBD Handouts TBD September 3, 2020

Health and Safety Protocols for Buses, Classrooms and Cafeteria

Employees, students, parents/guardians

Building principals

Zoom or another live streaming platform

Zoom TBD September 9, 2020

Health and hygiene best practices; signs and symptoms of COVID-19


Todd Stitzel – Director of Human Resources; Michael Petitti – Director of Communications; RTSD nurses

Virtual PSA

Schoology Paper towels Soap Water

TBD Ongoing

Visitor and event guidelines


Michael Petitti – Director of Communications; Building principals

Zoom or another live streaming platform, or Recorded video

Outline of procedures TBD September 9 2020

Health and Safety Protocols for the School Health Room

Nurses

Todd Stitzel – Director of Human Resources


Health room safety guidelines TBD September 3,

2020

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Session Format



Date

Safety protocols for learners with complex needs

Special Education teachers and paras

Jenny LeSage – Director of Special Education; George Reigle – Assistant Director of Special Education


TBD September 9, 2020

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Health and Safety Plan Communications

Timely and effective family and caregiver communication about health and safety protocols and schedules will be critical. Schools should be particularly mindful that frequent communications are accessible in non-English languages and to all caregivers (this is particularly important for children residing with grandparents or other kin or foster caregivers). Additionally, LEAs should establish and maintain ongoing communication with local and state authorities to determine current mitigation levels in your community.

Topic Audience Lead Person and Position Mode of Communications Start Date Completion

Date

RTSD Health and Safety Plan All employees and families

Michael Petitti – Director of Communications

School Messenger RTSD website July 22, 2020 August 7,

2020

Health and Safety Plan FAQ All employees and families


School Messenger RTSD website July 22, 2020 Ongoing

Remote Instruction and Transportation Survey

Parents Students


School Messenger SurveyMonkey July 29, 2020 August 7,

2020

Monthly updates All employees and families

Ken Batchelor – Superintendent of Schools

School Board meeting; Superintendent’s Update August 2020 Ongoing

Note - Communications listed in the Professional Development section on pages 50-51 are not duplicated here

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2020-2021 Health and Safety Plan Summary: Radnor Township School District

Anticipated Launch Date: On or after July 29, 2020

Facilities Cleaning, Sanitizing, Disinfecting and Ventilation

Requirement(s) Strategies, Policies and Procedures * Cleaning, sanitizing, disinfecting, and ventilating learning

spaces, surfaces, and any other areas used by students (i.e., restrooms, drinking fountains, hallways, and transportation)

All activity on RTSD campuses will be scheduled in advance and tracked to limit opportunities for group interaction. The District will use the established cold and flu season cleaning protocols throughout the summer. Drinking fountains will be bottle fill only. Hand sanitizer will be available. Regular inspections of utilized areas will be completed to ensure safety.

Social Distancing and Other Safety Protocols

Requirement(s) Strategies, Policies and Procedures * Classroom/learning space occupancy that allows for 6 feet

of separation among students and staff throughout the day, to the maximum extent feasible

* Restricting the use of cafeterias and other congregate

settings, and serving meals in alternate settings such as classrooms

* Hygiene practices for students and staff including the

manner and frequency of hand-washing and other best practices

* Posting signs, in highly visible locations, that promote

everyday protective measures, and how to stop the spread of germs

Students will be separated in classrooms by 6’ to the maximum extent feasible. Any food provided will be prepackaged. All students and staff will be asked to bring water bottles. Sharing of food, water bottles or other supplies will be prohibited. Handwashing and personal hygiene training will be conducted by RTSD nurses. Each building will have signage about wearing masks and best practices for hygiene. Visitors will be prohibited in buildings, except parents who come to the main office to pick-up their children. Entrances and exits used will be identified for specific groups, and staggered arrivals and dismissals will be used to the greatest extent possible. Online instruction will be available for those who do not feel comfortable with attending in person. Students, parents, guardians and employees should have no expectation of privacy as classes will be live-streamed or recorded.

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Requirement(s) Strategies, Policies and Procedures * Handling sporting activities consistent with the CDC

Considerations for Youth Sports for recess and physical education classes

Limiting the sharing of materials among students Staggering the use of communal spaces and hallways Adjusting transportation schedules and practices to create social distance between students Limiting the number of individuals in classrooms and other learning spaces, and interactions between groups of students Coordinating with local childcare regarding on site care, transportation protocol changes and, when possible, revised hours of operation or modified school-year calendars Other social distancing and safety practices

Monitoring Student and Staff Health

Requirement(s) Strategies, Policies and Procedures * Monitoring students and staff for symptoms and history of

exposure * Isolating or quarantining students, staff, or visitors if they

become sick or demonstrate a history of exposure * Returning isolated or quarantined staff, students, or

visitors to school Notifying staff, families, and the public of school closures and within-school- year changes in safety protocols

Parents and employees will take temperatures each day. All students and employees are required to stay home if they are experiencing symptoms, have someone in their immediate family experiencing symptoms, or if they had close contact with someone who has, is suspected to have, or is self-isolating for COVID-19 in the past 14 days. Individuals who become sick at school will be isolated and sent home. Sick individuals will be required to meet CDC guidelines to return to school. Notifications to families will respect HIPAA and FERPA.

https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/youth-sports.html

https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/youth-sports.html

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Other Considerations for Students and Staff

Requirement(s) Strategies, Policies and Procedures * Protecting students and staff at higher risk for severe

illness * Use of face coverings (masks or face shields) by all staff * Use of face coverings (masks or face shields) by older

students (as appropriate) Unique safety protocols for students with complex needs or other vulnerable individuals Strategic deployment of staff

Remote learning will be an option for students. Masks, face shields or plexiglass barriers will be required for employees. High school, middle school, and elementary students will be required to wear face masks except in specific situations where they would be permitted to wear a face shield. Gloves will be used by staff who need to work with students using hand-over-hand instruction. Zoom or another live streaming platform, or conference calls will be used whenever possible for meetings.

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Health and Safety Plan Governing Body Affirmation Statement

The Board of Directors/Trustees for Radnor Township School District reviewed and approved the Phased School Reopening Health and Safety Plan on July 28, 2020.

The plan was approved by a vote of:

Yes

No

Affirmed on: (INSERT DATE: MONTH, DAY, YEAR)

By:

(Signature* of Board President)

(Print Name of Board President)

*Electronic signatures on this document are acceptable using one of the two methods detailed below.

Option A: The use of actual signatures is encouraged whenever possible. This method requires that the document be printed, signed, scanned, and then submitted.

Option B: If printing and scanning are not possible, add an electronic signature using the resident Microsoft Office product signature option, which is free to everyone, no installation or purchase needed.

phased school reopening health and safety plan templatefi… · • pandemic crisis response team:...

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